Bid Number: GEM/2022/B/2598342

Dated: 01-10-2022

Bid Document

Bid Details

Bid End Date/Time 22-10-2022 09:00:00

Bid Opening Date/Time 22-10-2022 09:30:00

Bid Offer Validity (From End Date) 180 (Days)

Ministry/State Name Ministry Of Defence

Department Name Department Of Defence Production

Organisation Name Hindustan Aeronautics Limited (hal)

Office Name ***********

Total Quantity 30

Item Category Emulsifier Moiya PO 10

BOQ Title EMULSIFIER MOIYA PO 10

MSE Exemption for Years of Experience and

No
Turnover

Startup Exemption for Years of Experience

No
and Turnover

Bid to RA enabled Yes

RA Qualification Rule H1-Highest Priced Bid Elimination

Time allowed for Technical Clarifications

3 Days
during technical evaluation

Estimated Bid Value 49565.31

Evaluation Method Total value wise evaluation

EMD Detail

Required No

ePBG Detail

Required No

Splitting

Bid splitting not applied.

MII Purchase Preference

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 MII Purchase Preference No

MSE Purchase Preference

MSE Purchase Preference Yes

1. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered
product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for
Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered
Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the
offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15%
(Selected by Buyer)of margin of purchase preference /price band defined in relevant policy, such Seller shall be
given opportunity to match L-1 price and contract will be awarded for 25%(selected by Buyer) percentage of
total QUANTITY.
2. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.

3. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting
bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However, H-1
will also be allowed to participate in RA in following cases:

i. If number of technically qualified bidders are only 2 or 3.

ii. If Buyer has chosen to split the bid amongst N sellers, and H1 bid is coming within N.
iii. In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1.
iv. If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1
v. If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1

Emulsifier Moiya PO 10

Brand Type Unbranded

Technical Specifications

Specification Document View File

BOQ Detail Document View File

Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.

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Consignees/Reporting Officer and Quantity

Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer

1 *********** ***********KORAPUT 30 60

Buyer Added Bid Specific Terms and Conditions

1. Generic

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity by up to 50% of the contracted quantity during the currency of the
contract at the contracted rates. Bidders are bound to accept the orders accordingly.

2. Scope of Supply

Scope of supply (Bid price to include all cost components) : Only supply of Goods

3. Certificates

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.

4. Certificates

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s
Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

5. Generic

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any
responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates
(whichever is lower), subject to the maximum of quoted GST %.

6. Generic

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

 a. Copy of PAN Card.

 b. Copy of GSTIN.

 c. Copy of Cancelled Cheque.

 d. Copy of EFT Mandate duly certified by Bank.

7. Generic

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the
screenshot of GST portal confirming payment of GST.

8. Generic

Shelf Life: The Product to be supplied must have minimum 12 Months Shelf Life. On the date of supply,
minimum 11 Months usable shelf life should be available / balance.

9. Generic

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 Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

10. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

RETENTION OF RECORDS: Records shall provide objective evidence of inspection with

applicable drawings and specifications. Unless specifically mentioned in the Purchase Order, the supplier
shall retain all applicable records like test reports, Traceability records etc. at least for 10 years. Records
shall include corrective actions taken when applicable.

C O N F I D E N T I A L I T Y: For the purpose of this Tender/Contract/Agreement, the

Bidder/Contractor/Supplier shall not store, copy or disclose HAL's data and information whether in written,
machine readable or other tangible form or disclosed orally, that is of value to HAL. Also,
Bidder/Contractor/Supplier agrees to use HAL's data only for the purpose under this
Tender/Contract/Agreement, restrict disclosure to any other person or entity or third party and shall
safeguard the provided data including from cyber security risks etc. Bidder/Contractor/Supplier should
promptly return within 90 days HAL's data in original media and should not keep HAL's data, upon expiry
of Tender/Contract/Agreement or early termination of Contract/Agreement and certify that HAL's data has
been deleted permanently.

RISK PURCHASE: The supplier will supply quality items as per the quantity ordered in full as per
terms and conditions of Purchase order. In case, the supplier fails to execute the order in terms of quality
or in quantity, HAL reserves the right to procure from elsewhere at the risk and cost of the supplier and
any extra expenditure incurred due to this purchase is payable by the supplier.

FALL CLAUSE: The price quoted shall be in no event exceed the lowest price at which you sell the
stores or offer to sell stores of identical description to any person(s) / organization including the purchases
by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India /
State

Govt., as the case may be during the period till the completion of the performance of the order placed
and during currency of the order.

At a price lower than the price chargeable in the order, Seller shall fore with notify such reduction /
sales or offer to sale to Hindustan Aeronautics Ltd., and tthe price payable in the order for the stores
supplies after date of coming into force such reduction or sale or offer to sale shall stand correspondingly
reduced.

PAYMENT WILL BE MADE ONLY UPON RECEIPT OF ORIGINAL EPS MANDATE FORM /
CANCELLED CHEQUE AT HAL KORAPUT.

At the time of Invoice generation, the GST number and PAN number of the L1 bidder and Buyer
(HAL) should be indicated. Therefore please note that the GST Number: 21AAACH3641R1ZJ and PAN
Number: AAACH3641R of HAL, Engine Division-Koraput. The vendor must submit invoice mentioning the
GST number and PAN number of their company as well as HAL, Engine Division as per Government of
India guidelines.

HAL PO No. will be communicated after release of GeM Contract to the L1 bidder, separately. The same
has to be Superscribed (Indicated) in Consignment and invoice copy, along with GeM Contract No. for easy
identification of consignments, at HAL Engine Division Koraput premises.

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 Kindly indicate HSN Code & GST Rate applicable for the Item along with the offer.

Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome, and consequences thereof including any eccentricity/restriction arising in the
bidding process due to these ATCs and due to modification of technical specifications and/or terms and
conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents/clauses
shall also be null and void. If any seller has any objection/grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be
allowed to open bids if he fails to reply to such representations. Also, GeM does not permit collection of Tender
fee / Auction fee in case of Bids / Forward Auction as the case may be. Any stipulation by the Buyer seeking
payment of Tender Fee / Auction fee through ATC clauses would be treated as null and void.

This Bid is also governed by the General Terms and Conditions

In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.

---Thank You---

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