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    Memo Procedures

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    Dominique Bryan Puguon
    The memorandum outlines new procedures for requests for payments that will be strictly implemented starting that day. It details the steps to prepare a job order, purchase order, request for payment, and cash voucher. It notes that all requests over Php5,000 must have at least 3 supplier quotations and requests for reimbursement must have receipts attached. The procedures are intended to avoid delays and properly manage all payment requests.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Memo Procedures

    Uploaded by

    Dominique Bryan Puguon
    26 views2 pages
    The memorandum outlines new procedures for requests for payments that will be strictly implemented starting that day. It details the steps to prepare a job order, purchase order, request for payment, and cash voucher. It notes that all requests over Php5,000 must have at least 3 supplier quotations and requests for reimbursement must have receipts attached. The procedures are intended to avoid delays and properly manage all payment requests.

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    Memo_Procedures

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    The memorandum outlines new procedures for requests for payments that will be strictly implemented starting that day. It details the steps to prepare a job order, purchase order, request for payment, and cash voucher. It notes that all requests over Php5,000 must have at least 3 supplier quotations and requests for reimbursement must have receipts attached. The procedures are intended to avoid delays and properly manage all payment requests.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    26 views2 pages

    Memo Procedures

    Uploaded by

    Dominique Bryan Puguon
    The memorandum outlines new procedures for requests for payments that will be strictly implemented starting that day. It details the steps to prepare a job order, purchase order, request for payment, and cash voucher. It notes that all requests over Php5,000 must have at least 3 supplier quotations and requests for reimbursement must have receipts attached. The procedures are intended to avoid delays and properly manage all payment requests.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    MEMORANDUM

    DATE : MAY 20, 2022


    FROM : ANICIA D. SALAS
    TO : ALL DEPARTMENT
    CC : RICHIE YAP GENESIS SINGZON
    CATHY ARGEL DANIEL SINGZON
    TRUMAN YAP
    RE : PROCEDURES OF REQUESTS FOR PAYMENTS
    _______________________________________________________________________________________________________________________________________________

    Please note of the following procedures as we will strictly implement it starting TODAY. Everyone’s cooperation is a MUST to avoid delays and properly manage all the requests:

    Prepare Job Order (i f appl i cabl e)

    FOR REVISION(Check
    Send Job Order for approval (see
    the reason of APPROVED
    attached JO Form for the approvers)
    rejecti on)

    FOR REVISION(Check Prepare Purchase Order and attached


    the reason of the approved Job Order. Send i t for APPROVED
    rejecti on) approval

    Submi t Request for Payment to Accounts


    Department. Attached the approved JO and
    PO

    Accounti ng Department to prepare Cash


    FOR REVISION(Check Di sbursement/Voucher and submi t for
    the reason of approval (see sampl e CV for approvers) APPROVED
    rejecti on) Note: Attached copy of l edger to the
    di sbursement (i f appl i cabl e)

    Prepare the fund for rel easi ng once


    cash di sbursement i s approved

    Rel ease the fund to the requesti ng


    JOB ORDER - To prepare by the Site Staff party

    For the requesti ng party, recei ve the


    fund and buy requested i tems or
    PURCHASE ORDER - To prepare by Procurement Department servi ces

    Upon del i very of i tems, the assi gned


    checker MUST check the i tems before
    REQUEST FOR PAYMENT - To prepare by the requesting site
    recei vi ng (JOB ORDER vs. DELIVERY
    RECEIPT vs. ACTUAL ITEMS DELIVERED)

    CASH VOUCHER - To prepare by Accounts Department Once everythi ng i s settl ed, submi t the
    Offi ci al Recei pt to the Accounti ng
    Department as we wi l l attached i t to
    the requests
    NOTES:

    1. All requests for items exceeding Php5, 000.00 must have at least 3 quotations from suppliers.
    2. All requests for reimbursement must have attached Office Receipts, Sales Invoices and/or Acknowledgement Receipts. If none, we will treat it as cash advance and will record under your name.
    3. All requests for Cash Advance must have attached approved cash advance form.
    4. For Accounts Payable related matter, Accounts Department must attached ledgers and SOA (if available) to the requests.
    5. For Liquidations, we will check and record it ONLY upon receiving of complete Official Receipts, Sales Invoice and/or Acknowledgement Receipts as it will be our basis for checking.
    6. For any other matter not stated above, kindly attached documents that will support your requests.

    We will strictly implement all of these unless otherwise approved by the management to by-pass any procedures above.

    For everyone’s compliance.

    Thank you very much!

    Prepared by: Approved by:

    ANICIA D. SALAS GENESIS SINGZON RICHIE YAP


    Senior Accountant Director President

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