REQUEST FOR PROPOSAL

FOR SELECTION OF PROJECT MONITORING AGENCY AT

RUSHIKONDA BEACH (BLUE FLAG BEACH) IN
VISAKHAPATNAM, ANDHRA PRADESH

September 2022

Managing Director

Andhra Pradesh Tourism Development Corporation (APTDC),

5th floor, Near C G O Complex, Industrial estate,

Vijayawada Andhra Pradesh - 520007

Phone: 0866-2552967

Email:[email protected], [email protected]

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 Table of Contents

Section Description Page No.

I Letter of Invitation 8

II Instructions to Applicants 11

III Data Sheet 16

IV Preparation, Submission and Evaluation of Proposals 21

V Terms of Reference 30

VI Formats for Proposal Submission (Annexure) 43

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 SCHEDULE OF TENDER PROCESS
The below schedule is tentative. APTDC reserves the right to modify the said schedule of Selection
Process at any time during the Selection Process at its sole discretion without assigning any reason or
being liable for the same in any manner whatsoever.

Event Description Scheduled Date

Tender Notice No:

RFP Issue / Start Date 30.09.2022

Pre-Bid conference date/time/venue 06.10.2022 11:00 AM, to be

conducted online through Google
meet / Zoom. (Interested bidders
shall send the request for
participation through e-mail on or
before 06.10.2022 11 AM.

Last date/time for clarification 11.10.2022 16:00 Hrs

Due date for Receipt of Proposals/ Bids (Proposal Submission 16:00 Hrs (IST) on 20.10.2022
Date or Bid Due Date - BDD) Online submission.

Date of Submission of DD and other hard copies (If 16:00 Hrs (IST) on 25.10.2022
applicable) Original Hardcopy submission.

Date and Time of Opening Bids (Technical) 16:30 Hrs (IST) on 25.10.2022

Opening of Financial Proposal / bids 16:30 Hrs (IST) on 27.10.2022

Any addendum / corrigendum to the RFP Document shall be intimidated to all the Applicants /
Bidders through E-Procurement platform only.

1. The dates scheduled for RECEIPT and OPENING of bids are fixed and shall not be changed under
any circumstances. However, the Managing Director, APTDC (the “Authority”) reserves the right
of postponement of the date of opening of Technical Bids or date of opening of Financial Bids in the
event of any unforeseen reasons. The Authority reserves the right to modify the said schedule of
Selection Process at any time during the Selection Process at its sole discretion without assigning
any reason or being liable for the same in any manner whatsoever.

2. The Authority shall not be responsible for any non-receipt of tenders or late uploading of tenders
online for any reason, whatsoever.

3. Failure to fill and sign the declaration and check slip shall make tender invalid.

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4. Interested bidders may obtain further information about this requirement from the office of
Managing Director, APTDC. RFP Documents can be downloaded online for free by the participating
bidders electronically at https://tender.apeprocurement.gov.in.

5. Allprospective bidders may attend the Pre-Bid meeting. The venue, date and time are indicated in
Schedule of Events as in schedule of tender process above. The queries can also be sent to
[email protected], and [email protected](Email ID) which must be received by the Authority by last date /
time clarification. Queries received after due date and time shall not be considered.

6. The Proposals shall be filled in English and all entries must be typed / written in blue/black ink.
Initials of the Authorized representative of the Bidder must attest all erasures and alterations made
while filing the proposal. Over writing of figures in the Price Proposal is not permitted. Failure to
comply with any of these conditions may render the Proposal invalid.

7. The Authority shall not be responsible for any costs or expenses incurred by the bidder(s) in
connection with the preparation and delivery of Proposals, including costs and expenses related to
transport etc. The Authority reserves the rights to cancel, terminate, change or modify this
procurement / Bid Process and /or requirements of proposal stated in the RFP, without assigning any
reason or providing any notice and without accepting any liability for the same.

8. The Proposal / bid shall be valid for a period of not less than 180 days from the Bid Due Date (the
"BDD"). In exceptional circumstances, prior to the expiry of the original proposal validity period,
the authority may request the Bidders to extend the period of validity for a specified additional
period. The request for the extension shall be made in writing. However, bidder will not be permitted
to modify their submitted bids after the BDD.

9. It is clarified that bids are to be submitted as per the procedure prescribed in the RFP & E-
Procurement platform of the APTS. The bidders are advised to consult APTS authorities for any
technical / procedural issues while submitting the bids and the APTDC will not be held responsible
for any such technical / procedural issues while submitting the bid.

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 INTERPRETATION

In the interpretation of this RFP, unless the context otherwise requires:

a. The singular of any defined term includes the plural and vice versa, and any word or
expression defined in the singular has the corresponding meaning used in the plural and
vice versa.

b. A reference to any gender includes the other gender.

c. A reference to any agreement is a reference to that agreement and all annexes,

Attachments, exhibits, schedules, appendices and the like incorporated therein, as the
same may be amended, modified, supplemented, waived, varied, added to, substituted,
replaced, renewed or extended, from time to time, in accordance with the terms thereof.

iv. The terms "include" and "including" shall be deemed to be followed by the words
"without limitation", whether or not so followed.

v. Any reference to a person shall include such persons, successors and assignees.

vi. A reference to a "writing" or "written" includes printing, typing, lithography, scanned

and other means of reproducing words in a visible form.

vii. Any date or period set forth in this RFP shall be such date or period as may be extended
pursuant to the terms of this RFP.

viii. The terms "hereof, "herein", "hereto", "hereunder" or similar expressions used in
this RFP mean and refer to this RFP and not to any particular Article,

ix. In case of any inconsistency between the terms mentioned in the RFP and the literary
term, the meaning best construed in furtherance of the objectives of this RFP shall
prevail.

x. Where there is a discrepancy between amount in figures and in words, the latter
shall prevail.

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 DISCLAIMER

1. The information contained in this Request for Proposal document ("RFP Document") or
subsequently provided to Applicants (Bidders / Applicants), whether verbally or in documentary or
any other form by or on behalf Andhra Pradesh Tourism Development Corporation (APTDC),
(herein after referred to as “Authority”) or any of its employees/ officers/ representatives, is
provided to Applicants on the terms and conditions set out in this RFP and such other terms and
conditions subject to which such information is provided.

2. This RFP is neither an agreement nor an offer by the Authority to the prospective Applicants or any
other person. The purpose of this RFP is to provide interested parties with the information that may
be useful to them in the formulation & submission of their Proposals pursuant to this RFP.

3. This RFP includes statements, which reflect various assumptions and assessments arrived at by the
Authority in relation to the project / assignment proposed to be awarded pursuant to this RFP. Such
assumptions, assessments and statements do not purport to contain all the information that each
Applicant may require.

4. This RFP may not be appropriate for all persons, and it is not possible for the Authority and its
employees to consider the objectives, technical expertise and particular needs of each party who
reads or uses this RFP. The assumptions, assessments, statements and information contained in this
RFP, may not be complete, accurate, adequate or correct. Each Applicant should, therefore, conduct
its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability
and completeness of the assumptions, assessments and information contained in this RFP and obtain
independent advice from appropriate sources. Information provided in this RFP to the Applicants
may be on a wide range of matters, some of which may depend upon interpretation of law. The
information given is not intended to be an exhaustive account of statutory requirements and should
not be regarded as a complete or authoritative statement of law. The Authority accepts no
responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed
herein.

5. The Authority and its employees/ officers/ advisors make no representation or warranty and shall
have no liability to any person including any Applicant under any law, statute, rules or regulations
or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or
expense which may arise from or be incurred or suffered on account of anything contained in this
RFP or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the
RFP and any assessment, assumption, statement or information contained therein or deemed to form
part of this RFP or arising in any way in this Selection Process / Tender Process (hereinafter
defined).

6. The possession or use of this RFP in any manner contrary to any applicable law is expressly
prohibited. The Applicants shall inform themselves concerning and shall observe any applicable
legal requirements. The information does not purport to be comprehensive or to have been
independently verified. Nothing in this RFP shall be construed as legal, financial or tax advice.

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7. The Authority also accepts no liability of any nature whether resulting from negligence or otherwise
however caused arising from reliance of any Applicant upon the statements and information
contained in this RFP.

8. The Authority may in its absolute discretion, but without being under any obligation to do so,
update, amend or supplement the information, assessment or assumption contained in this RFP.

9. The issue of this RFP does not imply that Authority is bound to select an Applicant or to appoint the
Selected Applicant / Selected Bidder, as the case may be, for the subject assignment / project and
the Authority reserves the right to reject all or any of the Proposals without assigning any reasons
whatsoever.

10. Laws of the Republic of India are applicable to this RFP.

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1. LETTER OF INVITATION

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1. LETTER OF INVITATION
To,

Whom so ever it is communicated by the authorized-on behalf of APTDC

Dear Madam / Sir,

Andhra Pradesh Tourism Development Corporation (“APTDC” or “Authority”) intends to select an

Agency ("hereinafter referred to as the "Agency") forProject Monitoring Activity at Rushikonda Beach
(Blue Flag Beach) in Visakhapatnam, Andhra Pradesh.

The scope includes the activities like monitoring the work entrusted to O&M Agency and Revenue
Collection Agency as mentioned in this RFP and any other as intimated by BMC from time to time in
Rushikonda Beach on behalf of Beach Management Committee (BMC) at Visakhapatnam.

1.1 The RFP is applicable to all such applicants eligible for providing such similar services as
mentioned in Data Sheet of this RFP. Details of the services required to be provided by the
Selected Applicant and the details of the sites are provided in the Terms of Reference (TOR) of
this Request for Proposal (RFP).

1.2 Proposal submissions must be received no later than the Proposal Due Date specified in the
“Schedule of Tender Process” in the manner specified in the RFP Document at the address
given below clearly mentioning the name of the assignment.

“SELECTION OF PROJECT MANAGEMENT AGENCY AT RUSHIKONDA BEACH (BLUE

FLAG BEACH) IN VISAKHAPATNAM, ANDHRAPRADESH.”

To
The Managing Director
Andhra Pradesh Tourism Development Corporation (APTDC),
5th floor, Near C G O Complex, Industrial estate,
Vijayawada Andhra Pradesh - 520007
Phone: 0866-2552967
Email: [email protected],[email protected]

1.3 This RFP has following sections*:

Section – 1 Letter of Invitation

Section – 2 Instructions to Applicants

Section – 3 Data Sheet

Section – 4 Preparation, Submission and Evaluation of Proposals

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 Section – 5 Terms of Reference

Section – 6 Formats for Proposal Submission (Annexures)

1.4 The Agency for providing its services for the said Assignment / Project will be selected on the
basis of the Least quote (L1) methodas described in this RFP. The Financial Proposals (Price
Proposals) of only those Applicants, whoqualify the eligibility (technical &financial capability)
criteria as mentioned in this RFP will be opened and evaluated.

1.5 The Proposals shall be filled in English and all entries must be typed and written in blue/black
ink. Initials of the Authorized representative of the Applicant must attest all erasures and
alterations made while filling the Proposal. Over writing of figures in the Financial Proposal is
not permitted. Failure to comply with any of these conditions may render the Proposal invalid.

1.6 The Authority shall not be responsible for any costs or expenses incurred by the Applicant in
connection with the preparation and delivery of Proposals, including costs and expenses related to
visit to the site. The Authority reserves the right to cancel, terminate, change or modify this
procurement / Tender Process and /or requirements of proposal as stated in the RFP at its sole
discretion, without assigning any reason or providing any notice and without being liable in any
manner for the same.

1.7 The Proposal shall be valid for a period of not less than One hundred and eighty (180) days from
the Bid Due Date (the "BDD"). In exceptional circumstances, prior to the expiry of the original
proposal validity period, the Authority may request the Applicants to extend the period of validity
for a specified additional period. The request for the extension shall be made in writing. However,
Applicants will not be permitted to modify their submitted proposals.

Date: 08-08-2022

For Andhra Pradesh Tourism Development Corporation

MD, APTDC

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2. INSTRUCTIONS TO
APPLICANTS

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2. INSTRUCTIONS TO APPLICANTS

2.1 The Authority has adopted a Single-stage Two-Part process (hereinafter referred to as the
“Selection Process/ Tender Process”) for selection of an Agency, for award of the Assignment.
The Proposal submission is envisaged in two parts - Technical Proposal and Financial Proposal.
The Applicants may submit their Proposals in response to this RFP, in accordance with the
provisions of this RFP ("Applicants"). The Technical Proposals to be submitted by Applicants
shall comprise of technical and financial capability documents and other requisite
documents/clarifications as per the terms of this RFP. The Financial Proposals of only those
Applicants whose Technical Proposal qualify the evaluation process, as per terms hereof, shall be
opened for further processing. Tenders have to be submitted ONLINE in two parts in the
prescribed proforma i.e., Technical Bid Part. I and Financial Bid Part II

2.2 Applicants are encouraged to inform themselves fully about the Assignment and the local
conditions before submitting their Proposals.

2.3 Broad description of the objectives, scope of services, deliverables, and other requirements relating
to this Assignment are specified in this RFP. In case, an Applicant possesses the requisite
experience and capabilities required for undertaking the Assignment, it is invited from the
prospective applicants to participate in the Selection Process, where it is to be noted that the entity
claiming experience under eligibility criteria (as mentioned in the data sheet) should have held, in
the company owing the eligible Assignment, a minimum of 26% (twenty six per cent) equity
during the entire assignment duration for which eligible experience is being claimed. The
experience/qualifications of the parent/subsidiary company of any of the applicants will not be
relevant. Consortium / JV is not allowed.

2.4 Proposals shall be prepared and submitted in the manner elaborated in this RFP as per the
formats/annexures provided.

2.5 No Applicant or its Associate shall submit more than one Proposal for the Assignment.

2.6 Any entity which has been barred by any agency of the Central Government, any State
Government, any Statutory Authority or any public sector undertaking, as the case may be, from
participating in any project, and the bar subsists as on the date of the Proposal, would not be
eligible to submit a Proposal either by itself or through its Associate.

2.7 The Authority reserves the right to terminate an Applicant(s) participation in the Tender Process
at any time, should the Authority consider that an Applicant has, without the prior consent, failed
to comply with any of the procedures and requirements prescribed in the RFP.

2.8 Each Applicant shall submit a Power of Attorney as per the format at Annexure: 6, authorizing
the signatory of the Proposal to commit and bind the Applicant.

2.9 It shall be deemed that by submitting the Proposal, the Applicant has:

a. made a complete and careful examination of the RFP;

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 b. received all relevant information requested from the Authority;
c. accepted the risk of inadequacy, error or mistake in the information provided in the
RFP or furnished by or on behalf of the Authority or relating to any of the matters
referred to in the RFP;
d. satisfied itself about all matters, things and information, including matters referred
herein, necessary and required for submitting an informed Application and performance
of all of its obligations there under;
e. acknowledged that it does not have a Conflict of Interest;
f. Agreed to be bound by the undertaking and all other documents provided by it under
and in terms hereof; And
g. Satisfied itself about the assignment conditions and made a complete and careful
examination of the same.

2.10 The Authority shall not be liable for any omission, mistake or error in respect of any of the above
or on account of any matter or thing arising out of or concerning or relating to RFP or the
Selection Process, including any error or mistake therein or in any information or data given by
the Authority.

2.11 The Proposal of an Applicant shall be liable for disqualification in the event of the following:
a. If the Applicant refuses to accept the correction of errors in its Proposal, (or)

b. at any time, a misrepresentation is made or uncovered or a suppressed fact is

uncovered, (or)

c. the Applicant does not provide, within the time specified by the Authority, the
supplemental information sought by the Authority for evaluation of the Proposal or
does not respond to any queries raised by the Authority, (or)

d. If the applicant submits a conditional Proposal which would affect unfairly the
competitive provision of other firms who submitted substantially responsive proposal
and/or is not accepted by the Authority.

e. If the Applicant submits multiple proposals for the subject Assignment.

2.12 QUERIES AND CLARIFICATIONS

The Bidders are requested to study this entire RFP document in detail. If the Bidders have any
queries related to the RFP or on the proposed Assignment, they may submit such queries to the
Authority in writing or e-mail to [email protected],[email protected] or before the Clarification(s)
due date specified in the “Data Sheet / Schedule of Tender”. Clarifications for all such queries
received would be provided by the Authority at least five (5) working days before the biddue
date / time of Bid submission date. All such queries received, and clarifications provided by the
Authority shall be informed by uploading on https://tender.apeprocurement.gov.inmentioning
as Addendum / Corrigendum for the subject title of the RFP without identifying the names of

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 the Bidders. Bidders are requested to keep themselves updated on the same and Authority takes
no responsibility on any claims of non-information.
2.13 AMENDMENT TO RFP

a. At any time prior to the due date for submission of Proposal, the Authority may, for any reason,
whether at its own initiative or otherwise, modify the RFP document by issuing Addendum /
Corrigendum.
b. In order to provide the Bidders with reasonable time for taking an amendment into account, or
for any other reason, Authority may, in its sole discretion, extend the BDD.
c. The above changes & amendments, if any, will be notified on
https://tender.apeprocurement.gov.infor the Assignment.

2.14 CONFLICT OF INTEREST

a. The Authority requires that the Bidders provide professional, objective, and impartial advice
and at all times hold Authority's interest’s paramount, avoid conflicts with other assignments or
its own interests, and act without any consideration for future work. The Bidder(s) shall not
accept or engage in any assignment that would conflict with its prior or current obligations to
other Authority(s), or that may place it in a position of not being able to carry out the
assignment in the best interests of the Authority.

b. A Bidder shall not have a conflict of interest that may affect the Selection Process (the
"Conflict of Interest"). Any Bidder found to have a Conflict of Interest shall be disqualified.

c. A Bidder shall be deemed to have a Conflict of Interest affecting the Selection Process, if:

i. a constituent of such Bidder is also a constituent of another Bidder; (or)

ii. such Bidder or its Associate receives or has received any direct or indirect subsidy or
grant from any other Bidder or its Associate; (or)
iii. such Bidder has the same legal representative for purposes of this Application as
any other Bidder; (or)
iv. if a Bidder is engaged by the Authority to provide goods or works or services
and if the Associate(s) of such firm is engaged for providing services for the same
project and vice versa.
v. If a Bidder submits multiple Proposals.

2.15 MODIFICATIONS / SUBSTITUTION / WITHDRAWAL OF PROPOSALS

2.15.1 The Applicant may modify, substitute, or withdraw its Proposal after submission,
provided that written notice of the modification, substitution or withdrawal is received by
the Authority prior to the BDD. No Proposal shall be modified, substituted, or withdrawn
by the Applicant on or after the BDD.

2.15.3 Any alteration / modification in the Bid or additional information supplied subsequent to
the BDD, unless the same has been expressly sought for by the Authority shall be
disregarded.

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2.16 REJECTION OF PROPOSALS

2.16.1 Notwithstanding anything contained in this RFP, the Authority reserves the right to reject
any Proposals and to annul the Tender Process and reject all Proposals at any time
without any liability or any obligation for such acceptance, rejection, or annulment, and
without assigning any reasons. In the event that the Authority rejects or annuls all the
Proposals, it may, in its discretion, invite all eligible Applicants to submit fresh Proposals
hereunder or may take such other steps as it may deem fit in its sole discretion as per
applicable laws without being liable for the same in any manner.

2.16.2 The Authority reserves the right not to proceed with the Tender Process at any time,
without notice or liability, and to reject any Proposals without assigning any reasons and
without being liable for the same in any manner.

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3. DATA SHEET

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3. DATA SHEET

S.No. Key Information Details

RFP Details
“Selection of Project Management Agency at Rushikonda
1. Project / Assignment
Beach (Blue Flag Beach in Visakhapatnam, Andhra Pradesh”

2. Organization / Andhra Pradesh Tourism Development Corporation (APTDC)

Authority

3. Projects / Site Details Enclosed in the TOR

Proposal Conditions and Evaluation

4. Proposal Validity The Proposal shall be unconditional, firm and irrevocable and
shall be valid for a period of 180 (one hundred and eighty) days
from the Proposal / Bid Due Date (BDD)

5. Minimum Eligibility The applicant must meet all the following minimum eligibility
Criteria criteria.
a) The Applicant shall be a Trust, or an NGO (Non-
Governmental Organization), or a CBO (Community-
Based Organisation.
b) The Applicant shall have a minimum of One (1) year
(preceding the BDD) experience in providing Project
Monitoring & quality supervision services for any
responsible and sustainable tourism property.
c) Applicant should have minimum average Annual
Turnover of INR Twenty Lakhs (Rs. 20,00,000/-) in the
last Three Financial Years preceding the bid due date
(“Financial Capacity”) as per the audited annual reports.
d) The applicant should furnish the CVs of the key
personnel as required in this RFP.
Note:
a) For demonstrating the Technical Capacity, the Applicant
is required to submit copy of the Letters/Work
Orders/Agreements/completion certificates as proof of
their experience.
b) For demonstrating the Financial Capacity, the Applicant
is required to submit copy of the Audited annual
financial statements for the last three financial years
immediately preceding the Bid Due Date.

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6 Proposal Evaluation  Financial Proposal of only those Applicants meeting the
minimum eligibility criteria will be considered and
undertaken. Applicants not meeting the minimum eligibility
criteria are deemed to be disqualified from further evaluation
process.
 Financial Evaluation: Price bids of qualified applicants will
only be opened. The Financial Bid would be assessed on the
basis of the Least quote – L1 quoted by an Applicant for the
Assignment duly adhering the guidelines in vogue.

7 Criteria for selection of  Criteria for selection of Agency would be the Least quote
Agency (L1) in terms of INR as quoted by the applicant for the
execution of the assignment upon the eligibility qualification
adhering to the guidelines in vogue.

8 EMD & Processing fee  It is mandatory for all the participating bidders to pay a
refundable EMD of Rs.2,00,000/- drawn from any
Nationalized / Scheduled bank in favor of “MD, APTDC”,
Vijayawada by way of DD payable at Vijayawada or through
“Online e-procurement paymentgateway”.
 The EMD shall be valid for 30 days beyond the Bid Validity
period.
 It is mandatory for all the participating bidders to pay a Non-
refundable Processing fee of Rs.10,000/- through online at
APTDC account.
Account Name: APTDC LTD
Bank & Branch: State Bank of India, Patamatalanka Branch
Account No: 62081485896
IFSC Code: SBIN0020542

Proposal Submissions

9 Online Submission The bidder shall submit his response through bid submission
to the tender on e-procurement platform at
https://tender.apeprocurement.gov.in. No offline bids shall be
entertained by the Tender Inviting Authority

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10 Technical Proposal for  DD/ Online payment towards EMD and Processing fee
Eligibility Qualification  Signed RFP Document
 Checklist of Submissions ~ Annexure 1
 Covering Letter ~ Annexure 2
 Similar Experience towards minimum eligibility ~ Annexure
3 (All documents as mentioned in S.No.3 of Data Sheet)
 GST registration certificate (registered in Andhra Pradesh)
and Pan card ~ Annexure 4
 Financial Experience towards minimum eligibility ~
Annexure 5
 Power of Authority ~ Annexure 6
 Firm / Organization Registration Certificate ~ Annexure 7
(Not required for Proprietary firm)
 Affidavit of non-blacklisting by any Authority / authority in
India~ Annexure 8.
 Details of Key Personnel ~ Annexure 9

11 Financial Proposal The Applicants shall be required to submit their Financial

Proposal in the format as provided in the e-tendering platform.

12 Duration of Assignment The Assignment shall be valid for a period of One year from the
date of signing of Agreement.
The MD, APTDC or Chairman, BMC, Rushikonda Blue Flag
Beach, Visakhapatnam reserves the right to terminate the
contract at any time without any prior notice and cause at their
sole discretion.

13 Performance Security  The performance security of 2.5% of the Final Bid value (in
terms of INR) to be paid by the Successful Bidder as per
T&C of this RFP.
The Selected Bidder for this assignment shall furnish the same
within 15 days from the data of receipt of Letter of Award.

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4. PREPARATION, SUBMISSION
AND EVALUATION OF
PROPOSALS

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4. PREPARATION, SUBMISSION AND EVALUATION OF PROPOSALS

4.1 GENERAL

a. The Applicants shall bear all costs associated with the preparation and submission of its
Proposal, including site visits, required data collection, analysis, etc., as also any
discussions/negotiations. The Authority shall not be responsible or liable for any such
costs incurred.

b. An Applicant shall be a Legal entity. An Applicant may be a natural person born in India
or abroad or a private entity, a Section 8 company, a partnership firm or an LLP or a
Consortium incorporated in India by the above or as per applicable laws of the country
of its origin. Consortium / Joint Venture is not allowed in this Tender Process.

c. Adherence to formats, wherever prescribed, is required. Non-adherence to formats

might be a ground for declaring a proposal non-responsive.

d. All communication and information shall be provided in writing and in English

language only.

e. All communication and information provided should be legible, and wherever the
information is given in figures, the same should also be mentioned in words. In case of
conflict between amounts stated in figures and words, the amount stated in words will
be taken as correct and final.

4.2 PREPARATION AND SUBMISSION OF PROPOSALS

Tenders have to be submitted ONLINE in two parts in the prescribed proforma i.e., Technical Bid
Part. I and Financial Bid Part II

a) Registration with e-Procurement platform: For registration and online bid submission, bidders
may visit https://tender.apeprocurement.gov.in. The bidder shall authenticate the bid with his
Digital Certificate for submitting the bid electronically on e-Procurement platform and the bids
not authenticated by digital certificate of the bidder will not be accepted on the e-Procurement
platform.

b) The bidder is requested to download the tender document from website at

https://tender.apeprocurement.gov.in and read all the terms and conditions mentioned in the
tender Document. Clarifications can be sought from the Tender Inviting Authority. Any offline
bid, submission clause in the tender document shall not be considered.

c) The bidder has to keep track of any changes by viewing the addendum / ccorrigendum are issued
by the Tender Inviting Authority from time-to-time in the e-Procurement platform. The
Department calling for tenders shall not be responsible for any claims/problems arising out of
this.

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 d) The bidder shall submit his response through bid submission to the tender on e-procurement
platform at https://tender.apeprocurement.gov.in. No offline bids shall be entertained by the
Tender Inviting Authority.

e) The bidders shall submit their eligibility and qualification documents, technical bid, financial bid
etc., in the standard formats prescribed in the Tender documents, scanned and to be submitted in
the e-procurement web site. The bidders shall upload the scanned copies of all the relevant
certificates, documents etc., in support of their eligibility criteria/technical bids except financial
bid in the e-procurement web site. The bidder shall sign on the statements, documents,
certificates, uploaded by him, owning responsibility for their correctness/ authenticity.

Note: - All the required documents are to be arranged in the serial order, (Serial Numbers and
Page Numbers should be indicated on the right-side top of the corner) and to be uploaded to the
e-procurement web site i.e., https://tender.apeprocurement.gov.in.

The following documents are to be uploaded:

 DD/ Online payment towards EMD & Processing fee

 Signed RFP Document
 Checklist of Submissions ~ Annexure 1
 Covering Letter ~ Annexure 2
 Similar Experience towards minimum eligibility ~ Annexure 3(All documents as
mentioned in S.No.3 of Data Sheet)
 GST registration certificate (registered in Andhra Pradesh) and Pan card ~
Annexure 4
 Financial Experience towards minimum eligibility ~ Annexure 5
 Power of Authority ~ Annexure 6
 Firm / Organization Registration Certificate ~ Annexure 7 (Not required for
Proprietary firm)
 Affidavit of non-blacklisting by any Authority / authority in India~ Annexure 8
 Details of Key Personnel ~ Annexure 9

f) The bidder should complete all the processes and steps required for bid submission. The
successful bid submission can be ascertained once acknowledgement is given by the system
through bid submission number after completing all the process and steps. GoAP and service
provider is not responsible for incomplete bid submission by bidders. Bidders may also note that
the incomplete bids will not be saved by the system and are not available for the Tender Inviting
Authority for processing.

g) Bidders are encouraged to inform themselves fully about the assignment and the local conditions
before submitting the Proposal.

Note: The Firm should have a valid Firm Registration Certificate and GST registration certificate (GST
registered in Andhra Pradesh only). In case of Proprietorship firm, PAN and GST Registration
certificate shall be submitted.
*Application of GST along with Acknowledgement shall be considered.
However, the Bidder should make the billing with such GST number registered in AP only, failing
which the authority shall with hold any payments due to the selected bidder.
22
 4.3 PREPARATION & SUBMISSION OF HARD COPIES

After submission of bid online, the bidders are required to submit the same set of documents
that are uploaded along with DDs towards EMD&processing fee to the Tender Inviting
Authority on or before the Hard copy submission due date as mentioned in the schedule of
tender in this document which shall be before the opening of financial bids.

The department shall not take any responsibility for any delay or non-receipt. The bidder who
fails to submit the original hard copies of uploaded certificates/documents, Demand Draft on
or before the due date shall be suspended from participating in the tenders on e-procurement
platform for a period of 3 years from date of bid submission.

Other conditions as per tender documents are applicable.

The outer envelopes shall clearly indicate the name and address of the bidder to enable the bid to be
returned unopened in case it is declared "late".

The bids shall be made in SEALED ENVELOPE as follows:

I. The envelope shall be marked in bold letter as "DEMENAD DRAFT"along with title of the
Assignment and shall include the following:
 DD towards EMD.
The hard copies should be submitted at the address mentioned below:
To
The Managing Director
Andhra Pradesh Tourism Development Corporation (APTDC),
# 55-17-2 to 4
5th floor, Stalin Corporate Building, Near C G O Complex, Industrial estate,
Vijayawada Andhra Pradesh - 520007
Phone: 0866-2552967
Email: [email protected], [email protected]

4.4 SIGNING OF PROPOSALS

The Authorized Signatory shall sign or initial each page of the proposal documents along with the
stamp of the Applicant. They should also sign & stamp each page of the RFP.Each Applicant shall
submit a Power of Attorney as per the format at Annexure 6; authorizing the signatory of the
Proposal to commit and bind the Applicant.

23
4.5 OPENING OF PROPOSALS

a. Proposals received on or before the Bid Due Date (BDD) will only be considered for
opening and evaluation. Proposals other than the above will be summarily rejected.

4.6 OPENING AND EVALUATION OF TECHNICAL PROPOSAL

a. The Technical Proposals shall be opened on the date as mentioned in the schedule of
tender and shall be evaluated for Minimum Eligibility Criteria as per the Data Sheet
stipulated in this RFP.

b. Only those proposals meeting the Minimum Eligibility Criteria, will be considered for
further evaluation.

c. Applicants not meeting the minimum eligibility criteria will be deemed to be

disqualified and will not be considered for further evaluation. No correspondence or
representation will be entertained in this regard and the Authority’s decision will be
final in this regard.

d. The eligible Proposals will be checked for all the mandatory documentsand
submissions (Mandatory Annexures and their supporting documents if any) duly signed
as per the list provided above and in the prescribed formats. The Authority shall take a
decision at its sole discretion with regard to proposals without any of the said
documents or documents submitted in any other format other than the prescribed.

4.7 FINANCIAL PROPOSAL

Criteria for selection of Service Provider would be the Least Quote (L1) as quoted by the
Bidder) for the execution of the Assignment for the entire Agreement Period, upon the
minimum eligibility qualification adhering to the reverse tendering guidelines.

The bidders shall quote their financial proposal towards their bid (Fee) for the subject
assignment in terms of INR and shall not exceed than the IBM value. The IBM value as
determined by the Authority is up to 2.5% of revenue generated on monthly basis can be
spent for monitoring purpose by the agency and it will be based on actual expenditure
incurred by them. The expenditure shall be reviewed by BMC and Collector, it will be
honoured and paid into the account of agency. The quote shall be applicable for entire
agreement period of this assignment.

The Financial Proposal of those Applicants who have qualified the Minimum Eligibility
Criteria i.e., technical proposal will only be opened.

The bidder shall be selected based on their Technical and Financial Proposal duly adhering
the guidelines in vogue.
24
 The L1 Quote quoted by the technically qualified bidders in the commercial stage shall be
the base for selection. The L1 bidder shall be termed as successful bidder.
*The quote shall be exclusive of GST.

4.8 ANNULMENT OF AWARD

Failure of the Applicant to comply with the requirements set forth in this RFP Document and / or
the provisions of the Contract shall constitute sufficient grounds for the annulment of the award.

4.9 AUTHORITY’S RIGHT TO ACCEPT OR REJECT ANY AND/OR ALL PROPOSALS

Authority reserves the right to accept or reject any Proposal in its sole discretion, and to annul
the Tender Process or reject all proposals without assigning any reason whatsoever at its sole
discretion at any time before issuance of a Letter of Award without incurring any liability.

25
5. TERMS OF REFERENCE

26
5. TERMS OF REFERENCE
BACKGROUND

Andhra Pradesh Tourism Development Corporation (APTDC) Limited, Vijayawada is a state

government corporation, which is involved in development and promotion of tourism in Andhra
Pradesh State. The aim of the APTDC is to provide state-of-the-art tourism infrastructure facilities to
tourists visiting Andhra Pradesh. APTDC owns a considerable transport fleet and water fleet,
operates leisure-based cruises and water sports and sound and light shows, etc. APTDC has a chain
of Haritha Hotels, spread across Andhra Pradesh at all major tourist destinations, which includes
wayside amenities on major National Highways.

Andhra Pradesh Tourism Development Corporation Ltd. (APTDC) intends to select Agency towards
the collection of revenue from the subject assignment / project.

"Tenders" are invited from experienced Firms / Organizations in their capacities who are already
working in these similar areas with proven track record.

Introduction
A "Clean" beach is the primary indicator of coastal environmental quality & management. However,
coastal regions in India are highly susceptible to litter accumulation. The presence of such debris not
only affects the aesthetic appeal of beaches negatively but also reduces the recreational (tourism)
value drastically.

In order to sustain tour ism activities and healthy coastal management, Ministry of Environment,
Forest and Climate Change, Government of India have conceived an integrated coastal management
scheme viz. BEAMS (also referred to as Beach Management Services) to reduce existing pollutants
on beaches and to aspire & achieve such high international standards in Indio.

The main objective of setting up BEAMS programmer is to promote sustainable development in

coastal regions of Indio for the beach management authorities to strive to achieve high standards in
four categories as mentioned below:

1) Environmental Management including cleanliness, solid waste management in beaches,

2) Environmental Education
3) Safety & Security ofBeachgoers.
4) Bathing Water QualityStandards,
It primarily focuses on "Beach Rejuvenation Plan" that also means development of beach facilities,
reduction and regulations of beach littering and undertaking day to day cleaning operations in
beaches. It is also to ensure & control various types of pollutions in beaches by effective solid waste
management, utilization and bring significant awareness on environment protection & sensitize
beachgoers of ecosystems and biodiversity,

BEAMS area successful model of development in the coastal regions of India initiated and
implemented by Govt. of Indio, Ministry of Environment, Forest & Climate Change and Integrated

27
Coastal Zone Management Project, Forest Department, Gov. of Andhra Pradesh. During the month
of October 2020; 8 beaches of India, spread across five states and two union territories, have been
awarded the "BLUE FLAG" Certification by on International Jury comprising of eminent members
viz UNEP, UN W TO, FEE, IUCN and has also been awarded a 3rd Prize by the International Jury
under the "International Best Practices" for pollution control in coastal regions. In Andhra Pradesh
Rushikonda Beach, Rushikonda Beach, Visakhapatnam has bagged the "BLUE FLAG" Tag.

SCOPE OF SERVICES

The Project Management Agency (PMA) shall be considered as the one of the prime stakeholders for
proper functioning of blue flag beach, as they shall be responsible for day-to-day supervision of
O&M Agency and Revenue Collection Agency on daily basis.

The assignment includes studying and familiarization of the Scope of Work of O&M Agency and
Revenue Collection Agency, and contract agreement with the respective agencies including their
service obligations and deliverables. The PMA has to also familiarize itself with the work
programme of the above-mentioned agencies which shall be an important aspect governing the
deployment of professional staff in different disciplines by the PMA. The PMA has to supervise the
activity of the O&M activity and Revenue collection activity on day-to-day basis with reference to
the Contract Agreement of the respective agencies, project monitoring, quality control and
certification of revenue collections, bills and other receivables from the project as specified in the
respective RFPs. The above works are to be executed by deploying the required manpower. The
Qualifications and experience of the technical manpower is given below.

Details of the scope of work to be provided by RCA is provided below:

The PMA Shall deploy sufficient no. of trained manpower during the assignment period. The
number of minimum key personnel shall be 5 per shift as mentioned below:

i. Manager: 1
ii.Supervisor: 2
iii. Helpers: 2

The requirement of manpower as mentioned above is tentative. The bidder must assess the same as
per the requirement of the assignment / project as per the given scope of work adhering to KPIs. The
daily work so performed by O&M agency and Revenue collected from the Revenue collection
agency is to be audited on day-to-day basis and a record of that should be kept in a register which
may be examined by the Authority from time to time.

2. The PMA shall ensure the punctuality of the staff for managing timely operations.

3. In case of bad conduct or irresponsible behavior with the tourists / Authority by any PMA staffs,
PMA shall liable to remove the person responsible for misconduct from the duty as well as from the
job under the direction of BMC. If BMC finds the performance of any person unsatisfactory then it
may issue directions to PMA to recall the concerned person from duty and replace the same.

28
4. PMA shall be responsible for installation of Biometric system at its own cost for maintaining the
attendance of the personnel engaged by them for the subject assignment. BMC shall provide
requisite technical specifications for hardware and other requirements of the Biometric system
including necessary software to integrate the same with the Enterprise Resource Planning (ERP)
system of APTDC.

5. All personnel to be deployed by PMA must undergo training by BMC / APTDC or its designated
agency prior to their deployment in the project. All the training cost shall be borne by the BMC. No
payment shall be made by BMC for the training period.

6. PMA shall not replace / change the personnel without prior written approval/consent from BMC.

7. PMA shall ensure that the Revenue collection and O&M of beach facility is in adherence to the
respective RFPs and agreements. The same shall be strictly followed for supervision of the same by
PMA.

8. PMA shall ensure on a continuous basis that O&M, Revenue collection are being carried out with
utmost transparency by means of surveys, etc., following the principle of Mystery Audit procedure.

DELIVERABLES, TIMELINES AND TERMS OF PAYMENT & SCHEDULE

The agreement period for the subject assignment shall be one year from date of signing the work
order (W/O) / Agreement to the Selected Agency by the Authority and the same may be renewed
for a period of One year upon successful completion of the agreement period and acceptance of
either party.

The monies (payable to the Selected agency) as per the terms & conditions of this RFP subject to
the mandatory payments / deductions as mentioned above, shall paid on or before the 15 th day of
each respective month upon the submission of invoices from the date of commencement of the
project adhering to the KPI’s (Violations in case of agency & it’s personnel) by the Agency as
defined in this RFP.

KPIs

Supervision and certification: Supervise and certify the execution done by the O&M agency and
Revenue Collection agency, to ensure the execution is in accordance with the terms, conditions, of
scope & deliverables of the respective RFPs and agreements. Maintain all necessary records of
progress, accounts, inspection records, Contract related day to day correspondences etc., to the
satisfaction of the Authority and make available the same for reference of Authority whenever
needed. The PMA will function also as advisor to the Authority in all Contract management
matters entered into with the O&M and Revenue collection agency.

Determination of Revenues and time: The PMA shall determine the revenues collected out of the
facilities in the project area, and/or their reasonableness wrt the footfall etc., that are required to be
determined by it under the revenue collection Agreement.

29
Maintenance of records: A copy of all communications, comments, instructions, Documents sent
by PMA to the O&M agency and Revenue collection agency pursuant to this TOR, and a copy of
all the comments of the PMA thereon shall be furnished by the PMA to the Authority forthwith.
The PMA will also be responsible for maintaining respective assignments hindrance
register/record.

Fortnightly Reports: PMA has to submit physical report in approved format for all the O&M
related and Revenue collection related to all project components on fortnightly basis or as directed
from time to time to the authority. Hinderances, Deficiencies, unlawful practices wrt the respective
performances of O&M and Revenue collection agencies if any and reasons thereof and corrective
measures to overcome the same. Also a report on deficiencies observed in relation to the quality of
performance of scope executed including actions taken by the agencies to rectify the same shall be
furnished.

Daily Activity Records: Coordinate and maintain close interactions with respective agencies,
authority and stake holders involved directly or indirectly with the project towards efficient
implementation.

Any other as may be added by BMC/APTDC from time to time

ROLES & RESPONSIBILITIES

Roles and Responsibilitiesof Parties

i. Roles ofBMC / APTDC

1. Facilitate for any statutory / required permissions / licenses.
2. Responsible for the timely payments & transfer of monies subject to adherence of the
clause 5.3 above pursuant to statutory / mandatory deductions if any.

ii. Roles ofSelected Agency

1. Fulfillment of scope of work as per Clause 5.2 & 5.4 of the RFP.
2. All legal disputes are subject to the jurisdiction of Courts in Andhra Pradesh only.

EARNEST MONEY DEPOSIT (EMD)

a. The Bid shall be accompanied by Earnest Money Deposit (EMD) Rs.2,00,000/- through
“Online e-procurement paymentgateway” or “drawn from any Nationalized / Scheduled
bank in favor of “MD, APTDC”, Vijayawada by way of DD payable at Vijayawada”.
b. No bidding entity is exempted from deposit of EMD. Bids submitted without EMD shall
be disqualified.
c. The EMD of unsuccessful Bidder will be returned to them without any interest, after
conclusion of the resultant agreement. The EMD of the selected bidder will be returned
without any interest, after receipt of performance security as per the terms of agreement.
d. EMD of a bidder may be forfeited without prejudice to other rights of the purchaser, if the
bidder withdraws or amends its tender or impairs or derogates from the tender in any
30
 respect within the period of validity of its tender or if it comes to notice that the
information /documents furnished in its tender is incorrect, false, misleading or forged. In
addition to the aforesaid grounds, the successful bidders' EMD will also be forfeited
without prejudice to other rights of purchaser, if it fails to furnish the required
performance security within the specified period.

PERFORMANCE SECURITY

The performance security of 2.5% of the Final Bid value (in terms of INR) to be paid by the
Successful Bidder (to be renewed and be valid at all times till the completion of the assignment) so as
to execute the assignment, shall be submitted in the form of Bank Guarantee / DD in the specified
format Within 15 days from the data of receipt of notification of award which shall be one among the
condition precedents for signing the Service provider agreement with the Authority.

The Performance Security shall be forfeited as Damages without prejudice to any other right or
remedy that may be available to the Authority under the tender Documents or otherwise, under the
following conditions:

In the case of Selected Applicant/ Selected Bidder, if it fails to fulfill the assignment as mentioned in
the ToR of this RFP.

In the case of Selected Applicant / Selected Bidder, if it fails to execute the Assignment as per the
deliverables agreed with the Authority in the agreement.

31
6. FORMATS FOR SUBMISSION OF
PROPOSAL
(Annexures)

32
 Annexure 1

Format for

CHECKLIST OF SUBMISSIONS IN ENVELOPES I & II

Status
SNo. Enclosures to the Proposal (Submitted / Not Remarks
Submitted)

DD/ Online payment towards EMD & Processing

1.
fee

2. Signed RFP Document

3. Covering Letter (Annexure 2)

4. Experience Details (Annexure 3)

GST registration certificate (registered in Andhra

5.
Pradesh) and Pan card (Annexure 4)

Financial Experience towards minimum Eligibility

6.
(Annexure 5)

7. Power of Authority (Annexure 6)

Firm / Organization Registration Certificate ~

8.
Annexure 7 (Not required for Proprietary firm)

Affidavit of non-blacklisting by any Authority /

9.
authority in India (Annexure 8)

10. Details of Key Personnel (Annexure 9)

33
 Annexure 2

Format for

COVERING LETTER (LETTER OF PROPOSAL)

(On Applicant’s Letter Head)

To, Date:

The Managing Director,

Andhra Pradesh Tourism Development Corporation (APTDC),
5th floor, Near C G O Complex, Industrial estate,
Vijayawada Andhra Pradesh - 520007
Phone: 0866-2552967
Email: [email protected], [email protected]

Sub: “Selection of Project Management Agency at Rushikonda Beach (Blue Flag Beach) in
Visakhapatnam, Andhra Pradesh”

With reference to your RFP Document dated _______________,I / We, having examined all relevant
documents and understood their contents, hereby submit our Proposal for selection of agency for
collection of revenue at Rushikonda blue flag beach (the "Agency") of the subject assignment. The
proposal is unconditional and unqualified.

2. I/We acknowledge that APTDC will be relying on the information provided in the Proposal and the
documents accompanying the Proposal for selection of the Agency, and we certify that all information
provided in the Proposal and in the Annexures / Appendices are true and correct, nothing has been
omitted which renders such information misleading; and all documents accompanying such Proposal
are true copies of their respective originals.

3. This statement is made for the express purpose of appointment as the Agency for the aforesaid
Project / Assignment.

4. I / We shall make available to APTDC any additional information it may deem necessary or require
for supplementing or authenticating the Proposal.

5. I / We acknowledge the right of APTDC to reject our application without assigning any reason or
otherwise and hereby waive our right to challenge the same on any account whatsoever.

6. I / We certify that in the last five years, we have neither failed to perform on any contract, as
evidenced by imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement or
arbitration award against the Applicant, nor been expelled from any project or contract by any public
authority nor have had any contract terminated by any public authority for breach on our part.

7. I/We declare that:

34
(a) We have examined and have no reservations to the RFP Document, including any Addendum issued
by APTDC;

(b) I / We do not have any conflict of interest as mentioned in the RFP Document;

(c) I / We have not directly or indirectly or through an agent engaged or indulged in any corrupt
practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice in respect of
any tender or request for proposal issued by or any agreement entered into with APTDC or any other
public sector enterprise or any government, Central or State; and

(d) I/We hereby certify that we have taken steps to ensure that in conformity with the provisions of this
RFP, no person acting for us or on our behalf will engage in any corrupt practice, fraudulent practice,
coercive practice, undesirable practice or restrictive practice.

8. I / We understand that you may cancel the Selection Process at any time and that you are neither
bound to accept any Proposal that you may receive nor to select the Agency, without incurring any
liability to the Applicants in accordance with the RFP Document.

9. I/We certify that in regard to matters other than security and integrity of the country, we or any of our
Associates have not been convicted by a Court of Law or indicted or adverse orders passed by a
regulatory authority which would cast a doubt on our ability to undertake the subject assignment or
which relates to a grave offence that outrages the moral sense of the community.

10. I / We further certify that in regard to matters relating to security and integrity of the country, we
have not been charge-sheeted by any agency of the Government or convicted by a Court of Law for any
offence committed by us or by any of our Associates.

11. 1/We hereby irrevocably waive any right or remedy which we may have at any stage at law or
howsoever otherwise arising to challenge or question any decision taken by APTDC (and/ or the
Government of India) in connection with the selection of Agency or in connection with the Selection
Process itself in respect of the above-mentioned Project.

12. I/We agree and understand that the proposal is subject to the provisions of the RFP Document. In no
case, shall I/we have any claim or right of whatsoever nature if the work for the subject assignment is
not awarded to me/us or our proposal is not opened or rejected.

13. I / We agree to keep this offer valid for 180 (One hundred and eighty) days from the PDD specified
in the RFP.

14. In the event of my/our firm being selected, I/we agree and undertake to provide the services in
accordance with the provisions of the RFP and that the Team Leader shall be responsible for providing
the agreed services himself and not through any other person or Associate.

15. I/We have studied RFP and all other documents carefully. We understand that we shall have no
claim, right or title arising out of any documents or information provided to us by APTDC or in respect
of any matter arising out of or concerning or relating to the Selection Process including the award of
subject assignment.

35
16. The Technical and Financial Proposals are being submitted in separate covers along with Annexure-
A to prove our financial details. The contents provided in Envelopes I & II shall constitute the
Application which shall be binding on us.

17. I/We agree and undertake to abide by all the terms and conditions of the RFP Document. In witness
thereof, I/we submit this Proposal under and in accordance with the terms of the RFP Document.

Yours faithfully,

(Signature, name and designation of the authorized signatory)

(Name and seal of the Applicant)

36
 Annexure 3

Format for

APPLICANT’S EXPERIENCE

Project 1

S# Name Authority Project Details Project Project Project Cost Document

of Details Location implemented (Rs. Cr) Enclosed as
Project in last 1 years Proof of
Experience*
(Yes/No)

1
2

(**Tables to be added by the bidder if required)

Signature ______________________
Name ______________________
Designation_____________________
Company ______________________
Date _________________________
Notes:

37
 Annexure 4

Format for

GST registration certificate (registered in Andhra Pradesh) and Pan card

(Signature of the Authorised Signatory)

Place---------------------------

38
 ANNEXURE 5

In support of Minimum Eligibility Criteria

Format for

FINANCIAL SUMMARY DATA

TURNOVER RELATED DATA (All figures in INR Crores)

Description
Yr 01 Yr 02 Yr 03

Turnover

Total

Financial Year: 1st April to 31st March or the particular accounting year followed and audited.

Note:
1. The applicant shall submit Audited Balance Sheets/ Annual Reports
2. The annual Turnover data should be certified by a practising Charted Accountant.

SIGNATURE ___________________
NAME _________________________
DESIGNATION ___________________
COMPANY SEAL COMPANY ___________________
DATE ___________________

39
 ANNEXURE 6

Format for

POWER OF AUTHORITY TO BID SIGNATORY

(On a Non-Judicial Stamp Paper of Rs. 100 duly attested by notary public)

Know all men by these presents, We, _____________, a company / firm registered under
_________________ and having its Registered Office at _______________ do hereby constitute,
nominate, appoint and authorize _______________ and presently residing at ___________________ as
our true and lawful attorney (hereinafter referred to as the “Authorized Representative”) to do in our
name and on our behalf, all such acts, deeds and things as are necessary or required in connection with
or incidental to submission of our Proposal for ___________________________ including but not
limited to signing and submission of all applications, proposals and other documents and writings,
participating in pre-bid and other conference and providing information/ responses to the Managing
Director of Andhra Pradesh Tourism Development Corporation (APTDC), (the “Authority”),
representing us in all matters before the Authority, signing and execution of all contracts and
undertakings consequent to acceptance of our proposal and generally dealing with the Authority in all
matters in connection with or relating to or arising out of our Proposal for the said assignment and/or
upon award thereof to us till the entering into of the Agreement with the Authority.

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or caused to be
done by our said Authorized Representative pursuant to and in exercise of the powers conferred by this
Power of Attorney and that all acts, deeds and things done by our said Authorized Representative in
exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, ……………. THE ABOVE-NAMED PRINCIPAL HAVE

EXECUTED THIS POWER OF ATTORNEY ON THIS …………. DAY OF…………., 2022
For…………………………….
(Signature, name, designation and address)
Witnesses:
1.
2.
Notarized
Accepted
……………………………
(Signature, name destination and address of the Attorney)

Notes:
The mode of execution of the Power of Attorney should be in accordance with the procedure, if
any, laid down by the applicable law and the charter documents of the executant(s) and when it
40
is so required the same should be under common seal affixed in accordance with the required
procedure. The Power of Attorney should be executed on a non-Judicial stamp paper of Rs
100/- (one hundred) and duly notarized by a notary public.

Wherever required, the Applicant should submit for verification the extract of the charter
documents and other documents such as a resolution/power of attorney in favor of the person
executing this Power of Attorney for the delegation of power hereunder on behalf of the
Applicant.

For a Power of Attorney executed and issued overseas, the documents will also have to be
legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney
is being issued. However, the Power of Attorney provided by Applicants from countries that
have signed The Hague Legislation Convention, 1961 are not required to be legalized by the
Indian Embassy if it carries a conforming apposite certificate.

41
 ANNEXURE 7

Format for

FIRM / ORGANISATION REGISTRATION CERTIFICATE

(Not required for Proprietary firm)

42
35
 ANNEXURE 8

Format for

AFFIDAVIT OF NON-BLACKLISTING BY ANY AUTHORITY / AUTHORITY IN INDIA

36
 ANNEXURE 9

Details of Key Personnel

37