Document Preparation Exercises

1. Prepare a grocery list having four columns (Serial number, The name of the product,
quantity and price) for the month of April, 06.

· Font specifications for Title(Grocery List) : 14-point Arial font in bold and
italics.
· The headings of the columns should be in 12-point and bold.
· The rest of the document should be in 10-point Times New Roman.
· Leave a gap of 12-points after the title.

2. Create a telephone directory.

· The heading should be 16-point Arial Font in bold
· The rest of the document should use 10-point font size
· Other headings should use 10-point Courier New Font.
· The footer should show the page number as well as the date last updated.

3. Design a time-table form for your college.

· The first line should mention the name of the college in 16-point Arial Font
and should be bold.
· The second line should give the course name/teacher’s name and the
department in 14-point Arial.
· Leave a gap of 12-points.
· The rest of the document should use 10-point Times New Roman font.
· The footer should contain your specifications as the designer and date of
creation.

4. BPB Publications plans to release a new book designed as per your

syllabus. Design the first page of the book as per the given
specifications.
· The title of the book should appear in bold using 20-point Arial font.
· The name of the author and his qualifications should be in the center of the
page in 16-point Arial font.
· At the bottom of the document should be the name of the publisher and
address in 16-point Times New Roman.
· The details of the offices of the publisher (only location) should appear in the
footer.
5. (a) Compose a note inviting friends to a get-together at your house, Including a
list of things to bring with them.
(b) Design a certificate in landscape orientation with a border around the
document.

(c) Design a banner for a saree shop which is having sale for 50% discount.

(d) Make a sign outlining your rules for your bedroom at home, using a numbered
list.

6. Create the following documents:

 (a) A newsletter with a headline and 2 columns in portrait orientation, including at
least one image surrounded by text.

(b) Use a newsletter format to promote upcoming projects or events in your

classroom or college.

7. Convert following text to a table, using comma as delimiter:

Color, Style, Item
Blue, A980, Van
Red, X023, Car
Green, YL724, Truck
Name, Age, Sex
Bob, 23, M
Linda, 46, F
Tom, 29, M

8. Enter the following data into a table given on the next page.

Salesperson Dolls Trucks Puzzles

Kennedy, Sally 1327 1423 1193

White, Pete 1421 3863 2934

Pillar, James 5214 3247 5467

York, George 2190 1278 1928

Banks, Jennifer 1201 2528 1203

Atwater, Kelly 4098 3079 2067

Add a column Region (values: S, N, N,S,S,S) between the Salesperson and Dolls columns to
the given table Sort your table data by Region and within Region by Salesperson in ascending
order:

9. In this exercise, you will add a new row to your table, place the word "Total" at the
bottom of the Salesperson column, and sum the Dolls, Trucks, and Puzzles columns.
10. Use mail merge to create labels for invitations to all your clients in the Pacific
Northwest to attend a seminar that you're offering in Portland and Oregon.  To demonstrate
the process, set up a sample filter that selects all records with a ZIP code greater than 95000.

11. Wrapping of text around the image.

12. Following features of menu option must be covered

FILE - Complete menu

EDIT - Complete menu
VIEW - Complete menu
INSERT - Complete menu
FORMAT - Complete menu
TABLE - Complete menu
WINDOW - Complete menu
HELP - Complete menu

TOOLS - All options except online collaboration, Tools on Macro, Templates

Open Office: Spreadsheet handling

Creating spreadsheets, formatting cells, using labels, sorting data, analyzing data using
graphs and charts, using the following functions:
a. Mathematical- Sum, sumif, exp, countif, ABS, Ceiling, Floor, log, power, mod,
product, rand, round
b. Statistical- count, average, max, min, mean
c. Date and time- DAYS, DAYSINMONTH,DAYSINYEAR, NOW, today, years
d. Logical functions-IF, AND, OR, NOT, TRUE, FALSE

SPREADSHEET PRACTICAL LIST

1.Enter the following data in Excel Sheet

REGIONAL SALES PROJECTION

State Qtr1 Qtr2 Qtr3 QTR4 Total Rate Amount

Delhi 2020 2400 2100 3000 15
Punjab 1100 1300 1500 1400 20
U.P. 3000 3200 2600 2800 17
Harayana 1800 2000 2200 2700 15
Rajasthan 2100 2000 1800 2200 20
TOTAL
AVERAGE
(a) Apply Formatting as follow :
I. Title in TIMES NEW ROMAN
ii. Font Size - 14
iii. Remaining text - ARIAL, Font Size -10
 iv. State names and Qtr. Heading Bold, Italic with Gray Fill Color.
v. Numbers in two decimal places.
vi. Qtr. Heading in center Alignment.
vii. Apply Border to whole data.

(b) Calculate State and Qtr. Total

(c) Calculate Average for each quarter

(d) Calculate Amount = Rate * Total.

2. The term wise marks for B.A programme class of 20 students are stored in 3 separate
sheets named term1, term2 and term3. Create 4th worksheet that contains student names
and their total and average marks for the entire year. Give proper headings using
headers. Make the column headings bold and italic. The 4th worksheet should contain
college name as the first line. Make it bold, italic and center it.

3. Given the following worksheet

A B C D
S.no Roll No. Name Marks Grade
1 1001 Sachin 99
2 1002 Sehwag 65
3 1003 Rahul 41
4 1004 Sourav 89
5 1005 Har Bhajan 56

a) Calculate the grade of these students on the basis of following guidelines :

If Marks Then Grade

>= 80 A+
>= 60 < 80 A
>= 50 < 60 B
< 50 F

b) Sort the above data on the basis of marks. If two or more students have same marks,
sort data by roll number.
c) Filter the data to display the data of students who have got “A+” grade.

4. A company XYZ Ltd. pays a monthly salary to its employees which consists of basic
salary, allowances & deductions. The details of allowances and deductions are as
follows :
Allowance
• HRA Dependent on Basic
 30% of Basic if Basic <=1000
25% of Basic if Basic>1000 & Basic<=3000
20% of Basic if Basic >3000
• DA Fixed for all employees, 30% of Basic
• Conveyance Allowance Rs. 50/- if Basic is <=1000
Rs. 75/- if Basic >1000 & Basic<=2000
Rs. 100 if Basic >2000
• Entertainment Allowance NIL if Basic is <=1000
Rs. 100/- if Basic > 1000
Deductions
• Provident Fund 6% of Basic
• Group Insurance Premium Rs. 40/- if Basic is <=1500
Rs. 60/- if Basic > 1500 & Basic <=3000
Rs. 80/- if Basic >3000

Calculate the following:

Gross Salary= Basic + HRA + DA + Conveyance + Entertainment

Total deduction = Provident Fund + Group Insurance Premium

Net Salary = Gross Salary – Total Deduction

5.The following table gives year wise sales figure of five salesmen in Rs.

Salesman 2000 2001 2002 2003

S1 10000 12000 20000 50000

S2 15000 18000 50000 60000
S3 20000 22000 70000 70000
S4 30000 30000 100000 80000
S5 40000 45000 125000 90000

(a) Calculate total sale year wise.

(b) Calculate the net sale made by each salesman
(c) Calculate the maximum and minimum sale made by the salesman.
(d) Calculate the commission for each salesman under the condition.
(i) If total sales >4,00,000 give 5% commission on total sale made by the
salesman.
(ii) Otherwise give 2% commission.

(e) Draw a bar graph representing the sale made by each salesman.
(f) Draw a pie graph representing the sale made by salesman in 2000.

6. Enter the following data in Excel Sheet

PERSONAL BUDGET FOR FIRST QUARTER

Monthly Income (Net): 1,475
EXPENSES JAN FEB MARCH QUARTER QUARTER
TOTAL AVERAGE
Rent 600.00 600.00 600.00
Telephone 48.25 43.50 60.00
Utilities 67.27 110.00 70.00
Credit Card 200.00 110.00 70.00
Oil 100.00 150.00 90.00
AV to Insurance 150.00
Cable TV 40.75 40.75 40.75
Monthly Total

(a) Calculate Quarter total and Quarter average.

(b) Calculate Monthly total.
(c) Surplus = Monthly income - Monthly total.
(d) How much does telephone expense for March differ from quarter average.
(e) Create a 3D column graph for telephone and utilities.
(f) Create a pie chart for monthly expenses.
(g) Give appropriate categories and value axis title.

7. Use date and time functions to calculate the following:

a. Find out how many days are left before your next birthday.
b. Find number of days in current year.
c. Find number of days in current month
d. Find current time and date being displayed in your computer.
e. Calculate your age.
8. Based on the following data, answer the given questions

A B C D E F G
1 23 25 71 29 17 33 34
2 40 90 44 61 74 37
3 45 92 61 93 12 44
4 60 11 34 69 71 16
5 34 74 82 94 93 54 49
6 25 33 57 8 52 30
7 19 33 68 65
8 423 94 93 9 20 36 23
9 13 74 7 49 68
10 14 32 92 94 99 7 99
11 67 63 16 13 57 88 73
12 42 10 66 63 8 95
13 1 60 91 12 35
14 34 7 53 71 14 25
15 89 22 74 22 38 43 45
16 60 63 41 45 82
17 12 22 41 2 65 33
18 56 25 23 34 91 10 54
19 78 23 66 19 65 40

(i) Count the number of elements in the given range

(ii) Count the number of elements greater than 50 in the given range
(iii) Count the number 33 in the given range
(iv) Find the average, maximum and minimum in the given range