Word Document: - by S. Jagan

WORD DOCUMENT
-By S. Jagan
INTRODUCTION
Microsoft Office Suite is the “come to stay” version of Word processor that
can be periodically updated without any threat of software crash or
unauthorized version. Office 365 has evolved and transformed to stay
relevant in today’s business world but despite this, many businesses still use
it exclusively for Microsoft Word and Excel only. If you find yourself
looking at the other apps and features and wondering what they do, keep
reading this guide to Office 365 till the end.
The most commonly used Office 365 apps include Word, Excel, PowerPoint,
and Outlook. These applications are essential for creating documents,
spreadsheets, presentations, and communicating both internally and
externally but these are not all Office 365 entails, other apps like SharePoint,
Access, etc. are also included in the Office 365 suite. This user guide has
been specially prepared to teach you the in and out of these powerful
programs in Office 365 with Word, Excel, PowerPoint, Access, Teams and
Publisher being the specificity. This is a guide that does not only explain
“WHAT” (theoretical application), but also “HOW” (practical application). I
am excited because you have just made the right choice.
OVERVIEW OF OFFICE 365
Introduction to Office 365:
In the past, Microsoft Office was always sold as box software, so when you
buy your new computer, you have the options of buying Office whether
Microsoft Office 2007, 2010, 2013, 2016 or other subsequent versions. You
could pay $300USD to $500USD depending on the version you request for,
and you will get the software on your machine which would be installed into
your PC as infinity software, meaning you will pay once and never pay again
for the software, this is how Microsoft deals with its previous products for
very long time.
In the past years, many companies have started switching over to a
subscription model of selling software such as Adobe, Photoshop, and other
subscription software; you can’t just buy them completely anymore. You
purchase a subscription and through that subscription, you always get the
latest updated and upgraded version of any other program you subscribe for.
So, with Microsoft, they sell box software which also leads to an upgrade in
its service rendering for a quick solution to unexpected issues, flexible
storage space, and secured information with other benefits only available to
its subscribed users.
What is Office 365 Cloud Service?
Office 365 is a collection of different cloud applications which serve different
purposes but similar in features. It is important to note that Office 365 has
been synchronized as Microsoft 365 which comes with many packages such
as:
Word: It is a text editor specifically designed to process text, image,
shapes & other features without the need to manually install it on your
PC.
PowerPoint: It is the software majorly constructed for presentation
purposes.
Excel: This is a calculation framed software used to solve the
complexity of statistics, Mathematics, and plotting of graphs with other
features in a flexible way.
Outlook: Outlook is an email that is designed to receive incoming
messages and also send outgoing messages.
OneDrive: This is an online storage space specifically designed for all
Microsoft users to store personal data which can be accessed anywhere
around the world. It also comes with a link privilege to share files and
other items stored on it.
OneNote: OneNote is a note-taking software
To Do: It is a task management utility that is designed to take your
regular activities schedule.
Family Safety: This is also another feature of Microsoft that gives the
privilege to monitor your family activities such as setting screen time
limits, filtering of content, activities report, and lots more to make sure
family members are safe while using the internet with Microsoft.
Calendar: It is used to schedule and share meetings and event times.
One can automatically get reminders.
Skype: This is a meeting software which is designed to make video and
voice call, chat and share file or screen if need be.
WORKING WITH WEB PAGES
Lesson objectives:
•Choosing between wiki pages and Web Part pages
•Creating new wiki pages
•Adding media to your wiki pages
•Creating new Web Part pages
Choosing Between Wiki Pages and Web Part Pages

How many times have you been hearing this statement: “We need the team
to get on the same page”? Well, there is no problem if you are using
SharePoint. If you are a facilitator, communicator, or have a creative streak,
this chapter will be a help to you.
Although SharePoint gives you a lot of helpful tools to work with content and
the ability to communicate effectively with your team, starting with a
customizable home page that pulls everything together.
Web pages and Web Parts let you arrange and present information on a
collaboration site. Pages can display freeform text, tables, hyperlinks, and
images, as well as Web Parts showing app content from your site (or other
sites) arranged as you want.
Parts can be closed temporarily or moved. You can modify the Web
Parts to show only the data you want from an app. You can inform, organize,
and focus your team with your pages, something that otherwise would take a
lot of effort with emails and network shares. In this chapter, we are going to
show you how to work with web pages.
Introducing the Ribbon
To edit the contents of a SharePoint 2016 page, you need to access the
Ribbon. The Ribbon is tucked away in the header of the SharePoint 2016
team site and is accessed by clicking the Page tab. When you click the Page
tab, the header automatically switches to the Ribbon, and you can begin
editing your SharePoint page. To flip back to the standard header, click the
Browse tab. The Ribbon was introduced in Microsoft Office and is a
convenient way to display many menu items in a small amount of screen
space.
The Ribbon in SharePoint 2016 features menu items that are relevant to the
kind of page you’re viewing, arranged in tabs. For example, the home page of
a team site displays two tabs: Browse and Page. You find most of the menu
commands you need to use on the Ribbon, and some Ribbon buttons contain
drop-down lists.
An app display commands on the Ribbon that provides additional
configuration options. These commands are contextual because the
commands that appear depend on the context of where you are on the site.
For example, the Document Library app adds a Files and Library tab to the
Ribbon, in addition to the standard Browse tab.
In past versions of SharePoint, all data containers were a list or library. The
list and library are still there, but in SharePoint 2019 they are called apps.
Understanding SharePoint Web Pages
Your team site is really just a collection of web pages. There are two different
types of web pages for displaying your content; Wiki Content pages and
Web Part pages. There is also an advanced type of page known as a
publishing page.
If you are already familiar with SharePoint team sites, you have probably
worked with Web Part pages. In SharePoint 2019, Wiki Content pages are
now the default web page type. They are stored in a wiki page library called
Site Pages.
Understanding SharePoint Web Pages

Your team site is really just a collection of web pages. There are two different
types of web pages for displaying your content; Wiki Content pages and
Web Part pages. There is also an advanced type of page known as a
publishing page.
If you are already familiar with SharePoint team sites, you have probably
worked with Web Part pages. In SharePoint 2019, Wiki Content pages are
now the default web page type. They are stored in a wiki page library called
Site Pages.
Content Page
Over Web Part
Page Vice versa
Adding Media,
Video Inserting or
Embedding
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Choosing Between Wiki Pages and Web Part Pages

Understanding SharePoint Web Pages

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