MUNICIPAL ACCOUNTING OFFICE

External Services

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 1. Name of Service: PROCESSING OF PAYROLL FOR SALARIES (PLANTILLA EMPLOYEES)
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification: Simple

G2C – Government to Citizens; G2B – Government to Business;

Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a) Payroll Requesting Office/Department

b) Obligation Request (ObR) duly certified as to Municipal Budget Office
Existence of Available Appropriation by the Head of
Budget Office.

CLIENTS STEPS AGENCY’S ACTION FEES TO BE PAID PROCESSING PERSON

TIME RESPONSIBLE

Submit Payroll in duplicate copies MAccO personnel will Maryjane Rodrigo

duly signed by the Requesting forward the approved None 15 Minutes Debonair Tatoy
Officer with attached approved ObR Payroll to the Municipal Melissa
to the Municipal Accounting Office Treasurer’s Office Balmediano
Marforie A. Pancho

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 Total - 15 minutes

2. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR FIRST SALARY OF NEWLY

APPOINTED OFFICIAL/EMPLOYEE
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE (MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office. Requesting Office/Department
c) Certified true copy of duly appoved Appointment Municipal Budget Office
d) Statement of Assets, Liabilities & Net Worth
e) Certificate of Assumption to Office
f) Approved Daily Time Record
g) Payroll Information on New Employee(PINE) for
computerized payroll system
CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON
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 STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho
10 minutes
Total -
3. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR SALARY DIFFERENTIAL DUE
TO PROMOTION AND/ OR STEP INCREMENT
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office.
c) Certified true copy of duly appoved Appointment in Requesting Office/Department
case of promotion or NOSA in case of step increment/ Municipal Budget Office
salary increase
d) Certificate of Assumption to Office
e) Approved Daily Time Record
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 f) Certification by the LCE that the promotion/ step
increment is still within the PS limitation prescribed
under Section 325(a) of RA No. 7160
CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON
STEPS ACTION PAID TIME RESPONSIBLE
Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo
complete with the above forward the approved Debonair Tatoy
requirements to the Municipal Disbursement Voucher to None 10 Minutes Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho
10 minutes
Total -

4. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR LAST SALARY

Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office. Requesting Office/Department
c) Clearance from money, property and legal Municipal Budget Office
accountabilities
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 d) Approved Daily Time Record

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho
10 minutes
Total -

5. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR RATA

Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a) Payroll
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 b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of Requesting Office/Department
Budget Office. Municipal Budget Office
c) Certification of DH claiming RATA
d) Daily Time Record

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

10 minutes
Total P0.00

6. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR HAZARD PAY, SUBSISTENCE

& LAUNDRY ALLOWANCE
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan

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 CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a) Payroll
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of Requesting Office/Department
Budget Office. Municipal Budget Office
c) Daily Time Record

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

10 minutes
Total P0.00

7. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR LOYALTY AWARD

Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government

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Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of Requesting Office/Department
Budget Office. Municipal Budget Office
c) Certification of HRMO for the length of service
d) Service Record

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

8. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR LEAVE MONETIZATION

Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

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Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office.
c) Letter of Request
d) Duly Approved Leave Application (10 days) Requesting Office/Department
e) Request for leave covering more than 10 days duly Municipal Budget Office
approved by the Head of the agency
f) For monetization of 50% or more:
- Clinical Abstract/medical procedures to be
undertaken in case of health, medical and hospital
needs.
- Barangay Certification in case of need for financial
assistance by calamities, typhoons, fire, etc.

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
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Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

9. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR UNUSED MATERNITY LEAVE

Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

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Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of Requesting Office/Department
Budget Office. Municipal Budget Office
c) Certified true copy of approved Application for Leave
d) Medical Certificate that the employee is physically fit to
work
e) Certificate of Assumption
f) Approved DTR
CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON
STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

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 10. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR TERMINAL LEAVE BENEFITS
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Complex
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of
Quezon, Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office.
c) Employees Clearance
d) Certified photocopy of employees Leave Card Requesting Office/Department
e) Approved Leave Application Municipal Budget Office
f) Complete Service Record
g) SALN
h) Certified Photocopy of Appointment
i) NOSA showing the highest salary received
j) Computation of Leave Benefits signed/certified by
Accountant
k) Applicant’s Authorization to deduct all financial
obligations with the LGU
l) Affidavit that there is no pending criminal investigation
or prosecution against Him/ Her
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 m) Letter of Resignation duly accepted by the Head of the
Agency(in case of resignation)

Additional requirements in case of death:

-       Death Certificate(PSA Authenticated)
-       Marriage Contract(PSA Authenticated)
-       Birth Certificates of all surviving legal heirs(PSA
Authenticated)
-       Designation of next-of-kin
-       Waiver of Rights of Children 18 years old and above

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 4 hours to 2 days Debonair Tatoy
requirements to the Municipal Disbursement Voucher to depending on the Melissa
Accounting Office the Mun. Treasurer’s Office length of service Balmediano
Marforie A. Pancho

Total P0.00 2 days

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 11. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER / PAYROLL FOR OVERTIME PAY
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a) Disbursement Voucher/ Payroll

b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of Requesting Office/Department
Budget Office. Municipal Budget Office
c) Approved Request for Overtime
d) Daily Time Record
e) Accomplishment Report
CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON
STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 30 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

15
 Total P0.00 30 minutes

12. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR HONORARIA

Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance
of supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a) Disbursement Voucher(for individual claim)

b) Payroll(for Group claimant) Requesting Office/Department
c) Obligation Request (ObR) duly certified as to Municipal Budget Office
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
d) Office Order creating and designating the BAC
composition and authorizing the members to collect
honoraria.
e) Minutes of BAC Meeting.
f) Notice of award to the winning bidder of procurement
activity being claimed
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 g) Certification that the procurement involves competitive
bidding
h) Attendance Sheet listing names of attendees to the
BAC meeting

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 15 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 15 minutes

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13. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR REMITTANCES (i.e. Philhealth,
PAG-IBIG,GSIS, SSS, Banks, other Lending Institutions)
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation (Govt. Share) by Requesting Office/Department
the Head of Budget Office. Municipal Budget Office
c) List/Summary of Employee’s Premiums/Contributions

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

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Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo
complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

14. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR CASH ADVANCE FOR
TRAVELING AND TRAINING / SEMINAR EXPENSES
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Disbursement Voucher
b. Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of Requesting Office/Department
Budget Office (Except if charged against Trust Fund) Municipal Budget Office
c. Approved Travel Order
d. Letter of Invitation(in case of Seminar, Workshop or

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 Training)
e. Itinerary of Travel (Appendix A)
CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON
STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

15. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR CASH ADVANCE FOR
FINANCIAL ASSISTANCE, PAYROLL AND LABOR BY DO OR SDO
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Disbursement Voucher
b. Listing of expenses for payment

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 c. Copy of Purchase Order in case of CA for labor of a Requesting Office/Department
certain project Municipal Budget Office

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

16. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR REIMBURSEMENT OF

TRAVELING AND TRAINING/SEMINAR EXPENSES
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Disbursement Voucher
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 b. Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
c. Approved Travel Order
d. Letter of Invitation(in case of Seminar, Workshop or Requesting Office/Department
Training) Municipal Budget Office
e. Itinerary of Travel (Appendix A)
f. Certificate of Travel Completed (Appendix B)
g. Certificate of Appearance/Attendance
h. Official Receipts:
- Transportation Fare
- Hotel Accommodation(applicable for actual claims)
- Registration Fee
i. Hotel Guest Folio(applicable for actual claims)
j. Justification(for COS Employee)

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 15 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 15 minutes

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17. Name of Service: PROCESSING OF LIQUIDATION REPORT FOR CASH ADVANCE FOR
TRAVELLING EXPENSES/ TRAINING AND SEMINAR
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
a. Liquidation Report signed by immediate supervisor
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 b. Copy of Disbursement Voucher for CA including all its
attachments during cash advance.
c. Actual Itinerary of Travel (Appendix A)
d. Certificate of Travel Completed (Appendix B)
e. Certificate of Appearance/Attendance Requesting Office/Department
f. Official Receipts:
- Transportation Fare
- Hotel Accommodation(applicable for actual claims)
- Registration Fee
g. Hotel Guest Folio(applicable for actual claims)
h. Justification(for COS Employee)
CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON
STEPS ACTION PAID TIME RESPONSIBLE
Submit Liquidation Report complete MAccO personnel will file Maryjane Rodrigo
with the above requirements to the and record the LR if found Debonair Tatoy
Municipal Accounting Office complete None 10 Minutes Melissa
Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

18. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR REIMBURSEMENT OF

TRAVELING AND TRAINING/SEMINAR EXPENSES FOR UNDERSTATED CASH ADVANCE
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
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 G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Disbursement Voucher
b. Obligation Request (ObR) duly certified as to Requesting Office/Department
Existence of Available Appropriation by the Head of Municipal Budget Office
Budget Office (Except if charged against Trust Fund)
c. Liquidation Report duly signed by the Municipal
Accountant complete with attachments
CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON
STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

19. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR PAYMENT OF EXPENSES

FOR TRAINING/SEMINAR CONDUCTED BY LGU
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

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Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)
Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Disbursement Voucher
b. BIR Form No. 2307
c. Inspection and Acceptance Report
d. Picture of Goods
e. Attendance of Participants Requesting Office/Department
f. Obligation Request (ObR) duly certified as to Municipal Budget Office
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
g. Approved Purchase Order
h. Abstract of Quotation signed by the Requesting
Officer, received and reviewed/validated by the
Members of BAC TWG and endorsed by the Bids and
Awards Committee (BAC) for Award.
i. Duly accomplished Request for Quotation(RFQ) from
Three(3) Suppliers
j. Approved Purchase Request (PR)
k. Training Design

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

26
complete with the above forward the approved None 15 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 15 minutes

20. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR PAYMENT OF

INCENTIVES/PRIZES

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 Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Obligation Request (ObR) duly certified as to

Existence of Available Appropriation by the Head of Requesting Office/Department
Budget Office (Except if charged against Trust Fund) Municipal Budget Office
b. Payroll(for group claimant)
c. Disbursement Voucher(for individual claim)

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

28
21. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR PAYMENT OF UTILITIES
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Obligation Request (ObR) duly certified as to

Existence of Available Appropriation by the Head of Requesting Office/Department
Budget Office (Except if charged against Trust Fund) Municipal Budget Office
b. Disbursement Voucher
c. Billing statement

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 5 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

29
 Total P0.00 5 minutes

22. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR REIMBURSEMENT OF

TELEPHONE/INTERNET SUBSCRIPTION
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Obligation Request (ObR) duly certified as to

Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund) Requesting Office/Department
b. Disbursement Voucher(w/ certification of DH for Municipal Budget Office
Telephone Subscription)
c. Billing statement
d. Official Receipt
CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON
STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
30
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

23. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR FINANCIAL ASSISTANCE

Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Php 1,000.00 and below

a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
c) General Intake Sheet signed by MSWDO and Requesting Office/Department
approved by the Municipal Mayor Municipal Budget Office
d) Letter of Request
e) Certificate of Residency
f) Certificate of Indigency
31
b. Php 1,000.00 and above
a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
c) Letter of Request
d) Certificate of Residency
e) Certificate of Indigency
f) Social Case Study prepared by a Social Worker noted
by the Head of MSWDO and duly approved by the
Local Chief Executive
g) Certificate of Confinement(if applicable)
h) Medical Certificate or Medical Abstract

c. Assistance in Kind
a) Disbursement Voucher
b) BIR Form No. 2307
c) Inspection and Acceptance Report
d) Picture of Goods Requesting Office/Department
e) Obligation Request (ObR) duly certified as to Municipal Budget Office
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
f) Approved Purchase Order
g) Abstract of Quotation signed by the Requesting
Officer, received and reviewed/validated by the
Members of BAC TWG and endorsed by the Bids and
Awards Committee (BAC) for Award.
h) Duly accomplished Request for Quotation(RFQ) from
Three(3) Suppliers
i) Letter of Request
j) Barangay Certification
32
 k) Approved PR

d. Burial Assistance for Senior Citizen

a) Disbursement Voucher
b) Photocopy of Senior Citizen ID of the deceased
c) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
d) Death Certificate

e. Medical Assistance for Senior Citizen

a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
c) Letter of Request
d) Certificate of Residency
e) Certificate of Indigence
f) Social Case Study prepared by a Social Worker noted
by the Head of MSWDO and duly approved by the
Local Chief Executive
g) Certificate of Confinement(if applicable) Requesting Office/Department
h) Medical Certificate or Medical Abstract Municipal Budget Office
i) Photocopy of Senior citizen ID

f. Financial/Medical Assistance for PWDs

a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
c) Letter of Request
d) Certificate of Residency
33
 e) Certificate of Indigence
f) Social Case Study prepared by a Social Worker noted
by the Head of MSWDO and duly approved by the
Local Chief Executive
g) Certificate of Confinement(if applicable)
h) Medical Certificate or Medical Abstract
i) Photocopy of PWD ID

g. Grant of Livelihood Assistance to Group or Individual

a) Disbursement Voucher
b) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
c) Letter of Request
d) Livelihood Application Form

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

34
24. Name of Service: PROCESSING OF PAYROLL FOR CONTRACT OF SERVICE
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Payroll
b. Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of Requesting Office/Department
Budget Office (Except if charged against Trust Fund) Municipal Budget Office
c. Signed Contracts
d. Daily Time Record signed by Personnel In-charge
e. Statement of Work Accomplished

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

35
 STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 10 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 10 minutes

25. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR CASH ADVANCE OF

CONFIDENTIAL FUND (CF)
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Complex
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Disbursement Voucher
b. Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of Requesting Office/Department
Budget Office Municipal Budget Office
c. Certified copy of the designation of the SDO. If the
36
 Head of the Agency (HoA) is the SDO, a Certification
by the HoA to that effect shall be signed by him.
d. Certified copy of Approved Fidelity Bond duly certified
by the Bureau of Treasury.
e. Certified copy of the Transmittal Letter of the LR of the
previous cash advance duly stamped received by the
ICFAU, COA and certification by the Accountant that
the SDO has no unliquidated CF cash advances.
f. Certified copy of the Physical and Financial Plan where
disbursements of the cash advance of the CF shall be
based.

g. Certified copy of the Annual/Supplemental Budget

supported with the AIP showing the allocation/ budget
for POP of the LGU, and the corresponding
Appropriation Ordinance approving the budget.
h. Statement of itemized POP of the LGU where the
allowable CF was computed duly certified by the
Budget Officer.
i. Certified copy of the minutes of the meeting evidencing
the 2/3 votes of the Local Peace and Order Council
approving the POP and the release of the CF.
j. Certification from the concerned PNP Chief,
highlighting the peace and order situation in the locality
and supporting the need to release and use the CF.
k. Approval by the DILG Secretary in case of additional
appropriation for CF.

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

37
complete with the above forward the approved None 20 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 20 minutes

26. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR PROCUREMENT OF GOODS

AND SERVICES
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Complex
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. For ABC 50,000.00 and below

38
 a) Disbursement Voucher
b) BIR Form No. 2307
c) Attendance of participants (if applicable)
d) Requisition and Issue Slip (RIS)
e) Inspection and Acceptance Report Requesting Office/Department
f) Picture of Goods Municipal Budget Office
g) Property Acknowledgement Receipt (if applicable)
h) Waste Materials Report (if applicable)
i) Pre-Repair/Post Repair Inspection Report(if applicable)
j) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
k) Approved Purchase Order
l) Abstract of Quotation signed by the Requesting
Officer, received and reviewed/validated by the
Members of BAC TWG and endorsed by the Bids and
Awards Committee (BAC) for Award.
m) Duly accomplished Request for Quotation(RFQ) from
Three(3) Suppliers
n) Approved Purchase Request(PR)
o) Program of Works/Work and Financial Plan(if
applicable)

b. For ABC above 50,000.00 but not more than 200,000.00

a) Disbursement Voucher
b) BIR Form No. 2307
c) Attendance of participants (if applicable)
d) Property Acknowledgement Receipt (if applicable)
e) Waste Materials Report (if applicable)
f) Pre-Repair/Post Repair Inspection Report(if applicable)
g) Requisition and Issue Slip (RIS)
h) Inspection and Acceptance Report
39
 i) Picture of Goods
j) Approved Purchase Request(PR)
k) Program of Works/Work and Financial Plan(if
applicable)
l) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
m) Copy of Award Notice Abstract(PhilGEPS)
n) Approved Purchase Order
o) BAC Resolution Declaring the Award of Contract to
Winning Bidder
p) Abstract of Quotation signed by the Requesting
Officer, received and reviewed/validated by the
Members of BAC TWG and endorsed by the Bids and
Awards Committee (BAC) for Award.
q) Duly accomplished Request for Quotation(RFQ) from
Three(3) suppliers
r) Copy of Bid Notice Abstract(PhilGEPS)
s) BAC Resolution on the Mode of Procurement

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo

complete with the above forward the approved None 30 Minutes Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 30 minutes

40
27. Name of Service: PROCESSING OF DISBURSEMENT VOUCHER FOR PROCUREMENT THRU
PUBLIC BIDDING
Description of Service: Pre-Audit of the transaction to ensure the completeness and propriety, sufficiency and relevance of
supporting documents to establish validity of claim.

Office or Division: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Complex
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,

41
 Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
a. Goods and Services
a) Disbursement Voucher
b) BIR Form No. 2307
c) Property Acknowledgement Receipt (if applicable)
d) Requisition and Issue Slip (RIS)
e) Inspection and Acceptance Report
f) Picture of Goods
g) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund) Requesting Office/Department
h) Copy of Award Notice Abstract(PhilGEPS) BAC Office
i) Copy of Letter of Invitations to Observers in all stages
of Procurement
j) Notice to Proceed
k) Notarized Contract
l) Performance Security
m) Notice of Award
n) Notice of Post Qualification
o) BAC Resolution declaring the award of contract to
Lowest/Single Calculated and Responsive Bid
p) Post Qualification Report
q) Post Qualification Evaluation
r) Minutes of Bid Opening
s) Bid Evaluation Report
t) Eligibility Check/Screening
u) Abstract of Bids(As Read)
v) Bidders Technical & Financial Proposal
w) Supplemental Bid Bulletin(if applicable)
x) Minutes of Pre-Bid Conference(for ABC 1M & above)
y) Invitation to Bid(ITB) Requesting Office/Department
42
 z) Certification from the Head of BAC Secretariat on the BAC Office
posting of advertisement in at least three(3)
conspicuous places
aa)PhilGEPS ITB Posting
bb)BAC Resolution on the Mode of Procurement
cc) Minutes of Pre-Procurement(for ABC 2M & above)
dd)Approved PR
ee)POW/PPMP

b. Infrastructure Project
a) Disbursement Voucher
b) BIR Form No. 2307
c) Inspection Report by Inspectorate Team
d) Picture of the Project
e) Statement of Work Accomplished (SWA)
f) Obligation Request (ObR) duly certified as to
Existence of Available Appropriation by the Head of
Budget Office (Except if charged against Trust Fund)
g) Copy of Award Notice Abstract(PhilGEPS)
h) Copy of Letter of Invitations to Observers in all stages
of Procurement
i) Notice to Proceed
j) Notarized Contract
k) Detailed Breakdown of Contract Cost
l) PERT CPM/S-Curve
m) Performance Security
n) Notice of Award
o) Notice of Post Qualification Requesting Office/Department
p) BAC Resolution declaring the award of contract to BAC Office
Lowest/Single Calculated and Responsive Bid
q) Post Qualification Report
r) Post Qualification Evaluation
43
 s) Minutes of Bid Opening
t) Bid Evaluation Report
u) Eligibility Check/Screening
v) Abstract of Bids(As Read)
w) Bidders Technical & Financial Proposal
x) Supplemental Bid Bulletin(if applicable)
y) Minutes of Pre-Bid Conference(for ABC 1M & above)
z) Invitation to Bid(ITB)
aa)Certification from the Head of BAC Secretariat on the
posting of advertisement at conspicuous places
bb)PhilGEPS ITB Posting
cc) BAC Resolution on the Mode of Procurement
dd)Minutes of Pre-Procurement (for ABC 2M & above)
ee)Detailed Breakdown of ABC
ff) Approved PR
gg)POW/PPMP
hh)Detailed Plan/Drawings

c. Advance Payment(15% Mobilization)

a) Disbursement Voucher
b) BIR Form No. 2307
c) Obligation Request(ObR) duly signed by The Head of
Requesting Office
d) Letter Request from Contractor for advance payment
duly received and approved for payment by the Head
of Procuring Entity(HoPE)
e) Irrevocable Standby Letter of Credit/Security
Bond/Bank Guarantee
f) Copy of Notice to Proceed(NTP)
g) Copy of Notarized Contract
44
 h) Copy of Notice Of Award(NOA)

d. Progress Payment
a) Disbursement Voucher
b) BIR Form No. 2307
c) Copy of ObR
d) Copy of PO
e) Inspection Report by the Municipal Inspectorate Team
f) Pictures of the Project
g) Statement of Work Accomplished (SWA)
h) Letter request for Progress Payment

e. Final Payment
a) Attach all requirements in letter b.
b) As-Built plans
c) Warranty Security
d) Clearance from the Provincial Treasurer that the
corresponding sand and gravel fees have been paid.

e. Release of Retention Money

a) Disbursement Voucher
b) Letter of Request for release of retention money
c) Irrevocable standby letters of credit, Bank guaranty or
surety bond if release is requested before 1 year after
completion.
d) Certification from the end-user that the project is
completed and inspected

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE

45
Submit Disbursement Voucher MAccO personnel will Maryjane Rodrigo
complete with the above forward the approved None 2 hours Debonair Tatoy
requirements to the Municipal Disbursement Voucher to Melissa
Accounting Office the Mun. Treasurer’s Office Balmediano
Marforie A. Pancho

Total P0.00 2 hours

28. Name of Service: INSPECTION OF SUPPLIES, MATERIALS AND EQUIPMENT

Description of Service: Physical inspection of delivery to ensure existence of procured Supplies, Materials and Equipment

Office or Division: MUNICIPAL ACCOUNTING OFFICE (MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
46
 Palawan
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Official Receipt / Sales Invoice / Charge Invoice / Implementing Office/Department

Delivery Receipt Municipal General Services Office

CLIENTS AGENCY’S FEES TO BE PROCESSING PERSON

STEPS ACTION PAID TIME RESPONSIBLE
1. Present supplies & materials to 1. MAccO Staff Inspect
Inspection Officer or request the item and check
Inspection Officer to inspect with official receipt/ None 5 minutes Maryjane Rodrigo
outside accounting office Sales Invoice/ charge Rose Pecatoste
invoice / Delivery Or
Receipt
2. If found complete, 15 minutes
MAccO staff sign the (depending on the
Inspection Report. bulk of transaction)

Total P0.00 15 minutes

29. Name of Service: ISSUANCE OF CERTIFICATIONS

Description of Service: Issuance of Certifications to ensure Availability of Funds for Procurement, existence of available
fund for Supplemental Appropriation, certification for savings and certifications for remittances of loans and premiums.

Office or Divisio: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
G2C – Government to Citizens; G2B – Government to Business;
47
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan including Barangays
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Written Request for Certification or Requesting Office

b. Verbal Request

CLIENTS AGENCY’S FEES TO BE PROCESSING TIME PERSON

STEPS ACTION PAID RESPONSIBLE

Submit request to MAccO 1. MAccO staff will look

into records for the None Jeany Vi Magsipoc
basis of Certication. 15 minutes Debonair Tatoy
2. Municipal Accountant Melissa
will sign the Balmediano
Marforie A. Pancho
Certification and send
it to the requesting
office.

Total P0.00 15 minutes

30. Name of Service: ISSUANCE OF ACCOUNTANT’S ADVICE FOR CHECK DISBURSEMENTS

Description of Service: Preparation of Accountant’s Advice (AA) for all Check Disbursements of the Municipality and
transmitting the same to the concerned depository Banks.

Office or Divisio: MUNICIPAL ACCOUNTING OFFICE(MAccO)

Classification:
Simple
48
 G2C – Government to Citizens; G2B – Government to Business;
Type of Transaction: G2G – Government to Government
Who may avail: All Municipal Offices of Local Government Unit of Quezon,
Palawan including Barangays
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. Duly signed Check Municipal Treasurer’s Office

b. Originally signed Disbursement Voucher complete with
its attachments

CLIENTS AGENCY’S FEES TO BE PROCESSING TIME PERSON

STEPS ACTION PAID RESPONSIBLE

Submit to MAccO Checks for 1. MAccO staff will verify

preparation of Accountant’s the correctness of the None Rose Pecatoste
Advice check before 15 minutes Debonair Tatoy
preparation of the AA. Melissa
2. Municipal Accountant Balmediano
Marforie A. Pancho
will sign the AA and
transmit it to MTO and
concerned depository
Banks.

Total P0.00 15 minutes

FEEDBACK AND COMPLAINTS MECHANISM

49
FEEDBACK AND COMPLAINTS MECHANISM
Through Email, text/call or visit the Municipal
How to send feedback Accounting Office, Monday to Friday from 8:00 am to
5:00 pm.
Analyze the feedbacks and call the attention of the
How feedbacks are processed
concerned individual or group of individual
Through Email, text/call or visit the Municipal
How to file a complaint Accounting Office, Monday to Friday from 8:00 am to
5:00 pm.
Call for a meeting together with the concerned
How complaints are processed
individual to get their sides. Prepare necessary actions.
Email: [email protected]
Contact Information of Office/Division
Contact Number: 0917 139 9664

50