School Building Maintenance Procedure
School Building Maintenance Procedure
School Building Maintenance Procedure
1. Purpose
The purpose of this Standard Operating Procedure (SOP) is to provide a detailed guideline for the
effective and efficient maintenance of the school campus. This SOP aims to ensure that the school
environment remains clean, safe, and conducive to learning for all students, staff, and visitors.
2. Scope
This SOP applies to all maintenance activities performed within the school campus, including but not
limited to cleaning, repairs, landscaping, waste management, and general upkeep of facilities and
equipment.
3. Responsibilities
Oversee and coordinate all maintenance activities within the school campus.
Provide necessary resources and support for the implementation of the maintenance procedures.
4. Procedure
Develop a cleaning schedule detailing the frequency and specific tasks to be performed.
Ensure all classrooms, corridors, restrooms, and common areas are regularly cleaned and sanitized.
Use appropriate cleaning agents and equipment for different surfaces and materials.
Dispose of waste in designated bins and follow proper waste management practices.
Prioritize and schedule repairs based on urgency and impact on school operations.
Schedule regular maintenance activities such as mowing, trimming, weeding, and pest control.
Create a schedule for routine inspections and maintenance of furniture and equipment such as desks,
offices, fans, ACs, HVAC systems, generators, and audio-visual equipment.
Develop an emergency response plan that includes procedures for evacuations, power outages, fire
incidents, and natural disasters.
Conduct regular drills to familiarize staff and students with emergency procedures.
Maintain emergency supplies and equipment, such as first aid kits and fire extinguishers.
Update the emergency response plan as needed based on feedback and changing circumstances.
5. Communication
Create a centralized location, such as an intranet or notice board, to post relevant information and
updates.
Establish a system for maintenance staff to report completed tasks, issues, or suggestions.
Encourage open communication and feedback from all stakeholders regarding the effectiveness of the
SOP.
Address reported issues and suggestions promptly to continuously improve the maintenance process.
Communicate the SOP to all relevant parties, including staff, faculty, and contractors.