Button Manager V2

User's Guide

Version F

ENG
Copyright

Copyright© 2015 Brother Industries, Ltd. All rights reserved.

Information in this document is subject to change without notice. The software described in this
document is furnished under a license agreement. The software may be used or copied only in
accordance with the terms of those agreements. No part of this publication can be reproduced in
any form or by any means without prior written permission of Brother Industries, Ltd.

Trademark
Brother is the trademark of Brother Industries, Ltd.
Microsoft, Windows and Paint are registered trademarks of Microsoft Corporation.
Other names and products mentioned in this document may be trademarks or registered trademarks
of their respective companies.

NOTE
• Button Manager V2 is only available to Windows® users.
• This User’s guide uses screen captures from a Brother DS-620 scanner basically.

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Table of Contents
1 Product Overview 1
Button Manager V2 features .......................................................................................... 1

2 Installation 2
Using the wizard to install Button Manager V2 .............................................................. 2

3 Start Scanning 4
Starting Button Manager V2 ........................................................................................... 4
Default functions and predefined tasks.......................................................................... 7
Checking button configurations before scanning........................................................... 9
Scanning using the default settings ............................................................................. 11

4 Button Panel Configuration 12

Changing scan button properties ................................................................................. 12
Basic properties ................................................................................................... 14
Image adjustment properties ............................................................................... 20
Image processing properties ............................................................................... 23
Sending scans to an shared folder .............................................................................. 24
Sending scans to an FTP server ................................................................................. 26
Sending scans to a new software application .............................................................. 29
Creating new profiles ................................................................................................... 30
Using the options menu ............................................................................................... 32
Settings ................................................................................................................ 33
Others .................................................................................................................. 34
Advanced ............................................................................................................. 35
About.................................................................................................................... 36

5 Advanced Functions 37
Opening your scanned image in a software application .............................................. 37
Saving your images as PDF files ................................................................................. 38
Sending scans to a printer ........................................................................................... 39
Using “drag and drop” to save your file to a button in the Button Panel ...................... 42

6 Troubleshooting 43
Removing the Button Manager V2 icon from the system tray ..................................... 45

7 Index 46

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Product Overview
Button Manager V2 provides an easy way to scan your document and then send the scanned image
to the destination or software application of your choice. You can assign up to nine different
destinations to complete your frequently-performed tasks, and can customize how you want different
document types scanned and saved.

Button Manager V2 features

Button Manager V2 provides the following features to manage your scanned documents more
effectively:

• Scanning and inserting your image in a software application

Use Button Manager V2 to open a scanned image directly into a software application. For
example, to insert a scanned picture into a document, scan the picture, Microsoft Word will be
launched automatically, and the scanned image will be displayed in your Microsoft Word
document.

This is a party photo.

• Uploading your scanned image to the network

Use Button Manager V2 to scan and upload scanned images to various network file servers,
including FTP and other locations on your network.

• Displaying the scanner’s TWAIN user interface

For more advanced scan settings, use Button Manager V2’s TWAIN user interface and
customize your scan configurations to fit with your application needs.

• Supporting outside plug-in applications

If you are a software developer, you can develop and add your own plug-in features to expand
Button Manager V2’s scanning functions.

1
Installation
NOTE
Install the scanner driver FIRST before installing Button Manager V2.

Using the wizard to install Button Manager V2

1. Put the DVD-ROM into your DVD-ROM drive.

2. When the Setup screen appears, click Additional Applications, and then select Install Button
Manager.

NOTE
If the Brother screen does not appear automatically, go to Computer (My Computer).
Double-click on the DVD-ROM icon, and then double-click AutoRun.exe.
If the user account control screen appears, click Allow or Yes.

3. The InstallShield Wizard appears and will guide you through the installation.

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4. When the InstallShield Wizard is complete, click Finish.

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Start Scanning
After installing the scanner driver and Button Manager V2, you must restart your computer. After
restarting, Button Manager V2 will launch automatically when your scanner is connected and turned
on. A shortcut icon will appear in the system tray at the lower right corner of your Desktop.

When you start scanning, you can use Button Manager V2’s default settings or customize the scan
settings for your own needs. For more information on customizing Button Manager V2’s scanning
configurations, see Changing scan button properties on page 12.

Before scanning, take a moment to become familiar with Button Manager V2 Button Panel and the
types of scanning formats and configurations available by default.

Starting Button Manager V2

1. If Button Manager V2 is not already open, click the Button Manager V2 icon in the system tray
at the bottom right corner of your Desktop to launch the application.
If Button Manager V2 is installed but the icon is not visible, click the to view the rest of your
system tray, and then click the Button Manager V2 icon.
2. View the rest of your system tray, and then click the Button Manager V2 icon.

Button Manager V2 icon

NOTE
If the Button Manager V2 icon does not appear in the Windows system tray, first make sure that your
scanner is connected to your computer via USB cable. If it is connected, and you still do not see the
Button Manager V2 icon, turn your scanner off and then back on.

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 3. Button Manager V2 Button Panel appears.

Check Box
When a check box is selected, Your scanner model is listed in the
this scan button becomes the Button Panel’s title bar.
default scan type.

Function Icons (Buttons)

Each button represents a scan function.
Six functions are pre-programmed and
three are ready for customization.

Use the arrows to scroll up or down

through the Button Panel.

4. To review a button’s configuration details, click the button in the Button Panel. The Scan
Information screen appears.

NOTE
You can also view the Scan Information screen by pressing the Start button on your scanner. When
you use this method, click Cancel Scan after viewing this screen, so that your scanner does not start
a new scan.

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5. To cycle through all of the buttons in the Button Panel, click the and buttons.

6. To check the scan configuration of any button, right-click on the button. The Button Properties
window appears, showing the default scan configuration. For more information on button defaults,
see Default functions and predefined tasks on page 7.
7. To start a scan, click on the scan button you want to use. The scanner begins to scan your
document and will deliver the scanned image to the default destination, as listed in that button’s
Button Properties window.
8. To change the scan configuration of any button, right-click on the scan button to open the Button
Properties window, where you can customize button settings. For more information, see Button
Panel Configuration on page 12.

9. To close the Button Panel, click the Close button .

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Default functions and predefined tasks

Button Manager V2 features nine function buttons, some of which are pre-configured for your most
frequently-used tasks, such as scanning to a folder, scanning to an email, and scanning to a printer.
Six of the buttons are already configured and named, and three of the buttons are ready for you to
customize.

This table describes the pre-configured buttons in the Button Panel. To change any of these settings
or names, see Button Panel Configuration on page 12.

NOTE
The order in which the button names appear in your Button Panel may be different than the order
shown below, depending on the scanner model you are using.

Name Destination/Application Preset Scan Settings

Scan Select this button to scan a document and Color, 200 dpi, JPEG, Auto Crop
send it to a folder or view it in an application
that is already launched.

Scan To App Select this button to scan a document, Color, 200 dpi, JPEG, Auto Crop
launch Microsoft Paint, and open the
scanned image in Microsoft Paint.

E-Mail Select this button to scan a document and Color, 200 dpi, JPEG, Auto Crop
send the scanned image as an email
attachment from your default email
application.

Printer Select this button to scan a document and Color, 200 dpi, BMP, Auto Crop
print the scanned image from your default
printer.

Shared Folder Select this button to scan a document and Color, 200 dpi, JPEG, Auto Crop
save the scanned image to a shared folder
on the network.

FTP Select this button to scan a document and Color, 200 dpi, JPEG, Auto Crop
save the scanned image to a network file
server, such as FTP.

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 Name Destination/Application Preset Scan Settings

Button 7 Select this button to customize its scan Color, 200 dpi, JPEG, Auto Crop
settings for scanning a document and
sending the image to a specific destination.
(Scan settings for the button must be set in
advance and the button name can be
customized.)
Button 8 Select this button to customize its scan Color, 200 dpi, JPEG, Auto Crop
settings for scanning a document and
sending the image to a specific destination.
(Scan settings for the button must be set in
advance and the button name can be
customized.)
Button 9 Select this button to customize its scan Color, 200 dpi, JPEG, Auto Crop
settings for scanning a document and
sending the image to a specific destination.
(Scan settings for the button must be set in
advance and the button name can be
customized.)

NOTE
• To use the scanner’s default settings, set up your computer before installing Button Manager V2
if needed. For example, network access is needed to use Shared Folder, or Internet environment
is required for FTP.
• To send your scanned images to a network server such as FTP, make sure you have network
server access. You may need to create a login name and password first.
• Microsoft .NET Framework: To accurately send your scanned images to a network server,
Microsoft .NET Framework 2.0 or higher is required on your computer. Check the program and
the version by choosing Start > Control Panel > Add or Remove Programs. A list of programs
will be displayed; if you have installed Microsoft .NET Framework, the program and version will be
shown in the list.

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 Checking button configurations before scanning

1. Button Manager V2 Button Panel displays five buttons at one time. Click the and to
scroll up or down in the Button Panel.

2. Right-click any button to view its configuration properties.

3. The Button Properties window appears (in this example, the Scan button was selected).

Name of the Selected Button

Button
Name

Image Mode Basic Scan

Selection Box Parameters

Folder and file

name for the
scanned image

Scan To
destination
and settings

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4. You can change settings such as file format, destination application, or scan parameters in the
Button Properties window. For more information on changing settings, see Button Panel
Configuration starting on page 12.

5. Click OK to save your settings and exit.

Click Cancel to close this screen without saving changes.

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Scanning using the default settings

Press the Start button on your scanner to scan your document, process it, and send it to the software
application pre-programmed for the scanning function you choose on the Button Panel.

1. Insert the document you want to scan into your scanner.

2. In the Button Panel, select the check box in the button you want to use.
For example, if you want to scan using the Scan To App button, which launches Microsoft Paint
and then displays the scanned image in the Microsoft Paint window, select the checkbox for the
Scan To App button.
3. Press the Start button on your scanner.
4. When scanning is finished, Button Manager V2 launches Microsoft Paint and the scanned image
appears in the Microsoft Paint window.

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Button Panel Configuration
In Button Manager V2, you can customize the buttons in the Button Panel; change button names,
update the default settings, and customize scanning properties, including destination applications and
how scanned files are stored and named.

Changing scan button properties

1. Click the Button Manager V2 icon in the system tray.

2. Button Manager V2 launches.

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3. Click and to scroll through the Button Panel until you find the button you want to
change. Right-click on the button to view its Button Properties screen.

4. Click on any of the tabs to make changes to the scanning properties:

• Basic tab: Use to select basic scan settings, including image mode, resolution, paper size,
file path and file name, and your desired Scan To destination. For more information, see
Basic properties on page 14.
• Image Adjustment tab: Use to set the desired brightness and contrast values to help
improve your scanned image. For more information, see Image adjustment properties on
page 20.
• Image Processing tab: Use to rotate your scanned image. For more information, see
Image processing properties on page 22.
5. Click OK to save your settings and exit.
Click Cancel to close this screen without saving changes.

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Basic properties

Click the Basic tab to change button configuration settings, including basic scan settings, file format
and path, and your “Scan To” destination.

(This is a DS-720D or DS-920DW screen shot.)

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Button Name

The Button Name field at the top of this screen allows you to rename the button. Type the name you
want in the field and when you click OK, the revised name for that button will be reflected in the Button
Panel.
To rename a button on the Button Panel without opening the Properties screen:
1. On the Button Panel, right-click the button you want to rename. The button name will be
highlighted.

2. Type the new button name in the field, and then press the Enter key on your keyboard.

3. The button name is changed and will be displayed in the Button Panel.

Image Mode

Select the image mode you want for the scanned image.

Color Choose Color when scanning color photographs or color documents.

A Color scan produces the largest scanned file size.

Gray Choose Gray to scan documents containing drawings or black and white
photographs.
A Gray scan produces an image containing up to 256 shades of gray.

Black and Choose Black and White to scan documents containing text, pencil, or ink.
White
A Black and White scan produces the smallest scanned file size.

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Scan Parameters

• Resolution
Click and drag the Resolution slider to choose your ideal resolution. The default value is
200 dpi. Available resolutions are 75, 100, 150, 200, 300, 400 and 600 dpi; options may vary
based on your scanner model.
Image resolution is measured in pixels per inch (ppi), sometimes referred to as dots per inch
(dpi). Higher resolutions result in more detail, slower scanning and, in general, larger file sizes.
For example, a Letter/ A4 size color image scanned at 300 dpi in Color consumes
approximately 25 MB of disk space.

Resolution: 100 dpi Resolution: 200 dpi

• Paper Size
Click the Paper Size drop-down list, and then select your ideal scan size. Options may vary
based on your scanner model. Select Auto Crop and Deskew to automatically adjust the
cropping window, according to document size, and to automatically straighten a skewed or
slanted image. Use this option if you are scanning batches of mixed-sized documents.

• Duplex (for DS-720D and DS-920DW only)

Select the Duplex check box to perform duplex (2-side) scanning.

• Use TWAIN
Select the TWAIN check box to scan based on the scanner’s TWAIN user interface. Once
selected, click Setup to configure more advanced TWAIN settings.
For more information on settings, see the User’s Guide of your scanner.

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File Location

• Directory
Either type a destination File Location for your scanned image, or click Browse to locate the
folder you want.

• File Name
The default File Name for your scanned image is composed of a text string and a numeric suffix.
The default text string is Image_, and the suffix is automatically generated to make unique file
names. For example, your first scanned image will be named Image_00001, and the next will be
named Image_00002, and so on. You can change the default string by typing a new default file
name to replace “Image_”.
To further customize your file name, click More. You can add Date, Time, Year, and other
current information to the name.
The Date is indicated in the format of YYYYMMDD (year, month and date). The Time is
indicated in the format of HHMMSS (hour, minute, second). If you choose both date and time,
the file name will be displayed as: Image_000720130308175239.pdf (where 20130308
indicates date and 175239 indicates time).

The following choices are available for use:

Choice Converts to
# Numbered Counter
Date Current Year+Month+Date, 4 digits+2 digits+2 digits
Time Current Hour+Minute+Second, 2 digits+2 digits+2 digits
Year Current Year, 4 digits
Month Current Month, 01-12
Day Current Day, 01-31
Hour Current Hour, 1-24
Minute Current Minute, 1-60
Second Current Second, 1-60
DayofWeek Current Day of a week,1-7
Weekly Current Week Number, 1-53
Barcode (TWAIN) Recognized barcode from document
* The availability of the barcode option varies based on your scanner’s
TWAIN user interface.
Custom When scanning, a dialog box will appear. Type the file name you want
into the box.

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• File Format
Click the File Format drop-down list to select a file format for your scan output.
Your choices include:

BMP:
A Bitmap (BMP) is the standard Windows image format on DOS and Windows-compatible
computers. The BMP format supports RGB, indexed-color, grayscale and Bitmap color modes.

GIF:
The Graphics Interchange Format (GIF) was created for internet use, mainly for its small file
size, and is good for fast-loading web pages. GIFs are widely used on the World Wide Web,
both for still images and for animations. A GIF displays a maximum of 256 colors, which makes
it unsuitable for pictures with continuous colors. Its application is best for color clip art,
black-and-white line drawings, or images with large blocks of solid colors.

PNG:
A Portable Network Graphic (PNG) file is also a bitmap of indexed colors under a lossless
compression, but without copyright limitations; commonly used to store graphics for web images.
A PNG is superior to a GIF in that it has better compression and supports millions of colors.

TIFF:
The Tagged-Image File Format (TIFF) is a flexible bitmap image format supported by virtually
all paint, image-editing and page-layout applications. Virtually all desktop scanners can produce
TIFF images.
To compress your TIFF file size, click the Properties button the right of the File Format field.
Move the slider to the right or to the left to increase or decrease the level of compression.

NOTE
The higher the compression level, the lower the image quality.

Multi-page TIFF:
Select Multi-TIFF to combine all of the scanned images into a single TIFF file.

JPEG:
A Joint Photographic Experts Group (JPEG) compression provides the best results with
continuous-tone color and the smallest file size.
To compress your JPEG file size, click the Properties button the right of the File Format field.
Move the slider to the right or to the left to increase or decrease the level of compression.

NOTE
The higher the compression level, the lower the image quality.

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 PDF/Multi-page PDF:
The Portable Document Format (PDF) is a very popular file format used by Adobe. You can
view PDF files using Adobe Acrobat or Adobe Reader.

Multi-page PDF:
Select Multi-page PDF to combine all the scanned images into a single PDF file.

The following table gives you an idea of file size as it relates to file format.
To scan a Letter/A4 color image in 200 dpi.
File Format BMP TIFF PDF JPEG GIF
File Size 10 MB 10 MB 53 KB 212 KB 1.3 MB

• Destination
Click the Destination drop-down list, and then select where you want to send your scanned
image. Your options are: Scan, Scan To App, E-Mail (your default e-mail software), Printer (your
default printer), Shared Folder, FTP, and Archive.

NOTE
In addition to the Destination you select from the drop-down list, the scanned image is automatically
saved to the local folder displayed in the Directory field.

• Configurations
To upload your scanned image to a network file server, be sure to choose “Configurations”
and enter your account information. For example, to upload an image to a Shared Folder, you
need to log in to a file server.

NOTE
The Configuration button is active only when Destination is set to Scan To App, Printer, Shared
Folder, FTP, or Archive.

You can use special attributes when naming folders to help segregate files.
For more information, see the table Choice on page 17.
• Description
This field displays the explanation of an item selected in Destination.
• Scan Count
This field displays how many times you scanned in total.

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Image adjustment properties

In the Button Properties screen, click the Image Adjustment tab to adjust the color quality of the
scanned image to improve its quality and render it as close as possible to the original document.

• Gamma
To adjust the midtones of your scanned image without dramatically altering the lightest and the
darkest areas, click and drag the Gamma slider.

Gamma Value: 1.0 Gamma Value: 1.4 Gamma Value: 2.0

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• Brightness and Contrast

Brightness Adjusts the lightness or darkness of an image. The higher the value, the
brighter the image. Drag the slider to the right or left to increase or
decrease the brightness. The default value is 100.
Contrast Adjusts the range between the darkest and the lightest shades in the
image. The higher the contrast, the bigger the difference between dark
and light. Drag the slider to the right or left to increase or decrease the
contrast. The default value is 100.

Brightness: 50 Brightness: 100 (Normal) Brightness: 150

Contrast: 50 Contrast: 100 (Normal) Contrast: 150

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• Shadow and Highlight

Shadow Shadow is the darkest color of the scanned image. The higher the value,
the darker the current darkest color becomes. Drag the slider to the right
or left to adjust the darkest level. The default value is 0.
Highlight Highlight is the lightest color of the scanned image. The lower the value,
the lighter the current lightest color becomes. Drag the slider to the right
or left to adjust the lightest level. The default value is 255.

Shadow: 0/Highlight: 255 (Normal)

Shadow: 0/Highlight: 200 Shadow: 10/Highlight: 210 Shadow: 50/Highlight: 255

• ICC Profile
Select the Use ICC Profile check box to adjust the color quality of the scanned image based on
an ICC profile.

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Image processing properties

In the Button Properties screen, click the Image Processing tab to change the direction of your
scanned image.

• Image Rotation/Flip
Click the Image Rotation/Flip drop-down list, and then select the rotation angle you want for
your scanned document.
Choose None or one of the following options:

Original Rotate 90 Degrees Right Rotate 90 Degrees Left

Rotate 180 Degrees Flip Horizontal Flip Vertical

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Sending scans to an shared folder

To share your scanned images, you can send them to a shared folder, and all users who have access
to that shared folder will be able to share the uploaded images.

To upload images to a shared folder:

1. Click the Button Manager V2 icon in your system tray.

2. Scroll through the Button Panel until you see the Shared Folder button .
3. Right-click Shared Folder. The shared folder Button Properties screen appears.
4. Click Configurations.

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5. The Shared Folder Configuration screen appears.

6. In the User field, type your user account.

7. Type your Password.
8. Type the path to your shared folder.

NOTE
• Contact your System Administrator for authorization to send documents to a Shared Folder.
• The User login name may include a domain name. If a domain name is included, the format that is
required by the user would be: domain\username (domain name followed by a backslash, then
the user login name).

9. In the Shared Folder field, type a name or click (Browse) to search for a specific folder. If
you are typing a folder name, you can use special attributes to name folders to help segregate
files.

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Sending scans to an FTP server

To share your scanned images, you can send them to a shared FTP server, and all users who have
access to that FTP server will be able to share the uploaded images.

You may need to contact your System Administrator for the correct URL of your FTP server. Your
System Administrator can give you access to the FTP server, along with a valid User Login and
Password.

To upload images to a FTP server:

1. Click the Button Manager V2 icon in your system tray.

2. Scroll through the Button Panel until you see the FTP button .
3. Right-click FTP. The FTP Button Properties screen appears.
4. Click Configurations.

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5. The FTP Configuration screen appears.

6. In the Host field, type your URL using the format: ftp://yourhostname/yoursite, where:
 ftp is your scheme
 your host name is the name of your server
 your site is your host’s website URL
7. Type your Port number.
8. Type your User Name.
9. Type your Password.

NOTE
• Contact your System Administrator for authorization to send documents to the site.
• The User Login Name may include a domain name. If a domain name is included, the format that
is required by the user would be: domain\username (domain name followed by a backslash, then
the user login name).

10. In the Directory field, type a name or click (Browse) to search for a specific folder. If you are
typing a folder name, you can use special attributes for naming folders to help segregate files.
11. If you secure the connection using Explicit TLS/SSL, select the Explicit TLS/SSL check box.
If you would like your connection in passive mode, select the Passive Mode check box.

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12. Click the Proxy tab.

13. If you are using a Proxy, select either Auto Detect Proxy or Specify Proxy. If you choose
Specify Proxy, you must type your Proxy Host IP address and your Proxy server’s Port number.
Type your User Name and Password, if they are required by your Host. For more information,
see your Network Administrator.
14. Click OK to save your settings and exit.
Click Test to test your settings and verify that the account is active.
Click Cancel to close this screen without saving changes.

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Sending scans to a new software application

You can customize a scan button so that your scan automatically launches the software application
you want, and opens your scanned image in that application.

1. Click the Button Manager V2 icon in your system tray.

2. Scroll through the Button Panel until you see one of the unassigned buttons, such as Button 7,
and then right-click on it .

3. In the Button Properties screen’s Destination field, click Scan to App.

4. Click Configurations. The Configurations screen appears.

5. To select a software application, do one of the following:

 Choose the application you want from the Application List. The application’s path will appear
in the File Path field. (Button Manager V2 searches for image-editing software applications
on your computer and displays the results in the Application List automatically).
 Type the File Path to the application you want to use, or click (Browse) to navigate to
the application folder and select its .exe file.

 On your computer desktop, click (Start) > All Programs, and navigate to the software
application you want to use. Drag and drop the software application’s icon from your Start
menu to this Configurations screen. The application path will appear in the File Path field.
6. Click OK to save your settings and exit.
Click Cancel to close this screen without saving changes.

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Creating new profiles

Button Manager V2 provides nine preset profiles for you to use and customize, but you can create
new personalized profiles for any specific needs you have, such as scanning a particular type of
document or working on certain scanned images.

To add a new profile:

1. Right-click the Button Manager V2 icon in your system tray.

2. Click Profile Manager.

3. The Profile Manager screen appears.

4. Choose any of the preset profiles and click Add. A new profile will be created and displayed in
the list.
5. Name the button by typing a new name in the Name field.
6. Change the button settings by clicking Edit. When the Button Properties screen appears,
customize the button properties as needed.

NOTE
Edit any button in this list by selecting it, clicking Edit, and making changes in the Button Properties
screen.

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7. To import a profile to the Button Panel, right-click on the Button row to select the button number.

8. To delete a profile, select it and click Delete.

9. Click OK to save the settings and exit the screen.

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Using the options menu

Use Button Manager V2’s Options menu to change additional scan settings or to view more detailed
information, such as changing user interface language and unit of measurement.

1. Right-click the Button Manager V2 icon in your system tray.

2. Click Options.

3. The Options screen appears.

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4. Click the buttons in the left navigation panel to change the following settings:

Settings
Click Settings to configure these following settings:

• Unit
Choose your desired measurement units. Choices include: Centimeter, Inch, and Millimeter.

• Language
Choose the language you want to be shown in the user interface. Choices include: English,
Chinese Traditional, Chinese Simplified, German, French, Italian, Spanish, Portuguese,
Russian, Japanese, and Korean. After clicking OK, the specified language will be displayed.

• Scan Progress Dialog Box

Choose if you wish to show basic or detailed information during scan. Choices include: Show
Basic Status Only, and Show Detailed Information.

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• Service
Service Status displays whether or not button detection or paper detection is running. Choose
the detection method you want when scanning. The scanner will automatically start scanning if
paper is inserted or will wait until the Start button is pressed. Choices include: Close, Button
Detection, and Paper Detection.

Others

Click Others in the Options screen to configure the following settings:

• Time to hide Button Panel

Select the Enable check box and move the slider to set the time to auto-hide the Button Panel.
You can choose from 0 ~ 120 seconds. To show the Button Panel after it is hidden, click the
Button Manager V2 icon in your system tray.

• Profile
Select this check box if you want to show profile information for each button. If selected, basic
profile information will be displayed in the Button Panel, as illustrated below.

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• Static Button Panel
Select the Show check box to display a static button panel in the bottom-right corner of your
desktop. When the Static Button Panel is displayed, you can press the Start button on the
scanner to start scanning, and do not need to launch Button Manager V2.

Advanced

Click Advanced in the Options screen to configure the following settings:

• Default
Click Factory Defaults to return any Button Manager V2 configuration changes if you want to
the factory settings.

• Register/Unregister Button
This option is recommended for use only by software developers. Click Unregister if you want
to stop using Button Manager V2, and use a different third-party button program.

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• Hotkey
Select the Register System Hotkey check box and select “Ctrl”, “Shift” or “Alt” to define a
hotkey to send your scanned image to a specified destination. For example, if you select the
Register System Hotkey check box, select Ctrl and click OK, and then select your scanned
image in Window’s Explorer and press the “Ctrl” key and “9”* simultaneously. The selected
image will be sent to destination of button 9 in the Button Panel.
* The number represents the scan button’s position from the top of the Button Panel.

• Button Profile Import/Export

This option allows you to import or export button profiles including scan settings and
destinations to Button Manager V2. By clicking the Export button, you can save current
profiles to a .bm file. By clicking the Import button, you can import the previously saved .bm file
to Button Manager V2.

About

Click About to view the version of Button Manager V2 that is installed on your computer.

36
Advanced Functions
Opening your scanned image in a software application

You can insert a scanned image directly into a software application which is already open. For
example, when you are editing text in Microsoft Word and you want to insert a scanned picture, you
can start a scan right away and the scanned image will be inserted and displayed in your
Microsoft Word document.

NOTE
A scanned image cannot be inserted into a text editor such as Notepad.

1. Open the software application in which you want to view your scanned image. In this example,
Microsoft Word is the application.
2. Move your cursor to the place in the document where you want the scanned image to appear.
3. Insert the document to scan into your scanner.

4. Click the Button Manager icon in your system tray.

5. Click Scan.
6. The scanned image will open in your Microsoft Word .doc file.

This is a party photo.

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Saving your images as PDF files

Use Button Manager V2 to save your scanned images as PDF files (single- or multi-page).

1. In the Button Panel, right-click the button you want to configure as the “save to PDF” scan button
(In this example, the Scan To App button is selected). The Scan To App Button Properties
screen appears.

2. In the File Format drop-down list, select PDF as your format (if you are scanning multiple pages
and want to save all scans in a single file, select Multi-page PDF).
3. Click OK to save your settings and exit.
Click Cancel to close this screen without saving changes.

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Sending scans to a printer

In addition to scanning a document and sending the scan to a specified printer, if you are using a
duplex scanner you can print two scanned images on one side of a page.

Configure the Printer button to upload scanned images to your printer:

1. Click the Button Manager V2 icon in your system tray.

2. When the Button Panel appears, click and to scroll until you see the Printer button.

3. Right-click the Printer button. The Button Properties screen appears.

4. Click Configurations.

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5. The Printer Configurations screen appears.

6. Select the printer that you want to print your scanned images.

NOTE
To change the selected printer’s properties, click Properties, change the print settings, and then click
OK when finished.

7. Click the Options tab. The Options screen appears.

8. Select the check boxes for the features you want:

 Delete files after printing: Delete the scanned images after printing.
 Auto Color Detection: Detect the image type of the scanned image and print the images
according to the image type. For example, if the scanned image is color, the image will be
printed in color (if the specified printer is a color printer); if the scanned image is black and
white, the image will be printed in black and white.
 Duplex Printing (for duplex printers only): Print the scanned images on both the front and
back of a page. This option is available only if the specified printer supports duplex
(double-sided) printing.

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  Print two images on the same page (for duplex scanners only): Choose to print two images
on the same side of a page. This option is useful when you wish to print the front and rear side
of your original document, such as ID card or driver license, on the same page. This option is
available only when scanning with a duplex scanner.
9. Click OK to save your settings and exit.
Click Cancel to close this screen without saving changes.

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Using “drag and drop” to save your file to a button in the Button Panel

Button Manager V2 is designed with a convenient feature to let you drag and drop your file to a
button in the Button Panel so the file is saved in that button’s pre-defined folder destination. This
feature works with all scan buttons in the Button Panel except the Scan button. For example, when
you drag and drop an image file to the Shared Folder Button, the image is saved in Shared Folder’s
destination folder.

1. Launch the Windows Explorer application and browse to your file.

2. Click Button Manager V2 icon in your system tray.

3. Drag and drop your file from Windows Explorer to the button you want on the Button Panel.
A white arrow and a plus sign will appear next to your cursor.

4. The file will be uploaded to the Shared Folder destination folder. To confirm that the drag and drop
was successful, navigate to your Shared Folder to check if the file is there.

NOTE
• To use the drag and drop function, your scanner must be connected to your computer with a USB cable.
• You can also use the Hotkey to send your image to a specified destination. (For more information,
see Hotkey on page 36.)

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Troubleshooting
The following conditions may occur while Button Manager V2 is uploading a file to a network file
server such as FTP:

Error Message Description Possible Solutions

Invalid host. The entry in the Host name Make sure the syntax is
field is not correctly formatted. correct and the required parts
of the path to the network file
server are provided.
User name can not be The user name is empty. Make sure the user name has
empty. been entered.
Incorrect user name or The user login may not be Make sure the user login and
password. authorized to access the password are correct. You
server or the incorrect may also need to contact your
password was entered. System Administrator to make
sure you have permission to
access the network file server.
Invalid proxy host URL. Your proxy host URL may not Check with your System
be correct. Administrator for the correct
proxy host URL.
Invalid port number. The port number for the Check with your System
network server may not be Administrator for the correct
correct. port number for the network
server.
Unable to get proxy setting The proxy settings may not be Check with your System
automatically. correct. Administrator for the correct
Proxy configuration is proxy setting.
incorrect.
Desired directory does not The subfolder may not exist. Check with your System
exist and unable to create it. Administrator to see if you
have permission to create the
subfolder.
The remote service point No response was received This may occur due to a
could not be contacted. from the remote server. network problem. You can try
again later or check with your
System Administrator.
The connection was The network connection may This may occur due to a
prematurely closed. be temporarily stopped. network problem. You can try
again later or check with your
System Administrator.
Exceeded the specified size The image file you have Check with your System
limit. uploaded to the server may be Administrator for file size
too large and exceed limit. limitations.
Unable to resolve the host The host name may be Check with your System
name. incorrect. Administrator for the correct
host name.
Unable to resolve the proxy The proxy host name may be Check with your System
name. incorrect. Administrator for the correct
proxy host name.

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 Error Message Description Possible Solutions
Unable to receive complete The request may not be This may occur due to a
response from server. received by the server. network problem. You can try
again later or check with your
System Administrator.
The request was cancelled. The request may not be This may occur due to a
received by the server. network problem. You can try
again later or check with your
System Administrator.
The request was not The request was not permitted Check with your System
permitted by the proxy. by the proxy. Administrator for details about
the proxy server.
A complete request could not A complete request could not This may occur due to a
be sent to the remote server. be sent to the remote server. network problem. You can try
later or check with your
System Administrator.
An error occurred while The network server may not Check with your System
establishing a connection support SSL. Administrator.
using SSL.
No response was received The scanned file could not be The network connection
during the time-out. uploaded to the server before speed may be too slow. Try
the connection timed out. again later.
A server certificate could not A server certificate could not Check with your System
be validated. be validated. Administrator to make sure
you have permission to
access the network file server.
Invalid Document The library name or folder Make sure the library and
Library/Folder. name could not be found on folder names are correct.
the server.
Method not allowed. You are not allowed to access Check with your System
the network file server. Administrator to make sure
you have permission to
access the network file server.
Unknown error. The document failed to upload Check all network settings of
for an undetermined reason. the Button Manager V2 to
This may also occur if Button make sure they are correct.
Manager V2 cannot establish
a connection with the network
server.

NOTE
If you are having trouble uploading files, make sure you can access the network file server using an
Internet browser. If the network file server is not working or there is a problem with the network
connection between your computer and the network file server, Button Manager V2 will not be able
to upload files.

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Removing the Button Manager V2 icon from the system tray

If you are not currently using Button Manager V2, you can remove the Button Manager V2 icon from
your system tray:

1. Right-click the Button Manager V2 icon in your system tray.

2. Click Quit.

To restart Button Manager V2 either reconnect your scanner, or manually start Button Manager V2
from the Start menu.

NOTE
• Start Button Manager V2 from the Program group by choosing
Start > All Programs > Brother DS-XXX Scanner > Button Manager > Button Manager V2
(where XXX is your scanner model).
• Remove Button Manager V2 from the Program group by choosing
Start > All Programs > Brother DS-XXX Scanner > Button Manager > Uninstall
(where XXX is your scanner model).

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Index
A G
Auto Color Detection ............................................40 Gamma ................................................................20
Auto Crop .............................................................16
I
B
ICC Profile ............................................................22
Brightness ............................................................21 Image Adjustment ................................................20
Button Panel ...................................... 5, 6, 7, 10, 12 Image Mode
Pre-configured buttons Black and White ...............................................15
E-Mail .............................................................7 Color ................................................................15
FTP .......................................................... 7, 26 Gray .................................................................15
Printer ...................................................... 7, 39 Image Processing ................................................23
Scan ......................................................... 7, 37
Scan To App ...................................................7
Shared Folder .......................................... 7, 24 N
Button Properties ............................................. 9, 12
Network server .......................................................8

C O
Contrast ...............................................................21
Options .................................................................32

D P
Deskew ................................................................16
Paper Size ...........................................................16
Drag and Drop......................................................42
Plug-in ....................................................................1
Preset profiles ......................................................30
F Print two images on the same page .....................41
Proxy ....................................................................28
File Format
BMP .................................................................18
GIF ...................................................................18 R
JPEG ................................................................18
Resolution ............................................................16
Multi-page PDF ................................................19
Rotation ................................................................23
Multi-page TIFF ................................................18
PDF ..................................................................19
PNG .................................................................18 T
TIFF .................................................................18
File Name .............................................................17 TWAIN........................................................ 1, 16, 17
Flip .......................................................................23

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