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    Formal Letters

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    It'z Aish
    The document provides guidance on writing formal letters. It explains that formal letters are written for official purposes using proper format and language. The format includes sender's information, recipient's contact details, a greeting, subject line, introduction and conclusion paragraphs, and a closing. Sample letters are also included, one reporting calamitous conditions after monsoon falls to a newspaper editor, and another reporting a theft to the relevant authorities. Both samples follow the prescribed format for formal letters and make a clear request.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Formal Letters

    Uploaded by

    It'z Aish
    176 views6 pages
    The document provides guidance on writing formal letters. It explains that formal letters are written for official purposes using proper format and language. The format includes sender's information, recipient's contact details, a greeting, subject line, introduction and conclusion paragraphs, and a closing. Sample letters are also included, one reporting calamitous conditions after monsoon falls to a newspaper editor, and another reporting a theft to the relevant authorities. Both samples follow the prescribed format for formal letters and make a clear request.

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    The document provides guidance on writing formal letters. It explains that formal letters are written for official purposes using proper format and language. The format includes sender's information, recipient's contact details, a greeting, subject line, introduction and conclusion paragraphs, and a closing. Sample letters are also included, one reporting calamitous conditions after monsoon falls to a newspaper editor, and another reporting a theft to the relevant authorities. Both samples follow the prescribed format for formal letters and make a clear request.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    176 views6 pages

    Formal Letters

    Uploaded by

    It'z Aish
    The document provides guidance on writing formal letters. It explains that formal letters are written for official purposes using proper format and language. The format includes sender's information, recipient's contact details, a greeting, subject line, introduction and conclusion paragraphs, and a closing. Sample letters are also included, one reporting calamitous conditions after monsoon falls to a newspaper editor, and another reporting a theft to the relevant authorities. Both samples follow the prescribed format for formal letters and make a clear request.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 6

    Formal Letters

    A formal letter is one written in an orderly and conventional language and follows a specific
    stipulated format. These letters are written for official purposes only, such as writing a letter to
    the manager, to the HR manager, to an employee, to the principal of the college or school, to a
    teacher, etc.

    Format
    Sender’s Information:
    Examination Hall
    ABC Road
    Karachi
    Date:
    October 4th, 2021
    Contact Information (The person or company you are writing to):

     Title
     Company
     Address
     City
    Greeting:
    Dear Mr./Ms. Last Name: Use a formal salutation, not a first name, unless you know the person
    well. If you do not know the person's gender, you can write out their full name. For instance,
    "Dear Pat Crody" instead of "Dear Mr. Crody" or "Dear Ms. Crody." If you do not know the
    recipient’s name, it’s still common and acceptable to use the old-fashioned “To Whom It May
    Concern.”
    Subject:
    Write a strong subject line which can convey the meaning of the entire formal letter.
    The first paragraph of your letter:
    It should provide an introduction as to why you are writing so that your reason for contacting the
    person is obvious from the beginning.
    Then, in the following paragraphs, provide specific details about your request or the information
    you are providing.
    The last paragraph of the letter:
    It should reiterate the reason you are writing and thank the reader for reviewing your request. If
    appropriate, it should also politely ask for a written response or for the opportunity to arrange a
    meeting to further discuss your request.
    Closing:
    Regards
    Name
    XYZ
    To write a formal letter follow the below-given tips:
     Address or greet the concerned person properly like Dear Sir/Madam
     Always mention the subject of writing the letter
     Be concise in your letter. Write the reason for writing the letter in the first paragraph itself.
    Do not stretch the letter too much.
     The tone of the letter should be very polite and not harsh
     Write in a proper format and take care of the presentation of a letter
    Sample 1
    Write a letter to the editor of a daily newspaper for explaining the calamitous
    conditions of your town after recent monsoon falls.

    Examination Hall
    ABC Road
    Karachi

    August 24, 2022

    The Editor
    The Daily News
    F-8/13 Block 4
    Baldia Town
    Karachi

    Dear Sir

    SUB: CALAMITOUS CONDITIONS THE TOWN DUE TO THE MONSOON SHOWERS

    I am writing this letter to you to inform you about the catastrophic situation caused in the town
    due to the recent monsoon showers that proved to be deleterious.

    The heavy precipitation has afflicted the citizens badly. It has caused shallow mud puddles to
    accumulate in the streets making them unable to be walked upon. It has also disrupted the traffic
    posing a great economical loss to different industrial departments. Thus, adding up to the
    country’s financial loss. The pungent sewerage water bulging out of open drain holes can spread
    various fatal diseases. Hence, increasing the number of patients in hospitals.

    Those living at low altitudes have been an easy victim and some of the uncemented houses have
    been vanquished by the forceful tides of flood. The agricultural fields have been destroyed and
    has prompted a great deal of difficulty for the farmers who live hand to mouth. Furthermore, it
    is hindering the students in acquiring education, especially those who walked to school daily.

    This chaotic situation clearly indicates the lack of administrative attention. If there had been any
    precautionary arrangements, the damage at present would have been prevented. Therefore, an
    immediate action over this matter is requested from the concerned authorities.
    Regards
    XYZ
    A citizen of Karachi

    Sample 2

    Examination Hall
    ABC Road
    Karachi

    24 August 2022

    Receiver’s name
    Receiver’s Title
    Company
    Address
    City

    Dear Sir

    Sub: Reporting a theft

    My name is XYZ. I am writing to report a robbery that took place on 20th July 2022.

    On the day in question, I was shopping in the market between 09:00 am and 11:00 am. When I
    returned to my house, I found out that the door was broken and the furniture inside was mostly
    missing and the remaining untidy.

    I immediately checked the entire house and unfortunately, I found out that some valuable items
    were long gone. I pondered over for some time and I found out that the items that were stolen
    included a diamond bracelet and a silver watch. The silver watch is made up of pure 925 silver
    and the diameter of the watch is 2 cm (with Roman numerals making the numbers). The bracelet
    is simple white gold bangle and it has diamonds engraved at its perimeters.

    Furthermore, I noticed some fingerprints on my bedroom mirror. A piece of red cloth (fairly
    untidy) caught in the door handle was also found indicating that the thieves were in a hurry.
    Moreover, there were footprints in my garden as well.
    I believe that you might be able to trace the robbers by viewing the cameras in the town. You
    may also visit the nearby jewelry shops to find out whether the bracelet is sold or not.

    I hope that you can quickly solve the robbery and locate my belongings. I will help you in any way
    I can. You can contact me on my number and even can pay a visit to the address that is mentioned
    at the back of the envelope this letter came with.

    Regards
    XYZ

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