Job Application Form

JOB APPLICATION FORM
Date:
Position Applied For:
Availability (Start date):

 Jobsbank  LinkedIn  Our company website
Where did you get to know
 Referred by our employee: ______________ [Name of referee]
about this role?
 Others: ______________ [Please provide information]
Please tell us your reasons

for applying to us.
Personal Information
Name (as in NRIC or

passport):
Nationality:  Singaporean / PR  Foreigner requiring work pass to work in Singapore
Postal Code:
Address:
Mobile Number: Email Address:

Contact details:
Employment History
Firm/Institution (in Position Held Key Responsibilities (in point From To

chronological order) form) (MM/YY) (MM/YY)
Relevant/ Professional Qualifications
Qualifications Attained Awarding Institution From To

(MM/YY) (MM/YY)
Grant Thornton Singapore Private Limited

Other Information
Notice Required (to end Weeks: Months:

present employment):
Last drawn salary:
Reason for Leaving:
Referees
Please give details of two referees whom we may approach for references.
Referee 1
Name:
Designation:
Organisation Name:
Contact No:
Email Address:
Referee 2
Name:
Designation:
Organisation Name:
Contact No:
Email Address:
I verify that the above information is correct to the best of my knowledge. I accept that providing deliberately
false information could result in my disqualification.
I also confirm that I have obtained my referee’s consent to disclose their personal data to your organisation for
the purpose of obtaining their reference.
By signing this form,
(a) I acknowledge that I have read, understood and agreed to the Data Protection Policy, printed overleaf and
consent to the collection, use and/or disclosure of my personal data by your permission for the purposes set out
in the Policy; and
(b) in the event that you have received my job application or personal data from any third party pursuant to the
purposes set out in the Policy, I warrant that such third party has been duly authorised by me to disclose my
personal data to your organisation for the purposes set out in the Policy.
Name: __________________________________________________
Signature & Date: __________________________________________

DATA PROTECTION POLICY FOR JOB APPLICANTS
This Data Protection Policy (“Policy”) sets out the basis upon which [name of organisation] (“we”, “us” or “our”)
may collect, use, disclose or otherwise process personal data of employees and job applicants in accordance with
the Personal Data Protection Act (“PDPA”). This Policy applies to personal data in our possession or under our
control, including personal data in the possession of organisations which we have engaged to collect, use, disclose
or process personal data for our purposes.
PERSONAL DATA
1. Personal data which we may collect for job application includes, without limitation, your:
(a) name or alias, gender, NRIC/FIN or passport number, date of birth, nationality, and country and city of birth;
(b) mailing address, telephone numbers, email address and other contact details;
(c) resume, educational qualifications, professional qualifications and certifications and employment references;
(d) employment and training history;
(e) work-related health issues and disabilities; and
(f) photographs.
2. Other terms used in this Policy shall have the meanings given to them in the PDPA (where the context so
permits).
COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA

5. We generally collect personal data in connection with your job application with us, or via a third party who has
been duly authorised by you to disclose your personal data to us (your “authorised representative”, which may
include your job placement agent), after (i) you (or your authorised representative) have been notified of the
purposes for which the data is collected, and (ii) you (or your authorised representative) have provided written
consent to the collection and usage of your personal data for those purposes, or (b) collection and use of personal
data without consent is permitted or required by the PDPA or other laws. We shall seek your consent before
collecting any additional personal data and before using your personal data for a purpose which has not been
notified to you (except where permitted or authorised by law).
3. Your personal data will be collected and used by us for the following purposes and we may disclose your personal
data to third parties where necessary for the following purposes:
(a) assessing and evaluating your suitability for employment in any current or prospective position within the
organisation; and
(b) verifying your identity and the accuracy of your personal details and other information provided.
4. purposes listed in the above clauses may continue to apply even in situations where your relationship with us
(for example, pursuant to a contract) has been terminated or altered in any way, for a reasonable period thereafter
(including, where applicable, a period to enable us to enforce our rights under any contract with you).
WITHDRAWING CONSENT BY JOB APPLICANTS

5. The consent that you provide for the collection, use and disclosure of your personal data will remain valid until
such time it is being withdrawn by you in writing. You may withdraw consent and request us to stop using and/or
disclosing your personal data for any or all of the purposes listed above by submitting your request in writing or via
email to our Data Protection Officer at the contact details provided below.
6. Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on
the complexity of the request and its impact on our relationship with you) for your request to be processed and for
us to notify you of the consequences of us acceding to the same, including any legal consequences which may
affect your rights and liabilities to us. In general, we shall seek to process and effect your request within 30 days of
receiving it.
7. Whilst we respect your decision to withdraw your consent, please note that depending on the nature and extent
of your request, we may not be in a position to process your job application (as the case may be). We shall, in such
circumstances, notify you before completing the processing of your request (as outlined above). Should you decide
to cancel your withdrawal of consent, please inform us in writing in the manner described in clause 10 above.
8. Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal
data where such collection, use and disclose without consent is permitted or required under applicable laws.

ACCESS TO AND CORRECTION OF PERSONAL DATA
9. If you wish to make (a) an access request for access to a copy of the personal data which we hold about you or
information about the ways in which we use or disclose your personal data, or (b) a correction request to correct
or update any of your personal data which we hold, you may submit your request in writing or via email to our Data
Protection Officer at the contact details provided below.
10. Please note that a reasonable fee may be charged for an access request. If so, we will inform you of the fee
before processing your request.
11. We will respond to your access request as soon as reasonably possible. Should we not be able to respond to
your access request within thirty (30) days after receiving your access request, we will inform you in writing within
thirty (30) days of the time by which we will be able to respond to your request. If we are unable to provide you with
any personal data or to make a correction requested by you, we shall generally inform you of the reasons why we
are unable to do so (except where we are not required to do so under the PDPA).
12. Please note that depending on the request that is being made, we will only need to provide you with access to
the personal data contained in the documents requested, and not to the entire documents themselves.2 In those
cases, it may be appropriate for us to simply provide you with confirmation of the personal data that our organisation
has on record, if the record of your personal data forms a negligible part of the document.
PROTECTION OF PERSONAL DATA

13. To safeguard your personal data from unauthorised access, collection, use, disclosure, copying, modification,
disposal or similar risks, we have introduced appropriate administrative, physical and technical measures such as
up-to-date antivirus protection, encryption and the use of privacy filters to secure all storage and transmission of
personal data by us, and disclosing personal data both internally and to our authorised third party service providers
and agents only on a need-to-know basis.
14. You should be aware, however, that no method of transmission over the Internet or method of electronic storage
is completely secure. While security cannot be guaranteed, we strive to protect the security of your information and
are constantly reviewing and enhancing our information security measures.
ACCURACY OF PERSONAL DATA

15. We generally rely on personal data provided by you (or your authorised representative). In order to ensure that
your personal data is current, complete and accurate, please update us if there are changes to your personal data
by informing our Data Protection Officer in writing or via email at the contact details provided below.
RETENTION OF PERSONAL DATA

16. We may retain your personal data for as long as it is necessary to fulfil the purposes for which they were
collected, or as required or permitted by applicable laws.
17. We will cease to retain your personal data, or remove the means by which the data can be associated with you,
as soon as it is reasonable to assume that such retention no longer serves the purposes for which the personal
data were collected, and are no longer necessary for legal or business purposes.
TRANSFERS OF PERSONAL DATA OUTSIDE OF SINGAPORE

18. We generally do not transfer your personal data to countries outside of Singapore. However, if we do so, we
will obtain your consent for the transfer to be made and will take steps to ensure that your personal data continues
to receive a standard of protection that is at least comparable to that provided under the PDPA.
DATA PROTECTION OFFICER

19. You may contact our Data Protection Officer if you have any enquiries or feedback on our personal data
protection policies and procedures; or if you wish to make any request, in the following manner:
[insert DPO’s contact details including, where applicable, address, email address and telephone number].
EFFECT OF POLICY AND CHANGES TO POLICY

20. This Policy applies in conjunction with any other policies, notices, contractual clauses and consent clauses that
apply in relation to the collection, use and disclosure of your personal data by us.
21. We may revise this Policy from time to time without any prior notice. You may determine if any such revision
has taken place by referring to the date on which this Notice was last updated. Your participation in our recruitment
process constitute your acknowledgement and acceptance of such changes.

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Position Applied For:

Availability (Start date):

Please tell us your reasons

Name (as in NRIC or

Nationality:  Singaporean / PR  Foreigner requiring work pass to work in Singapore

Mobile Number: Email Address:

Firm/Institution (in Position Held Key Responsibilities (in point From To

Relevant/ Professional Qualifications

Qualifications Attained Awarding Institution From To

Grant Thornton Singapore Private Limited

Notice Required (to end Weeks: Months:

Reason for Leaving:

By signing this form,

Signature & Date: __________________________________________

Grant Thornton Singapore Private Limited

COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA

WITHDRAWING CONSENT BY JOB APPLICANTS

Grant Thornton Singapore Private Limited

PROTECTION OF PERSONAL DATA

ACCURACY OF PERSONAL DATA

RETENTION OF PERSONAL DATA

TRANSFERS OF PERSONAL DATA OUTSIDE OF SINGAPORE

DATA PROTECTION OFFICER

EFFECT OF POLICY AND CHANGES TO POLICY

Grant Thornton Singapore Private Limited

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