SAP

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Following steps guides you to configure

financial global settings in SAP FICO –

I. Define Fiscal year

II. Assign Company Code to Fiscal Year variant

III. Define variant for opening Posting period

IV. Define Variant for open and close posting period

V. Assign Variant to Company code

VI. Define Field status variant

VII. Assign Company code to Field Status Variants

VIII. Define Posting Keys

IX. Define Document types

X. Define Document Number Range

XI. Define Tolerance group for Users

I. Define Fiscal year

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 SAP Path: - SPRO –> IMG –> SAP Financial Accounting –> Financial

Accounting Global Settings –> Fiscal Year –> Maintain Fiscal year variant

Transaction Code :- OB29

II. Assign Company Code to Fiscal Year variant

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 SAP Path :- SPRO –> IMG –> SAP Financial Accounting –> Financial

Accounting Global Settings –> Fiscal Year –> Assign Company Code to

Fiscal Year variant

Transaction Code :- OB37

III. Define variant for opening Posting period

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 SAP Path :– SPRO –> IMG –> Financial Accounting –> Financial

Accounting Global Settings –> Documents –> Posting Period –> Define

variants for opening Posting period

Transaction Code: - OBBO

IV. Define Variant for open and close posting period

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 SAP Path :- SPRO –> IMG –> SAP Financial Accounting –> Financial

Accounting Global Settings –> Documents –> Posting Period –> open and

close posting period

Transaction Code :- OB52

V. Assign Variant to Company code

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 SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial

Accounting Global Settings –> Documents –> Posting Period –> Assign

Variants to Company code

Transaction Code :- OBBP

VI. Define Field status variant

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 SAP Path :- SPRO –> IMG –> Financial Accounting –> SAP Financial

Accounting Global Settings –> Documents –> Line Item –> Controls –>

Define Field status variants

Transaction Code :- OBC4

VII. Assign Company code to Field Status Variants

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 SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial

Accounting Global Settings –> Documents –> Line Item –> Controls –>

Assign Company code to Field Status Variants

Transaction Code :- OBC5

VIII. Define Posting Keys

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 SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial

Accounting Global Settings –> Documents –> Line Item –> Controls –>

Define Posting Keys

Transaction Code :- OB41

IX. Define Document types

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 SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial

Accounting Global Settings –> Documents –> Document Header –> Define

Document types

Transaction Code :- OBA7

X. Define Document Number Range

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 SAP Path :– SPRO –> IMG –> Financial Accounting –> Financial

Accounting Global Settings –> Documents –> Document Header –

>Document Number Range –> Define Document Number Range

Transaction Code :- OBA7

XI. Define Tolerance group for Users

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SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial

Accounting Global Settings –> Documents –> Line Item –> Controls –>

Define Tolerance group for Users

Transaction Code :- OBA4

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SAP FI – Financial Accounting Global Settings
1. Activate new General Ledger Accounting
2. Maintain Fiscal Year Variant
3. Assign Company Code to Fiscal Year Variant
4. Define variants for Open Posting Periods
5. Open and Close Posting Periods
6. Assign Posting Period Variant to Company Code
7. Define Field Status Variants
8. Assign Company Code to Field Status Variants
9. Define Posting Keys
10.Define Document Types
11. Define Document Number Ranges
12.Define Tolerance Group for Employees
13.Define Tolerance Group for G/L Accounts
14.Assign Users to Tolerance Group
15. Global Parameters for Company Code
16.Define Additional Local Currencies for Company code

Activate New General Ledger Accounting in SAP

The activation of new general ledger (G/L) accounting in SAP ERP SAP system
enables the activation of new general ledger accounting functionality in SAP
system.
New General Ledger Accounting in SAP – Scenarios
 When you activate the new G/L accounting, it replaces the financial
accounting with Financial Accounting (New).
 If you are already using the classic financial accounting, you need to
migrate all production data before the activation of new general ledger
accounting in SAP system.
 After activation of new G/L, all the classic general ledger tables details will
be automatically updated to new general ledger accounting tables.

How to activate new general ledger accounting in SAP

You can activate new G/L accounting in SAP by using one of the following
navigation method
 Transaction code: FAGL_Activation
 Menu Path: SAP IMG -> Financial Accounting -> Financial Accounting
global settings -> Activate new general ledger accounting.
Step 1: Enter the sap transaction code “FAGL_Activation” in the SAP
command field and press enter.

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A single Fiscal Year Variant can be assigned for multiple company codes. The link
between Fiscal Year Variant and Company Code is established through assigning
Company Code to Fiscal Year Variant.
Important points to be remembered
1. All the fiscal year variants are to be assigned with the company code before any
transactions.
2. You can also assign company code to fiscal year variant directly through global
parameters setting (Tcode OBY6)
3. After the assignment of fiscal year variant FYV to company code, you can post
transaction codes to a company code.

Posting Period Variants in SAP

The Posting Period Variants ( PPV ) in SAP are used to control which
accounting period is to be open & close for postings and ensuring that the
closed periods remains balanced and reconciled. We can assign posting period
variants to one or more company codes.
Important Points – Posting Period Variants Scenarios
1. Posting Periods can be opened and closed for all company codes in SAP by
the PPV.
2. Posting period variant controls what period to be open and what to be
close for a particular company code in SAP.
3. One posting period can be assigned to one or more company codes as per
requirements.

What are Open and Close Posting periods

The posting periods can be maintained as per account type and the year which is to be
open & which is to closed. The Posting Period Variant is used to control which
accounting period is to be open for posting and ensuring that closed periods are remain
balanced and reconciled.

Important Points – Open and Close Posting Periods in SAP

1. Posting period variant (PPV) manages to open and close posting periods in
SAP System.
2. PPV controls the posting periods what to be open and close for a particular
company code.

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2. A:– Select Account Type ( A )
+ = Valid for all Account Types (masking)
A = Assets
D = Customers (A/R)
K = Vendors (A/P)
M = Materials
S = General Ledger Accounts.

3.From Account:- Keep Blank

4.To Account:– Update Account
5. From Period 1:– Enter Starting Period
6.Year:- Enter Year
7.To Period:– Enter Ending Period
8.Year:– Enter Year
9.From Period 2:– Enter First Special Period
10.Year:– Enter Year
11.To Period:- Enter Special Period
12.Year:- Enter Year
13.Authorization group ( AuGr ):- You can assign authorization groups in which
some periods can only be opened for particular users.
14. Click on save icon to save the defined open and close posting periods
Thus Open and Close Posting Periods are configured in SAP.

Define Field Status Variant (FSV) in SAP

1. Standard SAP system delivers the FSV, and you can copy the standard FSV
and make the changes per organizational requirements.
2. In the SAP system, field status will have 3 options, i.e., Suppressed, Required
Entry, and Optional Entry.
3. When field status is suppressed – then the field will be in hidden
4. When field status is required – you need to enter the details in that
particular field. The system doesn’t allow you to proceed further without
entering the details in that field.
5. When field status is optional, you can enter the details or leave that field as
blank.

Field Status Group

The field status group specifies which fields are ready for input, which are
required entry fields, and which are hidden when entering documents.
Description and Configuration values of Field Status Group
FStGroup Text

G001 General (with text, assignment)

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G003 Material consumption accounts
G004 Cost accounts
G005 Bank accounts (obligatory value date)
G006 Material accounts
G007 Asset accts (w/o accumulated depreciation)
G008 Assets area clearing accounts
G009 Bank accounts (obligatory due date)
G011 Clearing accounts (with settlement per.)
G012 Receivables/payables clearing
G013 General (obligatory text)
G014 MM adjustment accounts
G017 Freight/customs provisions/clearing (MM)
G018 Scrapping (MM)
G019 Other Receivables/Payables
G023 Plant maintenance accounts
G025 Inventory adjustment accounts
G026 Accounts for down payments made
G029 Revenue accounts
G030 Change in stock accounts
G031 Accounts for down payments received
G032 Bank accounts (obligat. value/due dates)
G033 Cost accounts for external services
G036 Revenue accts (with cost center, PA)
G039 Accts for pmnts on acct made for assets
G040 Personnel clearing accounts
G041 Tax office clearing accounts
G045 Goods/invoice received clearing accounts
G049 Manufacturing costs accounts

G050 Central control clearing accounts

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G052 Accounts for fixed asset retirement
G056 Amortization accounts
G059 Inventory accounting material stock acct
G062 Investment support accounts
G064 Other cost accounts (obligatory text)
G067 Reconciliation accounts

Prerequisites to assign company code Field Status Variants in SAP

 Define company code in SAP
 Define Field Status Variant in SAP
Assign company code to field status variants in SAP
In this SAP Tutorial, you will learn how to assign company code to field status variants
in SAP step by step.
Scenarios
1. You can assign company code to field status variants by using these
configuration steps through SAP T-code OBC5.
2. Or you can directly assign company code to field status variant
from company code global parameters.

Define Posting Keys in SAP

Posting Keys: – Posting key in SAP is a two digits numerical key that determines the
type of transaction entered in a line item.
Posting Keys – Scenarios
1. Standard SAP system delivers the standard posting keys, and you can use the
standard posting and modify or change as per business organization
requirements
2. Posting keys in SAP controls the entries in a line item of document entries.
3. It determines the account type to post, i.e., the amount should be posted on the
debit side or credit side.
Posting Keys Determines:-
1. Account Types ( A, D, K, M, S )
2. Type of postings, i.e., Debit or Credit
Account Types in SAP:-

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1. Assets
2. General Ledger
3. Customer
4. Vendor
5. Material
Account Type Customer posting keys:-
Posting Account Type
Key Description Debit/Credit
1 Invoice Customer Debit
2 Reverse credit memo Customer Debit
3 Bank charges Customer Debit
4 Other receivables Customer Debit
5 Outgoing payment Customer Debit
6 Payment difference Customer Debit

7 Other clearings Customer Debit

8 Payment clearing Customer Debit
9 Special G/L debit Customer Debit
11 Credit memo Customer Credit
12 Reverse invoice Customer Credit
13 Reverse charges Customer Credit
14 Other payables Customer Credit
15 Incoming payment Customer Credit
16 Payment difference Customer Credit

17 Other clearings Customer Credit

18 Payment clearing Customer Credit

Account Type General Ledger Posting Keys

Account Type
Posting Key Description Debit/Credit
40 Debit entry G/L Debit
50 Credit entry G/L Credit
80 Stock initial entry G/L Debit
81 Costs G/L Debit

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83 Price difference G/L Debit
84 Consumption G/L Debit
85 Change in stock G/L Debit
86 GR/IR debit G/L Debit
90 Stock initial entry G/L Credit
91 Costs G/L Credit
93 Price difference G/L Credit
94 Consumption G/L Credit
95 Change in stock G/L Credit
96 GR/IR credit G/L Credit

Account Type Asset Posting Keys

Posting Key Description Debit/Credit
70 Debit Asset Debit
75 Credit Asset Credit

Account Type Material Posting Keys

Account Type
Posting Key Description Debit/Credit
89 Stock inward movement Material Debit
99 Stock outward movement Material Credit

Account Type Vendor Posting Keys

Posting Account Type
Key Description Debit/Credit
21 Credit memo Vendor Debit
22 Reverse invoice Vendor Debit
24 Other receivables Vendor Debit
25 Outgoing payment Vendor Debit
26 Payment difference Vendor Debit
27 Clearing Vendor Debit
28 Payment clearing Vendor Debit
29 Special G/L debit Vendor Debit
31 Invoice Vendor Credit

32 Reverse credit memo Vendor Credit

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34 Other payables Vendor Credit
35 Incoming payment Vendor Credit
36 Payment difference Vendor Credit

37 Other clearings Vendor Credit

38 Payment clearing Vendor Credit
39 Special G/L credit Vendor Credit

Prerequisites to assign company code Field Status Variants in SAP

 Define company code in SAP
 Define Field Status Variant in SAP

Assign company code to field status variants in SAP

In this SAP Tutorial, you will learn how to assign company code to field status variants
in SAP step by step.
Scenarios
1. You can assign company code to field status variants by using these
configuration steps through SAP T-code OBC5.
2. Or you can directly assign company code to field status variant
from company code global parameters.

Define Document types:- Document types are defined at the client level, so
document types are applied for all company codes. Document type key is used to classify
accounting documents and distinguish between business transactions to be posted.
Standard SAP system delivers the standard document types. So we can use
these standard document types or define new document types as per business
requirements.
Document Types Determines:-
 Define Number ranges for documents
 It controls Account types allowed for postings, e.g., Assets, vendor, Customer, Normal Gl
Account.
 Document type that to be used for reversal postings.
Document Types Description:-
Document
Type Document Type Description
AA Asset posting

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AB Accounting document
AF Dep. postings
AN Net asset posting
DG Customer credit memo
DR Customer invoice
DA Customer document
DZ Customer payment
EU Euro rounding diff.
EX External number
KA Vendor document
KG Vendor credit memo
KN Net vendors
KP Account maintenance
KQ Transporter Invoice
KR Vendor invoice
KZ Vendor payment
KS Contract Invoice
KV Raw Material Payment
KW Contractor Payment
KX Transporter Payment
KY Stores Payment
ML ML settlement
PR Price change
RA Sub.cred.memo stlmt
RE Invoice – gross
RN Invoice – net
RV Billing doc.transfer
SA G/L account document
SB G/L account posting
SK Cash document

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 SU Adjustment document
UE Data transfer
WA Goods issue
WE Goods receipt
WI Inventory document
WL Goods issue/delivery
WN Net goods receipt
ZP Payment posting
ZR Bank reconciliation
ZS Payment by check
ZV Payment clearing

Document number ranges are defined at the specific interval within which documents
should be created in SAP. Document number ranges depend upon company code and
are valid for the defined year. We can assign one or more document types to each
number range. The number range becomes effective by the document type specified in
document entry and posting.

Steps to Define Document Number Ranges in SAP

T-Code to Maintain document number ranges:- FBN1

The Authorization is given to the employees for the maximum amount

permitted per transaction in SAP. The tolerance group for
Employees determines the maximum document amount the employees are
authorized to post. The maximum amount can enter as a line item in a Vendor
account or customer account.
A tolerance group is created and assigned to the employees.

Steps to Define Tolerance group for employees:-

Transaction Code for Define Tolerance Group for Employees:- OBA4
IMG Menu Path:- SAP Implementation Guide –> Financial A/C –> G/L
Accounting –> Business transactions –> Open Item Clearing –> Clearing
Differences –> Define tolerance group for employees
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How to Assign Users to Tolerance Groups in
SAP
In this SAP Online Tutorials, you will learn how to assign users to tolerance
groups in SAP system.
The Assignment of users to tolerance group enables to process the payment as per the
defined tolerance limits. The users are allowed to clear the payment difference as per
the tolerance limit.
Access the transaction by using the following navigation method.
 IMG –> Financial Accounting –> General Ledger Accounting –>
Business Transactions –> Open item clearing –> Clearing
Differences –> Assign User to Tolerance Groups.
 Transaction code : OB57

Enter Global Parameters

SAP IMG Path : – SPRO -> SAP Reference IMG (F5) -> SAP Customizing
Implementation Guide -> Financial Accounting -> Financial Accounting
Global Settings -> Company Code -> Enter Global Parameters.
Transaction Code: – OBY6
Update the following fields.

> Chart of accounts: – chart of accounts is a list of GL accounts master

record that are used by the organisation. A chart of accounts must be assigned
to each company code and it is defined at client level.
> Country charts/Accounts:-Enter country chart of accounts if
the company code that you configured has a special country or statutory chart
of accounts.
> Company: – Company is the organisational unit for which individual
financial statements can be drawn according to the relevant commercial law. A
company can comprise of one or more company codes and it has local
currencies in which its transactions are recorded.
> FM Area: – Enter Financial management (FM) area key if you are using
funds management and it is used for function of the treasury module.

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> Credit Control Area: – Enter your credit control area key for your
company code. It controls the credit limits for your customers.
> Fiscal Year variant: – Fiscal year variant is used to define the fiscal year ,
it contains 12 normal posting periods and 4 special periods. We can define
maximum 16 posting periods for each year. Special periods are used for Year-
end activities.
> Company code is productive:- This settings is applicable for your
production client., it is not possible to delete transaction data from the SAP
system after you set your company code is as productive.
> Vat. Registration no: – Enter vat (value added tax) registration number
here.
> Posting period variant: – The Posting Period Variant is used to control
which accounting period is to be open for posting and ensuring that closed
periods are remain balanced and reconciled.
> Propose value date:- Select this indicator to make the current date as
default date by the system. The valued date is used for accounts
payable, accounts receivable and treasury transactions.
> Max. Exchange rate deviation: – Enter maximum exchange rate
percentage in which a foreign currency transactions can deviate from the rates
enter in the exchange rate table.

Define additional local currencies

The following SAP training tutorials guides how to define additional local
currencies for company code step by step. In our previous training tutorials we
have learnt how to enter global parameters for company code.
You maintain additional local currencies for company code by using one of the
following transaction navigation method.
 SAP IMG Path: – SPRO > IMG > Financial Accounting > Financial
Accounting and global settings > Company code > Parallel currencies >
Define Additional local currencies.
 Transaction code: – OB22
 Company code: – Update the company code that you want to
configure, after updating company code press enter.
 Ist local currency: – After updating your company code, the 1st
currency field automatically fills with all the details of your company
code currency that you enter during company code definition.
 2 local currency: – Every company code can have two parallel
nd

currencies, you can get here more details about currencies. Update the
following details.
 Currency type: – Update the parallel currency type that you
want to configure, possible currency types are hard currency,
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 group currency, index based currency and Global company
currency.
 Ex rate type: – Update the Ex rate type that determines how the
foreign currencies are valued at the time of currency translation
and revaluation.
 Source currency: – Update the currency that determines the
foreign currency to be translated against the source currency.
 Translation date type: – Update the specific translation type as
per organization requirement. It determines the foreign currency
to be translated based on document type, posting date and
translation date.
 3 local currency: – Update the 3rd local currency for company, here
rd

we are updating group currency as 3rd currency

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