HealthAndSafetyManual:

STATEMENT OF INTENT

1. We recognize and accept our legal obligations and in accordance with the Health and
Safety Act 1974 and all applicable regulations under it, to ensure, as far as is
reasonably practicable, the health, safety and welfare of our employees, and the health
and safety of visitors and other persons who attend or use our premises and who may
be affected by our operations.
2. In accordance with our legal obligations, Arion Security (UK) Ltd carries out a
risk assessment of its activities, equipment, facilities, buildings and all other related
arrangements where matters of health and safety may be involved. This health and
safety policy is designed to enable us to comply with statutory health and safety
obligations, to apply the necessary measures identified in risk assessment and to adopt
all other measures within the limits of our available resources so far as is reasonably
practical to:
2.1. Reduce hazards and the risks of personal injury tour employees and
visitors arising out of our activities;
2.2. Maintain a safe healthy place of work; and
2.3. Reduce hazards and risks to damage of property
3. In particular, Arion Security (UK) Ltd shall:
3.1. Continue to indentify hazards and assess risks to health and safety;
3.2.Provide and maintain safe equipment and systems of work that are free of
risk to health;
3.3.Maintain any place of work under its control safe and free of risk to health;
3.4.Provide safe arrangements for the use, handling, storage and transport of
articles and substances;
3.5. Provide adequate and appropriate information, instructions, training and
supervision;
3.6. Consult with all employees on health and safety matters;
3.7. Liaise with contractors and other employees where necessary;
3.8.Monitor, inspect and review the implementation of this policy;
and
3.9.Review and update this policy every six months.
4. To this end, proper implementation and application of this policy by everyone is
paramount. Employees are required to comply with the terms of this policy and any
related arrangements or policies from time to time on force; and co-operate with
management in the implementation of this policy.
5. The ultimate responsibility for the overseeing the implementation of this health and
safety policy rests with the Managing director.

Ali Shoukat (Operations director)

Date: 22/10/2021
ADMINISTRATIVE ORGANIZATION

1. Management

The ultimate responsibility for preparing and reviewing this policy rests with the
managing director. If necessary, he shall be assisted senior management or employees
appointed by him.

1.1. The managing director is also responsible for the implementation of this policy.
However, this responsibility may be shared with control managers, site officers and
routine patrol staff.

1.2. In particular, control managers, site officers and routine patrol staff must

1.2.1. Identify risks within their area(s) of responsibility and put in place arrangements
for controlling and reducing risks;
1.2.2. Monitor the implementation of this policy;
1.2.3. Advice employees in areas of responsibility on all ,matters of health and safety;
1.2.4. Monitor the physical conditions of premises and their areas of responsibility to
ensure that employees and visitors are exposed to the lowest reasonably
practicable level of risk;
1.2.5. Provide and communicate up-to-date health and safety information;
1.2.6. Liaise with the health and safety enforcing authorities
1.2.7. Provide support for the managing director.

1.3. In addition, control managers, site officers and routine patrol staff must make sure
that appropriate arrangements to monitor the effectiveness of all health and safety
arrangements within their areas of responsibility (including regular safety audits) are
put in place. Where necessary, remedial action should be agreed on reported to the
managing director and carried out within reasonable time.

1.4. In addition, the managing director shall consult with all employees on health and
safety matters.

1.5. It is the responsibility of control managers (in respect of employees on their line) to
ensure that all new employees receive relevant health and safety information within
reasonable time of joining Arion Security (UK) Ltd.

2. Employees

2.1. Employees have a duty to take reasonable care for their health and safety and that of
others who may be affected by their actions or omissions.
2.2. Employees are required to comply with the terms of this policy to the extent that it
applies to them. Failure to do so may result to disciplinary action (including where
appropriate, dismissal). In particular, employees should become familiar with the
provisions dealing emergencies, fire precautions and procedures, bomb alert
procedures and first aid arrangements.

2.3. Employees are required to report to the health and safety officer anything which they
suspect may represent a serious and immediate danger or shortcoming in Arion
Security (UK) health and safety arrangements.

2.4. Any employee who has disability or who otherwise suffers from a condition which
may affect the implementation of any of the terms in this policy in relation to him/her,
is encouraged to inform his/her direct superior of his/her disability or condition and
any effect it may have.

2.5. No person may intentionally or recklessly interfere or misuse anything provided in the
interest of health, safety or welfare under this policy. An employee who is suspected
of such interference or misuse will be subject to disciplinary action.

2.6.An employee who has any question in relation to this policy or any health and safety
matter should contact the direct senior manager.

INFORMATION, INSTRUCTIONS AND TRAINING

1. Information

Health and safety information comes from numerous sources. Employees who seek
health and safety information are advised to contact the control manager. In addition,
they may search and download valuable information from the internet. Free advisory
leaflets on a wide range of health and safety issues may be obtained from health and
safety executive (Tel: 01787 881 165).

2. Instructions

Instructions are specific practical information on how to carry out processes or use of
equipment safely and can be obtained from health and safety officer. Manufacturers’
instruction manuals should also be consulted before equipment is used and in the
event of any fault, defect, problem or query.

3. Training
 Health and safety training will be arranged by management when appropriate and may
be provided internally or externally. In particular, it is envisaged that training shall be
provided upon employee joining Arion Security (UK) Ltd and on their being
exposed to new or increased risk. Where appropriate, training shall be repeated
periodically. Records of all training shall be kept centrally by the health and safety
officer.

GENERAL HEALTH AND SAFETY PRECAUTIONS

1. Having carried out a risk assessment, Arion Security (UK) Ltd has and shall continue to
have, and Employees are required to maintain, a clear understanding of the hazards involved
in any particular situation and remain vigilant towards the general condition of any
equipment, materials and other items in use.

2. Where appropriate, Employees shall receive / undergo adequate training designed to help
them maintain safety awareness, look out for safety risks and understand the
minimising risks and of adhering to methods which are designed to achieve
this.

3. All known problems and / or defects to equipment or items must be reported to the
health and
Control manager. If necessary, remedial and constructive action will be taken.
4. Employees' clothing and footwear must be suitable for the work they do. Where
protective
clothing and /or equipment are required, they shall be provided and must be used.
importance of

5. Employees whose work may give rise to risk to health may be required to undergo medical
screening before commencing and during their time at work.

WORK ARRANGEMENTS AND WORKING AREAS

1. General precautions

1.1 Buildings where work may be carried out shall be of sound construction with safe means
of access and egress. Working areas shall be designed to ensure adequate space, light,
temperature and
ventilation for reasonable comfort and safety. Noise levels should be as low as the work permits and
within safe limits.

1.2 Any area of special hazard shall be signposted clearly and be subject to suitable safety
measures and access arrangements. Only specially trained and authorised Employees may enter
and, if necessary, work in areas of special hazards. Such Employees must receive the prior
written authorisation of the health and safety officer. Appropriate protective equipment / clothing
shall be provided for dealing with any particular danger or risk at the relevant area, and must be
used / worn.

1.3 Corridors and staircases must provide safe emergency escape routes and access. They must
not be used as storage or work areas. Windows, doors and gates shall be suitably constructed
and, if necessary, fitted with safety devices.

1.4 Employees are reminded that polished / wet floors may be slippery; there should be no
running on bare floors. In addition, all floors must be kept dry and free of litter, goods, trailing
cables etc. An Employee who detects torn floor surfaces (e.g., carpet) should report this
immediately to the health and safety officer.

1.5 Access to high-level storage should be made using adequate equipment which shall be
available (e.g. a step ladder, not a revolving stool or chair). Manual handling instructions must
be followed when carrying any load.

2. Offices

2.1 Corridors and staircases are needed to provide safe emergency escape routes and access.
They must not be used as work or storage areas. In particular, any material or equipment which
is combustible; could add to the risk of fire; could assist the occurrence or spread of fire; or
could obstruct access / egress must not be stored in corridors or staircases. It is important to
give way to persons coming down stairs (as they are less able to see where to place their feet).

2.2 As far as reasonably practicable, each Employee's workplace shall be at least 11 cubic
meters. Employees are required to keep their workplace clean and tidy. Waste should be
disposed
of regularly, in suitable receptacles. Sharp objects (e.g. broken glass) should be wrapped and
segregated before disposal.

2.3 Windows, doors and gates shall be suitably constructed and, if necessary, fitted with safety
devices.

2.4 Employees shall be provided with adequate seats for the work they do (which shall provide
adequate lower back support). Where required, footrests and back rolls will be provided. Gas
cylinder chairs must be used cautiously and with common sense. Employees must not cause
uneven loading of the chair, e.g. by sitting on its arms. Persons weighing more than 100 kg
shall not use gas cylinder chairs. An Employee who discovers that a chair has become unstable
or has any fault or defect must stop using the chair and report the fault immediately to the health
and safety officer (who shall arrange for the chair to be repaired).

2.5 Shelves and storage racks must be stacked safely and must not be overloaded. An
Employee who discovers a damaged shelf / storage rack must report the fault immediately to
the health and safety officer and place a note saying 'CAUTION -DEFECTIVE SHELF'.

2.6 Filing cabinets must be kept stable with sufficient weight in bottom drawers to prevent
them from tipping over when open. Drawers must be open one at a time and closed
immediately after use. Keys must not be left in locks, to prevent accidental injury to passersby.

2.7 Photocopiers must be positioned and used in well-ventilated rooms only. As far as
possible, they should only be used with the lid down. If a photocopier has to be used with the
lid up and tubes exposes, Employees shall be supplied with and must wear UV goggles.
Employees must follow manufacturer's instructions when operating a photocopier and, in
particular, when removing jammed paper or replacing toner cartridges.

3. Temperature and humidity

3.1 Steps shall be taken to endeavor to keep temperature in Arion Security (UK) Ltd's-
'premises within a comfortable range and in any event above the statutory minimum of 16°C
(after the first hour of work and except for rooms which are open to the outside). There is
no set maximum temperature, but Arion Security (UK) Ltd shall endeavor to ensure that
temperature is maintained at a comfortable level. In addition, Arion Security (UK) Ltd shall
endeavor to keep buildings at a comfortable humidity range (40-75% RH) to prevent irritation
to eyes and respiratory tract. When requested to do so, the health and safety officer will carry
out temperature and humidity monitoring.

3.2 Cooling equipment must not be positioned in such a way that long hair might get caught.
Heating apparatus must not be placed near paper, furnishings and other equipment or material
which can catch fire. Private heating or cooling equipment must not be used, except with the
prior written authorization of the health and safety officer (in which case, all equipment shall
be tested and inspected regularly, as required by law),

4. Lighting

4.1 It is important that Employees have adequate lighting suitable for the activity which they
carry out. Accordingly, Arion Security (UK) Ltd shall endeavor to supply lighting in
accordance with the following averdgeluifminimum levels (given consecutively in lux):

Work requiring fine perception of details, e.g. drawing offices, editing (500 and
200 lux);

Work requiring perception of details, e.g. offices (200 and 100 lux);

Work requiring limited perception of detail, e.g. kitchens, shops (700 and 50

4.1 .4 Movement of people, machines and vehicles, e.g. in corridors (20 and 5
lux).

4.2 Automatic emergency lighting, powered by an independent source, shall be provided where
sudden loss of light would create a risk to health and safety.

5. Noise

5.1 Wherever there is a noisy work environment (e.g. an Employee needs to shout to
communicate with a person about 2 meters away), the health and safety officer should be
informed and shall arrange an assessment of noise levels. A record of any assessment shall be
kept until a new assessment is made.

5.2 If noise or sound pressure exceeds the level prescribed by law (85dB (A)), steps shall be
taken to reduce the noise / sound pressure to the lowest level reasonably practicable. Should
noise level
exceed 85dB (A), Employees will be supplied with ear protection such as ear muffs or ear
plugs (which they must wear) and with information about the risks involved. Such equipment
must be maintained and stored in accordance with instruction; any fault must be reported to the
health and safety officer.

6. Lone and after hours working

6.1 As far as reasonably practicable, lone / after hours working shall be carried out only if:

6.1. Contact is maintained hourly with the control room.

6.1.2 A telephone (allowing external and internal connection) is available to the

person working alone or after normal hours;

6.1.3 An appropriate and adequate safety procedure is established (e.g. a telephone

reporting system / regular security patrols);

6.1.4 Where the job carries peculiar hazards, at least one person in the building is
competent to deal with such hazard; and

6.1.5Special arrangements are made to ensure the safety of any disabled

Employee
who works alone / after normal hours.

New and expectant mothers

An assessment has been carried out of the health and safety risks to female
Employees who are of child-bearing age and their baby and Arion Security (UK) Ltd has
taken and shall continue to take all reasonably practicable steps to prevent such risks, as
required.

7.2 Where it is not reasonably practicable to prevent the risk to health and safety of a
particular Employee who is a new or expectant mother or to her baby, Arion Security (UK)
Ltd,) shall alter the Employee's working conditions or hours of work if this is reasonable and
will avoid such risk.

7.3 If it is not reasonable to alter the Employee's working conditions or hours of work, or
doing so would not prevent health and safety risks, Arion Security (UK) Ltd shall
suspend the
Employee for as long as is necessary to avoid such risk. During her suspension, the
Employee shall receive her normal contractual pay for each week of suspension.

7.4 A new or expectant mother who works at night and who is required for health and
safety reasons not to be at work for a period of time (under a certificate of a registered
medical practitioner or midwife), shall be suspended for this period. During her
suspension, the Employee shall receive her normal contractual pay.

8. Home working

8.1 The terms of this Policy, and in particular the provisions relating to visual display
equipment, protective personal equipment, manual handling operations, new and expectant
mothers, first aid and reporting of accidents, shall apply to Arion Security (UK) Ltd
home-workers in the same way as they apply to all other Employees.

9. Manual handling operations

9.1 Manual handling operations include any task which involves lifting, moving and
supporting loads through physical effort (e.g. moving files, desks, PCs etc).

9.2 As far as reasonably practicable, manual handling operations shall be avoided, e.g. by
eliminating or redesigning the task or by using handling equipment (e.g. a trolley or castors).
Where a manual handling operation has to be carried out, it ought to be assessed and risks of
injury identified. All reasonably practicable safety measures must be taken, including informing
me relevant Employee of the weight of the load to be carried; altering or splitting of the load;
providing and using mechanical aid equipment; and changing the task layout or design. No
Employee should be asked or attempt to lift a load that is too heavy.

9.3 Any Employee who carries out a manual handling operation is required to:

9.3.1 Check that the area through which and to which the load is carried is clean and tidy;

9.3.2 Wear shoes which have a good grip and, if reasonably practicable, protective
toecaps; not wear loose clothing; wear gloves (when necessary); and use all other
supplied and necessary protective and handling equipment;
 9.3.3 Stand close to the load and plant feet firmly with legs approximately 30
centimeters apart;

9.3.4 Squat with bent knees, keeping his / her back straight and chin tucked in;

9.3.5 Grip the load firmly and stand up slowly with the load kept near the body -the
load should not be lifted above chest height;

9.3.6 Use smooth movement; avoid jerking, twisting, jumping etc;

9.3.7 Lower the load slowly by bending the knees and letting the legs take the strain;

9.3.8 Take extra care if suffering from a back problem;

9.3.9 Ask for help if necessary.

10.Working at heights

10.1 When working at heights (e.g. window cleaning), Employees must take all necessary
precautions to avoid the risk of falling. To this end, Employees should use guard railing or safety
belts,and
lines safety
harnesses, as appropriate. Safety belts or harnesses must be adequately anchored to
the
structure whenever an Employee is at his / her working position or at rest.

10.2 General access scaffolds must be assembled by properly trained Employees only, in
accordance
with the HSE Guidance Note on General Access Scaffold (GS 15). Tower scaffold platforms shall
only be assembled by properly trained Employees in accordance with instructions from the health
and safety officer.

10.3 When working at a height greater than 2 meters, protection from fall shall be provided
by way of fencing with two rails to a height of at least 110 centimeters. Where no protection can
be provided (e.g. on roof edges), a separate risk assessment shall be carried out and adequate
safety measures implemented before any work commences.

10.4 In addition, when working at a height greater than 2 meters, special care must be taken to
avoid risks to the health and safety of persons below. Equipment must be secured where
appropriate and "KEEP CLEAR" or "FALLING ZONE" notices must be posted.
 11.Asbestos

11.1 Asbestos has been used widely in the UK between the 1950s and 1980s (e.g. asbestos cement,
in insulation boards and in paints, paper and floor coverings). Consequently, it is likely that
asbestos is present in all buildings erected during this period. All reasonably practicable steps
have been taken to prevent, and where not possible reduce to the lowest level possible, the
exposure of Employees and Visitors to asbestos.

11.2 An Employee who uncovers hidden material or dust which s/he suspects may contain
asbestos, must stop work immediately and contact the health and safety officer who shall
arrange for the material / relevant area to be inspected (and, if necessary, closed down) and for
asbestos to be removed.

11.3 All asbestos removals shall be carried out under controlled conditions by an HSE licensed
asbestos removal company. Employees must not attempt to carry out asbestos removal under
any circumstances.

Visitors

The responsibility for Visitors rests with the person who invited them. All Visitors shall be given
safety information, instruction and training, protective clothing or safety equipment as may be
necessary and appropriate.

12.2 As far as reasonably practicable, the location of any Visitor with impaired mobility shall
be known at all times to the person who invited the Visitor. Such a Visitor shall be accompanied
by an Employee throughout the visit and, if reasonably practicable, shall not be taken above or
below ground floor level. For the purpose of this Policy, a person has impaired mobility if s/he
cannot, without the assistance of someone else; use stairs to leave a building.

12.3 Every precaution must be taken to ensure that Visitors do not enter hazardous areas (unless
they have written authorization; they were informed in advance of the specific hazards; and
they wear suitable protective clothing).
13.Children and young persons

13.1 Employees should not bring children to work, except with the prior written authorization
of the Employee's section manager (which shall be in his / her absolute discretion). An
employee, who is authorized to bring a child to work, must keep him / her in close supervision at
all times.

14.Smoking

14.1 It is Arion Security (UK) Ltd's policy to have a working environment which is free from
tobacco smoke. Consequently, Arion Security (UK) Ltd operates a non-smoking policy in all
premises, all buildings, all workshops, all offices (including single-occupancy offices), all
offices (excluding single-occupancy offices), all shops, and all enclosed communal areas such as
corridors toilets and staircases, except for designated areas / rooms which are identified
specifically as a "smoking area”. Where reasonably practicable and subject to resources
availability, facilities for smokers shall be provided.

14.2 For the avoidance of doubt, this non-smoking policy shall come into effect on the same date as
the remaining parts of this
Policy.

14.3 Employees are expected to comply fully with the provisions of this clause 14. Persistent
non-compliance may result in disciplinary action.

15. ALCOHOL ANDE SUBSTANCE ABUSE

15.1 Alcohol and drugs may have significant detrimental effects on individuals' health and safety
at work. Employees must not consume any alcohol or drugs (including certain medication)
whilst at work and during the 8 hours before they start work.

15.2 Employees who suspect or know that they have an alcohol or drug problem are
encouraged to seek voluntary help. There are many organizations which can offer help,
including but not limited to, Alcoholics Anonymous (0845 - 769 7555), Narcotics
Anonymous (0207 - 730
0009 - national helpline) and Addiction (0207 - 251 5880 -national helpline). Alternatively,
should they wish, Employees may discuss their problem in strict confidence with the health
and safety officer.
15.3 Managers and supervisors shall be given information and / or training to help them
identify signs of alcohol or drug abuse.

15.4 An Employee who, it is suspected or recognized has an alcohol or drug dependency problem
will be given the opportunity to seek diagnosis and treatment. Provided there is evidence of a
genuine desire to overcome the problem, the Employee may take time off work to receive
appropriate treatment. Certified absence from work in the course of such treatment shall count
as sick leave. During any such treatment, the Employee may have to be re-deployed, to ensure his
/ her safety and that of other Employees / Visitors.

15.5 Alcohol and / or drug consumption or dependency may lead to disciplinary action where:

15.5.1 It exposes any Employee / Visitor to potential danger,

15.5.2 There is a risk of damage to any of SSL’s equipment, machinery or property;

15.5.3 An Employee's work performance is or could be impaired as a result of

such dependency;

An Employee refuses to seek advice or accept treatment;

There are persistent problems or there was a one-off serious incident at work as a
result of such consumption / dependency.

16. Work-related psychiatric illness and excess

stress
16.1 Some stress at work is unavoidable and may have a positive effect. All reasonable
measures have been and shall continue to be taken, however, to prevent the risk of work-related
psychiatric illness and excess stress to Employees. Poor attitude, behavior or work performance
and increased sickness absence may indicate that an Employee is suffering from excess stress /
psychiatric illness.

16.2 An Employee who suspects that s/he may be suffering from a work-related psychiatric
illness or excess stress, should inform his / her department manager (or any other member of
management whom the Employee feels comfortable to address) of this as soon as possible.

16.3 As far as reasonably practicable, SSL shall take steps to alter any working conditions
and arrangements or work load which are found to cause the Employee's psychiatric illness /
excessive stress quickly and adequately. Reasonable efforts shall be made to reduce the risk of future
recurrence of such work conditions, arrangements or work load. Where resources allow, SSL
will endeavor to offer stress counseling and / or stress management training.

17. Violence, harassment and bullying

17.1 All reasonable security precautions have been and shall continue to be taken to prevent the
risk of violence against Employees and of harassment or bullying of Employees at work.
However, should Employees be subjected to violence, bullying or harassment at work, they are
encouraged to report the matter to department manager at the earliest opportunity, or to any
other member of management whom they feel comfortable to address. Employees may then
follow the relevant procedure set out in the Anti-Harassment Policy in force from time to time.

17.2 All complaints of harassment, bullying or violence shall be taken seriously and shall be
investigated fully, promptly and objectively. As far as reasonably practicable, SSL shall take
steps to keep the Employee's identity and complaint, the identity of the alleged offender and
the investigation, confidential. If the result of the investigation so merits, disciplinary action
shall be taken against an offending Employee.

18. Health Surveillance

18.1 All Employees shall receive health surveillance, as necessary, having regard to the work
they do and identified risks to health. In certain cases, this might be a pre-requisite for any job-
offer and / or continuation of work. Records of all checks shall be kept as required by law.

WORK EQUIPMENT

1. General precautions

1.1 Work equipment includes any machinery, appliance, apparatus or tool which is used by an
Employee at work (e.g. PC, photocopier, guillotine, ladder, hammer, lift, lifting equipment
and
motor vehicle). It may include equipment not in Arion Security Services ltd’s ownership (e.g.
equipment which is owned privately by an Employee). The use of any equipment which is not
owned by Arion Security (UK) ltd must be authorized in advance by the health and safety officer.

1.2 Incorrect and / or careless use of equipment can result in personal injury to any person and
damage to property or equipment.

1.3 All equipment must be used with due care, for its intended purpose and in its intended conditions
only. Equipment must be used in accordance with its instructions for use and any applicable
directions and training (e.g. about the time and manner of use).

1.4 Where necessary, Employees shall receive information, instructions and training before
they begin to use any equipment (and thereafter, if necessary). This shall include information
etc about potential hazards; safe conditions and methods of use; use of protective equipment;
possible emergencies and emergency action. Only trained and authorized Employees may use
hazardous equipment. Use of hazardous equipment by unauthorized Employees may result in
disciplinary action.

1.5 All equipment must be maintained in a safe and efficient condition and good repair.
Storage and maintenance must be suitable for the specific equipment. Where necessary,
equipment shall be inspected to ensure that it is safe for use without risk of injury or damage
and appropriate records
shall be kept up to date.
1.6 Employees are required to report any fault / defect which they notice in any work
equipment
or safety device attached to it or any personal protective equipment to the health and safety
officer, immediately on discovering the said fault / defect. Equipment must not be used until defects /
faults have been rectified (unless it has only minor defects which do not carry risk to health and
safety and where Employees receive prior written authorization from the health and safety officer).

1.7 Where necessary, safety devices shall be attached to equipment (e.g. protective devices,
markings or warnings). Equipment must be operated with or in accordance with any safety
devices attached to it. Safety devices must not be removed, circumvented or otherwise
tampered with. An Employee, who removes, circumvents or otherwise tampers with a safety
device may be subject to disciplinary action (including, where appropriate, dismissal).
1.8 Where appropriate, Employees shall be provided with personal protective equipment.
Employees must use such equipment at all times when operating, working or being in the vicinity
of the relevant equipment.

1.9 When buying new work equipment or disposing of old equipment, relevant legal
requirements and product safety regulations shall be followed. For example, all new equipment
must carry the CE mark or appropriate international kite mark.

1.10 Employees may not take any work equipment out of Arion Security (UK) Ltd’s
premises, except with the prior written authorization of their section manager.

2. Visual display screen equipment

2.1 Any Employee who uses display screen equipment for a significant part of his / her normal
work (for example, an Employee who on average and in total, uses a computer for 2 hours per
day) ("VDU Employee") shall have his / her display screen equipment workstation assessed
(and where necessary, adapted) to ensure that its design and layout will avoid visual fatigue and
back,
shoulder, neck, arms, legs and wrists aches. Adequate chairs, work surfaces and equipment
shall be
provided (e.g. footrest or back roll).
2.2 VDU Employees are encouraged to take periodical breaks from using the equipment (e.g.
10
minutes every hour).

2.3 On request, once a year, VDU Employees shall receive a voucher for (or be reimbursed
on production of a receipt for the cost of) an eye and eyesight test by an approved optician. If
an employee requires special corrective appliances for display screen work only and a
normal appliance cannot be used, Arion Security (UK) Ltd shall bear the cost of such basic
appliance (e.g. the cheapest frame and basic lenses for glasses).

2.4 VDU Employees shall be given written information and guidance on the safe use of
display screen equipment. If necessary, VDU Employees shall attend training on the safe use
of display screen equipment. Any VDU Employee who wishes to get information relating to
health and safety aspects of display screen equipment should contact the health and safety officer.
 2.5 Employees must switch off all monitors and display screen equipment at the end of their
working day, to avoid the risk of fire.

3. Lifting equipment

3.1 Lifting equipment includes any equipment used at work for lifting or lowering load / people and
any attachment used for anchoring, fixing or supporting it. Examples include lifts, cranes,
chairs, ropes and slings.

3.2 Lifting equipment must be:

3.2.1 Strong, stable and suitable for its particular use. Any load attached to lifting
equipment shall also be suitable;

3.2.2 Marked to indicate safe methods of use and safe working loads. Employees must
operate equipment in accordance with its marking and must not load it beyond safe
limits;

Positioned or installed in such a way so as to prevent the risk of injury;

Thoroughly examined before being used for the first time (where appropriate) with an
appropriate report being drawn, if necessary;
Thoroughly examined after installation or assembly and before being put to service,
where safety depends on the installation or assembly condition;

3.2.6 Inspected regularly and tested periodically as may be specified by law with an
appropriate report being drawn (if necessary).

3.3 Any lifting equipment which is used to lift or carry people must be suitable and safe for
this purpose and must be marked accordingly. The equipment shall be tested and inspected
regularly, as required by law.

3.4 All lifting operations must be carried out in a safe manner by Employees who are properly
trained for the task. In addition, all lifting operations must be planned and supervised.
4. Ladders and other access equipment

4.1 Ladders and other access equipment must be inspected regularly, including before and after
use. If any defect is found, remedial action must be taken immediately and the ladder / access
equipment must not be used until such remedial action has been completed. Wooden ladders /
access equipment must not be painted. They must be checked for rot, decay, mechanical
damage, splintering and wear and tear of the stiles, head and foot of the stiles and rungs. Metal
ladders and access equipment must be checked for corrosion and excessive wear, oxidation,
distortion and twisting.

4.2 Whenever using a ladder, Employees must ensure that the ladder is placed securely to prevent
it from slipping or falling. A ladder must stand level, on firm footing, at an angle of 75 degrees
(approximately 25 centimeters horizontal for each 1 meter vertical). The ladder must be supported
to prevent undue swaying or sagging.

4.3 Ladders longer than 3 meters should be securely fixed at the upper end or, if this is not
practicable, near the lower end. If neither of these is practicable, and the ladder is less than 6.5
meters long, a person must hold the ladder at its foot to prevent it
slipping.
4.4 Over-reaching and the carrying of loads should be avoided when using a
ladder.

5. PERSONAL PROTECTIVE EQUIPMENT.

5.1 Personal protective equipment appropriate for the risks involved and suitable for the job at
hand and the particular Employee doing it shall be supplied and must be used at work whenever
there is a risk to health and safety which cannot be adequately controlled by alternative means.
Personal protective equipment must be used or worn in accordance with instructions for use and any
directions and training given from time to time.

5.2 Any Employee whose work may involve for whatever period of time:
 5.2.1 falling or flying particles (e.g. through load lifting), dust or projectiles, shall wear
goggles or face screens and breathing apparatus, filter face piece or respirator or air-fed
helmets as may be appropriate;

5.2.2 falling or flying objects, risk of head bumping or hair entanglement, shall wear a
helmet, bump cap, skull cap, hats or cape hoods as may be appropriate;

5.2.3 Excessive noise or sound pressure, shall wear adequate ear protection such as ear muffs
or ear plugs;

5.2.4 abrasion, extremes of temperature, cuts, impacts, electric shock, vibration or skin
infection or disease, shall wear gloves, gauntlets, mitts or armlets as may be appropriate;

5.2.5 Wet surfaces, slipping, cuts, falling objects, and abrasion or electric build-up,
shall wear safety boots / shoes, gaiters, leggings or spats as may be appropriate.

5.3 In all cases, Employees must wear adequate footwear and clothing for their work / work
area and watch out that jewellery, loose clothing and long hair do not get caught in machinery
(e.g.
guillotines)
.
5.4 Personal protective equipment must be maintained and stored properly and in
accordance
with any relevant instructions (e.g. manufacturer's maintenance schedule). Any defects must
be reported immediately on their discovery to the health and safety officer.

6. Guarding

6.1 Employees must not use machinery without the appropriate guard. Where appropriate, a
guard must be replaced after a machine has been re-set. Guard interlocking devices must never
be defeated or tampered with. Hazardous machinery must always be guarded in accordance
with the British Code of Practice on Safe Use of Machinery (BS 5304: 2000).

6.2 Employees are required to report to the health and safety officer any defect / fault which
they notice in a guard / interlocking device and / or any missing guard or interlocking device
as soon as they discover the problem.
7. Vehicles

7.1 Only competent, authorized Employees who hold a valid driving license may drive Arion
Security (UK) Ltd’s vehicles. Drivers must comply at all times with all relevant and
applicable legal provisions and requirements. These include, but are not limited to, wearing
seat belts and observing speed limits, parking restrictions and road signs. Use of mobile
telephones should be avoided whilst driving, if possible. Otherwise, hands-free equipment
shall be provided and must be used. The capacity of a vehicle must not be exceeded.

7.2 Employees must never drive under the influence of alcohol or drugs (including certain
prescribed medication) or if they consumed any alcohol up to 8 hours before the start of the
journey. Employees are required to exercise due caution and common sense and avoid driving
if not in fit state (e.g. because of physical pain or excessive tiredness).

7.3 Driving is limited to work-related activities, unless otherwise approved in writing and in
advance by the Employee's section manager.

7.4 All transport-related accidents must be reported as soon as practicable to the health and
safety
officer in accordance with the provisions of this Policy's section on Reporting of Accidents.

7.5 An Employee who becomes aware of any fault or defect in any vehicle must report this
immediately to the health and safety officer. If the fault is potentially dangerous (e.g. in the
breaking system), the vehicle must be made incapable of use until fully repaired and all
potential
users must be made aware of the fault (e.g. through a visible notice on the vehicle saying
"FAULTY VEHICLE - DO NOT USE").

ELECTRICITY AND ELECTRICAL EQUIPMENT

1. General precautions

1.1 Anyone using electricity and electrical equipment must be aware of the risks of
electrocution, electric shock, burns, fire and explosion. All precautions must be taken to reduce
such
risks. Assessment of all foreseeable risks of personal injury or death associated with work
activities involving electricity has been undertaken and shall be reviewed as required by law
and Arion Security Services Ltd has devised safe systems for working with well-maintained
electrical equipment

1.2 Fixed electrical installations (including wiring and the socket outlet or isolator) shall be
checked regularly to ensure that they are not dangerous. Electrical systems must not be interfered
with. The fixed electrical installations and electric mains in Arion Security (UK) Ltd’s
premises are the sole responsibility of the health and safety officer. No work shall be carried out
on fixed installations and the mains without the health and safety officer’s prior written
authorization.

1.3 Switches, isolators etc must be labeled clearly with their current, voltage and equipment
they supply where this is not obvious.

1.4 Employees must report any fault or defect which they notice in any electrical installation
or equipment to the health and safety officer as soon as they discover it. Defective installation
equipment must not be used until fully
repaired.

Electrical equipment

All Electrical equipment must be safe and suitable for its intended use and must be used in
accordance with manufacturer's instructions and information, and instructions and (where
appropriate) training provided or arranged by the health and safety officer. In particular:
/

7.3.1 Electrical equipment must never be used with wet hands;

2.1.2 Earth connections and screens must not be interfered with;

2.1.3 Electrical equipment must be positioned safely and securely (e.g. not too close to
walls and partitions and allowing for adequate ventilation and cooling);

2.1.4 Conductors and liquid containers (e.g. a cup of tea) must be kept clear of all
electrical equipment;

2.1.5 Electrical equipment and the mains supply must not be overloaded.

2.2 All electrical equipment and their location shall be recorded in a designated book, to enable
necessary tests to be made.
2.3 All electrical equipment will be visually inspected and tested regularly and should
normally bear a record or sticker to show this. The results of testing shall be recorded. Out of
date equipment must not be used.

2.4 Faults can occur between checks. Therefore, Employees should look out for and pay
particular attention to the following potential faults / defects:

2.4.1 Damage to the insulating sheath around an electrical cable;

2.4.2 Damage to a plug;

2.4.3 Joints in the cable, other than due to proprietary cable connections;

2.4.4 Damage to the external casing of equipment;

2.4.5 Overheating (this may be evidenced by burn marks or discoloration to plugs,

casing or cables);

2.4.6 Evidence of inappropriate use, e.g. if equipment is wet;

2.4.7 Any loose

connections.

2.5 Employees must report any fault or defect which they notice in any electrical equipment
to the health and safety officer as soon as they discover it. Faulty or defective equipment
should not be used until repaired. If electrical equipment cannot be repaired immediately, its
power supply
should be switched off and it should be isolated. All equipment shall have a means of isolation
which is easily accessible and identifiable. The isolation point must be secured (e.g. by removing
the plug) or, if this is not possible or cannot be done safely, by attaching a clear notice (e.g.
"DO NOT USE - FAULTY EQUIPMENT"). Barriers must be used where necessary.

2.6 Only adequate replacement parts shall be used (e.g. double insulated parts for double
insulated equipment).

2.7 Where possible low voltage cordless air, hydraulic or hand-powered tools should be used
(especially for work outdoors).

2.8 Unless this is unavoidable and all suitable precautions have been taken to prevent injury,
no- one should work on or near exposed live parts of electrical equipment, hi any event, such
work must
be authorized in advance by the health and safety officer and must only be carried out in the
presence of another person who must know what to do in an emergency. All necessary
protective equipment must be used / worn.

2.9 Any conducting part of a system which could conceivably become live and yet be handled
(e.g. external metal casing of an electric apparatus) must be earthed. All equipment designed
with an earth shall be tested before being put into use, to ensure that it is properly earthed.

2.10 Employees who are in doubt about the use of any electrical equipment or who require
advice in relation to any such use or equipment should contact the health and safety officer.

3. Portable electrical equipment

3.1 The use of any portable electrical equipment which is not owned by Arion Security (UK)
Ltd must be authorized in advance by the health and safety officer and the equipment must be
tested regularly.

3.2 Portable equipment should be connected to the nearest socket outlet available. Special
attention should be paid to the condition of any flexible cable and its termination at the
portable
equipment and plug. Where possible, double insulated equipment should be used.
3.3 All new portable electrical equipment should be of low voltage (and, where possible,
cordless) or double insulated. If a 110 volt transformer is used, it must be centre tapped to
earth.

4. Fuses and similar devices

4.1 When using any equipment, the smallest fuse compatible with it should be used, to protect
the equipment and flexible cable and to reduce the risk of fire.

4.2 Employees must not replace fuses. Fuses shall be replaced only after the reason for the fuse
blowing up has been ascertained and the cause remedied. Only proper cartridge fuses may be
used for replacement.

4.3 A main board fuse must never be replaced.

4.4 Residual current devices (RCDs) shall be used in areas of hazard (e.g. where water has to
be used near electrical equipment). Plug-in RCDs must be manufactured to BS7071.

5. Electrical cables

5.1 Flexible cables must be of the correct size for the load to be carried and must be sheathed
with rubber or PVC. The outer sheath of every flexible cable must be firmly clamped to stop
the wires pulling out of the terminals.

5.2 Flexible cables must not be used for voltages above 240 or a loading greater than 3
kilowatts. Cables must also be kept away from hot surfaces. Where contact with hot surfaces is
inevitable, suitable insulation is obligatory. Twin core cables, such as bell wire and twisted
flex must not be used on 240 volts.

5.3 All flexible cables must be examined frequently to ensure that they are free of damage and
that earth continuity is maintained. Trailing, frayed and loose cables must be reported immediately,
in order to be fixed.

5.4 Flexible cables of excessive length should not be used. In so far as this is practicable, there
shall be sufficient socket outlets to avoid the need for long flexible cables or extension
cables.
Extension cables should be used with caution and must be joined by proper plugs and sockets.
5.5 In so far as possible, all cables must
be:
5.5.1 kept clear of the floor or be protected to prevent heavy objects being placed or dropped
on them or people walking or tripping over them;

5.5.2 Protected where they pass over or round sharp objects or corners;

5.5.3 Kept clear of radiators and pipe work;

5.5.4 Laid so as to avoid being trapped in doors.

5.6 Only one cable should be used from any single plug, except where 2, 3 or 4 way multiple
sockets are available. But, in such case, the total load must not exceed 3 kilowatts.
 6. Fire hazards

6.1 It is recommended to unplug equipment which is not in use. All equipment should be
switched off and / or unplugged before cleaning or making adjustments. Where possible, tools and
power socket outlets should be switched off before plugging or unplugging.

6.2 Only dry powder, halom or carbon dioxide extinguishers may be used on electrical fires.
Water and water-based extinguishers must never be used in case of an electric fire.

6.3 In the event of fire, the fire alarm must be raised immediately and the Fire Procedure
outlined below followed.

6.4 All electric incidents / accidents must be reported to the health and safety officer in
accordance with the procedure set out in this Policy's section on Reporting of Accident.

7. Electricity-related injuries

7.1 In the event of any person suffering electric shock, it is important to:

Turn off the power and, if possible, isolate the supply;

Call Appointed Person(s) (who take charge in case of injury / illness). Medical help must be
called if the victim seems to be unconscious;
not touch the victim, but try to move him / her out of contact with the live equipment using a
non-conducting object such as a wooden broom handle (e.g. by moving the
equipment). In so far as possible, the victim should not be moved.

7.2 All electrical burns (other than very minor and superficial burns) must be inspected by a
qualified medical practitioner. Burns can be cooled with clean water and covered with a clean
dry cloth or burn dressing.

7.3 All electricity-related injuries must be reported to the health and safety officer in
accordance with the procedure set out in this Policy's section on Reporting of Accident.
RADIATION HAZARDS

1. Ultra-violet radiation

1.1 Photocopiers and similar equipment often produce UV radiation which may damage eyes
and skin. Photocopiers must be used with the lid down or, where this is not possible, with UV
goggles.

2. Microwave equipment

2.1 There shall be arrangements for periodic examination of radiation levels outside
microwave ovens. Damaged microwave ovens must be labeled as such, their plug removed
(where this can be done safely) and a notice attached saying "FAULTY OVEN - DO NOT
USE"). A defective oven must not be used until fully repaired. Any fault / damage must be
reported to the health and safety officer.

2.2 No-one should look along the wave guide where a microwave apparatus is in use or examine a
highly directional radiator at close
quarters.

EMERGENCIES

1. General precautions

1.1 In the event of an emergency, the fire alarm will sound and a designated Employee ("the
Designated Employee") shall assume control, ensure the evacuation of all persons present to
their assembly point(s), contact the emergency services when required and possible and ensure
compliance with any relevant emergency procedure.

1.2 The paramount consideration in all cases of emergency is human safety. For the duration of
any emergency, the Designated Employee has overall control. Employees and Visitors are
required to co-operate with instructions given to them by the Designated Employee present in
the scene and to use common sense. Employees and Visitors are advised not to rush or attempt to
pass others when leaving the scene of an accident.
 1.3 All exits and exit routes must be kept clear and must allow safe and free passage in the event
of an emergency. Lifts should not be used in an emergency, except with the direction of a
member of the emergency services.

1.4 It is the responsibility of the health and safety officer to remind Employees of the correct
emergency procedure at least once every calendar year.

2. Disabled Employees and visitors

2.1 It is the responsibility of department managers (for work, work areas, Employees and Visitors
in their departments), section managers (for work, work areas, Employees and Visitors in their
section) to be aware of any disabled Employee or Visitor in his/her/their work area and in the
event of an emergency, in addition to following the normal emergency procedure, to arrange
for assistance for disabled Employees / Visitors and inform the Designated Employee of this.

2.2 Disabled Employees / Visitors with impaired mobility (i.e. anyone who cannot, without
the assistance of another, use stairs to leave a building) who are on a ground floor should, in
case of an emergency, wait until the initial rush is over and then evacuate the building. If such
an Employee / Visitor are on another floor, s/he must inform at least two persons of his / her
location as soon as an emergency occurs and ask them to inform the Designated Employee /
emergency services. The Employee / Visitor should then proceed to a designated protected
escape area which will be separated from a fire by fire-resisting construction and await
assistance (protection lasts at least 30 minutes). The Employee / Visitor may ask someone to
Should
stay withahim
disabled
/ her Employee / Visitor
whilst waiting have to be evacuated and this is safe, the power to the lift
for assistance.
will be restored. Otherwise, the Employee / Visitor shall be evacuated through the building or
by the stairs by the emergency services.

2.3 Employees / Visitors with unpaired hearing who cannot hear the fire / emergency alarm
must inform the health and safety officer about this and avoid working in isolated areas. If
such an Employee / Visitor must work alone, s/he must ensure that someone knows where s/he
is and will inform him/her in case of an emergency.
FIRE PRECAUTIONS AND PROCEDURE

1. Precautions measures

1.1 All Employees and Visitors are required to familiarize themselves with the position of fire
alarms, telephones and fire extinguishers nearest to them and their place of work and

1.2 It is the responsibility of department managers (for work, work areas, Employees and Visitors
in their departments), section managers (for work, work areas, Employees and Visitors in their
section) to be aware of any disabled Employee or Visitor in his/her/their work area and in the
event of an emergency, in addition to following the normal emergency procedure, to arrange
for assistance for disabled Employees / Visitors and inform the Designated Employee of this.

1.3 Disabled Employees / Visitors with impaired mobility (i.e. anyone who cannot, without
the assistance of another, use stairs to leave a building) who are on a ground floor should, in case
of an emergency, wait until the initial rush is over and then evacuate the building. If such an
Employee / Visitor are on another floor, s/he must inform at least two persons of his / her
location as soon as an emergency occurs and ask them to inform the Designated Employee /
emergency services. The Employee / Visitor should then proceed to a designated protected escape
area which will be separated from a fire by fire-resisting construction and await assistance
(protection lasts at least 30 minutes). The Employee / Visitor may ask someone to stay with him
/ her whilst waiting for assistance. Should a disabled Employee / Visitor have to be evacuated
and this is safe, the power to the lift will be restored. Otherwise, the Employee / Visitor shall
be evacuated through the building or by the stairs by the emergency services.

1.4 Employees / Visitors with unpaired hearing who cannot hear the fire / emergency alarm
must inform the health and safety officer about this and avoid working in isolated areas. If
such an Employee / Visitor must work alone, s/he must ensure that someone knows where s/he
is and will inform him/her in case of an emergency.
2. Precautions measures

2.1 Any Employee / Visitor who discovers fire is required to shout "FIRE" and activate the
nearest fire alarm. Fires should only be tackled if it is safe to do so; there is a clear escape
route; there are fire extinguishers of the appropriate type; and the Employee / Visitor is trained
and confident in use of fire extinguishers. Employees should not tackle fires larger than a burning
wastepaper basket. If the Employee / Visitor consider it unsafe to tackle the fire, s/he should
evacuate the premises immediately by the shortest possible route, go to his / her designated
assembly point and report to the Designated Employee.

2.2 An Employee / Visitor who hears the fire alarm should leave the building immediately
and report at his / her assembly point. If there is time, Employees should close all doors and
windows. Employees and Visitors must not stop to collect personal belongings. Employees /
Visitors should not use lifts unless instructed to do so by the emergency services. An
Employee / Visitor, who is in a lift when the fire alarm sounds should stop at the next floor and
get out.

2.3 Employees and Visitors must remain in their assembly point (or move to any other area
when directed by the Designate Employee or emergency services) until authorized to re-enter
buildings.

2.4 On completion of evacuation, the Designated Employee must be able to confirm that all
Employees and Visitors evacuated the premises and / or whether there are any remaining
Employees and Visitors within the premises and, if so, their identity.

2.5 Every event of fire shall be reported to and recorded in writing by the health and safety
officer (immediately after the event) who shall report this to the Health and Safety Executive,
as required by law. Any fire outbreak may be investigated and suitable procedures and / or
arrangements put in place to prevent the future occurrence of similar incidents.
3. Fire extinguishers

3.1 Prompt and correct use of fire extinguishers can prevent a fire from spreading. The correct
type of fire extinguisher must be used, to avoid increased risk and danger to the operator.
Training in use of fire extinguishers may be arranged through the health and safety officer.
Water and water-based extinguishers must never be used on electrical fires.

3.2 A water type (silver, red or silver band or label on red) extinguisher should be used for all
carbonaceous materials (e.g. wood, paper, fabrics etc). A foam type (cream / cream band or label
on red) extinguisher should be used on carbonaceous material and flammable liquids (e.g.
petrol or oil). Carbon dioxide (black / black label or band on red) extinguisher or a fire blanket
should be used on all electrical fires, flammable liquids and gasses, solvents, petrol, oil and
similar materials. A dry powder (blue / blue band or label on red) or halom (green / green band or
label on red) extinguisher can be used on all fires.

BOMB ALERT PROCEDURE

1. Anyone receiving a bomb threat or discovering a suspicious object / vehicle should inform
the emergency services on 999 immediately and remain in the vicinity and make him/her-self
known to the
first security personnel arriving on the scene.
2. If a bomb threat is received, it is important to
try to:

2.1 get answers to the questions "where is the bomb"; "what time will it go off'; "what
kind of a bomb is it"; "why are you doing it"; and "do you have a codeword";

2.2 assess the gender, age group, accent and state of mind (e.g. intoxicated or irrational)
of the caller;

2.3 identify any noticeable background noise / distraction (e.g. traffic);

2.4 assess whether the call is from a public, mobile or private telephone.

3. If a suspicious object or vehicle is identified / found, it is important to:

3.1 note its exact location and easily recognizable identifying features
(e.g. registration number, name markings);
 3.2 advise those present in the immediate vicinity to clear the area and remain at a
safe distance;

3.3 detail in one's mind why suspicion was aroused.

4. Under no circumstances should anyone touch a suspicious object or vehicle,

5. Mobile phones and radio transmitters must not be used near a suspicious object / vehicle.

EMERGENCY FIRST AID TREATMENT

1. It is the responsibility of the health and safety officer to maintain adequately stocked first
aid boxes; obtain (or make arrangements to obtain) first aid supplies; select and provide
training to Appointed Person(s) (who take charge in case of injury / illness) and post a full list of
their location and internal phone numbers and the location of first aid box (es) CORRIDOR.

2. First aid box (es) are located CORRIDOR. Employees are required to familiarize themselves
as
to the exact position of the first aid box nearest to them and the name of the person
responsible for it.
3. Where necessary, Appointed Person(s) (who take charge in case of injury / illness) shall be
called to the scene of an accident / incident where they will assess the situation quickly and
safely; call for appropriate help (and if suitably trained and certified give early, appropriate
and adequate
treatment in a sensible order of priority); arrange for any injured person to be taken to hospital,
see a doctor or go home (as appropriate); and ensure that an accident / incident report is
completed and returned to the health and safety officer and that any Accident Book is filled in.
Unless there is an imminent threat to life, an injured person should not be moved except by
the ambulance service or a suitably qualified person.
REPORTING OF ACCIDENTS

1. Any accident at work or in connection with work (whether involving an Employee, Visitor
or other person, whenever and wherever it occurs on Arion Security (UK) Ltd’s premises)
must be reported immediately and fully to the health and safety officer (first verbally and then
in writing) who shall arrange for the accident to be investigated and for a written report to be
prepared.

2. It is the responsibility of the health and safety officer to report to the HSE's Incident
Contact Centre or the local authority's environmental health department the incidents described
in clauses 2.1-2.4 below, in the manner prescribed by law:

2.1 any accident (whether involving an Employee, Visitor or other person, whenever
and wherever it occurs on Arion Security (UK) Ltd 's premises) arising out of or in
connection with work and resulting in death or major injury (e.g. amputations, most fractures
and major dislocations; temporary or permanent loss of sight; serious injuries from electrical
accidents; most injuries leading to loss of consciousness; acute illness which results from
exposure to harmful substances or biological agents; injuries following an assault at work);

2.2 According to RIDDOR 2013 Accidents must be reported where they result in an
employee or self-employed person being away from work, or unable to perform their
normal work duties, for more than seven consecutive days as the result of their injury.
This seven-day period does not include the day of the accident, but does include
weekends and rest days. The report must be made within 15 days of the accident.

2.3 any dangerous occurrence (whether involving an Employee, Visitor or any other
person, whenever and wherever it occurs on Arion Security (UK) Ltd’s premises).
Examples of dangerous occurrences include (but are not limited to) collapse,
overturning or lift / lifting equipment failure; electrical short circuit or overload causing
fire or explosion; unintended collapse of any building or structure under construction, a
wall or floor in a work place; explosion or fire causing suspension of normal work for
over 24 hours; accidental release of a substance which may damage health;
 2.4 Any reportable work-related disease which an Employee suffers (e.g.
occupational dermatitis, skin cancer or acne; lung diseases such as occupational asthma
and asbestosis;

Infections such as hepatitis, tuberculosis and tetanus; occupational cancer and hand-arm
vibration syndrome).

3. Every report (to the health and safety officer and to the Incident Contact Centre / local
environmental health department) must include the date, time and place of injury, disease or
occurrence; personal details of those involved and a brief description of the nature of the event /
disease.

4. Record of any reportable injury, disease or dangerous occurrence shall be kept by the health
and safety officer in the appropriate Accident Book for at least 3 years from the date of the record.

2. Accident Investigation

It is our policy to investigate

-All accidents resulting in any reportable injury or losses of any assets

-All accidents, however minor

- All near misses.

We will investigate all accidental incidents to determine cause, develop and implement suitable
controls to prevent reoccurrence.

Investigating and learning from accidents and other incidents is important, as it can prevent a
recurrence.
All preliminary report of accidents should be passed to the manager who will carry a more detailed
investigation if necessary.

Employees should be aware that Health and Safety enforcement officers can enter premises
without appointment, at any reasonable time, to ascertain if the requirements of the law are being
met. If they have reason to believe that a situation exists or may arise in which there is potential
for serious injury or death, they may enter work premises at any time ad we will extend to them
frill co- operation.
The results of any investigation will be recorded. Where necessary, Staff on site will be briefed
if lessonshavebeen learnt and changes implemented toavoid future accidents.

Workers whose First Language is not English

We only employ English speaking workers. Any new workers, whether directly or indirectly
employed and irrespective of whether they are workers whose first language is not English or UK
citizens, will be provided with good communication, comprehensive information, instructions,
training and access to supervisors with who they can communicate.
To ensure effective communication with workers whose first language is not English, we would
use either or all the following procedures;
Buddy system by using English speaking compatriots to act as interpreters to pass on information
and act as a minder for the non English speakers
Provide information in various languages and formats i.e. video, diagrams, employee pocket
books to provide critical and emergency information.
Use bi- lingual supervisors and trainers where possible and increase supervision and training time
where there are a high number of workers whose first language is not English.

Ume Habiba Rais

HR Director

26th June 2023

Arion Security (UK) Limitd