Project Planning Template

PROJECT PLANNING JCI Galway
This document is a workbook for Planning Projects in JCI Galway please fill in
with as much detail as possible.
We will look at two aspects in the planning phase the Analyse and
Design. The Execute and Review will be done seperately.
1) Analyze the needs for the project so really important you carry out a needs analysis so
ask yourself some of these key questions as part of that:
i. Look at current Market trends locally and nationally will the project benefit
all the members and wider community? Is there a need for this now? Gap?
ii. We want to recruit new members build a network where we are getting the
opportunity to get JCI further afield will this help with that?
iii. Can we get sponsorship and cashflow from the project? If so, how do you
plan to do this?
iv. If the answer is no to these questions then you need to rethink how will we
adapt the project to meet these needs of the organization?
2) Design/Develop the project around the area/gap you want to fulfill in this project.
i. What resources do you need to carry out the project? Zoom account or live
stream if online? If in person where will it be what is needed?
ii. Time- How long will the project run for?
How long will it take to organize the project?
What are the timescales for marketing/PR?
How long will each of the tasks take? Create a project overview spreadsheet
with all info needed to run project create this for the event (see below)
iii. People- How many people do you need for the project?
Who will chair the project (lead it)?
Which people want to do each task?
Do you know this already or do you need to reach out to them?
iv. Tasks- Break each task down see below

-create project overview template (see example below on next page)
-creating flyers on canva ensuring that they are resized per platform twitter and facebook
-creating event registration through either JCI website or Eventbrite
-uploading events on all social media platforms Twitter, FB, LinkedIn, website and Instagram
-Who will manage social media platform update you on how many has registered and do additional
posts online to drive the social media for the event
-MC for the event who will do this?
-Manage the zoom or live stream who will do this if its being recorded or has a chat function who
will look after this?
-After event has ended who will send the speaker a certificate of appreciation? Attach recording of
session if on zoom also.
-Who will review the project and give feedback on areas that went well and not so well? What can
be learned from this?
Project 3 will run from 2 - 12 February nd th
What JCI pillars: Business/Personal Development and Networking

Name of Event: Women in Leadership (then the running order number so 1,2,3 or 4) Presenting and the
speaker name
Purpose of Event: To learn from women in leadership roles and how we can embrace their individuality
and skills they have gained through their years in leadership roles these women are inspiring and
empowering.
Where will it take place: Online through Zoom
How will they register: Through Eventbrite and JCI website
How will we market this: Facebook and LinkedIn create an event on both. Post on Twitter and
Instagram and JCI website.
Who will be part of this project:
Aditya- Post on facebook and create event/Post on LinkedIn and create event/Create zoom links for
each event and add to this sheet.
Yuqi- Create Eventbrite flyers
Winnie- Create flyers for events on Canva account and upload on this sheet and google drive
Lindy- Post on Twitter and JCI website and create event.
Louise- MC event and manage zoom recordings. Create appreciation certificates for each speaker and
email alongside the recording of the event.
Martina- Posting on Instagram.
How long will it be: 1 hour and 15mins the last 15mins is optional to stay in and network not all need to
stay on for this and is depends on group on the session.
How many sessions will there be: There will be 4 sessions over 4 days each day it will be 1 hour in
duration we will allow a time set aside within the hour for Q&A
Speakers
2 February 6.30-7.30 Jacqui
nd
5th February 6.30-7.30 Donna

8 February 6.30-7.30 Mairead
th
12 February 6.30-7.30 Yemi

th
1)
Jacqui Taaffe- 2 February 6.30-7.30
nd
Name of Event: Women in Leadership 1 Presenting Jacqui Taaffe

Jacqui Taaffe is owner of JT Coaching is a Life Mindset coach & author of INSPIRE HEAL
EMPOWER. Jacqui inspires & empowers clients to step into their power. She believes & knows
that self-empowerment can only be truly achieved by becoming your own greatest authority and
expert.
Zoom link: Join Zoom Meeting

https://us02web.zoom.us/j/81422547138?pwd=TkVSUDh2MTBnV084L0FiWjl3K1o3dz09
Meeting ID: 814 2254 7138
Passcode: 973735
Eventbrite link: https://www.eventbrite.ie/e/women-in-leadership-1-with-jacqui-taaffe-tickets-

138849529681
JCI website link:
https://jcigalway.org/events/event/women-in-leadership-1-presenting-jacqui-taaffe-
Facebook link:
Twitter link: https://twitter.com/JCIGalway/status/1355286717721436161?s=20
2)
Donna Kennedy- 5 February 6.30-7.30
th
Name of Event- Women in Leadership 2 Presenting Donna Kennedy

Donna Kennedy is a four-time bestselling author, with The Confidence to Succeed being her most recent
release. She is a qualified psychologist, business and life coach and she is the founder of the Women’s
Empowerment Summit (wesummit.ie). Her academic work has been published nationally and
internationally by various faculties, including The American Journal of Psychology and The Irish
Psychological Record.
Zoom link: https://us02web.zoom.us/j/87877308969?pwd=MlAwZ0tDU1FLMVdLRmlFcUl6NEN5UT09
Meeting ID: 878 7730 8969
Passcode: ixTBoIx!
Eventbrite link: https://www.eventbrite.com/e/women-in-leadership-2-with-donna-kennedy-tickets-

138854289919
JCI website link:
https://jcigalway.org/events/event/women-in-leadership-2-presenting-donna-kennedy

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PROJECT PLANNING JCI Galway

ii. Time- How long will the project run for?

How long will it take to organize the project?

What are the timescales for marketing/PR?

Who will chair the project (lead it)?

Which people want to do each task?

Do you know this already or do you need to reach out to them?

iv. Tasks- Break each task down see below

-creating event registration through either JCI website or Eventbrite

-MC for the event who will do this?

Project 3 will run from 2 - 12 February nd th

What JCI pillars: Business/Personal Development and Networking

5th February 6.30-7.30 Donna

12 February 6.30-7.30 Yemi

Name of Event: Women in Leadership 1 Presenting Jacqui Taaffe

Zoom link: Join Zoom Meeting

Eventbrite link: https://www.eventbrite.ie/e/women-in-leadership-1-with-jacqui-taaffe-tickets-

Twitter link: https://twitter.com/JCIGalway/status/1355286717721436161?s=20

Name of Event- Women in Leadership 2 Presenting Donna Kennedy

Zoom link: https://us02web.zoom.us/j/87877308969?pwd=MlAwZ0tDU1FLMVdLRmlFcUl6NEN5UT09

Meeting ID: 878 7730 8969

Eventbrite link: https://www.eventbrite.com/e/women-in-leadership-2-with-donna-kennedy-tickets-

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