Online Tendering

ONLINE TENDERING
1. INTRODUCTION:
Public Procurement Agency is a specialized authority under the Ministry of Finance, that ensure
implementation of state policy on public procurement. The Agency was created on December 31,
1997, in accordance with Government Decision no. 1217 December31, 1997 on National Public
Procurement. Structure and staff limit of the Public Procurement Agency, is 30 person, including
technical personnel maintenance. The management structure consists of the General Director and
Deputy General Director, the operating structure is composed of the officials who hold grades
of public functionaries and auxiliary personnel. Public Procurement Agency's mission is to
regulate, supervise, control and intersectoral coordination in public procurement.
To achieve the basic function, the Agency shall perform the following principal function
powers:
 Develop and submit to the Government for approval the draft regulations necessary to
exercise the law of Public Procurement, develop suggestions regarding the introduction
of modifications and amendments to the public procurements legislation;
 Coordinate, monitor, assess and control compliance of the Contracting Authorities with
the public procurement procedures and procedures for the awarding of public
procurement contracts;
 Develop and implement standardized documentation for the public procurement
procedures;
 Examine and register the tender documentation submitted by the Contracting Authorities;
 Examine reports on the public procurement procedures;
 Examine and register public procurement contracts concluded as result of implementing
the procurement procedures, excepting the contracts concluded as result of the request for
price quotations procedure;
 Request re-examination or cancellation, as the case may be, of the results of public
procurements;
 Maintain the automated public procurements register;
 Examine and settle disputes between the parties participating in the public procurement
procedures;
 Provide methodology assistance and advice regarding the public procurements to the
Contracting Authorities, initiate and support training efforts for the Contracting Authority
staff involved in the preparation and implementation of the public procurement
procedures and awarding of the public procurement contracts;
 Issue the public procurements bulletin, develop and place in the Internet the web page
"Moldova's Public Procurement", which is the formal venue for publication of invitations
to tender, request for proposals and information on the public procurements and awards
of public procurement contracts;
 Submit to the Government quarterly and annual reports and statistical analysis on public
procurements;
 Request and obtain from the relevant authorities the information on the suppliers
participating in the public procurements procedures as well as any other information
required by the Agency to perform its functions;
 Collaborate with international agencies and similar foreign entities operating in the share
of public procurements;
Priorities of the Public Procurement Agency
1. Automating the process of public procurement and implementation of electronic public

procurement;
2. The harmonization of national legislation to EU and WTO Agreement requirements in
public procurement;
3. Simplification of the public procurement system, increasing the transparency and
efficiency of public procurement procedures;
4. Increase accountability of persons involved in carrying aut public procurement
procedures.
1.2 PROJECT OVERVIEW:
This is a plan to make tender publishing online. As a part of it, tender data is
recorded along with particulars of the products, their specifications and conditions.
Tenders published will be visible to the visitors of the site till the closing date of
tender. Many huge enterprises handle large/huge projects of government and other
private enterprises. In all such projects thousands of employees would be working
on them. Such enterprise requires purchases from various vendors for different
purposes. The employees would float tenders globally by advertising in reputed
news papers. Advertising in news papers involves lot of cost, searching in news
papers is time-consuming, communication gap between buyers and suppliers (only
way is through phone or mail), receiving bids and finalizing tenders takes a lot of
time. So we make this whole process of tendering online which is efficient and
consumes very less time .
2.SYSTEM ANALYSIS
2.1 FEASIBILITY STUDY:
The next step in analysis is to verify the feasibility of the proposed system. “All
projects are feasible given unlimited resources and infinite time“. But in reality
both resources and time are scarce. Project should be confirmed to time bounce
and should be optimal in there consumption of resources. This places a constant
approval of any project
Feasibility which is applied to E-Tendering pertains to the following areas:
 Technical feasibility
 Operational feasibility
 Economical feasibility
TECHNICAL FEASIBILITY:
To determine whether the proposed system is technically feasible,

we should take into consideration the technical issues involved behind the system.
E-Tendering uses the web technologies, which is rampantly employed these days
worldwide. The world without the web is incomprehensible today. That goes to
proposed system technically.
OPERATIONAL FEASIBILITY:
To determine the operational feasibility of the system we should take into

consideration the awareness level of the users. This system is operational feasible
since the users are familiar with the technologies and hence there is no need to gear
up the personnel to use system. Also the system is very friendly and to use.
ECONOMIC FEASIBILITY:
To decide whether a project is economically feasible or not, we have to consider

various factors as:
 Cost benefit analysis
 Long-term returns
 Maintenance cost
 The proposed E-Tendering is computer based. It requires average

computing capabilities and access to internet, which are very basic
requirements and can be afforded by any organization hence it doesn’t incur
additional economic overheads, which renders the system economically
feasible.
2.2 EXISTING SYSTEM:-

Present System: Many huge enterprises handle large/huge projects of government
and other private enterprises. In all such projects thousands employees would be
working on them.Such enterprise requires purchases from various vendors for
different purposes. The employees would float tenders globally by advertising in
reputed news papers.
Disadvantages:
 Advertising in news papers involves lot of cost.
 Once the paper is lost, you cannot view them.

 Searching in news papers is time-consuming.
 Communication gap between buyers and suppliers(only way is through
phone or mail)
 Receiving bids and finalizing tenders takes a lot of time.
2.3 Proposed System:-
Here, the entire process of tendering is done online.
 Buyers publish tenders.
 Tenders consist of product name, its specifications, quantity etc.
 Suppliers log in and view the tender details.
 If the supplier is new, he registers in the website.
 Supplier can pose queries if he has any.
 Buyers answer the queries posed by suppliers.
 If interested, supplier bids for the product. Buyers view the bid and select the
best bid.
Advantages:
 No cost for advertising in news papers.
 Tenders can be viewed anywhere and anytime.
 Suppliers can ask queries immediately.
 Bidding through online saves a lot of time.
 Buyers can answer queries posed by suppliers immediately.
3.SYSTEM CONFIGURATION
3.1 HARDWARE SPECIFICATION:
 Processor:: Pentium-II(or) Higher

 Ram:: 512MB (or) Higher
 Cache:: 512MB
 Hard disk:: 10GB
Soft ware SPECIFICATION:
 Web Server : Tomcat 5.5
 Server-side : Java, Java Server Pages

Technologies
 Client-side : Hyper Text Markup Language, Cascading

Technologies Style Sheets, Java Script, AJAX
 Database Server : MS Access
 Operating System : Windows (or) Linux (or) Mac any version

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ONLINE TENDERING

Priorities of the Public Procurement Agency

1. Automating the process of public procurement and implementation of electronic public

2.1 FEASIBILITY STUDY:

Feasibility which is applied to E-Tendering pertains to the following areas:

To determine whether the proposed system is technically feasible,

To determine the operational feasibility of the system we should take into

To decide whether a project is economically feasible or not, we have to consider

 Cost benefit analysis

 The proposed E-Tendering is computer based. It requires average

2.2 EXISTING SYSTEM:-

 Advertising in news papers involves lot of cost.

 Once the paper is lost, you cannot view them.

 Communication gap between buyers and suppliers(only way is through

 Receiving bids and finalizing tenders takes a lot of time.

2.3 Proposed System:-

Here, the entire process of tendering is done online.

 Buyers publish tenders.

 Tenders consist of product name, its specifications, quantity etc.

 Suppliers log in and view the tender details.

 If the supplier is new, he registers in the website.

 Supplier can pose queries if he has any.

 Buyers answer the queries posed by suppliers.

3.1 HARDWARE SPECIFICATION:

 Processor:: Pentium-II(or) Higher

Soft ware SPECIFICATION:

 Web Server : Tomcat 5.5

 Server-side : Java, Java Server Pages

 Client-side : Hyper Text Markup Language, Cascading

 Database Server : MS Access

 Operating System : Windows (or) Linux (or) Mac any version

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