How To Write A Letter of Recommendation For A Colleagues

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How To Write a Letter of Recommendation for a colleagues

A letter of recommendation is a great resource for a graduate school applicant or job candidate to help
show their abilities and potential. Companies and universities review recommendation letters to learn
more about a candidate’s qualifications and goals from someone who knows them well. If you work
closely with a coworker who is searching for a new job or applying to school, they might ask you to write
them a letter of recommendation.

In this article, we discuss recommendation letters and how to write one for a coworker, and we provide
an example to help you compose your own.

Key takeaways:

• Only write a recommendation letter for someone whose qualifications you can speak to directly.

• Get submission details including the recipient’s name and email and the due date.

• Ask for an up-to-date resume and details about the opportunity for which they need a
reference.

• Include specific examples of their relevant qualities, experiences and skills.

 

What is a letter of recommendation?

A letter of recommendation is a document you write for a colleague that illustrates their abilities and
character traits as they relate to a potential role or university program. The purpose of the letter is to
provide a firsthand account and specific examples of how your coworker accomplished projects and
supported your company and team. It should also demonstrate how your colleague will contribute to
the new position or succeed in school.

How to write a recommendation letter for a coworker

Follow these steps to ensure your letter includes the right information to help your coworker secure the
new position or gain admission to the graduate program:

1. Review the necessary information

Before you write the letter of recommendation, be sure to ask your coworker for all the necessary
information that can guide you in writing an effective letter. Confirm the following details:

What they’re applying for

You can best tailor your letter when you know exactly what opportunity your coworker is applying for. If
they request a letter for a potential role, you can discuss their qualifications in terms of how they can
excel in a business setting. For university admissions, you can frame their accomplishments in terms of
how they could benefit from the program and they could contribute to the university community. Ask
your coworker for specific company or college information so you can create a personalized letter.
Addressee

Your coworker may know the name of the recipient or only the company or school. This information can
help you properly address the letter using either a specific person’s name, such as the hiring manager or
program director, or a general opening salutation, such as “To Whom It May Concern.”

Your coworker’s resume

Ask your coworker for a copy of their resume. This document will provide more information about your
coworker’s job history and skills so you can reference them while you write your letter.

List of their achievements

Your coworker likely has specific achievements that demonstrate how they can contribute to the new
role or program. This list can give you more insight into their work ethic and accomplishments.

Be sure you know the timeline for writing the letter so your coworker can meet the application
submission deadline. It can be helpful to set a writing deadline to ensure you finish it on time.

2. Introduce yourself and explain your professional relationship

Introduce yourself at the beginning of your recommendation and explain your relationship with your
coworker. You may include your job title so your reader understands why you’re qualified to write the
letter. You can describe how many years you’ve worked together and specific projects in which you
collaborated.

3. Include specific examples of your coworker’s accomplishments

Next, provide examples of your coworker’s work ethic and achievements. Find specific instances you can
use to highlight their skills. You could include a few sentences about how your coworker’s specific
abilities, such as critical thinking or problem-solving, made a particular project or event a success. Try to
explain how those skills can help them succeed in the potential business or school.

4. Explain what your coworker will add to the new company or university

In addition to understanding your coworker’s work ethic and accomplishments, a hiring manager,
recruiter or university admissions counselor wants to understand what you can contribute to the
company or school. Consider including a few sentences on how you believe your colleague can help the
university or business grow.

5. Include contact information

Provide your contact information so the recipient can reach you if they have additional questions. You
can provide your details at the end of the letter or include it in the closing. For example, “If you have any
questions, please feel free to reach me at 234-876-1566 or [email protected].”

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