Prepare Bank and Financial Receipt

LG-FNBFIN0701A PREPARE AND BANK FINANCIAL RECEIPTS
LEARNER GUIDE
PREPARE AND BANK FINANCIAL RECEIPTS
Published by
HEART TRUST/NATIONAL TRAINING AGENCY
Produced by
Learning Management Services Department

Gordon Town Road
Kingston 7
Jamaica W.I.
This material is protected by copyright. Copying this material or any part of it by any means,
including digital or in any form is prohibited unless prior written permission is obtained from
the HEART Trust/NTA.
*** 2004 ***
Version 1 LRDU – MAY 04

TABLE OF CONTENTS
PAGE
Introduction................................................................................................................................... 1
Welcome ......................................................................................................................................1
This Competency Unit.................................................................................................................1
Before you start............................................................................................................................2
Planning your learning programme ............................................................................................2
Self-Assessment Checklist ..........................................................................................................3
How to use this Learner Guide ...................................................................................................4
Using the Computer and Other Resources .................................................................................5
Method of Assessment ................................................................................................................6
Quality Assurance........................................................................................................................6
Element 1: Batch Monetary Items ...................................................................................... 7
Self Assessment Checklist ........................................................................................................12
Element 2: Prepare Deposit Facility ................................................................................. 13
Element 3: Prepare Lodgment Flows ............................................................................... 19
Version 1 LRDU – MAY 04

LG-FNBFIN0701A:
PREPARE AND BANK FINANCIAL
RECEIPTS
INTRODUCTION
Welcome
Welcome to the Learner Guide for Unit of Competency “Prepare and Bank Financial
Receipts”. This is just one of a number of Learner Guides produced for the Business
Administration stream of the Business and Commerce Industry, and it is designed to guide you,
the learner, through a series of learning processes and activities that will enable you to achieve
the specified learning outcomes for the competency unit.
The content of this guide was developed from the Competency Standard FNBFIN0701A, which
is one of the basic building blocks for the National Vocational Qualification of Jamaica (NVQ-J)
certification within the industry. Please refer to your Learner’s Handbook for a thorough
explanation of standards and competencies, and how these relate to the NVQ-J certification.
You are also advised to consult the Competency Standard and assessment instrument for a better
understanding of what is required to master the competency.
This Competency Unit
“Prepare and Bank Financial Receipts” addresses the knowledge and skills requirements to
effectively prepare and bank financial receipts. There are three main areas or elements:
Element 1: Batch monetary items
Element 2: Prepare deposit facility
Element 3: Prepare lodgement flows
As you go through each element, you will find critical information relating to each one. You are
advised to study them carefully so that you will be able to develop the necessary knowledge,
skills and attitudes for preparing and banking financial receipts.
Version 1 LRDU – MAY 04 1

Before you start
Before you start this Learner Guide, you need to:
a. Obtain a Learner Logbook. You will use it to record evidence of your new
skills/competence. As you demonstrate your new skills, record your activities and have your
learning facilitator sign off on them. This will allow you to provide evidence of your
competence when you are being assessed against the competency standard.
b. Ensure that you have access to the facilities and equipment necessary for learning.
c. Ensure that your learning resources are available.
d. Ensure that you are wearing suitable clothing, that tools and equipment are safe, and that the
correct safety equipment is used.
e. Plan your learning programme (see below).
f. Understand how to use this Learner Guide (see below).
Planning your learning programme
The self-assessment checklist on the following page will assist you in planning your training
programme and it will help you to think about the knowledge and skills needed to demonstrate
competency in this unit. As you go through the checklist you will be able to find out what
elements you have already mastered and which ones you will need to pay more attention to as
you go through the learning process.
To complete the self-assessment checklist, simply read the statements and tick the ‘Yes’ or ‘No’
box. You should do this exercise now.

Self-Assessment Checklist
Prepare and Bank Financial Receipts
Element 1 Batch Monetary Items Yes No
1. I can batch items completely and accurately ( ) ( )
2. I can match batched items to initial receipt records precisely. ( ) ( )
Element 2 Prepare Deposit Facility Yes No
1. I can select deposit facility appropriate to the banking method used ( ) ( )
2. I can balance batch with deposit without error ( ) ( )
Element 3 Prepare Lodgement Flows Yes No
1. I can take security and safety precautions appropriate to the

method of banking in accordance with company policy ( ) ( )
2. I can obtain and file proof of lodgement in accordance with

company procedures ( ) ( )

How did you do?
If you ticked all or most of the ‘Yes’ boxes then you might not need to go through the entire
guide. Ask your learning facilitator to assist you in determining the most appropriate action you
should take.
If you ticked a few of the ‘Yes’ boxes or none at all then you should work through all of the
guide, even though some of the material may be familiar to you.
Plan your learning based on your answers. Be sure to involve your learning facilitator in the
planning process.
How to use this Learner Guide
This Learner Guide is designed to assist you in working and learning at your own pace.
We suggest that you:
• Go through the sections/elements as they are presented (starting at Section 1)
• Check your progress at each checkpoint to ensure that you have understood the material
• Observe the icons and special graphics used throughout this guide to remind you of what you
have to do and to enhance your learning. The icons and their meanings are as follows:
Complete Assessment Exercise

This exercise requires you to think about the knowledge and skills
that you have or will develop in this competency unit.
Definition Box
Words/phrases are defined or explained in this box. The
words/phrases being explained are in bold print.
Checkpoint
This denotes a brain teaser and is used to check your
understanding of the materials presented. No answers are
provided for the questions asked.

Activity
This denotes something for you to do either alone or with
the assistance of your trainer/supervisor.
Reference
Points you to the reference materials and other support
documents or resources used in compiling the unit content.
• Ask your learning facilitator for help if you have any problems with the interpretation of the
contents, the procedures, or the availability of resources.
• Complete each activity as you come to it. If the activity requires you to perform an actual
task, be sure to tell your learning facilitator when you get to that activity so that he/she can
make any arrangements, if necessary.
• Get your learning facilitator to sign and date the Learner Logbook when you have completed
an activity.
• Complete the self-assessment checklist at the end of each section or element.
When you have worked through all elements of the guide, and when you can tick every ‘Yes’
box, you are ready for assessment and should ask your learning facilitator to assist you in making
the arrangements to have your performance assessed.
Using the Computer and Other Resources
Where your activities refer you to the library, computer and Internet resources, ask your learning
facilitator to assist you with locating these resources. If you are getting your training in an
institution, there may be a library and a computer laboratory. If this is not the case, visit the local
library and find out what resources are available.
If you are new to the computer and the Internet, someone in the computer room should be able to
show you how to use these resources.
Please note that in many of your activities you have been referred to information on the Internet.
This is because the Internet has a vast amount of information that can help you in acquiring the
particular competencies. We would like to advise you, however, that we cannot guarantee that
all the sites will be available when you need them. If this happens, ask your learning facilitator
to assist you with locating other sites that have the information you require.

Method of Assessment
Competency will be assessed while you are actually performing the tasks related to this
competency. This may be in a real workplace or a simulated situation that accurately relates to
the work situation. You are advised to consult the associated competency standard for further
details relating to the assessment strategies.
You may now start your learning. Have fun while you work!
Quality Assurance
A feedback form is included at the back of each Learner Guide; so all users are afforded the
opportunity to document their concerns pertinent to the various aspects of the guide. Such
concerns will assist in the review process of the Learner Guides. Users are encouraged to cut out
the form, complete and submit it to the address provided.

ELEMENT 1: BATCH MONETARY ITEMS
LEARNING OUTCOMES
As you go through this element you will acquire the necessary knowledge, skills and attitudes to
batch monetary items. Your learning facilitator is there to assist you through the various
activities. Upon completion you should be able to:
1. Batch items completely and accurately

2. Match batched items to initial receipt records
BATCH ITEMS
When you start working, your duties may include dealing

Money
with financial transactions. It is possible that you be asked
to prepare money for banking and it is extremely important
Any commodity that is
that you know how to perform your tasks, as one case of
accepted as a medium of
improper money management may cause you to lose your
exchange for goods or services
job or may otherwise impact negatively on your firm.
Before paper and coins were introduced as permanent forms of money, people used a variety of
other objects to serve as money in the trading of goods. This was referred to as the barter
system. Today, with the emergence of the use of currencies, the need for you, an office worker,
to interact with financial transactions has grown immensely. Hence, the need for you to apply
money batching techniques.
Currency Batch
Paper bills and coins Arranging monetary items by

similar groups.
In handling financial transactions for your company, you will have to deal with both cash and
cheques. You will be required to batch these monetary items before they are taken to the bank.
In order to ensure accurate batching, the following guidelines should be followed:

Cash is a means of exchange

in the form of notes or coins. • Sort cash into various denominations for example,
$1000, $500, $100, $50
• Ensure that notes in each set are turned in the same
direction
• Ensure that all edges are straightened
• Batch sets in the stipulated amounts as is recommended by your financial institution
• Calculate a grand total for amounts of each denomination and make a record. Your next
move will be to bank the batched amounts so, using a lodgment slip to record is quite
appropriate
• Use appropriate holding device to keep cash together such as rubber bands for notes and
lodgment bags for coins
• Have a verifier check the amounts in each batch and the total
Cheques – A written order to

a bank to pay the stated • Ensure that all details on a cheque are clearly and
amount to someone’s account. accurately written
• Ensure that the amount on each cheque is accurately
recorded on the bank deposit slip
• Record the number of each cheque
• Ensure that all cheques being batched are crossed. This helps to eliminate fraud as a
crossed cheque cannot be cashed but must be paid into an account.
• Turn all cheques in the same direction
• Calculate a total of the cheques you have batched and record them
• Use appropriate device to hold cheques together and lock them away in a safe vault for
lodgment
• All cheques should be batched according to your company’s policies
Your skill of quick, accurate batching will be perfected through practice. In most companies this
is a routine task. However, while you are still new on the job, it is best to perform all financial
transactions with the assistance of a colleague or supervisor.
CHECKPOINT
Why is it necessary to batch monetary items accurately?

ACTIVITY
Divide yourselves in groups and have one set visit a commercial

bank and enquire about their regulations on batching monetary
items. Another group should ask your learning facilitator to seek
permission for you to visit the commercial enterprise at your school
to observe the batching of monetary items.
Discuss the findings in a session with colleagues and facilitator.
MATCH BATCHED ITEMS TO RECEIPT RECORDS
Receipt Now that you have learnt how to batch monetary items, you
should now focus on recording such information and ensuring
A document that is used as that items are matched to initial receipt records.
evidence of payment.
Recording of money received is usually done on the company’s
official receipt form. Also, when money is batched, it is usual
that a bank deposit slip be completed. These documents will reflect information such as the
source of payment, amount of payment being made or being batched and the date of the
transaction.
It is important that you follow your company’s policies in preparing these documents and ensure
that the information is in keeping with actual batched amounts.

ABC Co. Ltd.

2A King Street
Kingston
Tele: 922-2222
Received from ___________________________________________
The sum of ______________________________________________
_________________________________________________ Dollars
___________________ cents for ____________________________
A/c # ________ $___________________ _____________

Cashier
Example of a Receipt
ACTIVITY
Arrange yourselves in groups of five and perform the following

tasks:
• Arrange to have various sample currencies and cheque

forms photocopied
• Complete the cheque forms with pertinent information
• Batch the different currencies according to their type and in
keeping with the requirements of your bank. For example,
number of each type of currency that should be grouped
• Record information on the items being batched and ensure
that the details are in keeping with what was recorded on
initial receipts
• Devise a means of storing these batches until they are taken
to the bank
Ask your learning facilitator to assess each activity.

CHECKPOINT
Why should batched items match with receipts?
Refer to: Microsoft Corporation, Encarta 2000 Encyclopedia deluxe Publisher,

Redmond, Washington, Microsoft Corporation

ARE YOU READY TO PROVE YOUR COMPETENCY?
Now that you have completed this element, see if you have fully grasped all the components by
doing the following Self Assessment.
Checklist 1 Yes No
1. I can batch items completely and accurately ( ) ( )
2. I understand how to match batched items to initial

receipt records ( ) ( )
Checklist 2 Yes No
1. Items are batched completely and accurately ( ) ( )
2. Batched items are matched to initial receipt records ( ) ( )

ELEMENT 2: PREPARE DEPOSIT FACILITY
LEARNING OUTCOMES
As you go through this element you will acquire the necessary skills, knowledge and attitude to
enable you to prepare deposit facility. Your learning facilitator is there to assist you with the
various activities so, on completion you should be able to:
1. Select deposit facility appropriate to the banking method used

2. Balance batch with deposit slip without error
SELECT DEPOSIT FACILITY
As a secretary whose job includes batching and recording

Deposit Facility
money, you may also be required to be knowledgeable of
various banking methods and facilities. In most cases you
Systems implemented for the
will be required to adopt the principles of your firm in the
savings and withdrawal of
selection process. Otherwise, you may have to use your
money at a financial institution.
initiative in deciding what is appropriate based on the
nature of your firm. You should ensure that you are
familiar with the various facilities and methods in order to perform your tasks effectively.
Deposit facilities vary according to the type of commercial institution you are banking with.
Some common facilities available that your firm may utilize:
Regular Savings Account
This is an account on which the bank pays an interest to the depositor. The account holder can
deposit to or withdraw from the account at any time convenient to him/her. You will be required
to complete a bank deposit slip and hand it in along with the money being deposited.
Chequing Account
This is an account from which a depositor can order payments to others.
Direct Debit transaction report
A direct debit is a payment of an agreed amount collected from a customer’s bank account by his
creditor, on request. The amounts and dates of transactions may vary from payment to payment.
Periodically, the bank will send a report/statement to the account holder to advise him of his
status with the institution.

Fixed Deposit Account
Also referred to as ‘Term Deposit’, this is a long term agreement where fixed amounts are
deposited for predetermined period of time. Interest rates are also fixed based on the period for
which the sum will remain in the account. For example, if you agree to deposit the sum of
money for three (3) months, this may attract a ten percent (10%) interest. A deposit for a longer
period such as six (6) months will attract a higher interest of a possible fifteen percent (15%).
Foreign Exchange Account
This is an account which attracts deposits only in foreign currencies. Withdrawals are also made
in foreign currencies. If the holder wishes to get local currencies from his account, he/she has to
withdraw then request it at the current exchange rate.
When choosing deposit facilities, it is important to consider the method to be used.

Failure to choose appropriately may result in difficulties in performing your transactions.
If it is your job to do any form of banking on behalf of your firm, you should ensure that you
know and follow its guidelines in executing your tasks. There are also other industrial and
legislative requirements that may affect how or what you do in the financial aspect of your job or
may speak specifically to the particular facility or method you are using. Your knowledge of
these areas is vital if you are to perform your tasks effectively. Where you are faced with the
task of deciding on appropriate options, exercise tact in doing so, and consult appropriate
personnel in the decision-making process.
Banking Method Banking methods often employed by companies involve

both manual systems and computer-based systems.
Any established way of utilizing a
particular banking facility.
Examples of methods of banking include:
Walk-in deposits
With this method the depositor simply walks into the bank and makes a deposit to his/her
account over the counter. A bank deposit slip is completed to reflect lodgment amounts and a
copy is retained by the account holder as proof of the transaction.

Third party Security Company
With this method a security firm is employed to transport a firm’s deposits to the bank, for
example, Brinks, Securicor and Atlas Security.
Call centre banking
This is a system by which specially trained computer operators perform banking transactions on
behalf of a company or an individual using his/her credit card. The account holder calls in to the
centre and gives relevant information including his credit card number. The operator then
processes the request.
Internet banking
This is a convenient way of making non-cash payments by using credit cards on the internet.
Account holders have the opportunity of using a special card issued by the bank to access
information on his/her account at facilities designed for that purpose.
Automated teller machine
This is a fully electronic means of performing transactions with a bank. It is a 24-hour facility
that allows customers to withdraw from, make deposits to and check the status of their accounts
by using a special swipe card.
The method of deposit chosen should always be appropriate to the facility being utilized.
For example, if your company regularly deposits money to its savings account, it might be
necessary to employ the third party security facility. Most companies hire armored vehicles
from established security companies to assist in this regard, for example, Brinks and Securicor.
ACTIVITY
Your institution is having an open day. Arrange yourselves in

groups and each group make a presentation on each deposit facility
and method. Use appropriate aids such as regular savings
lodgment and withdrawal slips.
Ask your learning facilitator to assess the activity.

CHECKPOINT
• What is third party security?

• How do you apply for this service?
• What are some of the companies that offer this service?
BALANCE BATCH WITH DEPOSIT SLIP
A deposit/lodgment slip is usually provided by the bank to be completed and handed in along
with money being deposited. Companies that do business with the bank on a regular basis
usually keep a multi-part lodgment booklet. This contains lodgment slips to be done in duplicate
which allows the company to keep its own records of it transactions.
ABC COMMERCIAL BANK

Jamaica Ltd
__________________ Branch Account #
CHEQUES CASH
NOTES
X 1000
X$ 500
X $ 100
X $ 50
Coin(s)
Total Cash
Total Cheques
Total $
Paid in by ______________ Credit Account of __________________
A deposit/lodgment form

To ensure that your deposit slips reflect accurate information of batched items, the following
guidelines are useful:
• The correct amount of each denomination should be written on the appropriate line
• Ensure that batches are grouped to prevent the recording of wrong information
• Ensure that cheque amounts are the same in words and figures
• Sets of money should be grouped as stipulated by your financial institution
• Calculate separate totals for each type of monetary item
• Ensure that cheque amounts are accurate before recording the figure
• Ensure that cheque numbers are recorded
• Have a verifier check the information on the deposit slip before presenting it at the bank
• Your company’s policies should be a guide for you in performing your tasks

ARE YOU READY TO PROVE YOUR COMPETENCY?
Now that you have completed this element, see if you have fully grasped all the components by
doing the following Self Assessment.
Checklist 1 Yes No
1. I can select deposit facility appropriate to the method

used ( ) ( )
2. I can balance batch with deposit slip without error ( ) ( )
Checklist 2 Yes No
1. Appropriate deposit facility is selected to the method

used ( ) ( )
2. Batch is balanced with deposit slip without error ( ) ( )

ELEMENT 3: PREPARE LODGMENT FLOWS
LEARNING OUTCOMES
As you go through this element you will acquire the necessary knowledge, skills and attitude to
enable you to prepare lodgment flows. Your learning facilitator is there to assist you with the
various activities so, on completion you should be able to:
1. Take appropriate safety and security precautions appropriate to the method of

banking in accordance with company policy
2. Obtain proof of lodgment and file in accordance with company procedures
SAFETY AND SECURITY PRECAUTIONS
Based on the nature of your company’s operations and the type of banking method they employ,
it may become necessary to apply security measures. This will help to eliminate possible loss or
fraudulent occurrences. Security measures would likely have already been in place when you go
to work. Your task will therefore be to adhere to these guidelines and apply them as is necessary
when performing your tasks.
Some safety procedures usually taken when handling the flow of cash in an organization include:
• Banking of all negotiable instruments on the day they are received. This daily
lodgment of monetary items allows less cash to be kept in the company which reduces
the chance of it being a burglary target.
Negotiable Instruments
Any item used as a form of

exchange for goods and services
such as cash or cheques.
• Posting of batches on the day of receipt. Keeping a daily record of receipts is one way
of ensuring that an account can be given of all transactions made. You will be required to
record such information in a cash book. The cash book records all payments received in
the form of cash or cheques as well as payments made from that account. The amount
remaining in the cash book at the end of a period is referred to as a balance carried down
(c/d) which is a reflection of what will be brought down (b/d) to the next period. This
final figure is what you will actually take to the bank. As soon as you have batched the
various monetary instruments, record the total of each type in the correct column of the
cash book.

Dr 2004 Cash Bank Cr Cash Bank

June 1 P Wallace 250 June 1 Payments 100
2 J Porter 1500 2 L Gayle 700
3 V Thomas 700 3 J Hall 500
__________ 30 Bal c/d 350 800

950 1500 950 1500
July 1 Bal b/d 350 800
A page of a Cash Book
NB: The debit side (Dr) shows receipts while the credit side (Cr) shows expenditure
• Arranging for cash to be picked up by a bearer or security company. This is usually

essential where routine cash movements take place. Such activities are usually noticeable
and may encourage theft. In such case, your company may choose to hire a third party
security company to ensure safety of its money while in transit.
• Locking away batched items in a fire proof vault. This is helpful not only in preventing
theft but can be very protective in case of some natural disasters.
Some companies usually devise strategies for managing their own cash processes. When you go
to work, ensure that you acquire the necessary knowledge and skills necessary to apply these
special cash management strategies.
CHECKPOINT
Why do some banking methods require safety and security

precautions?

Refer to: Wood, F & Sangster, A. (2002) Business Accounting (9th ed.) Prentice-
Hall Publishers. London.
PROOF OF LODGMENT
Good accounting practices include good record keeping of all official documents coming in and
going out of the organization. Financial records are perused periodically in order to track the
company’s financial status or to ensure that operations conform to general accounting standards.
If you do banking on behalf of your company, you should ensure that proof of lodgment is
obtained. Usually, the bank returns a receipt to someone making a deposit. The receipt may be a
carbon copy of the original deposit slip, a stub of the deposit slip with the amount imprinted or a
specially prepared receipt. If the deposit you make is in the form of a cheque, a record of the
transaction will be returned on the cheque stub. These documents will serve as receipts when
proof of lodgment is to be presented.
Stub
A portion of a page of a book such as a

cheque book which remains after the main
part has been removed. This usually
reflects vital information of a transaction
such as date and amount.
When you perform a banking task, you should ensure that your receipts bear the official stamp of
the bank. You must exercise care in handling these documents as they may be needed for daily
reference when dealing with your clients, or may play an integral role in the firm’s auditing
process.
One way of ensuring the safety of your receipts is by filing them.
Filing
Arranging documents in a particular order

which facilitates easy retrieval.

With regards to filing methods, you will have several options to choose from and your decision
will be based mainly on the nature and procedures of your company. However, the most
common ways of filing receipts are chronologically and numerically.
Chronological Filing
With this method, you will file all receipts together simply by date order. The chronological
method of filing allows for the most recent receipt to be seen first when a file is being viewed.
Numerical Filing
This is a method that allows for receipts to be arranged according to the number assigned to
them.
Your proof of lodgment may be in the form of a carbon copy of the deposit slip. Deposit slips
are usually completed in duplicate or triplicate. Your company’s copy is usually retained in the
deposit book and each book is assigned a number which you should use for filing. You should
batch single receipts by numbered sets and store numerically using facilities provided by your
company.
Receipts are very important and because of their size, may be easily misplaced or damaged.
Therefore you should treat them as separate entities and store them away from regular files.
ACTIVITY
Arrange yourselves in five (5) groups and each group take on one
of the following tasks.
• Photocopy sets of different currencies and prepare them for

banking. Do activities such as batching and prepare deposit
slips
• Prepare a set of cheques for deposit
• Prepare receipts for the above lodgments, assuming the role of
teller at the bank
• File receipts and copies of cheques numerically
• File receipts and copies of cheques chronologically
Ask your learning facilitator to assess each activity.

ARE YOU READY TO PROVE YOUR COMPETENCE?
Now that you have completed all the elements, see if you have grasped all the components by
doing the following self assessment.
Checklist 1 Yes No
1. I understand how to take safety and security precautions

appropriate to the method of banking in accordance with
company policy. ( ) ( )
2. I know how to obtain proof of lodgment and file in

accordance with company procedures ( ) ( )
Checklist 2 Yes No
1. Safety and security precautions are taken appropriate

to the method of banking in accordance with company policy ( ) ( )
2. Proof of lodgment is obtained and filed in accordance

with company procedures ( ) ( )

Learning Management Services Department

Learning Resources Development Unit
Learner Guide Feedback Form
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LG-FNBFIN0701A PREPARE AND BANK FINANCIAL RECEIPTS

HEART TRUST/NATIONAL TRAINING AGENCY

Learning Management Services Department

*** 2004 ***

Version 1 LRDU – MAY 04

Element 1: Batch Monetary Items ...................................................................................... 7

Self Assessment Checklist ........................................................................................................12

Element 2: Prepare Deposit Facility ................................................................................. 13

Self Assessment Checklist ........................................................................................................18

Element 3: Prepare Lodgment Flows ............................................................................... 19

Self Assessment Checklist ........................................................................................................23

Version 1 LRDU – MAY 04

This Competency Unit

Element 1: Batch monetary items

Element 2: Prepare deposit facility

Element 3: Prepare lodgement flows

Version 1 LRDU – MAY 04 1

Before you start

Before you start this Learner Guide, you need to:

c. Ensure that your learning resources are available.

e. Plan your learning programme (see below).

f. Understand how to use this Learner Guide (see below).

Planning your learning programme

Version 1 LRDU – MAY 04 2

Element 1 Batch Monetary Items Yes No

1. I can batch items completely and accurately ( ) ( )

2. I can match batched items to initial receipt records precisely. ( ) ( )

Element 2 Prepare Deposit Facility Yes No

1. I can select deposit facility appropriate to the banking method used ( ) ( )

2. I can balance batch with deposit without error ( ) ( )

Element 3 Prepare Lodgement Flows Yes No

1. I can take security and safety precautions appropriate to the

2. I can obtain and file proof of lodgement in accordance with

Version 1 LRDU – MAY 04 3

How did you do?

How to use this Learner Guide

We suggest that you:

• Go through the sections/elements as they are presented (starting at Section 1)

Complete Assessment Exercise

Version 1 LRDU – MAY 04 4

• Complete the self-assessment checklist at the end of each section or element.

Using the Computer and Other Resources

Version 1 LRDU – MAY 04 5

Version 1 LRDU – MAY 04 6

ELEMENT 1: BATCH MONETARY ITEMS

1. Batch items completely and accurately

When you start working, your duties may include dealing

Paper bills and coins Arranging monetary items by

Version 1 LRDU – MAY 04 7

Cash is a means of exchange

Cheques – A written order to

Why is it necessary to batch monetary items accurately?

Version 1 LRDU – MAY 04 8

Divide yourselves in groups and have one set visit a commercial

Discuss the findings in a session with colleagues and facilitator.

MATCH BATCHED ITEMS TO RECEIPT RECORDS

Version 1 LRDU – MAY 04 9

ABC Co. Ltd.

Received from ___________________________________________

* 2004 *

_ cents for __________

A/c # $_ ___

Paid in by Credit Account of ____