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LETTER OF ACCEPTANCE
To,
Sri/Smt M/s.A.R.RAVIKUMAR
PAN : AIQPR2972L
Your e-Tender No LSGD/CELSGD/TR/72506/2022_5_1_1/1 dated 04-01-2023 for the Annual Plan-Chinthamani

road re tarring ward 32 of Shoranur municipality under annual plan 2022-23-Project No. 252/2022-23-General
Civil Work-Asset No.120610050000000275 has been accepted for a quoted amount of Rs. 410730/- (Rupees Four
Lakh Ten Thousand Seven Hundred and Thirty only) based on rates quoted for overall items which is mentioned
in the accompanying schedule. You are directed to submit the stamp GRN ID/Stamp paper, Performance Guarantee and
Additional Performance Guarantee as mentioned below and execute an agreement and start the work within a week
after getting necessary instructions from the . The time allowed for executing agreement without fine will be 14 (
Fourteen) days from the date of issue of letter of acceptance and a further period of 10 ( Ten)days time will be allowed
to execute the agreement after realizing a fine of Rs. 4107/- ( Four Thousand One Hundred and Seven Only) .This
fine shall be remitted in the front office of the local body and the original receipt shall be submitted at the office of the
Agreement Authority before executing agreement.
1. stamp paper required value RS. 420/- ( Four Hundred and Twenty Only) shall be submitted to the Agreement
Authority. (subject to govt orders)
2. Before executing the agreement, you should deposit a Performance Guarantee of 3% of contract value, ie. Rs.
12322/- (Rupees Twelve Thousand Three Hundred and Twenty Two only) and should be submitted within 14 (
Fourteen) days of receipt of this LOA (Letter of Acceptance) as below.
a) At least Fifty (50%) of Performance Guarantee shall be in the form of Treasury Fixed Deposit in the name of
Agreement Authority for a period not less than 28 (twenty eight) days after the completion of defect liability period.
b) Balance Performance Guarantee shall be in the form of bank guarantee. Bank Guarantee is to be submitted in the
format prescribed by the Employer in the bid document. Bank Guarantee shall be unconditional and it shall be from any
Nationalized/ Scheduled Bank/ Kerala Financial Corporation/ District Co-operative Banks, Primary Co-operative
Banks, Urban Co-operative Banks or any other forms prescribed in the revised PWD Manual to be submitted before
executing agreement and shall be valid till 28 (twenty eight) days after the completion of defect liability of the Work, in
approved format. The Bank Guarantee on instalment basis with lesser period of validity shall not be accepted.
3. An Additional Performance Guarantee of Rs. 0/- (Rupees only) shall be also deposited for unbalanced price in
addition to the normal Performance Guarantee in the following form and it should be to be submitted before executing
agreement.
a) At least Fifty percent (50%) of Additional Performance Guarantee shall be in the form of Treasury Fixed Deposit in
the name of Agreement Authority for a period not less than 28 (twenty eight) days after the completion of the work.
b) Balance Additional Performance Guarantee Treasury shall be in the form of bank guarantee. Bank Guarantee is to
be submitted in the format prescribed by the Employer in the bid document. Bank Guarantee shall be unconditional and
it shall be from any Nationalized/ Scheduled Bank/ Kerala Financial Corporation/ District Co-operative Banks, Primary
Co-operative Banks, Urban Co-operative Banks or any other forms prescribed in the revised PWD Manual and shall be
valid till 28(twenty eight) days after the completion of the Work, in approved format. The Bank Guarantee on
instalment basis with lesser period of validity shall not be accepted.
OR
a) Full amount of additional performance guarantee shall be accepted in case of guarantees issued by Kerala Financial
Corporation
1
4. In addition to Performance Guarantee and Additional Performance Guarantee, Performance Security Deposit at the
rate 2.5% of Bill amount will be deducted from running bills .
5. Solicitor's fee, if any, to be paid to the Law Officers of Government for scrutinising or drawing up of agreements-
will be paid and the same recovered from the successful bidder.
6. You are requested to take an Insurance cover for this work for an amount of Rs. 200000 /- (Rupees Two Lakh
only) and submit the same within 15 days of Start of work subjected to the provisions provided in the Bid Document.
0.2% of the Contract Amount will be deducted in the event of failure to submit the Insurance to the concerned
Authorities as noted above. (The value shall be generally 0.5% of the Contract Value subject to a minimum of Rs. 2.00
lakh and maximum of Rs. 5.00 lakh.).
7. The Contractor shall enter into a Contract Agreement with the Agreement Authority within 14 Fourteenworking days
from the date of 'Acceptance of Tender' or within such extended time as may be granted by the Agreement Authority.
The date of despatch of Letter of Acceptance through Contractors Portal shall be the date of Acceptance of Tender.
8. In the eventuality of failure to produce the original documents, or submit the performance security, or enter into
agreement with the Agreement Authority within the specified time limit, the Bidder shall be debarred in future from
participating in all Government Bids for three years and will be recommended for blacklisting by the competent
authority. In such cases, the Government may rearrange the work otherwise or get it done departmentally at the risk and
the cost of the Bidder and the loss so sustained by the Government can be realized from the Bidder under the Revenue
recovery Act or otherwise the Government may decide.
9. The work should be completed in all respects within 8 months from the date of handing over the site.
10. Defect Liability period will be 6 months
11. All the details mentioned above shall be submitted to the Agreement Authority within 14 (fourteen) days from the
date of 'Acceptance of Tender' or within such extended time as may be granted by the Agreement Authority.
12. All the terms and conditions of the Notice Inviting tenders and tender shall be binding on the Contractor.
Pradeeshkumar V.K(439419)
Assistant Engineer
2
ACCEPTED SCHEDULE
Name of Work: Annual Plan-Chinthamani road re tarring ward 32 of Shoranur municipality

under annual plan 2022-23-Project No. 252/2022-23-General Civil Work-Asset
No.120610050000000275
Sl No No. or Qty. Unit Rate TOTAL TOTAL

Description of work AMOUNT AMOUNT in
words
1 Road Works
1.001 O D 2 6 4 9 4 1 / 2 0 2 2 - 2 0 2 3 - 10.028 cum 7355.76 73763.56 Rupees Seventy
Filling up pot holes (cut and Three Thousand
formed to regular shapes and Seven Hundred
all loose and defective Sixty Three
materials And Fifty Six
removed) after supplying a paise Only
prime coat of hot bitumen
using 36mm departmental
broken stone
and compacting with power
roller to get a compact
surface.
1.002 75.5.2.2pb - Tack Coat - With 1132.000 sqm 18.66 21123.12 Rupees Twenty
Packed Bitumen Rates One Thousand
Providing and applying tack One Hundred
coat with Bitumen emulsion Twenty Three
(RS-1) using emulsion And Twelve
distributor at the rate of 0.25 paise Only
to 0.30 kg per sqm on the
prepared dry and hungry
bituminous surface cleaned
with Hydraulic broom as per
Technical Specification
Clause 503.
1.003 75.5.11.1.A.2pb - Mix Seal 1132.000 sqm 279.05 315884.60 Rupees Three
Surfacing - Manual Means - Lakh Fifteen
Type A - Bitumen S-65 - Thousand Eight
Packed Bitumen Rates Hundred Eighty
Providing, laying and rolling Four And Sixty
of close-graded premix Zero paise Only
surfacing material of 20 mm
thickness composed of 11.2
mm to 0.9 mm (Type-A) or
13.2 mm to 0.9 mm (Type-B)
aggregates using penetration
grade bitumen to required
line, grade and level to serve
as wearing course on a
previously prepared base,
including mixing in a suitable
plant, laying and rolling with
a three wheel 8-10 kN static
roller and finishing to
required level and grades as
per Technical Specification
Clause 509 By Manual
Means Type A (II)
Sl No No. or Qty. Unit Rate TOTAL TOTAL
Description of work AMOUNT AMOUNT in
words
Bitumen (S-65)
Estimate PAC Rs. 410771.000 Rupees Four
Lakh Ten
Thousand
Seven Hundred
Seventy One
Only
Deduct cost of 0.00
deptl.Materials
Tender variation of 0.01% 41.08
below E/R
ACCEPTED PAC Rs. 410729.92 Rupees Four
Lakh Ten
Thousand
Seven Hundred
Twenty Nine
And Ninety
Two paise Only
The below work awarded to the contractor

A.R.RAVIKUMAR,AIQPR2972L, at his quoted rate for
0.01% below estimate rate less cost of departmental
material at a total accepted PAC 410730( Four Lakh Ten
Thousand Seven Hundred and Thirty Only) as per the
condition of the contract.

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LETTER OF ACCEPTANCE

Your e-Tender No LSGD/CELSGD/TR/72506/2022_5_1_1/1 dated 04-01-2023 for the Annual Plan-Chinthamani

Name of Work: Annual Plan-Chinthamani road re tarring ward 32 of Shoranur municipality

Sl No No. or Qty. Unit Rate TOTAL TOTAL

The below work awarded to the contractor

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