1

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course.

© 2020 version 1.0

 Course Outline

1 2 3 4
Introduction and Requirements of Roles and Safe Management
overview Safe Management Responsibilities Measures
Measures Programme

5 Record Keeping 6 Summary

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 1
Introduction

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 Learning Objectives
• Describe objectives and requirements of Safe
Management Measures (SMM)
• Apply the SMM requirements
• Describe roles and responsibilities of Safe
Management Officer (SMO)
• Explain key SMM Programmes
• Assist in the implementation of SMM programmes
• Monitor and Review of the SMM for continuous
improvement

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 Assessment Requirement

• 10 Multiple Choice Questions

• 30 minutes
• Passing: 80% or higher
• Second attempt for learners
who fail in first attempt
• Re-test on another date for
learners who fail the second
attempt

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 ABOUT COVID-19

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Covid-19 Circuit Breaker
On 3 Apr, the Multi Ministry Taskforce announced circuit breaker
(CB) measure that required all business, social, or other activities
that cannot be conducted through telecommuting from home will
be suspended from 7 April 2020 to 4 May 2020
On 21 April, the CB was extended by another 4 weeks until 1
June 2020

7 Apr 2020 4 May 2020 1 Jun 2020

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Acuizen Lite
a) Enter lite.acuizen.com in your browser
b) When prompted for Enterprise ID, please
enter SCAL
c) Click Covid 19 icon
d) Select Useful Videos and Web Info
e) Select the video entitled “7 Key requirements
for safe management at workplaces”

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 Novel Coronavirus Cause Disease

• Coronavirus Disease 2019 (COVID-19) is a

respiratory disease caused by the SARS-
CoV-2 virus
• Symptoms of COVID-19 typically include
fever, cough, and shortness of breath
• May appear between 2 days to 14 days
after exposure
• Lungs may become inflamed causing
difficulty in breathing and leading to
pneumonia

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 How the Diseases Spread?

Agent Environment Host

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 Transmission of COVID -19

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Acuizen Lite
a) Enter lite.acuizen.com in your browser
b) When prompted for Enterprise ID, please
enter SCAL
c) Click Covid 19 icon
d) Select Useful Videos and Web Info
e) Select the video entitled “See what happens
if you flush the toilet bowl without closing
the lid”

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 2
Requirements
of SMM

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 Objectives

• Circuit breaker eased in 1st Phase on 2 Jun 2020

• To ensure safe restart, the Tripartite Partners
issued a set of Safe Management Measures (SMM)
at workplaces on 9 May
• BCA further issued a COVID-Safe Restart Criteria for
Built Environment on 25 May

https://www1.bca.gov.sg/

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 COVID-19 (Temporary Measures) Act*

• Singapore's circuit breaker, came into effect on 7 April 2020

• Minister may make regulations (called “control orders”) for
the purpose of
– preventing, protecting against, delaying or otherwise controlling the
incidence or transmission of COVID-19
• Circuit breaker expected to ease gradually after 1 June 2020
https://www.moh.gov.sg/policies-and-legislation/covid-19-
(temporary-measures)-(control-order)-regulations

* https://sso.agc.gov.sg/Act/COVID19TMA2020

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 COVID-19 (Temporary Measures) Act 2020
• Failure to comply with the requirements stated is an offence
– fine of up to $10,000 and/or a term of imprisonment of up
to six months, or both
– repeated non-compliance will be fined up to $20,000 or
jailed up to 12 months, or both.
• Employers must implement telecommuting, if reasonably
practicable to do so
• Where employees /contractors /subcontractors are required to
work at the office or other such workplaces, employers must
implement safe distancing measures

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 Acuizen Lite ➔ Web Link for SMOs ➔ SMM requirements by MOM

SAFE MANAGEMENT MEASURES (SMM)

APPLICATIONS FOR GENERAL WORKPLACE
SETTINGS
(Issued by the tripartite partners – MOM, NTUC and SNEF)

Annex A: Resources to assist companies

Annex B: Checklist of Safe Management Measures at the workplace for
resumption of business activities

https://www.mom.gov.sg/covid-19/requirements-for-safe-management-measures

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 Acuizen Lite ➔ Web Link for SMOs ➔ SMM requirements by MOM

Checklist of SMM Required at Workplace for

Resumption of Business Activities (MOM)

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Acuizen Lite ➔ Web Link from BCA ➔ COVID-Safe Restart Criteria

Checklist COVID-Safe Restart Criteria (BCA)

See Appendix B
https://www1.bca.gov.sg/docs/default-source/bca-restart/covid-safe-restart-criteria.pdf

20
COVID-Safe Restart Criteria

I. COVID-Safe Worksite Criteria

II. COVID-Safe Worksite (Supply Works) Criteria
III. COVID-Safe Workforce Criteria
IV. COVID-Safe Accommodation Criteria
V. COVID-Safe Transportation Criteria

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COVID-Safe Worksite (Supply Works)
1) works carried out at a conventional precast concrete yard
2) works carried out at an integrated construction and
prefabrication hub
3) works carried out at a prefabricated prefinished volumetric
construction fit-out factory
4) works carried out at a prefabricated bathroom unit fit-out factory
5) works carried out at a prefabricated mechanical, electrical and
plumbing factory
6) works carried out at a ready-mixed concrete plant
7) works carried out at a sand and aggregate terminal

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I. Covid-Safe Worksite II. COVID-Safe Worksite (Supply Works)

A. Implement a system of Safe Management I. Implement a system of Safe Management

Measures at worksites (1-6) Measures at Supply Works Premise (1-6)
B. Segregation of teams to reduce physical J. Segregation of teams to reduce physical
interaction and ensure safe distancing at worksite interaction and ensure safe distancing at Supply
(7-10) Works Premise (7-10)

C. Support contact tracing requirements (11-12) K. Support contact tracing requirements (11-12)

D. Implement health checks and protocols (13) L. Implement health checks and protocols (13)

E. Reduce physical interaction and ensure safe M. Reduce physical interaction and ensure safe
distancing at worksite (14-21) distancing at Supply Works Premise (14-21)
F. Require medical personal protective N. Require medical personal protective
equipment (22) equipment (22)
G. Ensure cleanliness of workplace premises (23- O. Ensure cleanliness of Supply Works Premise
24) (23-24)
H. Implement health checks and protocols to P. Implement health checks and protocols to
manage potential cases (25-27) manage potential cases (25-27)
 A. Implement a system of Safe Management
Measures at worksites

Builder to appoint SMO and SDO based on:

• Total no. of workers ≤ 10 – 1 SMO
• Total no. of workers > 10 but ≤ 50 – 1 SMO and 1 SDO
• Total no. of workers > 50 – at least 1 SMO, and 1 SDO
for every 50 workers

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A. Implement a system of Safe Management
Measures at worksites
Builder to appoint SMO and SDO based on:
• Total no. of workers ≤ 10 – 1 SMO
• Total no. of workers > 10 but ≤ 50 – 1 SMO and 1 SDO
• Total no. of workers > 50 – at least 1 SMO, and 1 SDO for every 50 workers

Question: You are a air-con contractor. You have 25 workers,

how many SMO / SDO must you hire?

Answer: One SMO

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© 2020 version 1.0 26
 B. Reduce physical interaction
and safe distancing at workplaces

Requirements for workers to be cohorted

7. Workers working on the same project are to be
cohorted together within a dedicated
accommodation.
7.1. Dedicated Accommodation refers to:
– On-site CTQ - this is preferred as it reduces the need for
transportation of workers to site
– Off-site dedicated housing facilities

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 B. Reduce physical interaction
and safe distancing at workplaces

Requirements on segregated teams

9.1. Builder must ensure each team of workers to work within the
designated zone and away from workers of other teams. Zones
must be separated from each other by at least 2m within the
same floor or level, or by floor level.

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C. Support contact tracing requirements

11. Ensure all personnel entering or leaving the

worksite have their ID cards (including NRIC,
Workpass or driver’s licence) scanned using
SafeEntry (NRIC version)
12. SMOs to require all personnel, at the worksite to
download and activate the TraceTogether app

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 Safe Entry
https://safeentry.gov.sg/ • Effective 12 May 2020
• Workplaces
– offices, factories, construction sites
• Schools and educational institutes
• Pre-schools
• Healthcare facilities
– hospitals, clinics, TCM clinics
• Residential care facilities
– nursing homes
• Hairdressers/barbers
• Supermarkets
• Selected popular wet markets
– Geylang Serai Market
The SafeEntry digital check-in – Chong Pang Market
system, which logs employees' – Block 20/21 Marsiling Lane
and visitors' entry into businesses – Block 505 Jurong West Street 52)
to facilitate contact tracing • Malls
• Hotels
• Progressively rolled out to taxis
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Which of the following is the Safe Entry NRIC Type?

A B

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 SafeEntry
https://youtu.be/GUAXqjUJNWU

Refer to Appendix C: SafeEntry NRIC for Construction

Sites v1.0.5
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 Update: TraceTogether App now
TraceTogether is pink in Colour

https://www.tracetogether.gov.sg/
• TraceTogether supports
Singapore’s efforts to mitigate
the spread of COVID-19 through
community-driven contact
tracing.
• If you had close contact with a
COVID-19 case, TraceTogether
allows the MOH call you more
quickly, to provide guidance and
https://youtu.be/buj8ZTRtJes care.

Note: There were reports that the

TraceTogether App drains battery
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E. Reduce physical interaction and
ensure safe distancing at worksite
18. Specialist contractors must comply with:
i. Housed all workers in a dedicated dormitory of the company
ii. All workers are to only work in their designated zones as demarcated by
the builder
iii. All workers are to be under the close supervision of a SDO, who is to
ensure the following:
a. To ensure that these workers stay within their segregated zones, and do not interact with
workers from other contractors
b. To ensure that the workers observe safe distancing practices while carrying out their
duties.
iv. A maximum of 2 specialist works are allowed to be carried out per day.

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 III. COVID-Safe Workforce Criteria

1.1 Good Health Status of Employees

1.2 Ensure a Contactable and Traceable Workforce and
Workplace
1.3 Awareness on COVID-19
1.4 Workforce Wellbeing
1.5 Workforce Management
1.6 Emergency Preparedness for Suspected COVID-19 Cases
1.7 Responsibilities And Care Beyond Working Hours

Annex A: Summary on Swab Test Requirements

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1.5 Workforce Management

1.5.1 Employers must appoint one COVID Safe

Workers’ Leader to every 20 employees and
submit the details of the Leader to BCA at
the point of Application for Restart

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 1.6 Emergency Preparedness for
Suspected COVID-19 Cases

1.6.1 For unwell cases, must prepare an emergency preparedness plan:

• Arrange employee who is feeling unwell or showing symptoms of illness to
leave the workplace and consult a doctor immediately, even if symptoms
may appear mild. Employers must track and record these cases as part of
safe management measures
• For incapacitated or unconscious individuals, employers must ensure the
evacuation plan for suspected cases, as well as for all other onsite
personnel is implemented immediately, in accordance to COVID Safe
Worksite requirement. Employers should call 995 for an emergency
ambulance to ferry the sick to the nearest hospital

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 IV. COVID-Safe Accommodation Criteria

A. Safe Distancing Measures

B. Cohorting and Segregation of Workers
C. Appointment of Safe Management Officers, Safe Distancing
Officers and COVID-Safe Worker Leaders
D. Tighter Control of Entry and Exit
E. Hygiene and Housekeeping
F. Welfare and Well-being of Workers
G. Remain Vigilant to Identify and Isolate Cases

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 B. Cohorting and Segregation of
Workers
In order to reduce intermixing and cross infection of construction workers of
different projects across different accommodations, the construction workers
will be cohorted into a single dedicated accommodation based on their
construction projects. Dedicated Accommodation refers to:
a) On-site CTQ – this is preferred as it reduces the need for transportation of
workers to site;
or
b) Off-site TOLQ – off-site dedicated housing facilities;
or
c) Where there is insufficient space to house workers from a project under a
single dedicated accommodation, the remaining construction workers shall be
cohorted into one accommodation and segregated from construction workers
serving other projects.
https://www.mom.gov.sg/newsroom/press-releases/2020/0530-preparing-for-safe-working-safe-living-and-safe-rest-days

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 V. COVID-Safe Transportation Criteria

• Ensure point-to-point dedicated transportation for all

FWs from their accommodations to worksites, by
teams
• Ensure an updated schedule of staggered pick-up /
drop-off of FWs at accommodations and worksites
• Keep proper record of vehicle movements, assigned
vehicle numbers and drivers’ details (i.e. NRIC/FIN
and Name)

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 3
Roles and
Responsibilities
of SMOs

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 Duties of Safe Management Officers

1. Coordinate implementation of SMM

2. Brief SDO team on corrective actions
3. Conduct regular inspections and checks to ensure SDO team
is effective, and to report to the Builder and document any
noncompliance found v. vi.
4. To take immediate action to remedy any non-compliance
found during the inspections and checks
5. To keep records of inspections and checks conducted and
corrective actions taken
6. To review SMM if constant non-compliance is detected

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1. Co-ordinate Implementation of
Safe Management Measures

• Assess the relevant risks

• Recommending and assisting in implementing control
measures
• Communicating the measures to all personnel working in the
workplace

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 5-Step Process of RM Plan

Hazard Risk Record- Check &

Risk Control
Identification Assessment Keeping Improve

© 2020 version 1.0 9 June 2020

44
 bizSAFE:
• Workplace safety and health
• SG Secure
• Infectious diseases SMM

SMM

SMO / SDO
 Hazard vs. Risk

RISK
HAZARD How likely and how
Anything that can cause serious that someone
harm will be harmed by the
hazard

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 Hazard
Hazard of coming into contact with the virus, getting
infected with subsequent complication

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 Risk
• The likelihood of infection
• The severity of infection

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 Loss Causation Model

Accident Causation Mode Last Line

of Defence
Lack of Control Basic Causes Immediate Causes Contact Loss
✓ Lack of Program
✓ Lack of Program
Standards ✓ Unsafe Acts
✓ Personal Factors
✓ Lack of ✓ Unsafe
✓ Job Factors
Compliance to Conditions
the Program
Standard

Accident Investigation Mode

49
 Loss Causation Model
Last Line
of Defence
Lack of Control Basic Causes Immediate Causes Contact Loss

✓ Lack of Program
✓ Lack of Program
Standards ✓ Personal Factors ✓ Unsafe Acts
✓ Lack of ✓ Job Factors ✓ Unsafe
Compliance to Conditions
the Program
Standard

No safety Some employees Working at height Worker Injury

awareness training do not understand without proper fall suffer a Fatality
for employees the hazards of protection fall
working at height

© 2020 SMER Pte Ltd

 Loss Causation Model

Last Line
of Defence
Lack of Control Basic Causes Immediate Causes Contact Loss

✓ Lack of Program
✓ Lack of Program
Standards ✓ Personal Factors ✓ Unsafe Acts
✓ Lack of ✓ Job Factors ✓ Unsafe
Compliance to Conditions
the Program
Standard

Inadequate • Workers from • Not wearing Contact Infection

SMM different teams mask with
mixed together • Do not wash infected
• Congested hand frequently person
worksite • Work in crowded
© 2020 SMER Pte Ltd
places
 Loss Causation Model
Immediate
Lack of Control Basic Causes PPE Loss
Causes
1. Leadership Personal Factors: Unsafe Acts:
2. Communication ✓ Personal hygiene ✓ Dirty hands Mask
3. Emergency Response ✓ Inadequate mental / ✓ Touch face / eyes
Plan psychological capability ✓ Sneeze / spit in
• National stockpiling of ✓ Mental / psychological public
food & PPE stress ✓ Irrational behaviour
• Travel Restriction ✓ Weak immune system ✓ Failure to use PPE
4. Business Continuity ✓ Lack of knowledge / skill properly
Plan ✓ Improper motivation (eg ✓ Failure to identify
5. Risk Assessment stress) hazard/risk
6. Safe Work Procedures ✓ Failure to clean / Last Line of
Job Factors: disinfect
7. Planned Inspection Defence
✓ Inadequate leadership
8. Training Unsafe Conditions: Unsafe Conditions:
✓ Inadequate engineering
9. Lessons Learned ✓ Inadequate barriers ✓ Inadequate warning
✓ Inadequate purchasing
10.Task Observation ✓ Inadequate or improper ✓ Poor hygiene standards
✓ Infected hygiene standard
11.Incident Analysis protective equipment ✓ Inadequate ventilation
(household/workplace)
• Contact tracing ✓ Contaminated places ✓ Presence of infected
✓ Confined spaces
12.PPE Pgm ✓ Congested places persons
✓ Infected customers
13.Health and Hygiene ✓ Confined spaces ✓ Inadequate instruction
✓ Excessive wear and tear
Control ✓ Toilets ✓ Inadequate screening
✓ Inadequate
✓ Shoes ✓ Wakened immune
communication
✓ Lift buttons system
✓ Handrails
Hierarchy of Controls

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 Engineering Control

• Create barriers to separate people

• Specially designed handles, push-buttons, and
others to reduce touching
• Facial vs thumb print recognition site access
• Hands-free trash receptacles
• Isolation room for infected person
• Use barriers such as glass/plastic windows

54
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 Administrative Control

Administrative controls refers to

employer-specified work practices
and policies that reduce or prevent
hazardous exposures

56
© 2020 SMER Pte Ltd

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 Administrative Control

• Safe Entry / Trace Together • Visitors screening

• Cohorting of workers* • Stay Home Notice
• Appointment and training of SMOs • Limit number of workers on site
/ SDOs / COVID-Safe Worker • Temperature taking and record
Leaders keeping
• Social distancing • Limit face-to-face encounters
• Marking on floors / tables • Work from home for certain staff
• Stagger working hours / meal time • Training on use of face masks and
• Hand washing N95 respirators

* BCA COVID-Safe Restart Criteria V1 25 May 2020, COVID-Safe Workforce Criteria,

1.5 Worker Management, page 29

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 Personal Protection Equipment (PPE)

• Plan and prepare adequate supply of appropriate PPE

– e.g. masks, disposable gloves and
– medical equipment e.g. thermometers,
• Train your workforce to use PPE properly

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 Lines of Defence (Virus Battle Field)
The final layer The second layer of The main defence
comprises of defence comprises of force comprises of
programs and our working people and medical & other
own immune system families frontline personnel

R&D
Covid Safe
BCP Restart
Criteria

Immunity
 4
Implementing
SMM Programmes

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 Safe Distancing Measures on Site

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Use of Technology to Implement SMM

1. Provide quick access to information

2. Contact tracing – Safe Entry (NRIC type)
and Trace Together
3. SMM inspection

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 Good Personal Hygiene
a) Avoid contact with live animals including poultry and birds, and consumption of
raw and undercooked meats
b) Avoid crowded places and close contact with people who are unwell or showing
symptoms of illness
c) Avoid sharing food, cutlery, crockery, utensils and other personal hygiene items
d) Avoid physical contact such as shaking hands and avoid touching your face or
rubbing your eyes
e) Practice frequent hand washing with soap the use of alcohol-based hand rubs*
f) Cover your mouth with a tissue paper when coughing or sneezing, and dispose
the soiled tissue paper in the rubbish bin immediately; and
g) Seek medical attention promptly if you are feeling unwell

* It is recommended that alcohol- based hand rubs have a minimum of 70% alcohol from
Infection Control Guideline - Ministry of Health

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 Hand washing

How long should we be washing our hands?

Washing your hands for at least 15 to 30 seconds
with soap
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 Acuizen Lite
a) Enter lite.acuizen.com in your browser
b) When prompted for Enterprise ID, please
enter SCAL
c) Click Covid 19 icon
d) Select Useful Videos and Web Info
e) Select the video entitled “Correct way to
wash hands”

© 2020 version 1.0 65

Temperature Scanning Program Case Study
1. Part of a bigger Management Control Program
2. Who to carry out the temperature scan?
3. Who is required to be scanned?
4. What type of thermometer to use?
5. What temperature is considered unacceptable?
6. When it is to be done?
7. How often it is to be done

Who?
What?
When or How Often?

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 Control Measures for transporting employee
Transportation of employee
• All workers wear a mask at all times while seated in the
motor vehicle.
• Workers should not talk or interact at all times while on
the motor vehicle.
• Review max seating capacity for each vehicle. When
using a lorry or van, the clear floor space of the deck
available for each seated passenger shall not be less than
0.496 square metres. This means a 25% reduction of the
Maximum Passenger Capacity (MPC) allowable for each
lorry or van. For example, if the MPC label states 36 pax,
the vehicle will be allowed to carry up to 27 pax.
• Communicate to employees and drivers to follow safe
distancing measures
• Disinfecting door handles, seats, window screen, every
time workers are transported
• Motion sensors to activate lights and doors
https://www.mom.gov.sg/covid-19/advisory-on-safe-management-measures-for-workers-on-transportation

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 Isolation Room

• Designate a room/area in the office with nearby toilet facilities

as the isolation room/area for the employee(s) with COVID-19
symptoms (e.g. fever) to use
• Identify the isolation route (a route that is not commonly used
by employees/visitors) that leads to an area where the
employees with COVID-19 symptoms can be brought to the
clinic/hospital
• Identify nearest hospitals/clinics that employees with COVID-
19 symptoms can be brought for medical assessment

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 Procedure Management of confirmed cases

• Immediately vacate and cordon-off immediate section of

workplace premises where the confirmed case worked
• Vacate the building or whole floor only if there had been
sustained and close contact with the confirmed case
• Carry out a thorough cleaning and disinfecting all relevant on-
site areas and assets exposed to confirmed cases, in
accordance to NEA guidelines.
• For worksites with confirmed cases, businesses could be
suspended if there are public health grounds

https://www.nea.gov.sg/our-services/public-cleanliness/environmental-cleaningguidelines/guidelines

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MONITOR AND REVIEW THE SAFE
MANAGEMENT MEASURES

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 Inspection and Records Keeping
A. Implement a system of Safe Management Measures at worksites
(Show records of inspections, checks,
and corrective actions)

• Specify inspection format

• Include:
– Inspection checklists
– Inspection responsibilities
– Inspection activities
• Report and document non-compliance found

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Demo of an App that can do Covid Safe
Worksite Inspection

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Using App to
carry out
inspection
and
reporting
123 Lorong Kayu Singapore 123456
 SMO Inspection Photo SMO Inspection Video (using drone)

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 SMO Inspection Video (using drone)

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Using App to
carry out
inspection
and
reporting

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Contactless A.I Temperature Taking with Facial Recognition

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 Thermal Scanner

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 Data Analytics using CCTV

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 Loss Causation Model
Which block should your inspection focused on
for inspection?
Last Line
of Defence
Lack of Control Basic Causes Immediate Causes Contact Loss
✓ Lack of Program
✓ Lack of Program
Standards ✓ Unsafe Acts
✓ Personal Factors
✓ Lack of ✓ Unsafe
✓ Job Factors
Compliance to Conditions
the Program
Standard

82

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 Follow up

INSPECTION FINDINGS ARE TO BE CHECK THAT CONTROL MEASURES

FOLLOW UP AND CLOSE ARE IMPLEMENTED AND EFFECTIVE

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 S.M.A.R.T. Objectives

Specific

Measurable

Actionable

Relevant

Time-bound

84
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 Remedying non-compliance

• Immediate action should be taken to remedy any non-

compliance found during the inspections and checks

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 Stop Work

WHERE ACTIONS ARE NOT RECTIFY GAPS AND IMPLEMENT RECORD STOP WORK ISSUED
DEEMED SAFE, STOP WORK TO EFFECTIVE MEASURES BEFORE AND NOTIFY OFFICIALLY
BE ISSUED BY SMOS LIFTING STOP WORK

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 Action Plan

IMPLEMENTATION PLAN DEVELOPED SAMPLE ON NEXT SLIDE

PER ORGANISATION REQUIREMENTS

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 Sample Table for Status Records of Corrective
and Preventive Actions
No.
No. Description
Description of
of non-
non- Corrective/
Corrective/ PIC
PIC Dateline
Dateline Status
Status Sate
Sate Action
Action
compliance
compliance Preventive
Preventive Completed
Completed
Actions
Actions
1 Workstation was not Develop Yusof 19 May 2020 Completed 19 May 2020
disinfected schedule for
cleaning
Use
standardised
disinfectants
Clean
Monitor
Record the
cleaning done

• S.M.A.R.T.
• Who? What? When of How Often?

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 5
Records Keeping

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iv. Keeping records of inspections and checks

Records of the inspections and checks conducted and corrective

actions taken must be kept and made available upon request by a
Government Inspector.

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 Records

The organization should define and maintain a procedure to report

conformance status of non-compliance to the relevant stakeholders
in order to analyse the indicators, trends, related causes and
influencing factors.

SMOs should provide a copy of current conformance status (action

taken?) to stakeholders relevant to inspections and should include
the employer, the management, WSH Committee, employees,
unions, contractors, visitors, and suppliers.

Unions could also raise concerns and propose solutions to any

possible trends that may have adverse effects to the safety and
health of the personnel in the company

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 Purpose of Records

MEET LEGAL MONITOR TRENDS PREVENT PREVENT

REQUIREMENTS OCCURRENCE OF RECURRENCE OF
NON-COMPLIANCE NON-COMPLIANCE

AUDIT PURPOSE

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 Record Keeping

FILE ALL PHYSICAL STORE SOFTCOPY ON HARD

RECORDS DISK, SERVER OR CLOUD

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 Types of Records

Training and
Risk Assessment Inspection Checklist
Communication
Report and Report
Record

Compliance, corrective
Health monitoring
and mitigative Employee cohort list
Record
measures record

WSH policy stating

Personal Protective
management
Equipment issuance
commitment on
record
prevention of Covid-19

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 For more information

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SMO to show the following when requested
1. list, duties and detailed tasks of SMO
2. monitoring plan for ensuring compliance with SMM
3. signs and instructions that suppliers / contractors are required to
implement safe distancing measures.
4. temperature screening kept for at least 28 days
5. physical touchpoints have been minimized or precautions have
been taken to minimize risk at these touchpoints
6. cleaning schedules and any other relevant instructions
to/documents from cleaning service provider
7. safe distancing is carried out at workstations, and other common
areas where congregation of workers may occur

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SMO to show the following when requested
8. how workplace access is limited only to essential employees and
authorized visitors
9. signs /instructions that unwell personnel are refused entry to site
10. list of all employees in an Excel spreadsheet
11. all personnel have downloaded TraceTogether app, e.g. indicate in
spreadsheet
12. if disposable masks (e.g. N95, surgical masks) are used, show how
many new masks each employee is issued with daily
13. records of communication to all workplace employees
14. records of COVID-19-related symptoms, MCs & test results
reported by employees
15. evacuation plan

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 Other Sources
Ministry of Health for Updates:
https://www.moh.gov.sg/covid-19

Ministry of Manpower for advisories:

https://www.mom.gov.sg/covid-19

National Environment Agency for SG Clean

https://www.sgclean.gov.sg/

National Environment Agency for Guidelines

https://www.nea.gov.sg/our-services/public-cleanliness/environmental-cleaningguidelines/guidelines

The Singapore Economic Development Board (EDB)

https://www.edb.gov.sg/en/news-and-events/news/guidelines-on-safe-managementmeasures-for-the-
manufacturing.html

Enterprise Singapore
https://www.enterprisesg.gov.sg/covid-19

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 6
Summary

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 Review of Learning
SMO should be able to:
• identify risk, recommend controls, assist in implementing risk
control measures and communicate risk to all personnel
• conduct inspection and checks to ensure complying
requirements are met
• to report and document any non-compliance during inspection
• take action to remedy any non-compliance found during
inspection
• keep inspection and checks records and other records that are
deemed necessary and be made available for authorities to
check upon request

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It’s Quiz Time

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 Steps to Play Kahoot:
1. Go to your phone internet browser
2. Enter https://www.kahoot.it
3. When the Game Pin window pops up,
type in the Game Pin you see on the
Trainer’s Shared Screen
Type in Game
4. Click Enter Pin here

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Steps to Play Kahoot:

4. When the next window pops up,

type in your name
5. Click the box “OK, go!” Type in your
name here

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Steps to Play Kahoot:
6. Your phone will turn into the Answer Pad
7. The trainer’s shared screen will show the Question
8. Tap on the shape (or colour) that you think is the correct
answer

If you think the correct

answer is Circle (or
Orange), tap here on
your phone screen

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 Thank You

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