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    SUP-01-Document Control

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    SALAH HELLARA
    This document outlines the procedures for document control and version management of documents published by Estates and Campus Services (ECS). It details the standard naming conventions and document structure for ECS documents, including the use of acronyms, procedure numbers, headers, footers and version numbering. It also specifies the approval, publication and archiving process for new and updated documents.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    SUP-01-Document Control

    Uploaded by

    SALAH HELLARA
    32 views2 pages
    This document outlines the procedures for document control and version management of documents published by Estates and Campus Services (ECS). It details the standard naming conventions and document structure for ECS documents, including the use of acronyms, procedure numbers, headers, footers and version numbering. It also specifies the approval, publication and archiving process for new and updated documents.

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    This document outlines the procedures for document control and version management of documents published by Estates and Campus Services (ECS). It details the standard naming conventions and document structure for ECS documents, including the use of acronyms, procedure numbers, headers, footers and version numbering. It also specifies the approval, publication and archiving process for new and updated documents.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    32 views2 pages

    SUP-01-Document Control

    Uploaded by

    SALAH HELLARA
    This document outlines the procedures for document control and version management of documents published by Estates and Campus Services (ECS). It details the standard naming conventions and document structure for ECS documents, including the use of acronyms, procedure numbers, headers, footers and version numbering. It also specifies the approval, publication and archiving process for new and updated documents.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    ECS Procedures

    SUP-01-DCP
    Document Control Procedure

    1. DEFINITION AND SCOPE


    1.1. This document defines the standard for document referencing, approval and version
    control for Estates and Campus Services published procedure documents.

    2. DOCUMENT REFERENCE NUMBER


    2.1. Standard Acronym of ECS sub-Division, Procedure Number (numbering to start at 0), Initials
    of Document Title, separated by hyphens, all letters in capitals,:

    Examples
    Support Services Document Control Procedure SUP-01-DCP
    Projects and Planning Project Implementation Form PP-01-PIF

    3. STANDARD HEADER

    ECS Procedures
    Document Name (Centred) REFERENCE (Aligned Right)

    4. STANDARD FOOTER

    Version Number Page N of N Release Date, Month Year

    5. VERSION NUMBERING
    5.1.
    5.1.1.First iteration of the document to be version 1.0
    5.1.2.Minor revisions and amendments change increment by .1 i.e. 1.0 becomes 1.1
    5.1.3.Major revisions change whole number and revert to .0 i.e. 1.4 becomes 2.0

    6. FONT
    6.1. Font University standard font – Calibri (Body) 11.

    7. DOCUMENT FILE NAME


    7.1. Standard Acronym of ECS sub-Division, Document Title 1, Procedure Number as for the
    reference number, separated by hyphens.

    Examples
    Support Services Document Control Procedure SUP-01-Document Control.docx
    Projects and Planning Project Implementation Form PP-01-Project Implementation.docx

    1Generic Titles such as Form, Procedure need not be included in the name. Where there are a number of documents with
    the same process then this will need to be included. E.g. Pre-Contact Change Control Register

    Version 1.1 Page 1 of 2 October 2018


    ECS Procedures
    SUP-01-DCP
    Document Control Procedure

    8. APPROVAL
    8.1. All documents must be signed off by the relevant sub-Division Head.
    8.2. Major changes must be signed off by the relevant sub-Division Head.
    8.3. Minor revisions can be approved by the document creator.
    8.4. Written evidence of sign-off for all documents and document version changes must be
    provided prior to publication.

    9. PUBLICATION
    9.1. Approved document issued to KB – Implementation Log updated with Issue Date.
    9.2. Approved document stored in secure area X:\ECS\PP\PP Procedures\Intranet
    9.3. Previous version archived in secure area X:\ECS\PP\PP Procedures\Archive DO NOT USE.
    9.4. Previous version on intranet deleted.
    9.5. Approved document published on Intranet– Implementation Log updated with Publication
    Date.

    10. ECS SUB-DIVISIONS

    Sub-Division Director Standard Acronym


    Asset Management and Compliance Richard Thomas AMC
    Campus Services Kirsty Woodward CS
    Projects and Planning John Pointon PP
    Service Development and Resources Chris Harrison SDR
    Support Services Anne Harvey SUP

    Version 1.1 Page 2 of 2 October 2018

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