Direct Aid Program Application - English
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Introduction
Overview

What is the Direct Aid Program?

The Direct Aid Program (DAP) is a flexible small grants program funded by the Australian
Government and managed through the Department of Foreign Affairs & Trade (DFAT)
overseas posts. The program aims to support projects with a strong development focus that
complement Australia's broader aid program which contributes to sustainable economic
growth and poverty reduction. DAP projects should promote a distinctive and positive image
of Australia.
Who can Apply?
DAP is available on a not-for-profit basis to individuals, community groups, NGOs and
other entities engaged in development activities in countries that are eligible for official
development assistance (ODA).
What activities are eligible for DAP Support?
DAP activities should primarily be aimed at achieving practical and tangible outcomes of
high development impact. DAP is able to fund activities that have a direct, practical and
immediate impact, including capacity building programs in the areas of governance and
human rights engagement. We will favourably consider projects:
•  in the areas of education, gender equality, disabilities, youth, human rights, the
environment, small-scale infrastructure, economic empowerment, and community and/
or rural development.
• where applicants and their communities make a contribution in labour, materials,
transport or cash;
• sporting activities
• that enhance educational and cultural exchanges and people-to-people links
• that are achievable and have sustainable outcomes
• projects that provide educational or occupational/skills training
We will generally NOT fund the following:
•  cash grants or micro-credit schemes or projects that involve the return of money
• commercial ventures
• purchase ofmajor assets, eg vehicles
• Australian or overseas study tours
• International travel
• Sponsorship of major sporting tournaments or cultural displays that do not have a clear
developmental benefit
• staff salaries
• routine, recurring running costs and administrative expenses including office rental and
utility costs, spare parts, routine maintenance
Projects should be self-contained, with finite time lines. Activities in which the recipient
community themselves makes a significant contribution in terms of labour, materials or
cash are particularly well-received. Projects that might act as a catalyst for additional
development of the community or a model for similar developments elsewhere will also
be welcomed. Funding applications should be roughly around AUD10,000 per DAP project.

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There is no minimum amount that a single DAP project can receive. Activities may run up to
a maximum of two years.
Proposals must be clearly defined with specific outputs. Proposals will be approved or
rejected on the basis of:
•  the costs and the development benefits of the proposal
• achievable and sustainable outcomes
• soundness of the project's objectives and design
• the practicability of the proposed implementation arrangements, and
• whether the project conforms with the objectives of the Direct Aid Program

Instructions

This form is to be completed by the applicant online. All applications must be accompanied
by a fully costed project budget.
This application form should be read in conjunction with the Direct Aid Program Guidelines,
which are available at http://www.dfat.gov.au/direct_aid_program/
Notes:
1. DAP building and construction related projects should meet or exceed Australian
standards wherever reasonably practicable to do so.. Departure from Australian WHS
standards on the basis that meeting such standards is not “reasonably practicable” should
only be accepted where it is defensible to do so, supported by a clear, persuasive and
documented explanation. In such cases, the project should meet the highest standard
that is reasonably practicable, with hazard mitigation measures supported by a hazard
identification and risk assessment report identifying the residual risks of injury and illness to
any workers or third parties, and proposed mitigation strategy.
2. If the project involves working with children, the organisation must have a current child
protection policy or code of conduct to be eligible. For information on child protection policy,
see - https://www.dfat.gov.au/international-relations/themes/child-protection/Pages/child-
protection
3. Recipients of DAP funding must ensure that no support or resources are provided to
any entity subject to sanctions (by the United Nations Security Council or the Australian
Government).
4. Recipients of DAP funding must ensure that the work conducted in relation to this project
is undertaken in a safe manner and complies with all applicable local laws, standards and
policies that relate to health and safety.

 
Applicant Details
* indicates a required field

Applicant Organisation and Contact Details

Organisation Name * Organisation Name

 
Type of Organisation *  

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Postal Address * Address

 
 
Suburb/
 State/  Postcode
  Country
Town Province
   
     
   
Primary Contact * Title   First Name   Last Name
   
   
 
Position *
 
Work Phone Number *
 
Must be an international phone number

Mobile Phone Number

 
Must be an international phone number

Email *
 
Must be an email address

Organisation Details

FCRA Details *
 
FCRA Number *
 
Must be a number. The FCRA Registration must be renewed

Date of FCRA
Registration *
 
Must be a date.

Previous DAP Projects

Have you received DAP  

funding previously? *

If yes, list any projects previously done by this organisation through the Direct Aid Program

Project Name Name and Currency Type Amount Funded Dates

Contact
         

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If No, provide details of two referees for your project

Referee One Referee Two

Name * Name *
Title   First Name   Last Name Title   First Name   Last Name

           
       

Position * Position *

   
Primary Phone Number Office Phone Number

   
Must be an international phone number Must be an international phone number

Primary Email * Office Email *

   
Must be an email address Must be an email address

 
Project Proposal
* indicates a required field

Project Summary

Name of Project *
 
Must be no more than 20 words

 
Project description *

Must be no more than 150 words

Start Date *
 
Must be a date

End Date *
 
Must be a date

Project Location

Project Country *  

Location of Project *
 
Project Objectives

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Select one or more of the Objectives below.

Which of the following ☐  Community Health or ☐  Education (Infrastructure)

are objectives of this Sanitation
project? * ☐  Conferences, Training, or ☐  Gender equality
Capacity Building
☐  Cultural or sporting ☐  Poverty alleviation
activities
☐  Disaster or humanitarian ☐  Protection of the
relief environment
☐  Education (general) ☐  Rural Development or
Agriculture

Working with Children

Direct Aid Program considers a child to be a person under the age of 18 years.

Will this project involve  

working with children? *

Do you have child  

protection guidelines for
your project? *

If Yes, attach a copy of Attach a file:

the guidelines
 
 
Funding
* indicates a required field

Please outline the total amount of funds you are requesting and breakdown of what the
money will be spent on here. This includes materials, transportation of goods, building
services
Please note it is not sufficient to simply refer to quotes, a detailed budget must be outlined
here. Please attach two quotes for the purchase of any products.

Currency Type *  

Total Project Cost *

 
What is the total budgeted cost (in INR) of your project?

Total Amount Requested

*
 
What is the total amount being requested for this project?

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Applicant's contribution
*
 
What is the amount that your organisation will be contributing
and/or raising from other sources?

Budget

Please provide a detailed budget.

NOTE: Ensure all costs quoted in the budget are in the same currency type as the Total
Project Cost

Item Cost per Number of Total cost NGO ContributionDAP

item Items contributionfrom other Contribution
donors
             
EG: water EG: $20 per EG: 50 metres Must be a Must be a Must be a Must be a
pipe metre number number number number

Recurrent Costs

DAP funding cannot be used for recurrent costs.

Will the project have  

recurrent costs? *

 
Explain how you will
recover recurrent costs.
*

 
Project Details
* indicates a required field

 
Why does this work
need to be done? *

Describe the specific issue or need you want to address (200

words recommended)

 
What are the planned
activities? *

Briefly list (bullet points) the specific activities that will take
place and where they will take place (200 words recommended)

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What are the expected
outcomes of the project?
*
Describe three things you want the project to achieve in terms of
benefits for participants and/or others (200 words recommended)

 
How will you know if
these outcomes have
been achieved? *
Describe three changes you will see if the expected outcomes of
the project occur (150 words recommended)

Implementation and Monitoring procedures

Who will implement the

project? *
 

 
What prior experience
does your organisation
have to enable you to
successfully implement
this project? (If you
are not directly
implementing the
project, what prior
experience does the
person implementing
the project have) *

How will the project be

monitored through the
 
implementation period?
*

Risk identification and management

What problems will ☐   Child related risks

be encountered in ☐   Environmental risks
delivering this project? * ☐   Political risks
☐   Social Risks

 
How will you work to
overcome them? *

Word count:
Must be no more than 200 words

The global COVID-19 pandemic is presenting many

challengers and constraints and may impact on your
capacity to deliver the desired outcomes of your project.

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What are the challenges
COVID-19 will present
for your project and how
will you overcome them? Word count:
* Must be no more than 200 words.

 
Describe how your
project will be
implemented taking
into account COVID-19 Word count:
and any risk mitigation Must be no more than 200 words.
measures. *

Beneficaries

 
Who will benefit from
the project? *

Describe the estimated number, gender, age and location/region

of these participating in the project. Must be no more than 150
words.

Branding of Project

 
How will this project be
identified as sponsored
by the Australian
Government? *
The community within the project area should be kept informed
that the funding was provided by the Australian Government.
Where appropriate some form of permanent reminder should be
created. You can include a small amount in the budget to cover
these costs.

 
Funding Agreement
* indicates a required field

Conditions of funding

As a condition of this DAP funding, your organisation must ensure that no support or
resources, including training, is provided to any criminal, illegal or terrorist entity.
Accordingly, your organisation must take all necessary steps to ensure that funding
provided by us does not, directly or indirectly, contribute to any criminal, illegal or terrorist
individuals or entities.
All proposals must include any taxes (including GST).

Does your Organisation ○  Yes ○  No

directly or indirectly,
contribute to any

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criminal, illegal or
terrorist individuals or
entities? *

 
Documentation
* indicates a required field

Mandatory Documentation

Attach a copy of the Attach a file:

NGO registration. *
 
Attach a copy of FCRA Attach a file:
(for Indian applications).
*
 

Attach a financial Attach a file:

audited statement for
the last two financial
 
years. *

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