Barangay Management Information System Capstone Project Document

The Problem And Its Background

This chapter presents the introduction, background of the study, conceptual framework, objectives of
the study, scope and limitation of the study, and also the definition of terms used in the study.

Introduction

The rapid growth of technology has contributed a lot to the continuous progress of all classes of industry.
However, some sectors today seem to be left behind in adapting the use of different methods to allow
progress on their part. Nowadays, business people define the applications and problems to be solved by
the computer. Unfortunately, this potential has not been fully recognized or even adequately realized in
some business. It is because users may not fully understand the capabilities and limitations of modern
computer technology.

Without us noticing it, our world has been innovated by technology in all possible ways this millennium.
People have been replaced by robots, tasks have been made easier by different software, and newly
developed technologies have been updated even before it has been introduced to most of the world,
and much more, faster than our imagination could catch. These innovations aim to better utilize the
existing resources and maximize their uses to be able to bring out new or better products or results.

Computers have been used by different institutions to improve their services like enrollment in every
school. In terms of accessibility and convenience, computerized system has been proven to be of great
help to citizens, employee, students, teachers and even parents.

The computerized world is a highly efficient one, which processing the big quantities of data and
keeping. The extensive records will not be a problem to a post industrialized society, likewise the
unreliable and slow processing and preparing citizen profiles and certificates.

Management Information Systems are far more sophisticated these days. We have come to rely on
computers for more and more aspects of our lives, and certainly for most business operations1, it also
improves employee productivity since the employees are more productive because they don’t have to
spend time gathering the data that management wants2.

Background Of The Study

Computerization is a control system that manages processes in the industrial workplace. It reduces
human errors and processing time; thus, it can boost productivity and result in a high quality of
production. This can result in a system well integrated process that can perform much faster and more
accurate than the manual system.

This study focuses on the development of Management Information System for Barangay Calahan,
Cardona, Rizal. Talking about the advantages help for the awareness on the ability of Management
Information System
This study’s main concern is to perform an appropriate method and, in that way, it would be more
efficient and reliable

The Computerized Barangay Information System is appropriate for use of barangay employees, who have
access to profile information of barangay residents for the direct reports. Moreover, departmental
organizational staffs which have a business need for this information for their business unit can also
benefit. This is responsible for an effective and efficient approach for barangay employees and residents.
It will help them accomplish tasks faster and would also eliminate the need of a large staff. It will provide
profile-based information for residents.

Thus, the researchers will propose Management Information System for Barangay Calahan, Cardona Rizal
that will give safer storage, fast retrieval of files, maintains reliability and accuracy, and faster tracking of
the files. Proposing software for the records is very useful to the staff, from hand written records and
manual issuing of barangay clearance, certificates and another barangay issuance.

and are the court of first help of the general populace.

Henczel (n.d.) calls this as information audit, focusing on the information sources, resources, show and
how information contributes to the objectives of an organization like barangay. This study is the solution
to the problems stated and toenhance the quality of service a barangay office offers to its clients.
Furthermore, this serves as an awakening factor for all government offices, from highest to lowest levels,
to be in line with the government’s view of globalization and competitiveness in today’s information
age4

As studied by Algara (2015) on Barangay Resident Record Management and Certificate Issuance System it
stated that this study focuses on the records management system of the said Barangay. The Barangay
treasurer/secretary is the one who performs permits, certificates transactions community tax, business
taxes, and other fees. They are also in charge of keeping tracks of the records, capture and maintain up-
to-date records of all issuance transactions and daily, monthly, yearly reports. They manually handled
transactions daily; specially get Barangay clearance, certification, cedula and permits. Before the
accomplishment of the task the constituents who request must undergo a long process. Same through
with storing of files, updating, accessing of data and recording the expenses, they used folders and log of
papers for its storage. The staff encountered difficulties and long procedure in retrieving and recording
file5.

6TalentMagnifier (2017) analyzed that, Management Information system is very important for decision-
making in professional and personal life. For the functioning of organizational decision-making is
important. Today there is a cut-throat competition and it is imperative to take effective decisions for that
manager needs accurate information to beat the competition. MIS facilitates the better flow of
information. MIS is implemented at all levels of the organization. Collection of data, processing of
information and controlling of information is done by the MIS applications. MIS is needed for the
functioning role, for performance role, and for support.

As mentioned by Sakthievel (2014) , The Management Information System (MIS) plays exactly the same
role in the organization. The system ensures that an appropriate data is collected from the various
sources, processed and send further to all the needy destinations. The system is expected to fulfill the
information needs of an individual, a group of individuals, the management functionaries: the managers
and top management7.

AWonderWorldBlog (2005) indicated that a Computer Information Service represents a giant leap in
computerized system of barangay transactions and records handling. They can provide up-to-date
information with relatively little effort on the part of the user and put a huge amount of information
within easy, convenient and comfortable reach. Not mentioning the security and integrity of the
transactions and of the documents it also provides8.

This study aims to present possible solution to the problems stated and to enhance the quality of service
a barangay office offers to its clients. Furthermore, this serves as an awakening factor for all government
offices, from highest to lowest levels, to be in-line with the government’s view of globalization and
competitiveness in today’s Information Age.

According to Lado et al., (2017)9 computerized barangay information system is appropriate for use of
barangay employees, who have access to profile of barangay residents for the direct reports. Moreover,
departmental organizational staffs which have a business need for this information for their business unit
can also benefit. This is responsible for an effective and efficient approach for barangay employees and
residents. It well helps them accomplish task faster and would also eliminate the need of a large staff. It
will provide profile-based information for residents

In broad strokes this article adumbrates some issues in Filipino virtual communities and social
interactions mediated by information technology (IT). Problems and prospects are explored with the
optic of the barangay, a social unit that evolved from the pre-Spanish `boat community to its present
dominant geo-political form. While IT tends to be instrumental in Western hegemonic encroachment
into the Filipino lifeworld, some of its libertarian potentials are gaining ground in emerging cyber-
barangays which require new `focal things and practices.’ The emerging Filipino communities mediated
by IT are spheres of localization amid globalization and questions of nationhood. The article also
proposes to `Filipinize’ IT – that is, to creatively and critically appropriate IT into practices congenial to
Filipino culture. The Information Site on Philippine Politics and Government (2003)10.

Francesca Tessarollo (2010) in her study revealed that a good information system is significant for the
proper functioning of every organization. Nowadays, organizations have to manage many data and
pieces of information and have to meet the needs of the market in an increasingly precise and fast way.
To do all this in the best possible way, companies need an efficient information system. To organize and
manage the data and information the organization must have a good information system. The data and
information must be accessible timely, and every time the users need it. In this way, the users or
employees in the organization can have access to the information needed in real time and can make a
decision in a fast way11.

G. Mirasol also stated that Barangay Management Information System is an advance and automated
process of managing a barangay to let go the manual process in the usual barangay hall such as hand
written documents, keeping records inside the drawer that tends to lose some records. It is automated in
such way that all records and transactions that the barangay is needed will be totally organized, easy to
process and fast12.

Foreign Literature

According to Jennifer Rowley (2005)13. information system is a tool to support information management
information systems are increasingly being used in organizations with the objective of providing
competitive advantage. The information system used by organizations can be grouped into different
types such as transaction processing system management information system decision support system
executive information system expert systems and office information system information technology has
heralded the advent of the information society, the information society may be a virtual society, the
concepts of the electronic classroom the electronic office and electronic library have been explored,
information system poses a number of issues on society in general including changing employment
patterns archiving and bibliographic control security and data protection intellectual property
marketplace issues

As studied by Shwetadhuri (2015) Information system is regarded as a tool to provide various services to
different management functions. The tools have been developing year by year and the application of the
tool has become more and more diverse. In management it is now a very power means to manage and
control various activities and decision making, process access14.

15According to Bert Markgraf (2019) To gain the maximum benefits from your company’s information
system, you have to exploit all its capacities. Information systems gain their importance by processing
the data from company inputs to generate information that is useful for managing your operations. To
increase the information system’s effectiveness, you can either add more data to make the information
more accurate or use the information in new ways.

16As stated by Kettl (2002) With e-governance, this could be achieved by providing informati