WK 7 Projhindsa
WK 7 Projhindsa
WK 7 Projhindsa
Project Scope
Case Study 5 – Implementing New Instructional Approaches in K-12 Setting
EDUC 6145: Project Management in Education and Training
André Hinds
Walden University
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Project: Implementing New Instructional Approaches in a K-12 Setting
Table of Contents
Project Scope Statement ............................................................................................................................. 3
Introduction ................................................................................................................................................. 3
Background ................................................................................................................................................. 3
Project Purpose and Justification.............................................................................................................. 4
Specific Project Objectives ......................................................................................................................... 4
Scope and Acceptance Criteria .................................................................................................................. 5
Scope Management Issues .......................................................................................................................... 8
Primary Stakeholders & Roles .................................................................................................................. 9
Key Assumptions....................................................................................................................................... 10
Phased Work Breakdown Structure (WBS) ........................................................................................... 11
Responsibility/Accountability Matrix Key ............................................................................................. 12
Responsibility/Accountability Matrix (RACI Chart) ............................................................................ 12
Project Schedule ........................................................................................................................................ 14
Gantt Chart ............................................................................................................................................... 15
Resource Allocation Plan ......................................................................................................................... 17
Communication Plan ................................................................................................................................ 19
Project Monitoring Matrix....................................................................................................................... 20
Project Close-Out Checklist ..................................................................................................................... 22
Rationale Statement .................................................................................................................................. 23
Signatures .................................................................................................................................................. 24
References .................................................................................................................................................. 25
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Project: Implementing New Instructional Approaches in a K-12 Setting
Introduction
Ruth Ann, a middle-school math teacher, reached out to Maya Thomas, a staff
development and instructional consultant for the Middle City School District for assistance in
finding an innovative way to reach and teach struggling students that will be taking 7th-grade
math. Ruth Ann initially envisioned a laboratory-style class where students could be exposed to
more “real-world” experiences. Ruth has some resources such 10 (ten) laptops for students and 1
(one) computer for the teacher which are all connected to the wireless network. Ruth expressed
that her teaching method of allowing students to work through problems on the board was one of
the only ways she knew how to teach math. She believes however there is a better way but needs
Background
The community where the school is located is currently under transition from a working-
class community of farmers to a mix of working class and college educated professionals who
were attracted to the tight-knit community culture. With these changes to the community
landscape have invited different expectations about education and willingness to try new ideas
for teaching and learning. The students who were most likely to be in Ruth Ann’s class were not
the students of the farmers or the college-educated but the ones who tended to move between
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Project: Implementing New Instructional Approaches in a K-12 Setting
parents and between school. These students tended to be unsupervised after school and did not
have parental support when they got home in the afternoon (Orill & Hill, 2014).
The PJK12MATH project has been approved to plan, design, and implement new
instructional approaches to assist struggling math students in the 7th Grade. The purpose of this
project is to provide a framework for the integration of these new teaching strategies and
curricular materials to address deficits in students’ basic mathematical skills, supplement gaps
between the prescribed textbook and state Common Core Standards and improve student interest
and performance. In Ruths previous class the students typically did not have supervision after
school or parental support. These students exhibited behavioural issues due to low interest in
class causing them to distract other students. Ruth’s biggest concern was that students had
deficiencies in basic mathematical skills. All these factors also contributed to students not doing
their homework. By implementing the PJK12MATH project, Ruth can leverage the limited
resources provided by the school to integrate new techniques and materials to improve student
improve student engagement in class, reduce incidences of poor behaviour and improve
• Evaluate the existing course materials, texts and equipment available to students moving
to 7th Grade
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Project: Implementing New Instructional Approaches in a K-12 Setting
• Collaborate with key stakeholders such as teachers, students and parents at the Middle
School to gather their feedback and suggestions on current teaching resources and
methods
• Provide training and resource materials to Ruth Ann to support updated curricula.
• Implement alternative teaching and learning plan for Ruth Ann to be employed over the
course of the academic year with alternative grading mechanisms and incentives to
• Deliver list of new curricular materials for Mathematics to target the 7th Grade low
• Evaluate the impact of the new curricula and strategies assessment on student behaviour
The scope of this PJK12MATH project is to plan, design and implement a set of teaching
strategies and materials to be integrated in the 7th Grade mathematics classes. These strategies
and materials will be implemented by Ruth Ann throughout the academic year. All changes will
be aligned with the State Common Core Standards. Additional pre and post-tests for each unit
will also be administered. New strategies will include real world hands-on activities, open-ended
problems, and incentives to increase student interest. No additional money will be used to fund
the intervention. The scope of this project includes all the requirements gathering, planning,
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Project: Implementing New Instructional Approaches in a K-12 Setting
Acceptance criteria have been established for the PJK12MATH Project to ensure
thorough vetting and successful completion of the project. All acceptance criteria must be met in
• Provision of all necessary training and support materials to Ruth Ann to implement
• New materials are all in line with State Common Core Standards
• Accomplish student performance improvement to score at least 50% on end of year test
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Project: Implementing New Instructional Approaches in a K-12 Setting
Period of Performance
The project plan will be submitted and approved in accordance with the activity schedule
below. Upon approval of the project plan resources will be assigned to the project and work will
commence at the indication by the school administration. It is estimated that the following stages
will be completed over the four (4) months prior to the Fall Semester.
10 Days
activities, budget and the development cycle.
Development
Train, implement and document the new strategies being used. 5 Days
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Project: Implementing New Instructional Approaches in a K-12 Setting
All changes to the scope of the project must first require an approval process where both
the PM and the client have signed a document outlining those changes. Any request for changes
must be submitted using a change request form. All change requests will be discussed with the
PM team to determine its relevance or importance to the overall client goals, its impact to the
timeline, cost and resources allocated to the project. Any change that is not approved will be kept
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Project: Implementing New Instructional Approaches in a K-12 Setting
End users Will be the beneficiaries or recipients of the project Poor 6th Grade
deliverables. math achievers
(next years 7th
grade)
Contributors Provide additional background information for the High 7th grade
project. math achievers
Poor 7th grade
math achievers
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Project: Implementing New Instructional Approaches in a K-12 Setting
Key Assumptions
• Any additional materials and resources will come in under school budget
• Approval from principal or any other senior management is acquired to conduct the
intervention
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Project: Implementing New Instructional Approaches in a K-12 Setting
Analyse the community Design and Planning Development of Curricula Implementation of Curricula Evaluation
Conduct interview with Ruth Ann Review history of student Consult with subject matter Conduct post-class review of
performance expert Develop implementation schedule strengths and weaknesses
Draft approval document to Develop alternate grading Administer and review results from
conduct interviews with students Ascertain project scheme Training of facilitator in new quarterly benchmark assessment
budget strategies
Create questionnaires for Gather feedback from students on
stakeholders Create list of incentives
new curricula and techniques
Implement new strategies in live
Identify learning objectives class
Conduct interviews with 6th
Grade Students Gather/Develop media resources
Conduct interviews with 7th Create list of activities Record classes using new curricula
Create mockups, samples,
Grade High Performers prototypes
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Project: Implementing New Instructional Approaches in a K-12 Setting
No Activities PM ID KS SOA EU CS
1. Analyze the Community
1.1. Conduct initial interview with Ruth Ann A R I
1.2. Draft approval documentation to conduct interviews A R I C
1.3. Create questionnaire for stakeholders A R C C C C
1.4. Conduct interviews with 6th Grade Students A R I C C C
1.5. Conduct interviews with 7th Grade High Performers A R I C C C
1.6. Conduct interview with Assistant Principal A R I C C C
1.7. Conduct interview with 7th Grade teachers A R I C C C
1.8. Develop project charter A R C C
2. Design and Planning
2.1. Review history of student performance A R C
2.2. Ascertain project budget A R C
2.3. Identify learning objectives A R C
2.4. Create list of activities A R C
2.5. Determine Methodology for development and A R C I
revisions of materials
2.6. Develop Project Scope document A R C I
2.7. Develop project schedule A R C I
3. Development of Curricula
3.1. Consult subject matter expert (SME) A R I
3.2. Develop alternate grading scheme A R C
3.3. Create list of incentives A R C
3.4. Develop multimedia resources A R C
3.5. Create mockups, samples, prototypes A R C
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Project: Implementing New Instructional Approaches in a K-12 Setting
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Project: Implementing New Instructional Approaches in a K-12 Setting
Project Schedule
Start End
No Activities Responsibility Duration
Date Date
1. Analyze the Community ID 3 Weeks 2 May 20 May
1.1. Conduct initial interview with Ruth Ann ID
1.2. Draft approval documentation to conduct interviews ID
1.3. Create questionnaire for stakeholders ID
1.4. Conduct interviews with 6th Grade Students ID
1.5. Conduct interviews with 7th Grade High Performers ID
1.6. Conduct interview with Assistant Principal ID
1.7. Conduct interview with 7th Grade teachers ID
1.8. Develop project charter ID
2. Design and Planning PM 2 Weeks 23 May 3 June
2.1. Review history of student performance ID
2.2. Ascertain project budget KS
2.3. Identify learning objectives ID
2.4. Create list of activities ID
2.5. Determine Methodology for development and revisions of ID
materials
2.6. Develop Project Scope document ID
2.7. Develop project schedule ID
3. Development of Curricula SME 2 Weeks 6 June 17 June
3.1. Consult subject matter expert (SME) ID
3.2. Develop alternate grading scheme SME
3.3. Create list of incentives SME
3.4. Develop multimedia resources SME
3.5. Create mockups, samples, prototypes SME
3.6. Review of materials by key stakeholder(s) KS
3.7. Map new materials to Core Standards ID
4. Implementation of Curricula KS 1 Week 20 June 24 June
4.1. Training of facilitator in new strategies ID
4.2. Develop Implementation Schedule ID
4.3. Implement new strategies in live class KS
4.4. Record classes using new curricula KS
4.5. Review of class footage KS
5. Evaluation ID 2 Weeks 27 Jun 8 July
5.1. Conduct post-class review of strengths and weaknesses
5.2. Administer and review results from Quarterly Benchmark
Assessment
5.3. Gather feedback from students on new curricula and
techniques
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Project: Implementing New Instructional Approaches in a K-12 Setting
Gantt Chart
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Project: Implementing New Instructional Approaches in a K-12 Setting
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Project: Implementing New Instructional Approaches in a K-12 Setting
Effort Misc.
Resource Stage Activity Rate Details Cost
(Hours) Cost
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Project: Implementing New Instructional Approaches in a K-12 Setting
Effort Misc.
Resource Stage Activity Rate Details Cost
(Hours) Cost
78 $ 420.00 $ 6,420.00
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Project: Implementing New Instructional Approaches in a K-12 Setting
Communication Plan
A communication plan defines how information and updates are shared within a project. To be
more precise, it sets out how often stakeholders and the project team meet or communicate with each
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Project: Implementing New Instructional Approaches in a K-12 Setting
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Project: Implementing New Instructional Approaches in a K-12 Setting
3.7. Map new materials to Core Standards 22 June 24 June 22 June In Progress
4. Implementation of Curricula
4.1. Training of facilitator in new strategies 24 June 26 June Not Started
4.2. Develop Implementation Schedule 24 June 26 June Not Started
4.3. Implement new strategies in live class 30 June 2 July Not Started
4.4. Record classes using new curricula 30 June 2 July Not Started
4.5. Review of class footage 2 July 3 July Not Started
5. Evaluation
5.1. Conduct post-class review of strengths and 5 July 6 July Not Started
weaknesses
5.2. Administer and review results from 7 July 8 July Not Started
Quarterly Benchmark Assessment
5.3. Gather feedback from students on new 9 July 12 July Not Started
curricula and techniques
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Project: Implementing New Instructional Approaches in a K-12 Setting
Worksheet: Sign-Off Form for Implementing New Instructional Approaches in a K-12 Setting
I have reviewed the following finished deliverables as of the dates identified below:
Approval
Deliverable Approved By Assigned to
Date
Outline of alternative grading Ruth Ann Ponten Maya Thomas 8 June
scheme
List of student incentives Ruth Ann Ponten Maya Thomas 9 June
Implementation Schedule for new Ruth Ann Ponten Maya Thomas 26 June
grading scheme, incentive, and
curricula
Teaching and learning plan of new Ruth Ann Ponten Maya Thomas 23 June
7th Grade Mathematics curricula and
resources
Core Standards alignment report Assistant Principal Maya Thomas 24 June
Student progress analysis report Assistant Principal
I have found these finished deliverables to meet with my approval, with the following
exceptions:
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Project: Implementing New Instructional Approaches in a K-12 Setting
For each of the deliverables that are name above as exceptions, we will proceed as follows
with the following remedies within the time frames specified.
Continue the intervention over the academic year to monitor the progressive improvement of
student performance
Conduct interview with students on level of engagement and interest after each semester
__________________________________________________________________[Signature]
André Hinds, Project Manager
The Project Management Group
Date: _________________________
Rationale Statement
This case study was based on the request from a 7th Grade Mathematics teacher, Ruth
Ann Ponten to the staff development and instructional consultant for the Middle City School
District seeking assistance to find innovative ways to reach and teach upcoming 7th Grade
Mathematics students. Through further discussion it was highlighted that an incentive program
along with alternative grading schemes would be a requirement while ensuring that the new
Assumptions were made to complete this project which included the assumption that
there were no hindrances or major challenges in the project that would affect the timelines. All
budgets and resources were available and adequate. There were no push backs from sign off
authorities or stakeholders who had to be interviewed. Certain timeframes and costings for the
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Project: Implementing New Instructional Approaches in a K-12 Setting
resource allocation plan were used from personal experience and some liberties were taken with
To complete the close-out checklist, deliverables were made to indicate that the
objectives for the project were met, however it did not indicate whether the strategies were
successful. The success or level of success would be indicated through the student performance
report which would be generated after the semester is over when final examinations and
Signatures
Date:
Project Sponsor Name
Project Sponsor Title
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Project: Implementing New Instructional Approaches in a K-12 Setting
Date:
Authorizing Manager Name
Authorizing Manager Title
References
Greer, M. (2010). The project management minimalist: Just enough pm to rock your projects!
Morrison, G. R., Ross, S. M., Kalman, H. K., & Kemp, J. E. (2013). Designing effective
instruction (7th ed.). John Wiley & Sons, Inc
Neumeyer, A. (n.d). How to create a project communication plan (with template). Retrieved
from https://www.tacticalprojectmanager.com/communication/communication-plan/
Orill C. & Hill R. J. (2014). Case Study 7, Maya Thomas: Implementing New Instructional
Approaches in a K-12 Setting. In Ertmer, P. A., Quinn, J. A., & Glazewski, K. D. The ID
Casebook: Case studies in instructional design (p.72-79). Upper Saddle River, NJ:
Pearson.
Russell, L (2015). Project Management for Trainers (2nd ed.) ATD Press Alexandria, VA
Williams van Rooij, S. (2012). The career path to instructional design project manager: an expert
perspective from the US professional services sector. International Journal of Training and
Development, 17(1), 33-53. DOI:10.1111/j.1468-2419.2012.00414x.
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