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PURCHASE ORDER
Vendor Code :- HF20 Order No. :- 2100771773/101
HEWITTROBINS INTERNATIONAL PRIVATE Order Date :- 15.05.2023
LIMITED Release Date :- 16.05.2023
PLOT NUMBER 21,
MANGO Contact Person :- S.PRASHANTH REDDY
JAMSHEDPUR E-Mail :- [email protected]
Jharkhand Phone No :- 9573525444
Pin Code: 832110 Fax No :-
India Collective No :- 921294607
E-Mail :- [email protected] Validity Start Date :- 15.05.2023
Phone No :- 9334009867 Validity End Date :- 31.01.2024
Fax No. :-
Quotation :- SPR/23/03 /13.03.2023

Please deliver/execute the following goods/services according to the terms ,conditions and
instructions as specified herewith.Please acknowledge this order.

Item No. :- 00010 Total Qty :- 2.000NOS

Gross Price :- 4,776,871.00 INR Per1 NOS
Requisitioner:- 507050(SARASWATIHEMBRAM),Tel:7209337288,Email:[email protected]
Material No :- 5806A0226 All CGST-SGST/IGST @ 18% Creditable
WBS No :-
Critical Spare :-
Material Desc :- END RING FOR WT ,0-0333-00-GA-03 ,0 ,13
Material Group :- 312
Material Group Desc :- MATL HANDLING EQUIP

Detail Description
Short text:
END RING FOR WT ,0-0333-00-GA-03 ,0 ,13

Long Text:
ITEM TYPE:PART
ITEM NAME:END RING FOR WT
ITEM MAKE:TRF
PARENT EQUIPMENT MODEL:105 TON GEAR DRIVEN W/T
PARENT EQUIPMENT MAKE:TRF
SPECIAL FEATURES:NO SPECIAL FEATURES
DRAWING NUMBER:0-0333-00-GA-03
DRAWING REVISION NUMBER:0
DRAWING ITEM NUMBER:13

Item Details
Info record PO text :
long with brackets for ratchets. 2)Drawing approval to be taken from
TSL before manufacturing. Performance Clause- 3.Installation of end
ring in presence of vendors supervision. 4.After installation of new
end ring , wagon tippler should run consistently for 3 months 5) MAT
1)Material to be supplied with all mechanical fasteners, accessories a
ERIAL DELIVERY IS REQUIRED BY FY24 i.e. April 2023.

:
Shopping Cart No = 1003025343

:
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Order No. 2100771773/101

Part no : HR-2-90117 Manufacturer : HEWIT ROBINS

:
WB - West Bengal

Delivery date Delivery Quantity

Day 15.11.2023 2.000 NOS
Unloading Point : RMBB1 Mech.

Item Charges
Gross Price 4,825,000.000 INR 9,650,000.000 INR
Discount/Quantity -48,129.000 INR -96,258.000 INR
Freight % 3.000 % 286,612.260 INR
IN: Central GST 9.000 % 885,631.880 INR
IN: State GST 9.000 % 885,631.880 INR
--------------
11,611,618.020 INR
---------------------------------------------------------------------------------------

Header Details
Header text:
Packaging Standard:
1. Material in loose, gunny bag, jute bags etc are not allowed to
supply.

2. For material weighing less than 20 kg and having total no. of

packets less than 25, carton box packing to be done. If no. of packets
is more than 25, pallet packaging to be done ensuring mechanised
handling. Dimension of pallet should not exceed 1M X 1M X 1M.

3. Material weighing more than 20 kg., palletized box packing is

required, which will ensure mechanised handling.

4. Suitability for stacking:

Loading units must be put together so that they can be handled,
transported, stacked, and stored as a unit. If loading units are made up
of smaller containers/ boxes, then they must be organised properly to
match and properly fit into pallets# standard dimensions. More than two
different materials should not be packed together.
If two different materials are packed together, care should be taken
that they should not get mixed. They may be placed next to one another,
separated by intermediate layers (never on top of one another) to form a
loading unit. Care must be taken that similar items are packed in the
same loading unit, to avoid mistakes.
5. Securing Loads:
Packaging should always be selected so that it can be properly secured
and remain stable during transportation/shifting. Goods can be secured
using shrink covers, strapping and stretch film.
Edge protection strips must be used to prevent strapping from cutting
into the cardboard. Pallet collars must be used to prevent stacked loads
from slipping. The sender is responsible for ensuring the flawless
technical state of the pallet collars.
When removing only part of a loading unit, it must be ensured that the
remaining items are stable. To ensure that handling is possible using
floor-level conveyors and automatic conveying equipment, there must be
enough clearance between the pallet#s runners.
6. Pipe Packaging:
The pipe bundle diameter should not exceed 0.8 Mtr (max.). Try to give a
hexagonal shape of pipe bundle. Bundles should be properly strapped
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Order No. 2100771773/101

minimum 4 places; overall weight of bundle should not exceed more than 1
MT. Strapping load bearing capacity should be min 2 T. Wooden dunnage to
be provided at min 3 places at floor of truck/trailer for stable
movement and mechanised loading /unloading.

7. Levelling & Marking:

a. UMC # with description, Qty with UoM & Part # (if applicable), Use
best before date (if applicable) to be marked on each individual items.
b. UMC#, Part#, Qty with UoM on Box.
c. Vendor Detail (Code & Name)
d. PO# and Date
e. ECCI # and Date
f. Test Certificate & MSDS if applicable
g. Bar Code of material no.
h. Special handling precaution if applicable

Delivery Terms : Delivered At Place

For each unloading point you need to give separate challans.

Payment Term : 100% within 45 days of stfy rcpt of Material

Total Order Value : 11,611,618.02 INR

Collection Centre :

Timely delivery & correct quality is the essence of this order. Tata
Steel reserves the right to impose suitable penalty wrt late delivery
if any.
Liquidated Damages for Delay in Delivery:
Tata Steel shall recover liquidated damages from the supplier for any
delay in delivery of the Equipment/items beyond the stipulated delivery
period at the rate of minimum half(1/2%) per cent of the order value
(where delay has taken place) per week of delay or part there of,subject
to a maximum of five(5%) percent of the total order value. Pls note
the LD deduction is an automated irrevocable process.

SPECIAL INSTRUCTION TO VENDOR:

==============================
Applicability of GST
====================
Taxes and Duties:
1. General: For the purposes of this clause the following expressions
shall have the following meanings:

(i) GST- means any tax imposed on the supply of goods or services which
is imposed or assessed under GST Law.

(ii) GST Law- means The Central Goods and Services Tax Act, 2017, The
Integrated Goods and Services Tax Act, 2017, The Union Territory Goods
and Services Tax Act, 2017, The Goods and Services Tax (Compensations to
States) Act, 2017, The State Goods and Service Tax Laws of the
respective states as amended from time to time and rules, notifications,
circulars etc made thereunder which provides for tax on the supply of
goods and/or services which become operative in respect of the
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Order No. 2100771773/101

provisions of this Agreement/Order.

2. Price exclusive of GST: All amounts payable under or in connection

with this Agreement/Order are exclusive of GST unless indicated
otherwise and any statutory duties or taxes (including GST), as
applicable on the supply shall be paid separately over and above the
agreed price/ consideration.

Variation in GST Law, Delay and Documentary Evidence: Any statutory

variation in GST if applicable and specified in this Agreement/ Order,
or the introduction of new duties, levies or taxes from the date of
execution of the Agreement or acceptance of the Order, as the case may
be, till the scheduled date for completion of the work/ delivery of the
goods which includes defect liability period/ warranty period if any and
limited to direct invoices of the Contractor/ Supplier / Vendor shall be
to the account of Tata Steel, provided that the Contractor/ Supplier /
Vendor provides the necessary documentary evidence / supporting by way
of gazetted notifications etc. to prove the change in such levies or
taxes between the date of execution of the Agreement or acceptance of
the Order and the scheduled date of completion of work/ delivery of the
goods which include defect liability period/ warranty period if any to
claim the difference and the Contractor / Supplier / Vendor ensures
that he is fully complied with the GST Law to enable Tata Steel to avail
entire Input tax credit.

3. Price inclusive of GST: In the event Price is inclusive of taxes

and duties, the taxes and duties (including GST) as applicable on the
supply shall be charged separately in the tax invoice and the Contractor
/ Supplier / Vendor shall comply with all the requirements under GST
Law, to ensure timely receipt of input tax credit benefit of the taxes
charged by him on his outward supplies to TSL and any statutory
variation in GST if applicable and specified in this Contract, or the
introduction of new duties, levies or taxes from the date of execution
of the Agreement or acceptance of the Order, as the case may be, till
the scheduled date for completion of the work/ delivery of the goods
which include defect liability period/ warranty period if any if any and
limited to direct invoices of the Contractor / Supplier / Vendor shall
be to the account of Contractor / Supplier / Vendor only.

4. Reimbursement of GST: In case GST are payable on reimbursement

model, GST shall be reimbursed by Tata Steel at actual to the
Contractor / Supplier / Vendor against documentary evidence of payment
of GST submitted by the Contractor / Supplier / Vendor subject to a
maximum amount indicated separately in the order elsewhere (wherever
applicable). In other cases, GST shall be paid along with Invoice
payment subject to a maximum amount indicated separately in the order
elsewhere (wherever applicable) and the Contractor / Supplier / Vendor
shall submit proof of submission of GST as per provision of GST Law as
and when demanded by Tata Steel.

5. Compliance of GST Law: It shall be responsibility of the Contractor

/ Supplier / Vendor to comply with all the requirements prescribed in
the GST Law as may be applicable in respect of the activities/ supply
made by them under this Agreement/ Order to enable TSL to avail entire
input tax credit on timely basis. It is the responsibility of the
Contractor / Supplier / Vendor to comply with the following key
indicative compliance requirements, failing which the Contractor /
Supplier / Vendor shall be responsible of any loss of tax credit or any
other cost including interest, penalty, etc that may levied or recovered
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Order No. 2100771773/101

from Tata Steel:

(i) The Contractor / Supplier / Vendor shall issue a proper tax invoice
containing all the particulars as prescribed in the GST Invoice Rules
with the correct GSTIN of the relevant location/ unit of the Vendor;

In case your aggregate turnover (at PAN level) in a financial year has
exceeded the threshold limit as prescribed under E-Invoicing Provision
as per GST law, you shall mandatorily issue an E-Invoice compliant with
GST law, for all such supplies of goods/services made by you in
accordance with GST law. Any other form of invoice/ document shall be
treated as an invalid invoice/document and we shall not be liable to
make payment to you. In such case you will not have any claim for
delayed payment and in addition you shall indemnify and hold harmless
TATA Steel Ltd., it#s directors, officers and employees and compensate
for any loss, damages etc including loss of Input Tax Credit of GST
including any interest/penalty or associated cost that is occurred or
caused due to your acts, omissions or commissions arising out of
failure on your part to issue an E-Invoice.

(ii) The Contractor / Supplier / Vendor shall deposit the GST amount
due to the Government on a timely basis;
(iii) The Contractor / Supplier / Vendor shall file the periodic
statements / returns as per the provisions of GST Law on a timely basis
and include therein details of all the invoices raised during the
relevant month under the present Agreement/ Order;
(iv) The Contractor / Supplier / Vendor shall support Tata Steel on a
best effort and timely basis to sort out the discrepancies communicated
by GSTIN, if any.
(v) In the event, TSL has reason to believe that there is a chance of
delay in availing input tax credit by TSL or dispute / disallowance of
input tax credit to TSL, then payment of GST amount against each invoice
or debit note, may be released by TSL post verification and matching of
the same with GSTR-2A/GSTR-2B/GSTR-6A report of TSL, as the case may be
or any other report being notified by government of India from time to
time. In case said invoice is not furnished by the Contractor / Supplier
/ Vendor through filing of GST return or any discrepancy observed in
invoice details furnished by the Contractor / Supplier / Vendor, the
Contractor / Supplier / Vendor shall upon notice, furnish the invoice /
correct such discrepancies immediately to enable TSL to avail input tax
credit and release of GST amount against said invoice. In case the
discrepancies were not corrected, the Contractor / Supplier / Vendor
shall not have any claim for delayed payment / non-payment against such
invoices / debit notes

6. Advance payment: In case any advance is paid under this Agreement/

Order and GST on advance to be paid by Vendor, the GST payable in
respect of advance payment shall be paid by the Contractor / Supplier /
Vendor and shall not be recovered separately.

The total GST amount will be payable by Tata Steel, as per the terms of
this agreement, only after the entire supply has been made and valid tax
invoice has been issued. In case any advance is paid under this
Agreement/ Order and GST on advance is additionally paid by Tata Steel,
the GST payable in respect of advance payment may be collected by the
Contractor / Supplier / Vendor from Tata Steel in addition to the amount
of advance, subject to providing appropriate documentary proof that GST
on advance has been paid by the Contractor / Supplier / Vendor.
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Order No. 2100771773/101

The Contractor / Supplier / Vendor shall issue GST Law compliant receipt
voucher in case any advance is paid to him and shall issue GST Law
compliant refund voucher in case the advance amount is refunded to Tata
Steel, within the timelines under the GST law.

7. Reverse Charge: In case of goods/ services supplied by vendors

attracts taxation under reverse charge mechanism the vendor should not
charge any tax in the invoice under forward charge mechanism. In case
vendor inadvertently charges any tax in his/her invoice reimbursement of
same shall not be done by Tata Steel Ltd.

8. Indemnity: Contractor / Supplier / Vendor agrees to do all things,

including providing invoices or other documentation in such form and
detail that may be necessary to enable or assist Tata Steel to claim or
verify any input tax credit, set off, rebate or refund in relation to
any GST payable under this Agreement/ Order or in respect of any supply
under this Agreement/ Order. If the input tax credit cannot be availed
by Tata Steel and/or if the input tax credit availed is denied on the
basis of such invoice or any acts, commission or omission of the
Contractor / Supplier / Vendor, then Contractor / Supplier / Vendor
indemnify Tata Steel and it's officer(s) with respect to any or all
liabilities, claims, demands, costs, charges, expenses, taxes and
assessments, including penalties i.e., interest and penalty on Tata
Steel and it's officer(s), punitive and direct damages, proceedings,
attorney's fees and litigation expenses.

9. Transition to GST: Contractor / Supplier / Vendor shall support Tata

Steel on various aspects to comply with the transition provisions under
GST Law. Contractor / Supplier / Vendor shall also take reasonable
steps to assist Tata Steel in identifying the tax benefits or refunds as
the case may be, that may accrue on stocks, credits, taxes, etc on the
GST Implementation date and pass-on the same to TSL

10. Anti-profiteering: As per the provisions of the GST Law the vendor
should pass any savings realised by them on account of the reduction in
the effective tax rate and increase in the tax credit in GST regime as
compared to pre GST regime to Tata Steel Ltd.
******
It is mandatory for all vendors to comply with SA8000 norms as per the
checklist submitted by you to us. Non compliance of the same detected at
any point of time will lead to cancellation of the order or any other
action or both as deemed fit by Tata Steel.
Vehicles having age more than 15 years would not be allowed in side the
plant. Hence all suppliers/contractors & transporters are requested to
take note of this & ensure that this is strictly followed as security
will not allow over age vehicles effective from these dates.
For Orders where Material Receipt is being done at Receiving Section of
SMD (Supply Management Department) the following instructions should be
followed:-
All transporters/owners/vendors/suppliers should install fail safe brake
system in all their Heavy Vehicles and should incorporate safety
features like Three Piece Mirror, Run Over Protection side guard in all
vehicles for removing helper from the vehicles.
Wearing of seat belts by people sitting in the cabin is mandatory for
all heavy vehicles. If any heavy vehicle is found plying inside Steel
Works without seat belts and / or persons found not using seat belts, it
will be treated as road safety violation and consequent management will
be applicable against your firm.
In case your unit/firm/undertaking is a micro, small or medium
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Order No. 2100771773/101

enterprise as defined under the Micro, Small and Medium Enterprise

Development Act 2006 and a memorandum as specified under the said Act
has been filed by you, a copy of such memorandum should be submitted to
Vendor Management Cell at Procurement Division, Jamshedpur within 15
days of receipt of this order. This clause may please be ignored if it
is inapplicable to you.
1.All types of four wheeled vehicles / cars shall have commercial
registration.
2.Model of the vehicles / cars shall not be older than five years at any
point of time and shall comply with bharat III norms.
3.Apart from observing the standard safety norms of Tata Steel, the
below mentioned norms shall also be followed :
Drivers shall wear leather shoes and shall follow the traffic and speed
limit rules of inside works premises.
Vehicles / cars shall be provided with back and side view mirrors and
seat belts in the front as well as at the back seats. All passengers
shall tie the seat belts while travelling in the vehicles / cars.
Vehicles / cars shall possess tool kits, jack, Stepney, first aid box
and an umbrella.
4.Drivers shall possess all valid documents while driving the vehicles /
cars such as driving licence, owner book, tax token, insurance, road
permit, pollution certificate etc.
5.Drivers shall keep safety cards, issued by Safety Department of Tata
Steel, for self and vehicles.
STANDARD CLAUSES FOR SUPPLY OF EQUIPMENT/ITEMS

Definitions

'Purchaser' means Tata Steel Limited, who awards the supply order to
Supplier and shall include its directors, employees, successors,
engineers, agents or any of them.
'Supplier' means the vendor / supplier who is registered with the
Purchaser for supplying of the equipment/spares and other materials
under this Purchase Order / Contract and includes its directors,
employees, successors, engineers, agents or any of them.
'Engineer' means any Consultant engaged and authorized by Employer to
supervise the job or instruct the Supplier to execute the job.
'Goods' means any material mentioned in the order. It includes
equipment, spares, consumables, raw materials and other
hardware/software articles.
'Order' means Purchase order or Work Order or value contract issued by
the Purchase from time to time for supply of the materials by supplier
within a specified time period and in pursuance to the other special
terms and conditions mentioned therein.
1. Order Date
The Order Release Date mentioned in the Order is the Order Date.
2. Pricing type
2.1 The prices indicated are for Door Delivery, Supply Management
Department, Tata Steel Works, Jamshedpur basis (unless otherwise
specified in the order ), properly packed, by road transport.For
locations other than Steel Works, the destination will be as specified
in the order.
2.2 The prices indicated shall remain fixed, firm and binding (unless
otherwise specifically indicated elsewhere in the order) till completion
of delivery of all equipment/goods.
2.3 The Supplier shall be solely responsible and liable for his wrong
assumptions/omissions/consideration, if any, and shall inclusive of
all-applicable taxes and duties in the order price. In addition to
above, taxes and duties, if any, which are prevailing on the date of
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issuance of order, as the case may be, but not considered by the
Supplier in the order price, shall be borne and paid for by the
Supplier.
3. Freight charges:
If not mentioned otherwise, the transportation will be arranged by the
supplier. Freight will be payable at actual, or as per the order
condition, whichever is lower, against submission of documentary
evidence, in such case the order shall specifically mention the same.
4.Transit Risk Responsibility
Materials need not be insured at Purchaser's cost unless specifically
agreed to in the Order. However, The Supplier shall be responsible for
safe arrival of the goods at its final destination in good condition and
without any loss or damage until the same is actually delivered to and
received by the Purchaser. If, on inspection at the final destination,
the Purchaser discovers any loss in the goods supplied or that goods are
received in damaged condition or that, in the opinion of the Purchaser,
the goods do not comply with the ordered quantity or specification, the
Purchaser, notwithstanding that the title of the goods shall have passed
on to the Purchaser, shall be entitled to refuse acceptance of the
goods or reject it altogether and claim damage or cancel the Order and
shall be at liberty to buy Purchaser's requirements from any other
supplier of his choice and recover the loss, if any, from the Supplier.
Accordingly, the Supplier shall at his cost, if considered necessary by
him, arrange transit insurance with All Risks cover including SRCC
(strike, riots and civil commotion) for inland transit.
The risk/title and ownership of goods shall remain with the Supplier
till the Equipment/items and materials are received by the Purchaser at
destination as per the order, in satisfactory condition.
Material receiving confirmation will be given through SMS facility. The
SMS will be given to the transporter who is coming to deliver the
material at warehouse.

Once informed about the rejected material, it is the supplier's

responsibility to lift the material from the Tata steel point of
operation/storage within 30 days# time period. Post this time the vendor
cannot claim the material which has got rejected and Tata steel has
every right to remove this from its rejected inventory and scrap the
material. The payment made against the material supplied (if any) will
also be recovered from the supplier.

5. Excise Duty & Education Cess:

5.1 Excise duty & Education Cess & Secondary higher education cess
payable against each item is indicated against the item in the item
charges in the order. Excise Duty and education cess & Secondary higher
education cess are payable by the Purchaser at actual to the Supplier
against documentary evidence to be submitted by the Supplier subject to
a maximum amount indicated separately in the Order elsewhere (wherever
applicable).
5.2 In case of excisable goods, the Supplier will provide central
Excise Invoice as statutorily prescribed so that the Purchaser can avail
the benefit of CENVAT Credit where ever applicable. If the CENVAT
credit cannot be availed by us and/or if the credit availed on the
basis of such invoice is denied, then supplier shall be responsible for
compensating us with respect to the amount of excise duty as well as
any consequential charges, i.e., interest and penalty.
If the party has not submitted the proper excise invoice then payment
will be made after deducting the service tax and cess amount.
5.3 The Supplier shall ensure his compliance to following conditions:
A) Excise invoice should be raised order-wise/item-wise/excise chapter
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heading wise.
B) Supplier shall take full responsibility for correct declaration of
excise tariff heading/sub-heading and Cenvatability of it.
C) All supplies by the Supplier or sub-supplier shall be made under
excise invoice. Suppliers excise invoice as well as commercial invoice
must contain the Excise Duty and Sales Tax amounts separately as paid by
Supplier/ sub-supplier. Supplies shall be made under Excise Gate
Pass/Invoice/Challan/consignment note.
D) Transporter's copy of the Excise Invoice shall be handed over to
PURCHASER's the receiving agency, as the case may be, at the time of
delivery of goods for the purpose of availing CENVAT benefit.
E) Supplier/ sub-supplier will indicate in the excise invoice the item
serial number/material number of Purchase Order to enable receiving
agency of PURCHASER to identify the items against order placed. The
Supplier will also include this stipulation in his orders on sub-
suppliers.
F) For all despatch of excisable goods by the Supplier/sub-suppliers,
the name of the consignee on the Excise Invoice/Challan shall be "Tata
Steel Ltd, Jamshedpur, account #####.. (name of the Supplier)". Invoices
for claim of payments must be raised only by the Supplier.
G) Notwithstanding to the above compliance the supplier shall maintain
and comply with all other excise formalities as statutorily required
from time to time.
In the event of Purchaser's inability to avail CENVAT benefit against
excise duty & Cess, claimed by the Supplier, on account of submission of
incorrect excise duty invoice, or in case the actual CENVAT benefit
passed on to Purchaser is less than the minimum declared by the
Supplier, the Purchaser shall not pay such excise duty & Cess plus the
applicable taxes on the aforesaid excise element & cess claimed in the
invoice. In addition, the Purchaser also reserves the right to recover
from the Supplier's dues, the excise duty & Cess amount plus the
applicable taxes on the aforesaid excise element, in case such amount
has already been paid to the Supplier.
H) The Supplier will incorporate the following details in the excise
invoice raised by him:
I) ECC Code of the Tata Steel, Jamshedpur : AAACT2803MXM002

II) Name & address of the : Tata Steel Limited

Purchaser Jamshedpur 831001

III) Central Excise Range: Tata Steel Ltd. Range I/II,

Tata Steel ,General Office Campus
Jamshedpur 831001

IV) Central Excise Division :Division-I, 5, E-Road

Bistupur,
Jamshedpur 831001

V) Central Excise : 143, New Baradwari,

Commissioner Sakchi, Jamshedpur 831001

VI) Central Excise

Registration No. : AAACT2803MXM002

VII) Registration No. or

G.I.R. No. : BMY/DY.COMM., SPL. Range 13

VIII) TIN No. : 20251001839

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IX) Central Sales Tax No. : JU-1-C

X) PAN no : AAACT2803M

In addition to the above, please indicate Supplier's E.C.C. code number.

6. Sales tax.
6.1 The supplier shall follow all the statutory provision of the
Jharkhand VAT Act, 2005 so that the Purchaser can avail the benefit of
Input Tax Credit (ITC) where ever applicable. The supplier shall also
issue form JVAT 404 against supply made by them on yearly basis.
In case of inter state purchase under CST Act. 'C" form shall be issued
under CST Act/Rules only when concessional rate of tax under CST has
been availed by the company.
C Form : The Supplier shall submit an application indicating relevant
details to
[email protected] on quaterly basis for obtaining 'C' form .
6.2 Entry Tax (if applicable) shall be paid by the purchaser.
7. Terms of Delivery:
The delivery of goods shall mean delivered in good condition, duly
packed and freight prepaid by the Supplier, Door Delivery, Supply
Management Department, Tata Steel Works, Jamshedpur basis (unless
otherwise specified in the order). For locations other than Steel Works,
the destination will be as specified in the order.
8. Road permit:
The supplier shall approach for issue of road permit, along with details
required to issue the road permit, at least 21 days prior to dispatch
date. For road permit please generate your request in e -procurement
site of Tata Steel. The details of training module for generation of
road permit request is available at e-Procurement site of Tata Steel.For
any further clarification please send your mail to
[email protected] (Tel No 06572644280) Contact Person Mr.Gopal
Rao/ [email protected] /Ph no 06576644466, 2427139.
The reconciliation statement on utilisation of Road Permits shall be
attached with the request for fresh road permit. In case Road Permits
are not reconciled, no further Road Permits shall be issued to the
Supplier.
The number of Road Permits, if any, to be issued by the Purchaser to the
Supplier depending upon the availability and on request, shall be kept
minimum to the extent possible and the Supplier shall ensure that the
Road Permits issued to him are utilised to cover his total scope of
supply.
One copy of Road Permit (original or duplicate) issued by the Purchaser
as well as unused road permit, if any, must be surrendered by the
Supplier/his authorised representative at the point of delivery of
Equipment and materials to the Purchaser at the receiving station,
otherwise all payments of the Supplier shall be held-up.
The Supplier shall be responsible and liable for any loss of Road
Permits issued to him. In the event of loss of Road Permits, the
Supplier shall immediately lodge a F.I.R. in the nearest police station
and publish the information in local newspaper( One in English and other
in local language). The Supplier shall submit to the Purchaser one copy
each of the F.I.R. filed and the newspaper publication. Unless this is
done with respect to lost Road Permits, no fresh Road Permit shall be
issued to the Supplier.
In the event of Supplier's non-compliance of Tata Steel's procedure for
reconciliation of Road Permits, the Purchaser shall recover, from the
pending bills of the Supplier, penalty as per Tata Steel's prevailing
practice.
SUPPLIER shall compensate the PURCHASER for any LOSS, COST, DAMAGE
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Order No. 2100771773/101

,PENALTY suffered by the purchaser on account of loss of road permit/and

non submission of required documents the demand levied by the Commercial
Tax Department on the PURCHASER .Supplier authorises the Purchaser to
recover the said amount of loss (any amount demanded by the Commercial
Tax Department including penalty etc), damage from the pending bills of
the Supplier. The Supplier undertakes to pay the Purchaser the same
amount as indicated above by a cheque/demand draft in case no amount can
be recovered from the pending bills of the Supplier.
9. Terms of Payment:
Payment terms shall be as stipulated in the contract/purchase order.
10. Submission of Bills:
Bills/Invoices must be prepared exactly as per the Order indicating the
Item Nos. as given in the Order.
The Supplier must indicate in their invoice the following;
" "TAX INVOICE" must be printed on every original invoice.
" Supplier's TIN Number
" Tax Invoice serial number
" Tata Steel's TIN number (20251001839)
" VAT amount must be separately mentioned in the invoice
" Material description shall be clear and legible as per the order.
" Purchase order no. item/material no. and material description.
" PAN no.
11. Warranty/Guarantee period:
11.1 Unless indicated otherwise, Warranty/Guarantee period shall be
twelve (12) months from the date of commissioning/use or eighteen (18)
months from the date of receipt, whichever is earlier. However, for any
"Generic defects" supplier will be responsible even after
warranty/guarantee period.
11.2 During the warranty/guarantee period, the Supplier shall, at his
own expense, upon written demand by the Purchaser, promptly repair or
replace at the plant site, free of cost to Purchaser, any part(s)
constituting the plant:
A) which may not comply with Technical specifications and the
representations and warranties set forth in the General Conditions of
Contract, or
B) which may be of defective or incorrect design, or
C) which under normal and proper use and maintenance proves defective in
workmanship or materials or deficient in performance, subject to
normal wear and tear.
12. Delivery In the event of any variance between the delivery dates
indicated against the Item and the date calculated based on completion
period given in the Text of the Order, the date calculated based on the
completion period given in Text shall be binding for all contractual
purposes.
Timely delivery is the essence of the contract/order and should be made
as per the schedule specified in the order. If any quantities for the
same material are outstanding against any previous order(s) at lower
rates, the same should be executed completely prior to execution of new
order with higher rate. The supplier shall be responsible for completion
of previous orders.
13. Supplies against Value Contracts & Scheduling Agreements
" Value contract is a contract with a ceiling value and validity
period. The deliveries are not to be made against the contract.
Purchaser shall release the Delivery Order (with specific
quantity and delivery schedule), within the validity period of the
contract. The Supplier shall deliver the goods as per the Delivery
Order.
" Scheduling Agreement is a contract for a given period with item-wise
tentative quantities to be consumed during the validity of the contract.
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Order No. 2100771773/101

The deliveries are not to be made against the agreement. The Supplier
shall deliver the goods against the Schedule Lines with firm quantity
and delivery schedule released by the Purchaser.
" Prices shall remain firm till the validity of contract/agreement,
unless otherwise specified in the order.
" Material against a Contract or Scheduling agreement shall be supplied
only on receipt of a Release Order (RO) or Schedule Line.
14. Risk Purchase: Materials must be delivered as per the delivery
schedule indicated, failing
which Purchaser reserves the right to cancel the order and procure
materials from alternate suppliers and recover loss, if any, from the
supplier from any outstanding sums that may be due from Tata Steel to
the supplier against any of the orders/agreements entered into with the
supplier.
15. Timely delivery:
Timely delivery & correct quality is the essence of this order. Tata
Steel reserves the right to impose suitable penalty wrt late delivery if
any.
16. Markings:
Marking in English block letters shall be clearly stenciled on the
packages with good quality non-fading paint in characters sufficiently
large as the size of the package will permit.
One and the same set of marking should appear on all four sides of the
packages. No marking need be made on top and bottom. The following
markings shall appear prominently on all the four sides of the packages.
Each consignment must relate to one purchase order only and for each
package a separate set of challans must be submitted.
Packing of materials against more than one order in a case should be
done in a manner that the material against each order should be
separately packed, marked and listed on separate challans for easy
identification.
All packages should be visibly marked on the outside in bold letters
with the following for easy identification. The same should be mentioned
in the challan(s) as well:
TATA STEEL LTD.,
#########.. (Description of Equipment/item)
JAMSHEDPUR,
Jharkhand, India
Purchase Order No. ................, dated ####..
Material numbers
Unloading Point
Expiry Date (wherever applicable)
Material Safety Data Sheet (wherever applicable)
Brief Description :
Underneath the above main markings, other particulars as under,
relevant to the order should be marked on the packages in smaller
letters:

Length .................... Width ....................

Height ....................
Net weight ................ Gross weight ................
Apart from the above markings, cautionary symbols, such as "FRAGILE"
"HANDLE WITH CARE" "DO NOT DROP" "KEEP IN DRY PLACE" "TOP - DO NOT
OVERTURN", "HAZARDOUS MATERIAL" etc should also be painted as may be
appropriate to the contents of package, on all four sides.
17. Shelf Life Items : In case of shelf life items, the remaining life
of the material at the time of
delivery must be at least 80% of the total life. In emergency, the item
may be accepted after taking due approval, if it is likely to be
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Order No. 2100771773/101

consumed within the expiry of the shelf life.

18. Force Majeure:
If at any time during the continuance of this Order the performance by
either party under this Order can not be performed by reasons of any
declared war, hostility, acts of the public or enemy, civil commotion,
sabotage, fire, flood, earthquake, explosion, epidemic, quarantine
restrictions or other acts of God, (hereinafter referred to as
'eventuality') affecting the supply or respective obligation of the
Parties, the affected party shall notify the other of the happening of
any such eventuality within fifteen (15) days from the date of the
occurrence of such eventuality. In such an event neither party shall, be
entitled to terminate this Order, nor shall either party have any claim
for damages against the other in respect of such non-performance of the
work under this Order. The performance shall be resumed as soon as
practicable after such eventuality has come to an end or ceased to
exist. Under such circumstances the contractual delivery period shall be
extended by a period equal to that during which such eventuality
operated plus an additional period, if any, as may be considered
reasonable by Purchaser and Supplier. Whether the eventuality has come
to an end or ceased to exist will be deliberated and mutually settled.
Should one or both parties be prevented from fulfilling their
contractual obligations by a state of force majeure lasting continuously
for a period of at least two (2) months, both the parties shall consult
each other regarding the further implementation of the Order, provided
always that, if no mutually agreed arrangement is arrived at within a
period of one (1) month from the expiry of the two (2) months referred
to above, the Order shall be deemed to have expired at the end of the
said three (3) months referred to above. The above mentioned expiry of
the Order will imply that both the parties have the obligation to reach
an Agreement regarding the winding up and financial settlement of the
Order.
19. Cancellation of Order/Contract: Without prejudice to clauses
concerning Force Majeure and Arbitration hereof and to any other remedy
available, the Purchaser at his option, may cancel the Contract at any
time by simple written notice to the Supplier in case of Supplier's
non-compliance with his undertakings under the Contract/ Order and more
specifically in case any of the following circumstances occurs:
A) Unjustified interruption of contractual services by the Supplier
including delays and/or failure to maintain delivery schedule of plant
and equipment, designs and drawings and other supplies or completion of
work as agreed to.
B) Errors, negligence, insufficiencies in the contractual work under
execution or failure to supply required materials as per specification
or manpower or in other similar circumstances affecting the quality of
Work for reason attributable to the Supplier.
C) If the Supplier refuses to implement instructions received from the
Purchaser or the Engineer within the stipulations of the Contract/
Order.
D) Where the Supplier is declared in liquidation or bankruptcy or is
involved in similar proceedings or has been implicated repeatedly in
litigation or may have entered into or transfers with his creditors or
others which might compromise the Supplier's solvency.
In any of the cases described above, the Purchaser shall inform the
Supplier of its decision to cancel the Contract/Order or to terminate
the Supplier's services, in whole or part under it, specifying in such
notice the reason or the basis for this decision. The Supplier shall
within fifteen (15) days from the above notice of default, correct such
default or satisfy the Purchaser regarding the action taken by him for
the corrective action, failing which the Purchaser at his option will
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Order No. 2100771773/101

cancel the Contract/Order. The Supplier shall immediately stop all work
in connection with the Contract/Order, except as directed by the
Purchaser. In such case, the Purchaser shall be at liberty to contract
with other parties or to perform with his own personnel those supplies/
services undertaken by the Supplier in the Contract/Order. In such
case, the Supplier shall be liable for any costs incurred by the
Purchaser for obtaining and/or erecting the balance of the plant from
another party in excess of the ordered price. In case of termination of
part of the Contract/Order, the Supplier will continue performance of
the Contract/Order to the extent not terminated by the Purchaser.
20. Arbitration:
(I) Governing Law and Jurisdiction
This Contract/Order shall be construed, governed and enforced in
accordance with the law of India. The parties hereby agree that
jurisdiction over any dispute arising under this Contract/Order shall be
vested only in the Courts of India and the parties submit to the
jurisdiction of the said courts at Jamshedpur in the state of Jharkhand.

(II) Dispute Resolution

Any dispute or difference arising between the parties hereto in
respect of any aspect of this Contract/Order or the interpretation
construction or effect of the terms and condition of the Contract/Order
shall be first settled mutually by negotiations between the parties. In
case no settlement is reached, such dispute or difference shall be
referred to a Sole Arbitrator if both the parties agree upon the same.
Should the parties not agree to the appointment of a Sole Arbitrator,
each party shall appoint its own Arbitrator and the two Arbitrators so
appointed by the parties shall, appoint the third Arbitrator who shall
act as the presiding Arbitrator. The arbitration proceedings shall be
conducted and governed by the Arbitration and Conciliation Act, 1996 and
amendment made thereof. The language of the arbitration shall be
English and the place of arbitration shall be Jamshedpur.
The Award made by the Arbitral Tribunal shall become final and binding
upon the parties and shall be enforced in accordance with applicable
provisions of the Arbitration and Conciliation Act, 1996.
21. Construction of contract/order:
The Order shall be governed by the laws in India.
The Order shall in all respects be construed and operated as a
contract as defined in the Indian Contract Act, 1872 and Sale of Goods
Act, 1930, if applicable and save as otherwise expressly provided herein
shall be governed by the provisions of the said Act.
22. Inspection and Rejection : The Purchaser shall reserve the right to
reject/part accept the goods under following conditions;
a) Inordinate delay in delivery
b) Goods not as per specifications
c) Test certificates/MSDS/other certificates as specified in the order
not provided at the time of delivery
d) Goods in damaged condition
e) Short/excess supply
f) Any error in the invoice
g) Excise and other statutory documents not provided at the time of
delivery
23. Other Terms and Conditions:
23.1 Vehicle having age more than 15 years is not allowed inside the
Purchaser's premises.
23.2 SA 8000 Norms_ It is mandatory for you as Contractor/ Transporter/
Supplier/ any other kind
of service provider to Tata Steel to comply with SA 8000 norms as per
the check list submitted by you to us. Non compliance of the same,
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Order No. 2100771773/101

detected at any point of time may lead to cancellation of order or any

other action or both as deemed fit by Tata Steel.
23.3 The supplier shall acknowledge receipt of order/contract and send
the acceptance within 15 days
of placement of order. In case of non receipt of order
acknowledgement/any communication within this period, the order shall be
treated as accepted.
In case the supplier is an e-partner, the acknowledgement shall be
submitted through e-proc only.
23.4 Material Safety Data Sheet shall accompany each item (as specified
in the material
specification) at the time of delivery.
23.5 SURAKSHA SCHEME:
The Vendor understands that Tata Steel is committed to welfare of
persons engaged by its Vendor for the purpose of execution of work order
placed by Tata Steel and working inside Tata Steel premises. Vendor
further agrees that all employees engaged by vendor and working inside
Tata Steel premises will be governed by the #Suraksha Scheme#
administered by Suraksha Charitable Trust. In the event of any accident
arising in the course for execution of work by the vendor within Tata
Steel premises resulting into death of employee of the vendor, as per
aforesaid Suraksha Scheme an annuity shall be purchased by Suraksha
Charitable trust for monthly pension of dependents of the deceased
employee of Vendor. The amount required for the purchase of the annuity
towards monthly pension is contributed to the Suraksha Charitable Trust
by Tata steel and subsequently 50% of the cost of purchase of annuity is
recovered from the vendor in following manner:
1. Vendors whose total billing from all orders/contract is equal to or
more than Rs.1 crore in last one year from the date of accident
resulting into death of the employee of such Vendor:-The total
contribution of 50% of the annuity value is recovered from the vendor
whose employee has died as a result of accident.
2. Vendors whose total billing from all orders/contract is less than
Rs.1 crore in last one year from the date of accident resulting into
death of the employee of a such vendor whose employee has died:-10% of
total billing from all orders/contract in last one year from the date of
accident resulting into death or 50% of the value of annuity whichever
is lower is recovered from the vendor whose employee died in the
accident. To make up the shortfall, a fixed amount shall be recovered
from all active vendors of Tata Steel all over India from the invoice
payable to such other vendors. The amount shall be calculated by
dividing the shortfall amount by total number of active vendor on the
date of accident resulting into death.
The Vendor authorises Tata Steel to make such recovery from their
invoice. It is clarified that payment under #Suraksha Scheme# shall be
over and above any amount payable by way of compensation to the deceased
dependent under Workmen Compensation Act 1923 or other labour
legislation, which shall be paid by the vendor. The vendor shall comply
all applicable law including but not limited to Workmen Compensation
Act, 1923 or other labour legislation all the time and contribution by
Tata steel under Suraksha Scheme shall be treated as voluntary payment
by Tata Steel and not as a part of compliance of any applicable law.#

24. Complaints and Queries : The Supplier shall contact ;

" Procurement Call Center at [email protected] for
complaints/queries related to payment.
" Procurement Call Center at [email protected] for
complaints/queries related to e-proc and other issues.
" Contact Nos. : 06572427139/ 06572145769/06576645769.
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Order No. 2100771773/101

This Order shall be governed by the terms and conditions as specified

herein and PURCHASER's RFQ. In case any conflict between the terms and
conditions given this Order and those in the RFQ, Technical
Specification or other tender documents, the terms and conditions given
herein shall prevail.
Wherever Purchaser has signed an Agreement with the Supplier, in the
event of any conflict between the terms & conditions in this Order and
that in the Agreement, the terms & conditions incorporated in the
Agreement shall prevail.
25.For any Queries related to Tata Code of Conduct, Anti-Bribery &
Anti-Corruption and Anti-Money Laundering Policy Pl seek Clarification
From :
Ethics Counsellor :
Mrs Soni, Chief Ethics Counsellor, Tata Steel Ltd, Jamshedpur-831001
E-mail: [email protected] Phone: 0657 # 2756595
Toll Free Number : 1800 102 0875
Email ID - [email protected]
Website - www.in.kpmg.com/ethicshelpline/tslindia
Letter - P. O. Box No 71, DLF Phase 1, Qutub Enclave, Gurgaon - 12

26. TERMS and CONDITIONS RELATED TO DELIVERY TERMS EXL AND LOGISTIC
PARTNER 3PL

A. LD Applicability Clause
LD charges will be applicable on actual handover date to 3PL and same
will be considered by warehouse team for LD applicability
B. Allowable Loading time at supplier premises after the
placement of vehicle by 3PL
# Vehicle#s placement and material pick up window time will be given by
3PL on supplier#s given handover date on ECCI
# Maximum time considered at Supplier (Gate IN to Out - Loading&
Documentation) for pick up > 10 MT shipment is 3 Hours, 2 Hours for 2.5
MT to 10 MT shipments and 1 Hour for <2.5 MT shipments after reporting
of vehicle
# Loading of the material onto 3PL vehicle at suppliers# premises will
be suppliers# responsibility
C. Detention Charges Clause
Detention charges of Rs1500- to 3500 (depending on the vehicle placed)
will be applicable for not complying with the scheduled Pick-up/Handover
date and time.
D. Documentation Verification
3PL will not pick-up any material without proper documents. In case of
urgency, suppliers will have to take approval from Category
Manager/Manager (Receiving Warehouse).
E. Rejected Material Clause
# Rejected material to be collected back by suppliers by their own
means of transportation
# Freight charges borne by TSL to DHL for receiving of material to be
deducted from supplier#s pending invoice or by credit notes

Packaging Clause

# Suppliers to ensure proper and safe packaging for all the items and
it should be transport worthy along with the label which should contain
the material description, order no, Quantity and suppliers name and
suppliers may take the photograph of the packs
# 3PL would carry goods on #said to contain# basis. 3PL will count the
number of Boxes/bags/ cartons/outer boxes at the time of loading at the
Warehouse and will take the responsibility of delivering the said number
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Order No. 2100771773/101

of Boxes/ Bags/cartons/outer boxes as mentioned in the document at the

time of loading.
# 3PL will not be liable for any shortages or damages within the
carton/outer boxes provided the conditions of the packs are intact
visibly
# In this case the supplier will be held responsible for any deviation
on Quantity and Quality of the material
# 3PL will not be accepting any material in unpacked condition. However
for material which requires pick up in open condition from supplier,
the suppliers should own the responsibility and same to be mentioned in
handover document

27. All correspondence with us shall be in duplicate.

A. Documents :
Description No. of Copies
1. Invoice 1 + 1 Copies
2. Inspection Clearance Certificates2 ( Two )
3. Material Receipted Challan (wherever applicable) 2 ( Two )
4. Packing List duly Signed by Vendor 2 ( Two )
5. Original Buyers copy of Excise Duty Invoice 1 + 3 Copies
6. Original Freight Document ( for reimbursement ) and Freight Bill 1
+ 3 Copies
7. Material Test Certificates / Inspection Report/MSDS 2 ( Two )
8. Bank Guarantee / Corporate Guarantee (wherever applicable) 1 + 3
Copies
Signature of Supplier's Representative
Name

( To be submitted by Supplier along with Invoice )

PLEASE NOTE THAT THE COMMERCIAL INVOICE (IF ANY) / ORIGINAL FOR BUYER
(FOR EXCISABLE GOODS) / FREIGHT BILLS (IF ANY) ARE TO BE SUBBMITTED TO
INVOICE VERIFICATION (IV) SECTION OF SMD AND DUPLICATE FOR TRANSPOTER,
ROAD PERMITS AND OTHER DOCUMENTS ARE TO BE SUBMITTED, ALONGWITH THE
MATERIAL TO THE RECEIVING SECTION OF SMD, TATA STEEL ONLY.

28.

Recommended clauses on Anti bribery and anti-corruption

a) Contractor/ Transporter / Supplier / any other kind of Service

Provider to Tata Steel acknowledges and agrees that it has not, and will
not, make or promise to make corrupt payments of money or anything of
value, directly or indirectly, to any government or public international
organization officials, political parties, or candidates for public
office, or employee of a commercial customer or supplier, for the
purpose of obtaining or retaining business or securing any improper
advantage. Contractor/ Transporter / Supplier / any other kind of
Service Provider to Tata Steel also agrees that it shall not engage in
any activity that would expose TSL to a risk of penalties under the laws
and regulations of any relevant jurisdiction, like the Prevention of
Corruption Act 1988 and Prevention of Corruption (Amendment) Act 2018 or
any applicable local laws, prohibiting improper payments, including but
not limited to bribes to officials of any government or private agency.

b) Contractor/ Transporter / Supplier / any other kind of Service

Provider to Tata Steel hereby represents that it has not and shall not
itself or through any of its personnel or any other entity, by whatever
name called, give or will give or promise to give any money or gift to
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Order No. 2100771773/101

any employee/official of TSL to influence their decision regarding this

Agreement, nor shall it exert or utilize any unlawful influence through
a promise to pay a commission, percentage, brokerage or contingent fee
to secure or solicit any extension hereof.

c) Contractor/ Transporter / Supplier / any other kind of Service

Provider to Tata Steel agrees that breach of this clause shall be
sufficient ground for TSL to terminate this Agreement immediately
without prejudice to the Contractor/ Transporter / Supplier / any other
kind of Service Provider liability under applicable laws. Further,
breach of this clause shall also be sufficient ground for TSL to
withhold any and all payments, which may be due to the Contractor/
Transporter / Supplier / any other kind of Service Provider and for TSL
to initiate appropriate legal actions against the Contractor/
Transporter / Supplier / any other kind of Service Provider.

1. Notwithstanding anything contained in the Contract/ P.O., acceptance

of Goods shall be subject to inspection by the Buyer in order to
determine its conformity with the quality and fitness standards
underlined in the Contract/ P.O. Inspection shall be conducted at the
premises of the Buyer or at any other place where final delivery to the
Buyer is made. The Buyer may conduct necessary testing and perform such
acts it deems fit to determine fitness of the goods delivered.
2. Inspection shall be conducted within 60 days of the delivery of the
goods at the place mutually agreed between the Parties or at the time of
installation of the goods at Buyer place of business, whichever is
later. Buyer shall give an intimation regarding rejection of goods to
the Seller within 21 days of the inspection.

3. The Seller shall within 60 days of receiving notice regarding

rejection remove goods from the place as specified in the rejection
notice. In case, the Seller fails to remove goods from place specified
in the rejection notice post expiry of 60 days, it shall be deemed
abandonment of goods and Buyer may dispose of the same at expense of
Seller, in manner it may deem fit. In addition to the any amount
recoverable from the Seller, the Buyer shall be entitled to recover
amount spent on safe keeping of the goods from the date of granting
notice to the Seller regarding rejection of goods and cost of disposal
of the goods out of proceed of such disposal of goods.

4. In case of breach of any specifications, as stipulated in detail

under the Order/Contract and allied documents, Tata Steel shall have
right either to reject the services or make deduction, partially or
fully, during bill certification.

Before deducting amount Tata Steel will notify the reason and amount of
deduction and upon receipt of the notice if vendor has any objection
vendor shall intimate to Tata Steel of any observation immediately. The
final deduction shall be the mutually agreed amount

INBOUND SUPPLY CHAIN PROCESS OF CENTRAL WARE HOUSE, JAMSHEDPUR

PROCUREMENT
# Name, address and GST No. of the supplier---
· GST No. of the supplier must be of same state & address which is
being provided in invoice. If the required GST No. is not registered
with TATA STEEL , that should be registered with TATASTEEL first . For
help in this regard you may contact PROCARE on Landline no.- 06576644466
# Name, address and GST No. of the consignee (For Tata Steel
Jamshedpur) ,
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Order No. 2100771773/101

Name : Tata Steel Ltd- Jamshedpur

Address: P.O - Bistupur
Jamshedpur
State: Jharkhand
State code: 20
GSTIN/UIN:20AAACT2803M2ZO

# Invoice number should be up-to 14 character containing alphabets or

numerals or special characters hyphen or dash and slash. It is to be
noted that the Invoice number must be same as you have entered in ECCI.
Invoice date must be mentioned in your Invoice.
# There are Three copy of invoices required, Original for recipient,
duplicate for transporter and triplicate for supplier and that must be
printed on your Invoice.
# HSN code of goods must be mentioned in your Invoice.
# CGST/SGST/IGST- Required to be same as mentioned in order, if there
is a change in applicable GST, that must be communicated and settled
with concerned commodity manager before creation of ECCI.
# Your ECCI and Invoice condition should match with PO condition in
line with material Description, quantity of material, Unit of
measurement (UOM), value, rate of tax, amount of tax.
# Signature or digital signature of the supplier or his authorised
signatory must be on the Invoice copy.
# In case of Freight claim, freight charges must be claimed in invoice
and that should be as per the Purchase order condition.

Apart from above mentioned information please go through under mentioned

requirement:
· Before entering the consignment to TATASTEEL inside works, there are
two Transport park (one near HSM gate and another near JMD gate) . Your
consignment vehicle must report to Our escort team at the
above-mentioned transport park. Vehicle safety checking is done there as
per the check list attached here for your reference. Vendor are
requested to ensure that the vehicle condition is as per the requirement
given in attached sheet before shipment. Vendor/ Driver must obtain
Receipt and stamp on ECCI or duplicate for transporter copy of invoice
before leaving the counter of Escort team.
· Vendor/ Driver must report to VTS entry counter at transport park
along with all documents including escort team receipt and stamp for
online VTS entry. VTS person will enter all the relevant information
like PO NO., ECCI NO., VECHILE NO., INVOICE NO. in online vehicle
tracking system (VTS) after checking all the documents including escort
team receipt and stamp. Vendor/ Driver must obtain Receipt and stamp on
ECCI or duplicate for transporter copy of invoice before leaving the
counter of VTS entry team. Vendor/ Driver must produce all invoices for
entering in the VTS system. Vendor/ Driver will be responsible for any
missing invoice details if it is not produced to VTS team for entry in
on line VTS system.

· Vendor/ Driver must obtain GPS and RFID card to enter TATA STEEL
inside works from VTS team before leaving the counter.
At HSM gate & JMD gate (only light and 4 wheeler
vehicle is allowed to enter through this gate), our Escorting team is
available to escort the consignment vehicle to our warehouse / weigh
bridge (in case of weighment material) and end user unloading point.
Vendor/ Driver will not move inside Tata Steel work without the escort.
This escort is provided to your vehicle from entering the vehicle to
Tata steel to Exit of the Tata steel gate. For any query and support
related with vehicle safety check and document verification at Transport
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Order No. 2100771773/101

park you may contact our PROCARE on Landline no.- 06576644466

· In the case of Over dimension material (ODC material) , vehicle
movement is allowed inside Tata Steel works during 11.00 pm to 5.00 am
and Escorting in this case is also provide as mentioned above. In no
case vehicle should move inside Tata steel works without escort.
· These are required documents; vendor should send along-with
consignment:
i) Three copy of ECCI
ii) Three copy of Invoices (Original for recipient, duplicate for
transporter and triplicate for supplier)
iii) Packing list
iv) LR copy
v) Valid E-Way bill
vi) Challan# Not mandatory
vii) Insurance copy (If material is insured)
viii) If you are claiming the freight you must provide following
freight documents:
a) LR copy in original,
b) Transporter Invoice in original, and
c) Money receipt
NEW-PAGE
For VEHICLE/TANKER CARRYING HAZARDOUS CHEMICAL VENDOR HAS TO ENSURE
FOLLOWING: 1) Tanker Internal Inspection Certification with valid
Fitness Certificate (Inspected by authorized inspection agency and the
same to be done in a frequency of 6 months duration).
2) The Tanker/ Vehicle Driver must have adequate clothes and PPEs for
Chemical Handling scenario as per the nature of hazardous material. Like
helmet/hand gloves / Safety shoes and other PPES# required to handle
that specific chemical as per IS/ Tata Steel safety SS/GEN 58.
3) Tanker/ Vehicle Driver must have valid driving license mentioned
with Hazardous material (must be trained as per the requirement
mentioned under rule 9 of CMVR, 1989 for driver of vehicle transporting
dangerous/hazardous goods and have authorization to drive Tanker
carrying hazardous chemical (For example: HCl, Caustic Soda Lyue,
Diesel, Petrol etc.) .
4) The tanker/Vehicle driver must be provided with Transport Emergency
Card (TREM).
5) Material Safety Data Sheet (MSDS)
6) Certificate of vehicle fitment
7) The tanker should have Emergency information panel displayed on the
tanker shell in all three side as mentioned in CMVR, 1989 (Rule 134) for
all dangerous/hazardous goods being delivered to Tata Steel Ltd.
IMPOERTANT:
Any deviation to confirming of abovementioned requirement will lead to
rejection of vehicle for further escorting to enter TATASTEEL works.

FOLLOWING SAFETY REQUIREMENT IS CHECKED IN CONSIGNMENT VEHICLE BEFORE

TAKING OVER FOR ESCORTING TO TATASTEEL FROM TRANSPORT PARK, SO VENDOR
SHOULD ENSURE :
1) Valid registration certificate of Vehicle should be available with
consignment driver.
2) Fitness certificate of Vehicle should be available with consignment
driver.
3) Valid Insurance certificate of Vehicle available with consignment
driver.
4) Capacity of vehicle commensurate to requested consignment.
5) Condition of vehicle Bed/ Dalla/Tyres should be in good condition.

6) Run over guard (both inside and back) should be available in

 Order Continuation Sheet
Page: 21 of 21
Order No. 2100771773/101

vehicle.
7) Three-piece mirror should be available in vehicle.
8) Hand break/ Fail safe break should be available in vehicle.
9) Forward/ backward buzzer should be available in vehicle and must be
in working condition.
10) Metal scotch block should be available in vehicle and must be used
during parking pf vehicle.
11) Valid Driving license should be available with consignment driver.
12) Driver eye fitness certificate should be available with driver.
13) Driver physical and mental state must be sound.
14) To ensure safe transportation of material following must be
ensured:
a) Proper Wedge
b) Side guard/post
c) Adequate length/Pieces of Chain
d) Adequate nos. of turn buckles /D shackle
e) Enough nos. of Lashing point with provision of D shackle
f) Arrangement for Flag and caution light

For Tata Steel Limited

Authorised Signatory

Arpita Aprajita

Manager Procurement MRO

MRO & Services

Print Date: 16.05.2023