Table of contents

Contents

Introduction------------------------------------------------------------------------------------------------2

Words to Watch and Punctuation - - - - - - - - - - - - - - -------------------------------------------------3

Minutes writing - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -4

Definition of the document business - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5

Introduction

In this comprehensive task, I will delve into the intricacies of business writing. I will provide a concise
summary of my understanding from the sections "Words to Watch" (pp.455-459) and "Punctuation"
(pp.461-464). Subsequently, I will explore the domain of employment agreements, stating the number
of types that exist according to my source.

Next, I will shift my attention to crafting effective meeting minutes reports. After carefully reviewing the
necessary steps for composing effective meeting minutes, I will draft a record for the most recent
meeting I attended.

Finally, I will outline key business documents commonly used across various industries, and provide their
structures and purposes.
 TASK 1

Words to Watch and Punctuation

After having gingerly read the "Words to Watch" and "Punctuation" sections in the 4th edition of
AMMA-business letters communication, I have acquired valuable knowledge on excellent language
usage and punctuation rules in business.

In the "Words to Watch" section, I understood the necessity of using clear and succinct language for
effective communication. It underlines the importance of avoiding jargon, clichés, and vague terms that
could greatly confuse or misguide the reader. The section provides a very long list of words and phrases
that should be cautiously used or completely avoided in business writing. The text underscores the
importance of precision and specificity in language to maintain clarity and professionalism.

Moreover, the "Words to Watch" section promotes inclusive language, avoiding stereotypes and
discrimination, which is important in today's diverse business world.

Transitioning to the "Punctuation" section, I gained knowledge about the different punctuation marks
frequently used in business writing and their proper application. The section provides comprehensive
explanations and examples of punctuation marks including commas, semicolons, colons, hyphens,
dashes, parentheses, quotation marks, and more. It emphasizes the significance of correct punctuation
usage to improve clarity, readability, and professionalism in business correspondence.

Moreover, the "Punctuation" section also discusses common punctuation mistakes to avoid. It tackles
issues like comma splices, run-on sentences, misplaced modifiers, and inconsistent punctuation usage.
Understanding these common errors allows writers to ensure their business letters are flawless and
effectively communicate their intended message.

In other words, studying the "Words to Watch" and "Punctuation" sections in AMMA-business letters
communication helps understand effective language use and punctuation in business correspondence,
enabling business people to create professional and impactful letters.

TASK 2

Types of employment agreements

2. There are ten types of Employment Contracts.

 TASK 3

Minutes writing

Minutes of the Fortnightly Planning for the Third Grade

Planning the lessons to be taught over the fortnight at Tambajane Primary School for 1st and 2nd
Grades

Date and Time: July 31, 2023 at 11:00 AM

Attendees:

Elton Pascoal Rungo

Menalda Jamisse

Luís Tomás Juga Sithole

Absentees:

Ivone Maria Alfredo

Agenda:

- Evaluate the level of compliance with the previous fortnightly plan

- Plan for the current fortnight

- Discuss difficult topics to teach

Regarding the first point, it was noted that the previous fortnightly plan had been fully implemented.
Regarding the second point, thirty-two Portuguese lessons, twenty Math lessons, and four Physical
Education lessons were planned.

Concerning the third and final point on the agenda, experiences were shared about teaching the topic of
subtracting natural numbers with borrowing in units.

With no further business to discuss, I declare this session closed. The minutes of the meeting were
drafted by me and will be signed by me and the chairperson who presided over the session after being
read and approved by all participants.
Secretary

President

Task 4

Definitions of the business documents

3. a) Certificate of incorporation: A certificate of incorporation is a legal document that establishes the

existence of a corporation. It is issued by the state government where the corporation is registered and
serves as proof that the company has been officially incorporated. The certificate typically includes
important information such as the company’s name, address, purpose, and the names of its initial
directors or shareholders.

b) Bylaws is a set of internal rules and regulations that its management has established, with the
purpose of letting all employees know what the agreed-upon standards and practices are. It usually
outlines the company's managerial structure, potential governance issues and the individual role of each
employee in the organization's well-being. They're not always legally required but are usually helpful for
any type of organization.

c) Meeting Minutes: Meeting minutes are written records that document the discussions, decisions, and
actions taken during a meeting. They serve as an official record of what transpired during the meeting
and are typically prepared by a designated individual such as a secretary or clerk. Meeting minutes
include details such as the date, time, and location of the meeting, a list of attendees, a summary of
topics discussed, any motions or resolutions made, and any assignments or follow-up tasks agreed upon.

d) Articles of incorporation/Operating agreement: The articles of incorporation (for corporations) or

operating agreement (for limited liability companies) are legal documents that establish the formation
and structure of a business entity. They outline key information about the company, including its name,
purpose, registered agent, share structure (for corporations), management structure, and other
important provisions. These documents are filed with the appropriate state authority to officially create
the business entity.

e) Non-disclosure agreement is a contract signed between an organization and various other parties,
such as employees, business partners, contractors and freelancers. Its main purpose is to safeguard the
company's essential information, such as details regarding various projects, client lists, financial records
or future strategies, by having the other parties agree not to disclose them. They can be crucial for an
organization's well-being, as they can preserve its competitive advantages.
f) An employment contract is an agreement issued during the hiring or renewal process that establishes
the terms of your work relationship as an employee at a new organization. Typically, if the contract is a
written document, both you and your employer sign it to signify your agreement. Contracts usually
detail the rights and responsibilities of both parties, and organizations commonly use them to help all
parties involved understand their obligations throughout the term of a new hire's employment.

3. The structures of the documents are as follows

a) Certificate of incorporation:
 Introduction and purpose of the document
 Name and address of the corporation
 Date of incorporation
 Registered agent and registered office information
 Authorized shares of stock
 Names and addresses of the initial directors and officers
 Statement of purpose or business activities
 Any additional provisions or restrictions

b) Bylaws:

 Introduction and purpose of the document

 Name and address of the corporation
 Definitions of key terms used in the bylaws
 Structure and composition of the board of directors
 Duties, powers, and responsibilities of directors and officers
 Procedures for holding meetings, including notice requirements
 Voting procedures and quorum requirements
 Provisions for committees and their functions
 Indemnification and liability protection for directors and officers
 Amendment procedures for the bylaws

c) Meeting Minutes:

 Date, time, and location of the meeting

 List of attendees, including directors, officers, and any other participants
  Approval of previous meeting minutes (if applicable)
 Discussion and decisions made during the meeting on various agenda items
 Voting results on resolutions or actions taken during the meeting
 Any reports or presentations given during the meeting
 Next steps or action items assigned to individuals or committees

d) Articles of incorporation/Operating agreement:

Articles of Incorporation:

 Introduction and purpose of the document

 Name and address of the corporation
 Statement of purpose or business activities
 Authorized shares of stock and classes if applicable
 Names and addresses of the incorporators
 Registered agent and registered office information

Operating Agreement:

 Introduction and purpose of the document (for LLCs)

 Name and address of the LLC
 Definitions of key terms used in the operating agreement
 Members' rights, duties, powers, and responsibilities
 Allocation of profits, losses, and distributions among members
 Management structure and decision-making processes
 Transferability of membership interests
 Dissolution procedures
 Amendment procedures for the operating agreement

e) Non-disclosure agreement (NDA):

 Introduction and purpose of the agreement

 Parties involved in the agreement
 Definition of confidential information and exclusions
 Obligations and restrictions on the receiving party regarding the use and protection of
confidential information
 Duration of the agreement and termination provisions
 Remedies for breach of the agreement
 Governing law and jurisdiction
f) Employment agreement:

 Introduction and purpose of the agreement

 Parties involved in the agreement
 Position, title, and responsibilities of the employee
 Compensation details, including salary, bonuses, benefits, and stock options if applicable
 Employment term or duration
 Termination provisions, including notice periods and grounds for termination
 Confidentiality and non-compete clauses
 Intellectual property ownership rights
 Dispute resolution procedures

4. What is the function/purpose of each literary genre

a) Certificate of incorporation: It establishes the existence of a corporation.

b) Bylaws: They outline the rules and regulations for the internal governance of an organization.
c) Meeting Minutes: They record the discussions, decisions, and actions taken during a meeting.
d) Articles of incorporation/Operating agreement: They define the structure, purpose, and
operations of a corporation or limited liability company (LLC).
e) Non-disclosure agreement (NDA): It is a contract that protects confidential information shared
between parties.
f) Employment agreement: It outlines the terms and conditions of employment between an
employer and an employee.
 Conclusion

In order to successfully complete this assignment, it was necessary to engage in a series of tasks that
encompassed reading and comprehending the materials titled "Words to Watch" and "Punctuation."
Additionally, it involved the identification of different types of Employment Agreement/Contracts,
acquiring the skill of writing meeting minutes reports, as well as the ability to define various legal
documents and outline their key points. Furthermore, a crucial aspect of this assignment was gaining an
understanding of the function and purpose associated with each literary genre.