Norwegian Refugee Council (NRC) Provision of Rental Vehicles For Kandahar, Urozghan and Zabul Provinces

Annex 3-07A Logistics Handbook
Norwegian Refugee Council (NRC)
Provision of Rental Vehicles for Kandahar, Urozghan and Zabul Provinces

REF: NRC-C0-2022-005
11th December2022
Our reference: NRC-C0-2022-005
SUBJECT: Invitation To Tender For Provision Of Rental Vehicles For Kandahar, Urozghan And Zabul Provinces
Dear Mr/Ms
Following your enquiry regarding the publication of the above-mentioned invitation to tender, please find enclosed the
following documents, which constitute the tender dossier.
Any request for clarification must be received by NRC in writing at least 5 working days before the deadline for submission
of tenders. NRC will reply to bidders' questions at least 2 working days before the deadline for submission of tenders.
Costs incurred by the bidder in preparing and submitting the tender proposals will not be reimbursed.
We look forward to receiving your tender at the address specified in the Instructions to Bidders on or before the date
mentioned below.
If you decide not to submit a tender, we would be grateful if you could inform us in writing, stating the reasons for your
decision.
Yours sincerely,
This ITB document contains the following:

 This cover Letter
 Section 2: Bid Data sheet
 Section 3: NRC Invitation to bid general terms & condition
 Section 4: Technical description of the Bid
 Section 5: Bidding form
 Section 6: Service Provision Schedule
 Section 7: Company Profile and Previous Experience
 Section 8: Service Description & Pricing Proposal
 Section 9: Suppliers Ethical Standards Declaration
Sections highlighted in green must be completed by the bidder.
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SECTION 2
Bid Data Sheet
1. BACKGROUND DATA
ITB Name: Provision of Rental Vehicles for Kandahar,
Urozghan and Zabul Provinces ITB Number: NRC-C0-2022-005
This bid is issued by Norwegian Refugee Council (NRC office in NRC Country Office, Kabul, any correspondence can be
addressed the following address office
House#2, Street#4, Qala-e-Fathullah Kabul, Afghanistan or by E mail [email protected]
2. SCOPE OF SERVICE
The Contracts eligible for bidding are:
Contract No. Country Location Service Description
Kandahar
Afghanistan Urozghan Provision of Rental Vehicles for Kandahar, Urozghan and
NRC-C0-2022-005
Zabul Zabul Provinces
Please refer to the service specifications in section 4
3. SCHEDULE & DEADLINE FOR SUBMISSION

The deadline for submission of bids is 04:00PM on 25 th December 2022 Late bids will not be accepted.
DATE TIME*
Invitation to Bid release th
11 Dec 2022 09:30 PM
Deadline for request for any clarifications from NRC 21st Dec 2022 04:00 PM
Last date on which clarifications are issued by NRC 22nd Dec 2022 04:00 PM
Deadline for submission of tenders (receiving date, not sending date) 25th Dec 2022 04:00 PM
* All times are in the local time of Afghanistan
Please note all dates are provisional dates and NRC reserves the right to modify this schedule.
4. MANNER OF SUBMISSION:
Please submit your bids in accordance with the requirements detailed below:
Complete sealed bid documents shall be hand delivered at NRC Office at Following addresses not later than 04:00PM on
the due date indicated above.
Kabul: House#2, Street#4, Qala-e-Fathullah Kabul, Afghanistan.
Kandahar office: House No.37, Block 12, District 1, Kandahar, Afghanistan
Urozghan: House No.7, Block 03, District No.3,Gozer No.1, Urozgan Tirinkot City
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ASSESSMENT CRITERIA
Award of the contract(s) will be based on the following:

Step 1: Administrative compliance check
Bidders must provide evidence of the following for their bid to be considered compliant:
1. Sections 5-9 completed, signed and stamped
2. Bidder has included a copy of their valid business licence
Step 2: Technical Evaluation
A Technical Evaluation of all bids received will be conducted to shortlisted bidders. Criteria that will be used to evaluate and
score the bids are outlined in Section 3, Clause 25
Step 3: Financial Evaluation
Price in comparison to NRC established expectation and in comparison to other bidders of comparable technical quality
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5. BIDDER’S CHECKLIST
To be filled
Description To be filled by NRC bid committee
by bidder
Present &
Included? Comments
complete?
Step/ document to be submitted with tender Yes No Yes No
Complete tender package delivered before the deadline

specified in Section 2 - Bid Data Sheet - Compulsory
Section 4 –Service Provision – completed, signed & stamped

– Compulsory
Section 5 – Bidding Form – completed, signed & stamped –

Compulsory
Section 6 – Service Provision Schedule - signed & stamped –

Compulsory
Section 7 – Company profile & experience – completed,

signed & stamped – Compulsory
Section 8 – Service provision description and pricing proposal

– completed, signed & stamped – Compulsory
Section 9 – Supplier ethical standards declaration – signed &

stamped – Compulsory
Supporting documents
Copy of company registration – Compulsory
Copy of tax registration – Compulsory
Copies of past contracts/ POs as proof of experience

Compulsory
Copies of Company President and V President ID –

Compulsory
To be filled in by NRC bid committee only Eligible Ineligible
Outcome of administrative eligibility check.
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SECTION 3
NRC Invitation to bid - General Terms & Conditions
1 SCOPE OF BID
1.1 The bid is based on the scope of the assignment as determined in the Bid Data Sheet (Section 2). The
instruction to bidders should be read in conjunction with the Bid Data Sheet.
1.2 The successful Bidder will be expected to complete the assignment by the Intended Completion Date
specified in the contract to be signed
2 CORRUPT PRACTICES
2.1 Norwegian Refugee Council requires Employees, Bidders and Contractors, to observe standards of ethics
during procurement and the execution of contracts. In pursuit of this, Norwegian refugee Council defines,
for the purposes of this provision, the terms set forth below as follows:
a) “Corrupt practice” includes the offering, giving, receiving, or soliciting of anything of value to
influence the action of a public official in the procurement process or in contract execution; and
b) “Fraudulent practice” includes a misrepresentation of facts in order to influence a procurement
process or the execution of a contract to the detriment of the Norwegian Refugee Council, and
includes collusive practices among Bidders prior to or after bid submission designed to establish bid
prices at artificial, non-competitive levels and to deprive the Norwegian Refugee Council of the
benefits of free and open competition;
c) In any case where fraud or corruption is identified, NRC will:
 reject any bids where the Bidder has engaged in corrupt or fraudulent practices in competing
for the Contract;
 remove bidding contractors who engage in fraudulent or corrupt practices, from our
prequalified list
 liaise with District Officials to report if fraudulent or corrupt practices are identified
 terminate works
2.2 Any communications between a Bidder and the Norwegian Refugee Council related to matters of alleged
fraud or corruption must be made in writing and addressed to the Country Director in .................
3 ELIGIBLE BIDDERS
3.1 A Bidder shall meet the following criteria to be eligible to participate in NRC procurement of Services:
a) the bidder, at the time of bid, is not:
i. insolvent;
ii. in receivership;
iii. bankrupt; or
iv. being wound up
b) the bidder’s business activities have not been suspended;
c) the bidder is not the subject of legal proceedings for any of the circumstances in (b); and
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d) The bidder has fulfilled his or her obligations to pay taxes and social security contributions. In a case
where VAT is included in a bid, a copy of the VAT certificate must accompany the bid. A Bidder, and all
parties constituting the Bidder including sub-contractors, shall not have a conflict of interest. All Bidders
found to have a conflict of interest shall be disqualified. A Bidder may be considered to have a conflict of
interest with one or more parties in this bidding process, if they have a relationship with each other,
directly or through common third parties, that puts them in a position to have access to information
about or influence on the bid of another Bidder, or influence the decisions of the Norwegian Refugee
Council regarding this bidding process
3.2 A Bidder whose circumstances in relation to eligibility change during a procurement process or during the
execution of a contract shall immediately inform the Norwegian Refugee Council.
3.3 NRC reserves the right to refuse a bid at any time if the bidder or one of its sub-contractors provided
material support or resources to any individual or entity that commits, attempts to commit, advocates,
facilitates, or participates or is found guilty of fraud, active corruption, collusion, coercive practice, bribery,
involvement in a criminal organization or illegal activity, or immoral human resources practices, including
but not limited to: child labour, non-discrimination, freedom of association, payment of the legal national
minimum wage, and forced labour.
4 JOINT VENTURES, CONSORTIA AND ASSOCIATIONS

Bids submitted by a joint venture, consortium or association of two or more firms as partners will only be
accepted in exceptional circumstances.
5 ONE BID PER BIDDER PER WORK

Each Bidder shall submit only one Bid per contract. A Bidder who submits or participates in more than one bid
per contract will cause all the bids with the Bidder’s participation to be rejected.
6 COST OF BIDDING
The Bidder shall bear all costs associated with the preparation and submission of his Bid, and the Norwegian
Refugee Council shall not be responsible or liable for those costs, regardless of the conduct or outcome of the
bidding process.
7 INSPECTION
NRC is obliged to ensure that its procurement decisions are clearly justified and documented and keeping within
the Donors mandatory principles. In that regard, full and on-the-spot access must be granted to representatives
of NRC, the Donor or any organisation or person mandated by it, to premises belonging to NRC or its contractors.
The right to access shall include all documents and information necessary to assess, or audit the implementation
of the contract
8 OBTAINING AND COMPLETING BIDDING DOCUMENTS

8.1 Bidders who did not obtain the Bidding Document directly from the Norwegian Refugee Council will be
rejected during evaluation. Where a Bidding Document is obtained from the Norwegian Refugee Council
on a Bidder’s behalf, the Bidder’s name must be registered with the Norwegian Refugee Council at the
time of issue.
8.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding
Document. Failure to furnish all information or documentation required by the Bidding Document may
result in the rejection of the bid.
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9 CLARIFICATION OF BIDDING DOCUMENT

A prospective Bidder requiring any clarification of the Bidding Document shall contact the Norwegian Refugee
Council in writing. The Norwegian Refugee Council will respond in writing to any request for clarification before
the deadline for clarification of bids. The Norwegian Refugee Council shall forward copies of its response to all
Bidders who have acquired the Bidding Document, including a description of the inquiry but without identifying
its source.
10 AMENDMENT OF BIDDING DOCUMENT

10.1 At any time prior and until 48 hours prior to the deadline for submission of bids, the Norwegian Refugee
Council may amend or cancel the Bidding Document by informing the bidders in writing.
10.2 To give prospective Bidders reasonable time in which to take an amendment or cancellation into account
in preparing their bids, the Norwegian Refugee Council can, at his discretion, extend the deadline for the
submission of bids.
11 LANGUAGE OF BID
11.1 The bid, as well as all correspondence and documents relating to the bid shall be written in English.
11.2 Supporting documents and printed literature that are part of the bid may be in another language provided
they are accompanied by an accurate translation of the relevant passages in English, in which case, for
purposes of interpretation of the Bid, such translation shall govern.
12 DOCUMENTS COMPRISING THE BID

12.1 The bid submitted by the Bidder shall comprise the following:
- Signed and stamped Contractor’s Biding form in Section 5
- Any other information and documents requested in Section 4.
- Service provision Schedule (as in Section 6)
- Company Profile and Previous experience (as in Section 7)
- Service Description and Pricing Proposal (as in Section 8)
- Signed and stamped Supplier Ethical Standards Declaration in Section 9
12.2 All forms must be completed without any alterations to the format, and no substitutes shall be accepted.
All blank spaces shall be filled in with the information requested.
13 BID PRICE FOR SERVICE CONTRACT

13.1 Bid prices are for complete contracts. Contracts cannot be subdivided into pieces. Where a bid is
submitted, all relevant services must be offered.
13.2 Items for which no rate or price is entered by the Bidder will be as not quoted.
13.3 Unless otherwise specified in Section 2 - the Bid Data Sheet, all duties, taxes and other levies payable by
the contractor under the contract, shall be included in the total bid price submitted by the bidder.
13.4 For bidder subject to VAT, VAT should be mentioned in the offers
13.5 The prices submitted by any Bidder shall be checked for arithmetical errors and for what might be
considered unreasonable rates during the evaluation. Where errors are identified one or more of the
following steps may be taken:
a) If any rates are considered to be unrealistic or unreasonable they may be altered by mutual
agreement, provided that no alteration shall be made in the amount of the Bid.
b) If any arithmetical errors are detected in an otherwise acceptable bid, and the Bidder, on being
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so notified, is prepared to confirm his bid and if the Bidder is subsequently awarded the contract,
then the Bid shall be altered to reflect the difference.
c) The Bidder is reminded that it is entirely his responsibility to ensure the accuracy of his bid. No
alteration will be made to the bid after its submission on the grounds of any arithmetical errors
subsequently discovered except as provided above.
14 CURRENCIES OF BID AND PAYMENT

All prices shall be quoted by the Bidder in USD unless otherwise stated. Similarly, all payments will be made in in
USD.
15 BID VALIDITY
15.1 Bids shall remain valid for a period of 1 Year after the date of the bid submission deadline as prescribed by
Norwegian Refugee Council. A bid valid for a shorter period shall be rejected as non-compliant.
15.2 In exceptional circumstances, prior to the expiration of the bid validity period, the Norwegian Refugee
Council may request Bidders in writing to extend the period of validity of their bids. A Bidder must confirm
in writing his acceptance of the extension. In case of extension, modification of the bid is not permitted.
16 ALTERNATIVE BIDS
Bidders shall submit offers that comply with the requirements of the bidding documents, including the basic
technical design as indicated in the drawings and specifications. Alternative bids shall not be considered unless
otherwise indicated in Section 2 – the Bid Data Sheet.
17 FORMAT AND SIGNING OF BID

The Bidder shall prepare one set of bid documents per contract that he wishes to bid for. The bidder should hold a
copy of the documents with himself, for reference purposes.
18 SEALING AND MARKING OF THE BID

18.1 The Bidder shall enclose the bid for each contract in a plain envelope securely sealed
18.2 The envelopes shall:
(a) be addressed to the Logistics Office, Norwegian Refugee Council, in the location specified in Section 2 –
the Bid Data Sheet
(b) bear the Contract number
(c) no other markings should be on the envelope
18.3 If all envelopes are not sealed and marked as required, the Norwegian Refugee Council will reject the bid
19 DEADLINE FOR SUBMISSION OF BIDS

Bids must be received by the Norwegian Refugee Council at the address given and no later than the date and
time indicated in Section 2 - the Bid Data Sheet.
20 LATE BIDS
The Norwegian Refugee Council shall not consider any bid that arrives after the deadline for submission as
stipulated in Section 2 – the Bid Data Sheet. Any bid received by the Norwegian Refugee Council after the
deadline for submission of bids shall be declared late and rejected.
21 WITHDRAWAL AND REPLACEMENT OF BIDS
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21.1 A Bidder may withdraw or replace its bid after it has been submitted at any time before the deadline for
submission of bids by sending a written notice, signed by an authorized representative. Any corresponding
replacement of the bid must accompany the respective written notice. All notices must be:
(a) submitted as with Clauses 20 and 21, and in addition, the envelopes shall be clearly marked
“WITHDRAWAL” or “REPLACEMENT” and
(b) received by the Norwegian Refugee Council prior to the deadline for submission of bids, in
accordance with Section 2 – the Bid Data Sheet
21.2 After the opening of bids, modifications to bids must be documented and any discussions reported in
writing. A bid may be withdrawn at any stage, with written notice.
22 CONFIDENTIALITY
22.1 Information relating to the examination, evaluation, comparison, and post-qualification of bids, and
recommendation of contract award, shall not be disclosed to bidders or any other persons not officially
concerned with such process until information detailing the best evaluated Bidder is communicated to all
Bidders.
22.2 Any effort by a Bidder to influence the Norwegian Refugee Council in the examination, evaluation,
comparison, and post-qualification of the bids or contract award decisions may result in the rejection of
its bid.
22.3 From the time of bid opening to the time of Contract award, if any Bidder wishes to contact the
Norwegian Refugee Council on any matter related to the bidding process, it should do so in writing.
23 CLARIFICATION OF BIDS
Norwegian Refugee Council may, at its discretion, ask any Bidder for a clarification of its Bid. The Norwegian
Refugee Council’s request for clarification and the response shall be in writing. Any clarification submitted by a
Bidder that is not in response to a request by the Norwegian Refugee Council shall not be considered. All
requests for clarifications shall be copied to all bidders for information purposes. No change in the price or
substance of the bid shall be permitted, except to confirm the correction of errors.
24 BIDS VALIDATION
24.1 The Norwegian Refugee Council’s determination of a Bid’s validity is to be based on the contents of the
bid itself, which cannot be corrected if determined to be invalid
24.2 A valid bid is one that complies with all the terms, conditions, and specifications of the Bidding Document,
without deviation or omission, which affects, or could affect;
a) the scope, quality, or performance of the services specified in the Contract; or
b) limits in any substantial way, the Norwegian Refugee Council’s rights or the Bidder’s
obligations under the Contract
25 EVALUATION OF BID
25.1 The Norwegian Refugee Council shall examine the legal documentation and other information submitted
by Bidders to verify eligibility, and then will review and score bids according to the following criteria;
a) Completion and inclusion of requested information and supporting documents (Administrative
compliance)
b) Previous experiences in similar works (Technical evaluation)
c) Demonstrated excellence in service, support and warranties (Technical evaluation)
d) Adherence to Ethic, environmental, anti-corruption NRC policies (Technical evaluation)
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e) Earlier experiences and documentation proven in the tender documents, related to the service
required under this contract (Technical evaluation)
f) Tax registrations Forms
25.2 In case of two contractors being scored the same in the evaluation, the one with the highest technical
ranking will be awarded the contract
25.3 Anti-money laundering, anti-bribery, anti-corruption and anti-terrorism legislation applicable in some
jurisdictions may require NRC to verify the identity of the bidder prior to financial transactions. NRC
reserves the right to use online screening tools to check the bidder’s record with regards to their possible
involvement in illegal or unethical practices.
25.4 The Norwegian Refugee Council reserves the right to reject all bids, and re-tender if no satisfactory bids
are submitted
26 AWARD PROCEDURE
26.1 The Norwegian Refugee Council shall award the Contract in writing, with an award letter, to the Bidder
whose offer has been determined to be the best, before the end of the bid validity period
26.2 Any bidder who has not been awarded a contract, will be notified in writing
26.3 Until a formal contract is prepared and executed, the Award Letter shall constitute a binding agreement
between the bidder and NRC.
26.4 The Award Letter will state the sum that the Norwegian Refugee Council will pay the Contractor in
consideration of the Works as prescribed in the Contract, and in accordance with the Bid.
26.5 The Bidder is thereafter required to submit a Letter of Acceptance, confirming their wish to proceed with a
contract.
27 SIGNING OF CONTRACT
27.1 Upon receipt of the Letter of Acceptance, the Norwegian Refugee Council shall call the successful Bidder
to sign the Contract.
27.2 Within an agreed timeframe, the successful Bidder shall sign, date, and return the Contract to the
Norwegian Refugee Council.
27.3
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SECTION 4
SERVICE PROVISION: Technical description of the bid
TENDER PURPOSE AND EXPECTED RESULTS:

The Norwegian Refugee Council are seeking to rent vehicles with the below specifications for their humanitarian activities in
South provinces (Kandahar, Urozghan and Zabul) Afghanistan.
Vehicle Purpose:
The vehicles are used to transport NRC personnel to project locations across Kandahar, Urozghan and Zabul Provinces.
The vehicles may be required to carry out trips to any district in Kandahar, Urozghan and Zabul Provinces.
Payment Terms:
The payments will be made on a monthly basis,upon submission of an invoice and after any clarifications about the invoice
are made.
No. Detailed Description Required Rental Vehicles

Toyota Corolla with maximum running in a month for 2000 KM including driver, fuel, and
maintenance.
Model: 2000 or above well-equipped petrol
Passenger Volume = 4 doors
Drive: Left hand side
Engine 1.8L L4 DOHC 16-valve
Gearbox: Automatic or Manual
Further Information:
 Left Hand Drive, Petrol Engine.
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 Vehicle in full working order – including fully functioning instrument panel.
 Passenger Capacity – 5 people including driver.
 Seat Belts on all seats in Good Condition.
 Tires, including spare, in good condition.
 Air conditioner (both hot and cold) should be fully functional.
 Fire extinguisher & set of tools.
 Fuel Consumption is to standard of manufacturer specifications.
 Odometer reading in KMs.
 Any color except military colors.
 First Aid kits, connection cable and Holder cable should be including in each vehicle.
 Petrol and oil for emergency cases should be available in each vehicle.
 Metal chain for tires during winter season.
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Toyota Corolla (Fielder) with maximum running in a month for 2000 KM including driver, fuel, and
maintenance.
Model: 2000 or above well-equipped petrol
2  Vehicle in full working order – including fully functioning instrument panel.
3 Toyota Hilux 4 x 4 (By Four Wheel Drive)
with maximum running in a month for 2000 KM including driver, fuel, and maintenance.
Model: 2000 or above well equipped – Diesel / Petrol
Further Information: 4 x 4, 4 Runner Hilux 4 x 4 and Surf (Model 2000 or above) including
the following:
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Toyota 4 Runner 4 x 4
With maximum running in a month for 2000 KM including driver, fuel, and maintenance.

Further Information: Bey pore Hilux 4 x 4, 4 Runner Hilux 4 x 4 and Surf (Model 2000 or
above) including the following:
4  Vehicle in full working order – including fully functioning instrument panel.
5 Toyota Hilux Surf 4 x 4
(1vehicle) with maximum running in a month for 2000 KM including driver, fuel, and maintenance.
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Further Information: 4 x 4, 4 Runner Hilux 4 x 4 and Surf (Model 2000 or above) including the
following:
Toyota HiAce Bus 2x4
(1vehicle) with maximum running in a month for 2000 KM including driver, fuel, and maintenance.
Passenger Volume = 10 Persons

Further Information: (Model 1995 and 2000 or above) including the following:
• Left Hand Drive, Diesel Engine
6 • Vehicle in full working order- including fully functioning instrument panel
• Passenger Capacity – 10 people, at least
• Seat Belts on all seats in Good Condition
• Tires, including spare, in good condition
• Air conditioner (both hot and cold) should be fully functional
• Fire extinguisher & set of tools
• Fuel Consumption is to standard of manufacturer specifications
• Odometer reading in KMs / Miles
• First Aid kits, connection cable and Holder cable should be including in each vehicle
• Petrol and oil for emergency cases should be available in each vehicle
• Metal chain for tires during winter season (if required)
7 Minibus Flying Couch (1 vehicle) with maximum running in a month for 2000 KM including
maintenance, driver, and fuel
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The above-mentioned requirement for Toyota Corolla, Sarach, and Picnic.

Further Information: (Model 1995 and 2000 or above) including the following:
• Vehicle in full working order- including fully functioning instrument panel
• Passenger Capacity – 10 people, at least
• Seat Belts on all seats in Good Condition
• Tires, including spare, in good condition
• Air conditioner (both hot and cold) should be fully functional
• Fuel Consumption is to standard of manufacturer specifications
• First Aid kits, connection cable and Holder cable should be including in each vehicle
• Petrol and oil for emergency cases should be available in each vehicle
• Metal chain for tires during winter season (if required)
8 Toyota Picnic (1 vehicle) with maximum running in a month for 2000 KM including driver, fuel,
and maintenance
Further Information: (Model 1995 or above) including the following:

 Left Hand Drive, Petrol Engine
 Vehicle in full working order- including full-time instrument panel
 Passenger Capacity – 7 people at least
 Seat Belts on all seats in Good Condition
 Tires, including spare, in good condition
 Air conditioner (both hot and cold) should be fully functional
 Fire extinguisher & set of tools
 Fuel Consumption is to standard of manufacturer specifications
 Odometer reading in KMs
 First Aid kits, connection cable and Holder cable should be including in each vehicle
 Petrol and oil for emergency cases should be available in each vehicle
 Metal chain for tires during winter season (if required)
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Toyota corolla (1 vehicle) with maximum running in a month for 2000 KM including driver, fuel,
and maintenance

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 Any colour except military colours.
10 Toyota Saracha (1 vehicle) with maximum running in a month for 2000 KM including driver, fuel,
and maintenance

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Additional information: Vehicle and Driver insurance will be on service provider additionally vehicles may travel
to the hard-to-reach areas.
. Registration documents:
 Update Registration documents must be provided for all vehicles
 NRC require copies of all registration documents. Originals must be provided from which NRC will take photocopies
3. Driver:
 Driver with valid license with having previous experience – NRC require copies of the driving license for each
assigned driver.
 NRC having adequate experienced rental drivers which working with NRC several years, if any drivers introduced by
Logistics Company must be prior communicated and agreed mutually.
 Driver must be able to complete a vehicle logbook, agree to and sign NRC driver’s manual and agree to NRC
Security Guidelines and Code of Conduct. If the driver supplied by the vehicle rental company fails to comply with
any aspect of these procedures, or behaves in any fashion detrimental to the good standing of NRC, or in any way
impedes NRCs work, then the rental will be terminated with immediate effect and NRC will not be responsible for
any payment
 Standard working hours will be from7:00 am until 5:00pm Sunday to Thursday (Friday and Saturday will work
based on need)
 In Emergency cases or base of projects need, NRC may use these vehicles 24 hours per day during the rental
period. Any vehicles provided under this agreement will be parked in the NRC compound during the night.
 NRC retain the right to vet company’s authorities, and also interview and vet the drivers, prior to assignment under
this agreement
 The Lessor shall pay the salary and per diems of the driver. NRC will allocate a phone with sim cards to each driver
through which they can contact NRC for work related calls. NRC will also cover accommodation and overnight
allowance if for any reason vehicles are required to overnight outside of office per NRC policy.
 The Logistics Company is responsible for ensuring that drivers receive annual leave, bereavement leave, sick leave,
and any other applicable leave in accordance with Afghan labor law. Replacement drivers must be provided by the
Logistics Company to ensure the vehicles remain operational – NRC retain the right to interview and vet
replacement drivers.
 NRC expect contractor`s to pay no less than 200 USD as driver salary per month to each driver. NRC can request
evidence of driver’s monthly salaries.
 The drivers may call for duty beyond the time frame mentioned in this section for any official reason.
 The driver is not allowed to park the vehicle anywhere except office compound 24/7 during official days. Except
like approval from the NRC authorized.
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4. Tools and Equipment
 Each vehicle must be equipped with the following
 Complete standard first aid kit and Trauma kit.
 Full working vehicle fire extinguisher
 Minimum of 2 litters of reserve engine oil
 Spare Tire
 Toolbox
 Jack with handle in good working condition
 Wheel nut brace/ wrench
 Set of emergency repair tools
 Insulation tape
 Pulling cable
 Battery starts cables
5. Maintenance
 The supplier shall be responsible for all the repair and maintenance of its vehicles under this contract. Any
expenses incurred by NRC in urgent cases must also be reimbursed by the supplier
 The supplier shall carry out regular maintenance and service of the vehicle – this should be done during non-
working hours. If any maintenance or service is required during working hours, then a replacement vehicle shall be
provided by the supplier. Failure to do so will result in non-payment for any days that the vehicle is not available –
this will be calculated at a pro-rata basis.
 At a minimum, each vehicle should be serviced every 2000KM – 2500KM at which point the following should be
changed: Motor Oil, Oil Filter and Fuel filter
 The supplier shall undertake all liabilities for any accident or damage to the vehicle or by the vehicle to the third
parties
 Vehicle replacement within 6 hours, if breakdown/accident occurs.
6. Ownership:
 The selected transport must prove ownership of the rented vehicles. NRC require copies of ownership documents
to be provided prior to rental.
7. Main Park
 The Logistics Company shall be responsible for all the repair and maintenance of its vehicles under this contract.
Any expenses incurred by NRC in urgent cases must also be reimbursed by the Logistics Company
 The service provider shall carry out regular maintenance and service of the vehicle – this should be done during
non-working hours. If any maintenance or service is required during working hours, then a replacement vehicle
shall be provided by the Logistics Company. Failure to do so will result in non-payment for any days that the vehicle
is not available – this will be calculated at a pro-rata basis.
 At a minimum, each vehicle should be serviced every 1500KM – 2000KM at which point the following should be
changed: Motor Oil, Oil Filter, and Fuel filter
 The service provider shall undertake all liabilities for any accident or damage to the vehicle or by the vehicle to the
third parties
 Vehicle replacement within 6 hours, if breakdown/accident occurs.
18
6. Fuel:
 Fuel should be provided by rental company, up to 2000kms (monthly). NRC will not accept any fuel cost till
2000kms and if vehicle run more than 2000kms NRC will pay the extra cost of fuel per Kms.
8. Other
 Vehicle may remain at NRC compound overnight (when needed and requested) it is
expected that contractor`s will have insurance that would cover any loss or damage. NRC
cannot be held accountable for any loss or damage incurred to the rented vehicles to NRC
compound.
 All encumbrances and taxes related to the vehicle and driver shall be borne by the Logistics
Company.
LOT A: MONTHLY VEHICLE RENTAL
 Under this requirement, NRC will rent vehicles on a full-time basis. The expectation is between 15- 25 vehicles to
South (Kandahar) and Sub offices (Urozgan and Zabul) to be rent, this quantity may increase or decrease by NRC
based on program needs during the course of the contract. NRC will issue official letter specifying the number of
vehicles required with the same specification and agreed monthly rent.
19
SECTION 5
BIDDING FORM
Please provide information against each requirement.

Additional rows can be inserted for all questions as necessary. If there is insufficient space to complete your answer in the
space provided, please include on a separate attachment with a reference to the question.
1. Bidder’s general business details

a) General information
Company name:
Any other trading names of company:
Registered name of company (if different):
Nature of primary business/trade:
Primary contact name:
Job title:
Phone:
Email:
Registered Address:
Business licence number:

Country of registration
Registration date:
Expiry date:
Legal status of company (eg. partnership,
private limited company, etc.)
b) Owners/Managers
Please fill in the below table with the full names and the year of birth of the company’s owner(s) and
manager(s)*:
Full name Year of birth
20
c) Employees
Please list the employees who would be involved with NRC in the event of contract award:
Employee name Job title Role on NRC project Phone Email

1.
2.
3.
…
d) Company bank account details:
Beneficiary name:
Beneficiary account no.:
Beneficiary Bank:
Bank branch:
SWIFT:
IBAN:
Bank address:

2. References
Please provide details of at least 3 client references whom NRC may contact, preferably from NGOs and UN agencies,
for similar related works:
Client/company Contact person Phone Email Contract details

name (works, location,
size, value, etc)
1.
2.
3.
…
3. Equipment
Please provide details of any relevant equipment/vehicles owned by the company that would potentially be used for
this contract: (do not mention rented items):
Type of machinery/ equipment/ vehicles Quantity

1.
2.
3.
4.
5.
6.
…
21
4. Bid Validity
Please confirm the validity of your bid below (in calendar days):
Framework Agreement
NRC are seeking suppliers who are interested in entering into a fixed price Framework Agreement (Framework Contract) that
would allow fixed prices and fluctuating order frequency during the course of the contract.
a. In the event of contract award, please confirm you are willing to enter into a fixed price agreement with NRC.
 Yes
 No
5. Confirmation of Bidder’s compliance
We, the Bidder, hereby certify that our tender is a genuine offer and intended to be competitive and we confirm we are
eligible to participate in public procurement and meet the eligibility criteria specified in the Invitation to Bid. We confirm
that the prices quoted are fixed and firm for the duration of the validity period and will not be subject to revision or
variation.
The following documents are included in our Bid: (please indicate which documents are included by ticking the boxes
below).
Documents included
Section 5: Bidding form; completed, signed and stamped ☐
Section 6: Service Provision Schedule; completed, signed and stamped ☐
Section 7: Company Profile and Previous Experience; completed, signed and stamped ☐
Section 8: Service Description & Pricing Proposal; completed, signed and stamped ☐
Section 9: Supplier’s ethical standards declaration; completed, signed and stamped ☐
Copy of valid business licence & Tax Certificates ☐
We understand that NRC is not bound to accept the lowest, or indeed any bid, received.
We agree that NRC may verify the information provided in this form itself or through a third party as it may deem
necessary.
We confirm that NRC may in its consideration of our offer, and subsequently, rely on the statements made herein.
Name of Signatory: Tel N°:
Title of Signatory: Name of Company:
Signature & stamp: Date of Signing:
Address:
22
SECTION 6
Service Provision Schedule
# Service: Provision of Rental Duration: How Duration: How long Remark

Vehicles. As specified in Section long would it would it take to
4. take to provide provide a vehicle in
a vehicle in Emergency
Normal Stimulation
Stimulation
1
2
3
4
…
23
SECTION 7
COMPANY PROFILE AND PREVIOUS EXPERIENCE
The Bidder is requested to:
1. Submit the Company Profile

2. Complete the following Previous Experience Table listing the work or contracts undertaken in the past 5 years similar to the services required under this
contract
3. Submit evidences of previous experience in form of Contracts, Completion Certificates, etc.
Total value of the Duration of the Contracting Authority

Starting date Ending date
# Name of Project / Type of work performed works (.....) works contract and Place
NOTE: The list shouldn’t be limited to this Form in regards to the number of works reported. A comprehensive list of the last 5 years’ experience has to be submitted
adapting the Form to the necessary rows.
NRC may conduct reference checks for previous contracts completed
24
SECTION 8
Service Provision Description and Pricing Proposal
LOT Sub Rental Vehicle Specification U Q U U U
#1 Lot n u n n n
i a i i i
SERVICE DESCRIPTION FOR: Provision of Rental Vehicle to Kandahar, Urozghan
t and Zabul
n including allt relevant districts
t t
t C C
i o C o
t s o s
y t s t
f t f
o o
r f r
K o U
a r r
n o
d Z z
a a g
h b h
a u a
r l n
1 1A Toyota Corolla Rental, Maintenance and Fuel V 1
(usage for 2,000 KM per month) e
h
Model: 2000 or above well-equipped petrol i
Passenger Volume = 4 doors c
Drive: Left hand side l
Engine 1.8L L4 DOHC 16-valve e
P
e
r
 Vehicle in full working order –
M
25
including fully functioning
instrument panel.
 Passenger Capacity – 5 people
including driver.
 Seat Belts on all seats in Good
Condition.
 Tires, including spare, in good
condition.
 Air conditioner (both hot and cold)
should be fully functional.
o
n
 Fuel Consumption is to standard
t
of manufacturer specifications.
h
 First Aid kits, connection cable and
Holder cable should be including
in each vehicle.
 Petrol and oil for emergency cases
should be available in each
vehicle.
 Metal chain for tires during winter
season.
P
e
r
Driver Salary, Including coverage of
1 1B M 1
all leave and any other benefits.
o
n
t
h
LO Lot 1 (A+B) Total Cost (Rental, Maintenance, and usage for V 1
T Total 2,000 KM per month + Drivers Salary) e
1 h
26
i
c
l
e
P
e
r
M
o
n
t
h
P
e
Cost OF FUEL Per KM (if the usage r
1 1C 1
exceeds above 2000 KM per month)
K
M
27
LO Sub Rental Vehicle Specification U Q U U U
T Lot n u n n n
# i a i i i
2 t n t t t
t C C
i o C o
t s o s
y t s t
f t f
o o
r f r
K o U
a r r
n o
d Z z
a a g
h b h
a u a
r l n
2 Toyota Corolla (Fielder) with maximum running V 1
in a month each 2000 KM including driver, fuel, e
and maintenance. h
i
Model: 2000 or above well-equipped petrol c
Passenger Volume = 4 doors l
Drive: Left hand side e
Gearbox: Automatic or Manual P
e
r
M
o
n
instrument panel.
t
h
including driver.
28
2A  Seat Belts on all seats in Good
Condition.
condition.
in each vehicle.
vehicle.
season.
P
e
r
2 1B M 1
o
n
t
h
LO Lot 2 Total Cost (Rental, Maintenance, and usage for V 1
T (A+B 2,000 KM per month + Drivers Salary) e
2 ) h
Total i
c
l
e
29
P
e
r
M
o
n
t
h
Cost OF FUEL Per KM (if the usage P 1
2 exceeds above 2000 KM per month) e
r
2C
K
M
30
LO Sub Lot Rental Vehicle Specification U Q U U U
T n u n n n
# i a i i i
3 t n t t t
t C C
i o C o
t s o s
y t s t
f t f
o o
r f r
K o U
a r r
n o
d Z z
a a g
h b h
a u a
r l n
3 Toyota Hilux 4 x 4 (By Four Wheel Drive) V 1
e
with maximum running in a month each 2000 h
KM including driver, fuel, and maintenance. i
c
Model: 2000 or above well equipped – Diesel / l
Petrol e
Drive: Left hand side P
Gearbox: Automatic or Manual e
r
Further Information: 4 x 4, 4 Runner Hilux 4 x
4 and Surf (Model 2000 or above) including the M
following: o
 Left Hand Drive, Petrol Engine. n
 Vehicle in full working order – t
including fully functioning h
31
3A instrument panel.
including driver.
Condition.
condition.
in each vehicle.
vehicle.
season.
P
e
r
3 3B M 1
o
n
t
h
3 ) h
Total i
c
32
l
e
P
e
r
M
o
n
t
h
r
3C
K
M
33
T n u n n n
# i a i i i
4 t n t t t
t C C
i o C o
t s o s
y t s t
f t f
o o
r f r
K o U
a r r
n o
d Z z
a a g
h b h
a u a
r l n
4 Toyota 4 Runner 4 x 4 V 1
With maximum running in a month each 2000 e
KM including driver, fuel, and maintenance. h
4A Model: 2000 or above well equipped – Diesel / i
Petrol c
Passenger Volume = 4 doors l
Further Information: Bey pore Hilux 4 x 4, 4 P
Runner Hilux 4 x 4 and Surf (Model 2000 or e
above) including the following: r
 Vehicle in full working order – M
including fully functioning o
instrument panel. n
 Passenger Capacity – 5 people t
including driver. h
34
Condition.
condition.
in each vehicle.
vehicle.
season.
P
e
r
4 4B M 1
o
n
t
h
4 ) h
Total i
c
l
e
35
P
e
r
M
o
n
t
h
r
4C
K
M
36
T n u n n n
# i a i i i
5 t n t t t
t C C
i o C o
t s o s
y t s t
f t f
o o
r f r
K o U
a r r
n o
d Z z
a a g
h b h
a u a
r l n
5 Toyota Hilux Surf 4 x 4 V 1
with maximum running in a month each 2000 e
KM including driver, fuel, and maintenance. h
i
Model: 2000 or above well equipped – Diesel / c
Petrol l
Passenger Volume = 4 doors e
Gearbox: Automatic or Manual P
e
Further Information: 4 x 4, 4 Runner Hilux 4 r
x 4 and Surf (Model 2000 or above) including
M
the following:
o
n
t
h
instrument panel.
37
5A  Passenger Capacity – 5 people
including driver.
Condition.
condition.
in each vehicle.
vehicle.
season.
P
e
r
5 5B M 1
o
n
t
h
5 ) h
Total i
c
38
l
e
P
e
r
M
o
n
t
h
r
5C
K
M
39
T n u n n n
# i a i i i
6 t n t t t
t C C
i o C o
t s o s
y t s t
f t f
o o
r f r
K o U
a r r
n o
d Z z
a a g
h b h
a u a
r l n
6 Toyota HiAce Bus 2 x 4 V 1
(1vehicle) with maximum running in a month e
each 2000 KM including driver, fuel, and h
maintenance. i
c
Model: 2000 or above well equipped – l
Diesel / Petrol e
Passenger Volume = 10 Persons
Drive: Left hand side P
Further Information: 2 x 4 (Model 1995 r
and 2000 or above) including the
6A
following:
M
o
• Vehicle in full working order- including
n
fully functioning instrument panel
t
• Passenger Capacity – 10 people, at
h
least
40
• Seat Belts on all seats in Good
Condition
• Tires, including spare, in good
condition
• Air conditioner (both hot and cold)
should be fully functional
• Fuel Consumption is to standard of
manufacturer specifications
• First Aid kits, connection cable and
Holder cable should be including in each
vehicle
• Petrol and oil for emergency cases
should be available in each vehicle
• Metal chain for tires during winter
season (if required)
P
e
r
6 6B M 1
o
n
t
h
6 ) h
i
Total
c
l
e
P
e
41
r
M
o
n
t
h
r
6C
K
M
42
LO Sub Lot Rental Vehicle Specification U Q Unit Un Unit
T n u Cost it Cost
# i a for Co for
7 t n Kan st Uroz
t dah for ghan
i ar Za
t bu
y l
7 Minibus Flying Couch (1 vehicle) with V 1
maximum running in a month 2000 KM e
including maintenance, driver, and fuel h
i
Model: 1995 or above well equipped – c
Diesel / Petrol l
The above-mentioned requirement for P
Toyota Corolla, Sarach, and Picnic. e
Further Information: (Model 1995 and r
2000 or above) including the following:
• Left Hand Drive, Diesel Engine M
• Vehicle in full working order- including o
fully functioning instrument panel n
• Passenger Capacity – 10 people, at t
least h
• Seat Belts on all seats in Good
7A Condition
• Tires, including spare, in good
condition
• Air conditioner (both hot and cold)
• Fuel Consumption is to standard of
• First Aid kits, connection cable and
Holder cable should be including in each
43
vehicle
• Petrol and oil for emergency cases
• Metal chain for tires during winter
7B P 1
e
r
7 M
o
n
t
h
V
e
h
i
c
l
e
Lot
LO Total Cost (Rental, Maintenance, and usage for
7(A+
T 2,000 KM per month + Drivers Salary) P 1
B)
7 e
Total
r
M
o
n
t
h
7C Cost OF FUEL Per KM (if the usage P 1
r
44
M

T n u n n n
# i a i i i
8 t n t t t
t C C
i o C o
t s o s
y t s t
f t f
o o
r f r
K o U
a r r
n o
d Z z
a a g
h b h
a u a
r l n
8 Toyota Picnic with maximum running in a V 1
month each 2000 KM including driver, fuel, and e
maintenance h
i
Petrol l
r
Further Information: (Model 1995 or above)
M
including the following:
o
 Left Hand Drive, Petrol Engine
45
 Vehicle in full working order- including
full-time instrument panel
 Passenger Capacity – 7 people at least
8A  Seat Belts on all seats in Good
Condition
condition
 Fire extinguisher & set of tools
n
 Fuel Consumption is to standard of
t
h
 Odometer reading in KMs
Holder cable should be including in
each vehicle
P
e
r
8 8B M 1
o
n
t
h
8 ) h
i
Total
c
46
l
e
P
e
r
M
o
n
t
h
r
8C
K
M
47
T n u n n n
# i a i i i
9 t n t t t
t C C
i o C o
t s o s
y t s t
f t f
o o
r f r
K o U
a r r
n o
d Z z
a a g
h b h
a u a
r l n
9 Toyota corolla with maximum running in a V 1
month each 2000 KM including driver, fuel, and e
maintenance h
Model: 1995 or above well equipped – Diesel / i
Petrol c
Drive: Left hand side l
The above-mentioned requirement for
Toyota Corolla, Sarach, and Picnic. P
Further Information: (Model 1995 or above) e
including the following: r
 Vehicle in full working order – M
9A including fully functioning o
instrument panel. n
 Passenger Capacity – 5 people t
including driver. h
48
Condition.
condition.
in each vehicle.
vehicle.
season
P
e
r
9 9B M 1
o
n
t
h
9 ) h
i
Total
c
l
e
49
P
e
r
M
o
n
t
h
r
9C
K
M
50
T n u n n n
# i a i i i
10 t n t t t
t C C
i o C o
t s o s
y t s t
f t f
o o
r f r
K o U
a r r
n o
d Z z
a a g
h b h
a u a
r l n
10 Toyota Saracha (1 vehicle) with maximum V 1
running in a month each 2000 KM including e
driver, fuel, and maintenance h
i
Petrol l
r
Further Information: (Model 1995 or above)
M
including the following:
o
n
t
h
instrument panel.
51
10A including driver.
Condition.
condition.
in each vehicle.
vehicle.
season.
P
e
r
10 10B M 1
o
n
t
h
LO Lot Total Cost (Rental, Maintenance, and usage for V 1
T 10 2,000 KM per month + Drivers Salary) e
10 (A+B h
i
)
c
Total
l
52
e
P
e
r
M
o
n
t
h
r
10C
K
M
Prepared by:
Name:
Position:
Signature:
Date:
Stamp:
53
SECTION 9
SUPPLIER’S ETHICAL STANDARDS DECLARATION
NRC as a humanitarian organisation expects its suppliers and contractors to have high ethical standards. Any organization
supplying goods to NRC valued at over 10,000 USD (or equivalent) in one year must sign this declaration. This declaration
will be kept on file for a period of 10 years and should be updated every year or more often as appropriate.
NRC staff may perform spot checks to verify that these standards are adhered to. Should NRC deem that the supplier fails to
meet, or is not taking appropriate steps to meet, these standards, any and all contracts and agreements with NRC may be
terminated.
Anyone doing business with Norwegian Refugee Council shall as a minimum;

1. Comply with all laws and regulations in effect in the country or countries of business;
2. Meet the ethical standards as listed below; or
3. Positively agree to the standards and be willing to implement changes in their organisation.
1. Anti-corruption and suppliers compliance with laws and regulations:

1.1. The supplier confirms that it is not involved in any form of corruption.
1.2. Where any potential conflict of interest exists between the supplier or any of the suppliers staff members with
any NRC staff member, the supplier shall notify NRC in writing of the potential conflict. NRC shall then determine
whether action is required. A conflict of interest can be due to a relationship with a staff member such as close
family etc.
1.3. The supplier will immediately notify senior NRC management if exposed for alleged corruption by representatives
of NRC.
1.4. The supplier shall be registered with the relevant government authority with regard to taxation.
1.5. The supplier shall pay taxes according to all applicable national laws and regulations.
1.6. The supplier warrants that it is not involved in the production or sale of any weapons including anti-personnel
mines.
2. Conditions related to the employees:

2.1. No workers in our company will be forced, bonded or involuntary prison workers.
2.2. Workers shall not be required to lodge “deposits” or identity papers with their employer and shall be free to leave
their employer after reasonable notice.
2.3. Workers, without distinction, shall have the right to join or form trade unions of their own choosing and to
bargain collectively.
2.4. Persons under the age of 18 shall not be engaged in work which is hazardous to their health or safety, including
night work.
2.5. Employers of persons under the age of 18 must ensure that the working hours and nature of the work does not
interfere with the child’s opportunity to complete his/ her education.
2.6. There shall be no discrimination at the work place based on ethnic background, religion, age, disability, gender,
marital status, sexual orientation, union membership or political affiliation.
2.7. Measures shall be established to protect workers from sexually intrusive, threatening, insulting or exploitative
behaviour, and from discrimination or termination of employment on unjustifiable grounds, e.g. marriage,
pregnancy, parenthood or HIV status.
2.8. Physical abuse or punishment, or threats of physical abuse, sexual or other harassment and verbal abuse, as well
as other forms of intimidation, shall be prohibited.
2.9. Steps shall be taken to prevent accidents and injury to health arising out of, associated with, or occurring in, the
course of work, by minimizing, so far as is reasonably practicable, the causes of hazards inherent in the working
environment.
54
2.10. Wages and benefits paid for a standard working week shall meet, at a minimum, national legal standards or
industry benchmark standards, whichever is higher. Wages should always be enough to meet basic needs.
2.11. Working hours shall comply with national laws and benchmark industry standards, whichever affords greater
protection. It is recommended that working hours do not exceed 48 hours per week (8 hours per day).
2.12. Workers shall be provided with at least one day off for every 7 day period.
2.13. All workers are entitled to a contract of employment that shall be written in a language they understand.
2.14. Workers shall receive regular and documented health and safety training, and such training shall be repeated for
new workers.
2.15. Access to clean toilet facilities and to potable water, and, if appropriate, sanitary facilities for food storage shall be
provided.
2.16. Accommodation, where provided, shall be clean, safe and adequately ventilated, and shall have access to clean
toilet facilities and potable water.
2.17. No Deductions from wages shall be made as a disciplinary measure.
3. Environmental conditions:
3.1. Production and extraction of raw materials for production shall not contribute to the destruction of the resources
and income base for marginalized populations, such as in claiming large land areas or other natural resources on
which these populations are dependent.
3.2. Environmental measures shall be taken into consideration throughout the production and distribution chain
ranging from the production of raw material to the consumer sale. Local, regional and global environmental
aspects shall be considered. The local environment at the production site shall not be exploited or degraded by
pollution.
3.3. National and international environmental legislation and regulations shall be respected.
3.4. Hazardous chemicals and other substances shall be carefully managed in accordance with documented safety
procedures.
We, the undersigned verify that we are in compliance with all applicable laws and regulations and meet the ethical
standards as listed above, or positively agree to these ethical standards and are willing to implement necessary changes in
the organisation.
DATE: _________________
NAME OF SUPPLIER/COMPANY: _____________________________________________
NAME OF REPRESENTATIVE: _____________________________________________
SIGNATURE: _____________________________________________
COMPANY STAMP: _____________________________________________
55

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Annex 3-07A Logistics Handbook

Norwegian Refugee Council (NRC)

Provision of Rental Vehicles for Kandahar, Urozghan and Zabul Provinces

Our reference: NRC-C0-2022-005

This ITB document contains the following:

Sections highlighted in green must be completed by the bidder.

House#2, Street#4, Qala-e-Fathullah Kabul, Afghanistan or by E mail [email protected]

Please refer to the service specifications in section 4

3. SCHEDULE & DEADLINE FOR SUBMISSION

Kabul: House#2, Street#4, Qala-e-Fathullah Kabul, Afghanistan.

Kandahar office: House No.37, Block 12, District 1, Kandahar, Afghanistan

Award of the contract(s) will be based on the following:

Step/ document to be submitted with tender Yes No Yes No

Complete tender package delivered before the deadline

Section 4 –Service Provision – completed, signed & stamped

Section 5 – Bidding Form – completed, signed & stamped –

Section 6 – Service Provision Schedule - signed & stamped –

Section 7 – Company profile & experience – completed,

Section 8 – Service provision description and pricing proposal

Section 9 – Supplier ethical standards declaration – signed &

Copy of company registration – Compulsory

Copy of tax registration – Compulsory

Copies of past contracts/ POs as proof of experience

Copies of Company President and V President ID –

To be filled in by NRC bid committee only Eligible Ineligible

Outcome of administrative eligibility check.

4 JOINT VENTURES, CONSORTIA AND ASSOCIATIONS

5 ONE BID PER BIDDER PER WORK

8 OBTAINING AND COMPLETING BIDDING DOCUMENTS

9 CLARIFICATION OF BIDDING DOCUMENT

10 AMENDMENT OF BIDDING DOCUMENT

12 DOCUMENTS COMPRISING THE BID

13 BID PRICE FOR SERVICE CONTRACT

14 CURRENCIES OF BID AND PAYMENT

17 FORMAT AND SIGNING OF BID

18 SEALING AND MARKING OF THE BID

19 DEADLINE FOR SUBMISSION OF BIDS

21 WITHDRAWAL AND REPLACEMENT OF BIDS

SERVICE PROVISION: Technical description of the bid

TENDER PURPOSE AND EXPECTED RESULTS:

No. Detailed Description Required Rental Vehicles

Model: 2000 or above well-equipped petrol

Passenger Volume = 4 doors

Drive: Left hand side

Engine 1.8L L4 DOHC 16-valve

Gearbox: Automatic or Manual

Model: 2000 or above well-equipped petrol

Passenger Volume = 4 doors

Drive: Left hand side

Engine 1.8L L4 DOHC 16-valve

Gearbox: Automatic or Manual

3 Toyota Hilux 4 x 4 (By Four Wheel Drive)

Model: 2000 or above well equipped – Diesel / Petrol

Passenger Volume = 4 doors

Drive: Left hand side

Gearbox: Automatic or Manual

Passenger Volume = 4 doors

Drive: Left hand side

Gearbox: Automatic or Manual