YSoft SafeQ –

Accounting Software and Terminals

Applications YSoft SafeQ

YSoft SafeQ, Intro

YSoft SafeQ – Complete

Accounting & Security
YSoft SafeQ is a server that controls and distributes printing in networks supporting both MS Windows and
Linux platforms.

Efficiently determining and distributing each print job, the YSoft SafeQ server secures full and complete control over
the whole process of document production printing within any large to midsize governmental, educational, banking or
insurance company. Because of the the growing importance of utmost secure and efficient printing in any professional
network environment, user credit check and anaccessibility guarantee are among the core functions of this intelligent
accounting application.

n Furthermore, the complete monitoring of any print n As an elegant and affordable alternative to the
job during the process makes YSoft SafeQ the ideal convenient external YSoft SafeQ terminals, YSoft
solution for long-term printing cost reduction SafeQ can optionally be integrated into Konica
and printing environment optimisation. Minolta bizhub device panels via best technology.

YSoft SafeQ Instant Edition YSoft SafeQ Enterprise Edition

YSoft SafeQ Instant Edition is an entry-level print YSoft SafeQ Enterprise Edition is a print solution
solution designated for small and medium-sized designed for business with the highest demands
businesses. It’s particularly suitable for print volume on system accessibility and stability. This edition
monitoring and copying from one to ten devices. includes everything that a YSoft SafeQ solution can
The Instant Edition is limited to a specific number offer. In comparison to the Professional Edition, the
of users (max.700) and/or devices/MFPs (max. 10) Enterprise Edition for instance provides clustering
and local printers (max. 10). and load balancing features.

YSoft SafeQ Professional Edition

YSoft SafeQ Professional Edition is the prevailing and
best-selling YSoft SafeQ edition on the European market.
This edition fits medium-sized and large companies,
schools and project design companies. This product
includes almost everything that YSoft SafeQ can offer.

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 YSoft SafeQ, Embedded

YSoft SafeQ Embedded –

Seamless Panel Integration
YSoft SafeQ Embedded Platform offers convenient and user-friendly enhancement that covers all basic
aspects and needs of modern print environments integrated with the latest Konica Minolta MFPs. The solution
is designed to be easy to use for common users, easy to deploy and very easy to maintain for IT adminis-
trators. The major focus has been to reduce total costs of ownership of the solution as much as possible.

YSoft SafeQ Embedded offers built-in: MFP panel integrated authentication of users (including access by card),
role-based function access (print, copy, scan, colour, …) differentiation, tracking and exact accounting of
every user action and all convenience-oriented tools such as pull-printing with Follow Me (possibility to select
and print the document on all available MFPs), favourite/hot jobs or one-click “scan to my email” tool. The
solution is suitable for every customer starting from one device and extending to enterprise environments
with thousands of MFPs spread across nationwide branches.

Features Benefits
n Authentication via MFP panel or smart cards n Higher user convenience due to panel integrated
n Complete copy, scan and print accounting operation
integrated with YSoft SafeQ server applications n No need for external hardware terminals
n Displays job lists, job previews & print job n Easy deployment with server-based management

information n Can be maintained without additional training or

n Output control based on credit balance technicians
n Supports project accounting n Replaces additional external accounting
n Central management for all MFPs hardware such as copy terminals

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YSoft SafeQ, Features

YSoft SafeQ – the Universal

Accounting Solution
Accurate cost accounting, high security, accessibility and universal usage are among the many merits
of the YSoft SafeQ product family.

This control and distribution system is designed to provide total cost control over printing, copy and scanning
with a focus on TCO and charging for print services. Its unique software architecture grants both enriched secu-
rity of the print workflow and increased productivity of all related output devices. Administrators will also benefit
from the easy-to-use interface that allows output management of the highest degree, scalable from small
offices to large and distributed enterprise environments.

Features
Print accounting Deployment
n Accurate on-line accounting during the printing n Support for hundreds of branches with

process thousands of MFPs

n Immediate and complete billing of the delivered n Completely centralized maintenance and

print job for off-line accounting administration

n Automatic detection of available MFPs

Copy accounting n Automatic registration and status reporting

n Automatically blocked copier function in case of n Minimal requirements on system resources

default n Support for low-bandwidth networks

n Efficient copy accounting with immediate billing
n Automatically blocked copier function by default Cluster support
n Full user charge during time of authorization n Server clustering and load balancing with 2 to

with automatic blocking in case of expiration of 5 servers forming a “server farm” for guaranteed
time limits or credit depletions accessibility and continuous operation
n Individual restriction options for particular devices

within the print environment in terms of out put,

colour resolution, duplex copying and paper
sizes

Central reporting system

n Central multi server and data collection admin-

istration for enterprises and organisations with

a wide network of branches and departments to
connect
n Easy-to-use parameters (time, device, depart­ment,

user, project) for convenient creation and customi­-

sation of reports
n Periodical reporting due to automatic set

distribution via e-mail option for selected users

n Graphic overview of all relevant long-term and

short-term statistics (e.g. individual devices,

output types, workloads, prints, costs)

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 YSoft SafeQ, Benefits

Workflow

Copier with a Workstation Workstation

YSoft SafeQ terminal with local printer Network printer

Economic and statistics

Network printer YSoft SafeQ server system

bizhub with YSoft SafeQ Printer/MFP

panel integration with a terminal

For better and more effective usage of reprographic services within any midsize to large company,
YSoft SafeQ offers convenient and transparent solutions.

Benefits
Possibility of printing environment optimisation Insight into costs for reprographic services
n Cost-reducing network printing due to effective n Detailed insight into all accounting costs during

usage of reprographic services within a company the process for projects, cost units, users or user
n Full insight into costs for any reprographic service groups

Print volume reduction Secure and flexible printing

n Complete print volume monitoring leading to both n Simple individual access upon authentication

short-term and long-term printing cost reduction n Utmost secure printing and high flexibility with
n Significant cost recovery due to user credit Follow Me
check and access rights

Greater efficiency of the printing environment

n Effective control of all print and copier operations

based on central multi server and data

collection administration

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YSoft SafeQ, Hardware

YSoft SafeQ Terminals –

Serving Simply
above the Standard
Designed, developed and manufactured in-house as the integral part of the solution, YSoft SafeQ brings several
types of terminals that deal with various user requests for simplicity and functionality. The terminals serve for user
identification at the device, providing security of the documents. Users also gains access to additional services
such as the follow-me or easy access to any function. Terminals offers a wide range of supported card readers
and connections of utterly new types. A uniform interface for the connection of the reader makes a connection
of almost any type possible as the YSoft SafeQ has been designed to always adapt to customer needs.

YSoft SafeQ Terminal Professional YSoft SafeQ Terminal UltraLight

n Supported functions Supported functions: pull print, follow-me, copy
pull printing with follow me, print/copy selection, accounting
select jobs for print or removal - favorite jobs, Key Benefits: cost effective, simple to use, localization
per-project accounting, authentification by PIN, not required, compact & durable, small universal
card - integrated 4 port switch, print job data mounting kit, end user friendly, PIN/card readers sup-
stream encryption, Large colour user interface, ported
Modern look & feel Terminal interaction: 2 LED function buttons - print,
n Variety of supported readers copy, 4 LED status - power, ready, working, error,
Contactless cards, Contact chip cards, 2 ethernet connectors, hardware panel locking,
Smartcards, Hybrid or dual cards, Fingerprint capacitive keyboard (matrix 3×4), Print or Print/Copy
reader, Magnetic (pull-through) cards, Optical function.
recognition (barcode readers)

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 YSoft SafeQ, Great Versatility

Great Versatility
Instant Professional Enterprise
Edition Edition Edition

License limitations
Maximum managed devices 10 no limit no limit
Maximum allowed users 150* no limit no limit
Maximum allowed credit cash desks 2 no limit no limit
Platform support win win / linux win / linux
Functions & Features
Print optimization / consolidation n n n

Pull print /secured print n n n

Follow me function (with terminal/SPI) n n n

Favourite jobs n n n

Scan Management (optional) n** n n

Credit system (balance for printing operations) n n n***

Shared print queue n n n

Fail over via operating system level cluster (MS Cluster) n n

Fail over and server load balance via application level cluster n

Fully automated server installer, end customer installable n

Simplified device, terminal and queue management n

Support for external MS SQL database n n

Centalized web based administrative interface n n n

Search filters for device mangement, device status monitoring n n

Support for custom modifications on request n n

Compatibility with all other appliances (all types of terminals, n n

recharging stations, etc.)

Tracking & Accounting & Reporting
MFD, network printer and local printer monitoring n n n

On-line (accurate) accounting n n n

Toner coverage accounting n n

Per-project accounting n n n

Centralized reporting system (CRS) n n

Automated reporting n n

Statistical and economic reporting n n n

Rules & Restrictions

Role based Print Access Control (incl. color restrictions) n n n

Role based Copy & Scan Access Control (with terminal/SPI) n n n

Warning and trigger system (device monitoring) n n n

Rules for network print (Force BW, Force Duplex) n

Rule based printing on network devices n n

Quotas for print and copy n

User management
Basic integration with Active Directory (fully automated) n

Advanced integration with AD, eDirectory, LDAP; with custom n n

schemes; card database integrated with AD

* Maximum allowed users in the Educational and Government segment is up to 700
** Available soon
*** With external MS SQL DB only

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 Technical specifications
System requirements:
Minimum
Intel Pentium IV 1.4GHz
512 MB of RAM
10 GB HDD with 5400 rpm
100 mbps network
Recommended
Intel Pentium IV 1.4 GHz
1 GB of RAM
40 GB HDD with 7200 rpm
100 mbps network
Operating systems
Windows 2000/2003 Server, Advanced
Server, Enterprise Server Active Directory
servers
Terminal Windows 2000/2003 Server
(Citrix)
Linux: Red Hat Linux 9, Enterprise or
newer, Fedora Core Linux 1 or newer,
Debian Linux 3.1. Suse Linux or SLES
Databases
Microsoft SQL Server 2000
(including clustered DB)
Microsoft SQL Server 2000 Desktop
Edition
Microsoft SQL Server 2005
(including Express Edition)
PostgreSQL Server 8.0/8.1

The PostgreSQL and the MS SQL Desktop

Edition databases are a part of the SafeQ
distribution package
Supported card types
RFID 125 kHz - (TE), Motorola/Indala
W26 - (TE), Motorola/Indala W27 - (TE),
Motorola/Indala ABA Track II - (TE),
Motorola/Indala Lite - (TE), Motorola/
Indala KANTECH - (TE), HID - (TE), HID
UDF - (TE), HID iClass - (TE), MIFARE -
(TE), Dual MIFARE + RFID 125 kHz - (TE),
LEGIC Advant - (TE), Unique - (TE), TIRIS
134 kHz - (TE), COTAG - (TE), Magnetic
cards - (TE), Barcodes (swipe-through)
- (TE)
Some of the product illustrations contain optional accessories.
Konica Minolta does not warrant that prices or specifications mentioned will be error-free.
Specifications are subject to change without notice.
Microsoft, Windows and the Windows logo are trademarks or registered trademarks of Microsoft Corporation
in the United States and/or other countries.
All other brand and product names may be registered trademarks or trademarks of their respective holders and
are hereby acknowledged.
Printed in Germany on chlorine-free bleached paper.

Your Konica Minolta Business Solutions Partner:

996151300313/06-08/Buchheister

Konica Minolta
Business Solutions Europe GmbH
Europaallee 17
30855 Langenhagen • Germany
Tel.: +49 (0) 511 74 04-0
Fax: +49 (0) 511 74 10 50
www.konicaminolta.eu