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    27 Kick Off Meeting Process

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    RASHA534
    This document outlines the process for site readiness for all projects. It details the objectives to secure the site boundary and execute preliminary works. The scope covers all projects and the process owner is the Head of Project Management Group. It lists various abbreviations and process controls. Key performance indicators and measures are outlined to track effectiveness and efficiency. Reference documents are listed. Records to be maintained such as validation reports, encumbrance lists, and signoff documents are specified along with their locations and retention periods.

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    27 Kick Off Meeting Process

    Uploaded by

    RASHA534
    34 views2 pages
    This document outlines the process for site readiness for all projects. It details the objectives to secure the site boundary and execute preliminary works. The scope covers all projects and the process owner is the Head of Project Management Group. It lists various abbreviations and process controls. Key performance indicators and measures are outlined to track effectiveness and efficiency. Reference documents are listed. Records to be maintained such as validation reports, encumbrance lists, and signoff documents are specified along with their locations and retention periods.

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    This document outlines the process for site readiness for all projects. It details the objectives to secure the site boundary and execute preliminary works. The scope covers all projects and the process owner is the Head of Project Management Group. It lists various abbreviations and process controls. Key performance indicators and measures are outlined to track effectiveness and efficiency. Reference documents are listed. Records to be maintained such as validation reports, encumbrance lists, and signoff documents are specified along with their locations and retention periods.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    34 views2 pages

    27 Kick Off Meeting Process

    Uploaded by

    RASHA534
    This document outlines the process for site readiness for all projects. It details the objectives to secure the site boundary and execute preliminary works. The scope covers all projects and the process owner is the Head of Project Management Group. It lists various abbreviations and process controls. Key performance indicators and measures are outlined to track effectiveness and efficiency. Reference documents are listed. Records to be maintained such as validation reports, encumbrance lists, and signoff documents are specified along with their locations and retention periods.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    Doc No : EG-PR-23-EX-SR-01

    Rev Nos : R0
    SITE READINESS
    Eff Dt.: 10-Jul-20
    Page No: 1
    1.0. OBJECTIVES : To secure the site boundary and exucute the preliminery works for site setup

    2.0. SCOPE : All the projects.


    3.0. PROCESS OWNER : Head of Project Management Group
    4.0. PROCESS : EG-PR-23-EX-SR-01
    5.0. ABBREVIATIONS
    5.01 PH Project Head
    5.02 RHE Regional Head of Engineering
    5.03 PMG Project Management Group
    5.04 HR Human Recourse
    5.05 PPMC Planning, Project management & Controls
    5.06 B&C Budgeting & Costing
    5.07 BD Business Development
    5.08 MD Managing Director
    5.09 RDC Regional Design Coordinator
    5.1 M&S Marketing & Sales
    6.0. PROCESS CONTROLS
    6.1 Signoff to be done on land handing over document by BD team and PH / RHE

    7.0. PROCESS PERFORMANCE MEASURE :


    Performance Indicator Performance Measure Target Frequency Reference Documents
    Variance on timeline to
    Handover the enabling work to Every Phase of Land Handover document
    7.1 Effectiveness Measure No delay
    stakeholder as per the agreed the project EG-EX-SR-LHD-01
    timeline
    Adherence to budget to
    100 % Every Phase of Land Handover document
    6.2 Efficiency Measure complete the site reediness
    Adherence the project EG-EX-SR-LHD-01
    work

    8.0. REFERENCE (S) :


    Documents Interface Process/ Activity
    8.1 Site Layout Plan Master plan

    8.2 land deed agreement Deal Closure process from BD


    8.3 Land Due diligence copy from Legal Deal Closure process from BD

    9.0. RECORDS :
    Name of the Record
    (Forms, File - Soft/H Retention
    Document No. Location Disposal Authority
    Formats & Work ard Period
    instructions)
    Validation report from Land
    9.1 EG-EX-SR-VLR-01 BIM -360 Doc Soft
    Surveyor

    9.2 List of encumbrances if any EG-EX-SR-LOE-01 BIM -360 Doc Soft

    Signoff document for Land


    9.3 Handover of site without EG-EX-PS-HOD-01 BIM -360 Doc Soft
    encumbrances
    9.4 Site logistic plan EG-EX-SR-SLP-01 BIM -360 Doc Soft
    9.5 List of enabling works EG-EX-SR-ENW-01 BIM -360 Doc Soft

    Signoff handover document


    9.6 EG-EX-SR-HSG-01 BIM -360 Doc Soft
    of sales gallery & Show flat

    PREPARED BY REVIEWED BY APPROVED BY

    Harleen Oberoi
    Tapas Adhikary All RHE Head Of PMG
    Doc No: EG-PR-27-EX-KM-01
    Rev No: R0
    KICK-OFF MEETING WITH CONTRACTOR
    Date: 10-Jul-20
    Page No: 2
    S. No. PROCESS FLOW R A S I RECORD

    1 KICK‐OFF MEETING

    1. Contractors LOA
    2. Check list for pre and 
    post LOA deliverables
    3. List of participant
    • Projects Head
    • Building In charges Hold kick off meeting to 
    • Project PPMC formally notify all team  CO-Contracts,
    • Project QAQC members and contractor  CO-Quality, CO-
    PH RHE Head PMG Meeting calendar
    • Project Safety that the project has begun  EHS, Project-
    • CO‐Quality and make sure everyone has  PPMC
    • CO‐EHS common understanding 
    • CC‐Contract

    Prepare and circulate MOM  Project MOM of kick off


    of kick off meeting MOM PH RHE All stake holder
    PPMC meeting

    Follow up and closure of  Project


    MOM action points PH RHE Follow up records
    PPMC

    PREPARED BY REVIEWED BY APPROVED BY

    Harleen Oberoi
    Tapas Adhikary All RHE Head of PMG

    Page 1 of 1

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