CMSA

PORTFOLIO OF LEARNING

Fellowship

of the

College of Ophthalmology of South Africa

FC Ophth(SA)

From January 2011 only electronic versions of this document will be accepted.
 PORTFOLIO OF LEARNING

CONTENTS

SECTION 1 Purpose of the PORTFOLIO OF LEARNING

SECTION 2 (a) Syllabus for the FC Ophth(SA) Part I

(b) Syllabus for the FC Ophth(SA) Part II

SECTION 3 Learning objectives

SECTION 4 Candidate details

SECTION 5 Discipline-specific certificates

SECTION 6 Post-graduate lectures, meetings, workshops, seminars,

symposia, congresses and modules

SECTION 7 Reading and research (signature page to be printed, signed

by head of department and submitted with electric portfolio)

SECTION 8 Surgical logbook

SECTION 9 Subspecialty rotations

SECTION 10 Declaration on completion of training (to be printed, signed

by head of department and submitted with electronic
portfolio
 SECTION 1

PURPOSE OF THE PORTFOLIO OF LEARNING

What is the Portfolio?

Your portfolio is based on the “CRITICAL” Portfolio (Certified Record of In-service

Training Including Continuous Assessment and Learning). It is a professional resource
document structured in a flexible format which allows trainees to plan and meet the
objectives of the specialty training programme through a documented process of work
experience, learning and reflection.

Purpose of the portfolio

1. To stimulate students to think consciously and objectively about their own training.
(This is known as reflective learning). This is its primary purpose.
2. To document the scope and depth of the candidate’s training experiences.
3. To provide a record of the trainee’s progress and personal development as training
proceeds.
4. To provide an objective basis for discussion with the candidate’s supervisors about
work performance, objectives, and immediate and future educational needs.
5. To provide documented evidence for the CMSA of the quality and intensity of the
training the trainee has undergone.

The portfolio is not just a logbook of signed procedures undertaken or witnessed. It

should contain the candidate’s written reflections and systematic documentation of his/her
learning experience. It includes opportunities for candidates to reflect, to explore, to form
opinions, and to identify the strengths and weaknesses in their own abilities and
knowledge. It provides the facility for trainees to follow their own progress, not only
through the training programme, but also towards the learning goals they have set for
themselves. In this way the portfolio provides an opportunity to record and document the
subjective aspects of training.

Objectives

For the trainee, the objectives of the portfolio are to:

 develop a structured learning plan
 identify goals and actions required to achieve them
 record progress in achieving those goals
 document personal strengths
 identify areas needing improvement
 reflect on progressive professional development
 encourage quality two-way communication with supervisors
 provide documentation for the continuous evaluation, review and direction of one’s
progress.

Who looks at the Portfolio of Learning?

1. The candidates. The primary audience are the trainees themselves.

2. Supervisors. It is expected that candidates formally meet with their supervisor
several times each year. At this meeting, supervisors will review the candidate’s
progress and should use entries in the portfolio as a basis for discussion. This
allows a structuring of the supervision process. By referring to and discussing
specific areas of learning and experiences, the supervisor is able to provide
informed feedback and constructive advice with regard to problems and
deficiencies. In this way the portfolio allows a structuring of the supervision
process. Ideally, the portfolio should be made available to the supervisor before
the meeting.
3. The CMSA. The CMSA requires evidence that learning has taken place as part of
a structured programme. The portfolio is an important piece of evidence for this.

This portfolio is a guide and cumulative record of your personal learning, goals, needs,
strategies and activities throughout your training programme. The sections in the portfolio
are not exhaustive, but rather an indication of the minimum that you should be doing.
You will learn a great deal more than what is written on these pages. We trust that this
will provide you with a positive and valuable learning experience.

Portfolio Completion Criteria

 The Portfolio should always be used in conjunction with the Regulations and
Syllabus for admission to the Fellowship of the College of Ophthalmologists of South
Africa - FC Ophth(SA), as may be amended from time to time.
 Entries must at all times be legible and, where indicated, supported by the required
signatories (Supervising Consultants and Heads of Departments and their contact
details). Add pages to each Section as necessary. Ensure that your name appears
on every page. It is strongly advised that you keep an electronic backup copy of all
entries, as well as a printed copy, in case of computer failure or theft.
 Each Rotation will need to be verified by the relevant Head of Department, including
the completed “Surgical Logbook” and “Clinical Practice Rating and Evaluation”
for each Rotation.
 The portfolio and supporting certificates and documents must reach the Academic
Registrar of the CMSA (together with the relevant assessment fee, if applicable) at
least 3 (three) months prior to the commencement of the FC Ophth(SA) Final
Examination. Failure to submit the portfolio before this time will result in the candidate
not being invited to the examination.
 The Declaration (Section 9) must be signed before submitting the portfolio to the CMSA.
 SECTION 2

Link to the latest electronic copy of the FC Ophth(SA) Regulations hosted on The
Colleges of Medicine of South Africa Website
 SECTION 3

LEARNING OBJECTIVES FOR INDIVIDUAL ROTATIONS OR

ATTACHMENTS

At the start of each rotation or attachment, the trainee should list the learning objectives
they have set for themselves for the duration of that attachment. These should be
updated as the rotation progresses.

On completion of the rotation, the trainee should reflect on the progress made in meeting
those objectives, and identify areas in which learning weakness remains.

At a date after completion of the rotation this page should be reviewed with a supervisor,
discussed and must then be signed off. This may be with the person in charge of that
rotation, or with a mentor or supervisor at the next formal review session, according to
local policy.

Note that this is not an assessment of the trainee’s work during the attachment. It is
an exploration of his or her insight into the learning appropriate to that rotation and the
extent to which it has been achieved.

Insert a new page for each attachment.

 RECORD OF ROTATIONS/ATTACHMENTS

Number: ...............

Name of rotation: ........................................... Period: ................................

Learning objectives

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Reflection on completion of rotation. What has been learnt? What remains to be

learnt?

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This page reviewed by ........................……………….……on …….………(date)

Signature of reviewer: ........................................

 SECTION 4

CANDIDATE DETAILS

SURNAME:............................................................................................................................

FIRST NAMES:......................................................................................................................

ID NUMBER:..........................................................................................................................

HPCSA NUMBER:.................................................................................................................

TRAINEE POST NUMBER:...................................................................................................

WORK ADDRESS:................................................................................................................

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RESIDENTIAL ADDRESS:....................................................................................................

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PREFERRED POSTAL ADDRESS:......................................................................................

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EMAIL ADDRESS:.................................................................................................................

TELEPHONE NUMBER: (Work):………………………………. (Home):………………………

CELLPHONE NUMBER:........................................................................................................

FAX NUMBER:.......................................................................................................................
UNDERGRADUATE MEDICAL QUALIFICATIONS

UNIVERSITY: ………… YEAR: ……………………….

INTERNSHIP

HOSPITAL:...............................................................................YEAR:……………………….

TRAINING EXPERIENCE:.....................................................................................................

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COMMUNITY SERVICE

HOSPITAL:...............................................................................YEAR:……………………….

TRAINING EXPERIENCE:.....................................................................................................

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SUCCESSFUL COMPLETION OF RELEVANT QUALIFICATIONS

EXAMINATION DETAILS:

MONTH:…………………… YEAR:……………………….

MONTH:…………………… YEAR:……………………….

OTHER REGISTERABLE POST-GRADUATE QUALIFICATIONS

DIPLOMA/DEGREE:.................................................................YEAR:………………………

INSTITUTION:........................................................................................................................

DIPLOMA/DEGREE:.................................................................YEAR:………………………

INSTITUTION:........................................................................................................................
ADDITIONAL POST-GRADUATE TRAINING EXPERIENCE
(Prior to commencement of Ophthalmology Registrar Rotation)

STATUS HOSPITAL DEPARTMENT COUNTRY DURATION & DATES

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RELEVANT DETAILS / EXPERIENCE RELATING TO (DISCIPLINE SPECIFIC)

(Prior to commencement of Ophthalmology Registrar Rotation)

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 SECTION 5

DISCIPLINE SPECIFIC CERTIFICATES

(Copies of Certificates must be attached)

COURSE INSTITUTION DATE COURSE DIRECTOR

 SECTION 6

POST-GRADUATE LECTURES, MEETINGS, WORKSHOPS, SEMINARS, SYMPOSIA,

CONGRESSES AND MODULES

Attendance at Post-graduate Meetings, Lectures, Workshops, Modules, Symposia or Congresses relevant to

Ophthalmology

(Attach Certificates of Attendance if applicable)

Date Topic Presenter Event Venue Outcome

 SECTION 7

READING AND RESEARCH

LECTURES GIVEN BY CANDIDATE:

NB: Attach your best two as PowerPoint presentations

Date Topic Duration Event Venue

PAPERS PRESENTED BY CANDIDATE:

Date Topic Duration Event Venue

JOURNAL ARTICLE REVIEWS:

Name of Journal Vol. & No Full Title Pages

Comment on key issues, take home messages, clinical relevance and aspects
requiring further personal exploration:

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ANY OTHER MISCELLANEOUS EXTRA-CURRICULAR LEARNING EXPERIENCE
RELEVANT TO OPHTHALMOLOGY:

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JOURNAL PUBLICATIONS BY CANDIDATE:
(Attach 1st page of Article)

Name of Journal Vol. & No Full Title Pages

RESEARCH INVOLVEMENT BY CANDIDATE:

Type of Involvement / Details of Project(s):

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Verified by: Signature:……………………………………… Date:…………………………

Name:…………………………………………. Contact No:………………….

 SECTION 8

SURGICAL LOGBOOK

This logbook is intended to be a record of all operations you perform and participate
in during your surgical training. Entries must commence when you obtain a registrar
post, but it would be advisable to include experience gained as a senior house officer
or medical officer also. You should indicate opposite each operation whether you:

- Performed the procedure yourself without supervision P

- Performed the operation yourself under supervision PS

- Supervised a junior SJ

- Assisted at the operation A

- Performed the operation as an emergency E

Please note that all laser treatments performed should be included. At the end of the
logbook please record the cumulative totals of surgical experience at each stage of
your training.
 RECORD OF SURGERY

Date Name of patient Hospital Nature of E P

number of operation PS
patient SJ
A
 CUMULATIVE SURGICAL EXPERIENCE AS A SENIOR HOUSE OFFICER AND /
OR MEDICAL OFFICER

P PS SJ A E Total

Oculoplastic procedures

Lacrimal/orbit procedures

Strabismus procedures

Glaucoma procedures

Corneal procedures

Cataract procedures

Vitreoretinal procedures

Lasers (anterior segment)

Lasers (posterior segment)

Other procedures (specify)

 CUMULATIVE SURGICAL EXPERIENCE AS A REGISTRAR

P PS SJ A E Total

Oculoplastic procedures

Lacrimal/orbit procedures

Strabismus procedures
surgeries

Glaucoma procedures

Corneal procedures

Cataract procedures

Vitreoretinal procedures

Lasers (anterior segment)

Lasers (posterior segment)

Other Procedures (specify)

 SECTION 9

SUBSPECIALTY ROTATIONS

Subspecialty Start Date End Date Supervisor

 SECTION 10

DECLARATION ON COMPLETION OF TRAINING

I, …………………………………………………………….hereby do solemnly declare

that all information contained in this PORTFOLIO OF LEARNING is a true and

accurate record of my professional experience, education and training from

………………. to ……………………… representing the period of training for the FC

Ophth(SA) qualification.

Signature of Candidate:...................................................................................................

Name of Candidate:.........................................................................................................

Trainee Number:..............................................................................................................

Date:................................................................................................................................

Signature of Academic Head of Department:..................................................................