Chapter 6 - Scheduling
Chapter 6 - Scheduling
Chapter 6 - Scheduling
CHAPETR VI
CONSTRUCTION PROJECT SCHEDULING TECHNIQUES
6.1. Planning Studies
A trail and error approach is no longer valid for the construction industry and proper
planning is now vital. The amount of detailing in planning is likely to be the function of the
size of the firm, the complexity of the project and the expertise of the management.
Usually may things interfere with the construction thus making the task of planning and
controlling much difficult. Obviously planning will not automatically solve or answer these
problems. It serves as a guideline, which is flexible enough to accommodate the changes and
be used for checking planned against the actual executed work.
Before the actual formation of the plan the following should be considered:
The planning/scheduling technique to be used
The number and type of programs required.
The purpose of the program.
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At the same time that the choice of technology and general method are considered, a parallel
step in the planning process is to define the various work tasks that must be accomplished.
These work tasks represent the necessary framework to permit scheduling of construction
activities, along with estimating the resources required by the individual work tasks and any
necessary precedence or required sequence among the tasks. The terms work "tasks" or
"activities" are often used interchangeably in construction plans to refer to specific, defined
items of work. The scheduling problem is to determine an appropriate set of activity start
time, resource allocations and completion times that will result in completion of the project
in a timely and efficient fashion. Construction planning is the necessary fore-runner to
scheduling. In this planning, defining work tasks, technology and construction method is
typically done either simultaneously or in a series of iterations.
More formally, an activity is a single work step that has a recognizable beginning and end and
requires time for its accomplishment. The following are suggested as guidelines for use when
activities are being identified.
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etc. However, these activities could continue to be identified as sub-activities under the
general activity of "site clearance." This hierarchical structure also facilitates the preparation
of summary charts and reports in which detailed operations are combined into aggregate or
"super"-activities.
In practice, the proper level of detail will depend upon the size, importance and difficulty of
the project as well as the specific scheduling and accounting procedures which are adopted.
However, it is generally the case that most schedules are prepared with too little detail than
too much. It is important to keep in mind that task definition will serve as the basis for
scheduling, for communicating the construction plan and for construction monitoring.
Completion of tasks will also often serve as a basis for progress payments from the owner.
Thus, more detailed task definitions can be quite useful. But more detailed task breakdowns
are only valuable to the extent that the resources required, durations and activity
relationships are realistically estimated for each activity. Providing detailed work task
breakdowns is not helpful without a commensurate effort to provide realistic resource
requirement estimates.
As an example of construction planning, let’s use a developed plan for a road construction
project including two culverts.
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Job logic refers to the determined order in which the activities are to be accomplished in the
field. The start of some activities obviously depends on the completion of the others. A
concrete wall cannot be poured until the formworks are in place and the reinforcing steel has
been tied. Yet many activities are independent of one another and can proceed concurrently.
For a project of any consequence, there is always more than one general approach and no
unique order of procedure exists. It is the planner’s responsibility to examine the workable
choices and select the most suitable alternatives.
Example 6 - 2:
Suppose that a site preparation and concrete slab foundation construction project consists of
nine different activities:
Activities A (site clearing) and B (tree removal) does not have preceding activities since they
depend on none of the other activities. We assume that activities C (general excavation) and
D (general grading) are preceded by activity A (site clearing). It might also be the case that
the planner wished to delay any excavation until trees were removed, so that B (tree removal)
would be a precedent activity to C (general excavation) and D (general grading). Activities E
(trench excavation) and F (concrete preparation) cannot begin until the completion of general
excavation and grading, since they involve subsequent excavation and trench preparation.
Activities G (install lines) and H (install utilities) represents installation in the utility trenches
and cannot be attempted until the trenches are prepared, so that activity E (trench
excavation) is a preceding activity. We also assume that the utilities should not be installed
until grading is completed to avoid equipment conflicts, so activity D (general grading) is also
preceding activities G (install sewers) and H (install utilities). Finally, activity I (pour
concrete) cannot begin until the sewer line is installed and formwork and reinforcement are
ready, so activities F and G are preceeding. Other utilities may be routed over the slab
foundation, so activity H (install utilities) is not necessarily a preceding activity for activity I
(pour concrete). The results of our planning are the immediate precedence shown herewith.
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All formal scheduling procedures rely upon estimates of the durations of the various project
activities as well as the definitions of the predecessor relationships among tasks. The
variability of an activity's duration may also be considered. Formally, the probability
distribution of an activity's duration as well as the expected or most likely duration may be
used in scheduling. A probability distribution indicates the chance that particular activity
duration will occur. In advance of actually doing a particular task, we cannot be certain
exactly how long the task will require.
Where Aij is the required formwork area to assemble (in m2), Pij is the average productivity of
a standard crew in this task (measured in m2 per hour), and Nij is the number of crews
assigned to the task.
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The scheduling of a construction project is often confused with Planning, which is an entirely
different and separate function. Although the planning function may never be accomplished
in a total manner, it can be accomplished in a broad and practical sense. Planning must be
done before the project can be intelligently scheduled.
Scheduling is a mechanical process for formalizing the planning function, assigning time
boundaries for each part of the work in such a manner that the work proceeds in logical
sequence and in an orderly and systematic manner.
Preparation of schedules:
Construction Stages:
On large projects it may be desirable or essential to divide the project into several
construction stages, which may be constructed independently or in conjunction with each
other.
Example: A new water supply scheme for a city might include the following stages:
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Construction Activities:
Most projects are divided into construction activities to facilitate job planning. It is a portion
of a project, which may be performed by a classification of laborers (CREW) or perhaps by a
single type of equipment.
Construction/Job Activity: – is thus a segment of work in the construction project that has
a recognizable beginning and end, implying that it requires time to accomplish the task.
There are two common methods of scheduling used in the construction industry. This are:
A. Bar chart (Gantt chart) Scheduling method.
B. Network scheduling method: which include the Critical Path Method (CPM) and the
Project Evaluation and Review Technique (PERT).
The bar chart is probably the best known of all the planning techniques. It basically features a
plan of a project split into a logically related individual activities each represented graphically
by scaled lines. Bar charts present the project schedule plotted to a horizontal line scale. The
bar lines represent the time period allocated to each operation and the relationship between
the commencement and completion of each can be readily observed. The bar chart has been
the traditional management device for planning and scheduling construction projects. Bar
charts are particularly helpful for communicating the current state and schedule of activities
on a project. As such, they have found wide acceptance as a project representation tool in the
field. For planning purposes, bar charts are not as useful since they do not indicate the
precedence relationships among activities. Thus, a planner must remember or record
separately that a change in one activity's schedule may require changes to successor activities.
There have been various schemes for mechanically linking activity bars to represent
precedence, but it is now easier to use computer based tools to represent such relationships.
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It can provide a quick, visual overview of a project in convenient way to monitor job
progresses, schedule equipment and crews and record project advancement.
Disadvantages:
Interdependencies among activities are difficult to show. The bar chart itself doesn’t
provide a basis for ascertaining which activities are critical and which are floaters.
It is not an adequate planning and scheduling tool because it doesn’t portray a
detailed, integrated and complete plan of operations.
Can't tell what will be the effect of a delay today will have on the timing of future
activities.
Basic Assumptions:
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Presentation of Networks: -
Showing the job activities and their order of sequence (logic) in pictorial form produces the
project network. This network is a graphical display of the proposed plan.
3
B D
A 5 F 6
1 2
C E
4
B D
ST A F
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C E
Network Logic:
Network logic refers to the determined order in which the activities are interrelated in order
to accomplish the task.
Identifying the preceding activity and immediately preceding activity (IPA) is the easiest
method to develop the network logic and draw the network diagram.
Example 6 -3: Develop the network logic for the activities given in example 6 -2.
Using the Precedence Relations table of the project the following network logic can be
developed.
The two common types of network schedules used in the construction industry are the
Critical Path Method (CPM) and the Program Review and Evaluation Technique (PERT).
The most widely used scheduling technique is the critical path method (CPM) for scheduling,
often referred to as critical path scheduling. This method calculates the minimum completion
time for a project along with the possible start and finish times for the project activities.
Indeed, many texts and managers regard critical path scheduling as the only usable and
practical scheduling procedure. Computer programs and algorithms for critical path
scheduling are widely available and can efficiently handle projects with thousands of
activities.
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The critical path itself represents the set or sequence of predecessor/successor activities which
will take the longest time to complete. The duration of the critical path is the sum of the
activities' durations along the path. Thus, the critical path can be defined as the longest
possible path through the "network" of project activities. The duration of the critical path
represents the minimum time required to complete a project. Any delays along the critical
path would imply that additional time would be required to complete the project. Formally,
critical path scheduling assumes that a project has been divided into activities of fixed
duration and well defined predecessor relationships. A predecessor relationship implies that
one activity must come before another in the schedule. No resource constraints other than
those implied by precedence relationships are recognized in the simplest form of critical path
scheduling.
Basically the two event times are the one that starts in the earliest possible time and the other
on the latest possible time. The method used to calculate them is different from each as
shown below:
Earliest event time is the earliest possible time, when all activities leading to
the event will or are completed.
It is written above the node or the activity line.
At each node, the TE is found as TE of the preceding event plus the activity
duration of the activity connecting the two events. This method of calculation
is called Forward Pass.
If there are more than one TE at a given node the maximum of earliest event
time should be taken as the governing one.
Important Definitions:
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This is the earliest time that an activity can start. It represents the earliest event time of the
preceding activity.
This is the latest time, when an activity may be completed without affecting the project
completion time. It represents the late event tine of the succeeding event.
It is the latest possible time that an activity can start without affecting the project completion
time.
Total float time is the amount of time that an activity can be delayed without affecting the
total project completion time.
TF = LFT – EFT
Free float time is the time that an activity can be delayed without affecting the early start of
the following activity.
The total float time that can't be exceeded as it will cause a delay in the project. Meanwhile
the free float of an activity can be exceeded.
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A. Network Logic:
2 4
F
I
B
C E G J
6 7
1
A H
5
3
D
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2 4
F
I
B
C E G J
6 7
1
A H
5
3
D
CRITICAL PATH: -
2 4
C E G J
6 7
1
A
5
3
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Exercise: Develop a network diagram for a factory project with the following
information and determine completion time and floating times of activities.
The two commonly used network methods for project planning and scheduling are the
program evaluation and review technique (PERT) and the critical path method (CPM). Both
PERT and CPM are termed critical path methods because both use the critical path to
complete expected project duration, early and late times, and slack. The two are frequently
described under one term, PERT/CPM. Despite their similarities, PERT and CPM were
developed independently in different problem environments and industries.
PERT was developed for application in projects where there is uncertainty associated with
the nature and duration of activities. It originated in the late 1950s during the U.S. Navy’s
Polaris Missile System Program. In complex research and development programs, there are
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questions about the kind of research to be done, how long it will take, what stages of
development are necessary, and how fast they can be completed- largely because of the
uncertainty about the exact nature of the final outcomes. Such projects are contracted as new
developments unfold and before problems in technology, materials, and processes can be
identified and resolved. Thus, the duration of the project is uncertain and there is
considerable risk that the project will overrun the target completion time.
The three estimates are related in the form of a Beta Probability distribution, Figure 6 -2 with
parameters ‘a’ and ‘b’ as the end points, and ‘m’ the modal, or most frequent value. The PERT
originates chose the Beta distribution because it is not necessarily symmetrical- properties
that seem desirable for a distribution of activity times.
Based on this distribution, the mean or expected time, te, and the variance, V, of each activity
are computed with the three time estimates using the following formulas.
a 4m b
te
6
2
(b a )
V
( 6 )
The expected time, te, represents the point in the normal distribution where there is 50-50
chance that the activity will be completed earlier or later than it.
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a m te b
The variance ’V ‘ is a measure of variability in the activity completion time. The larger V, the
less reliability, te,, and the higher the likelihood that the activity will be completed much
earlier or much later than the expected time. This simply mean that the farther apart a and b,
the more dispersed the distribution and the greater the chance that the actual time will be
significantly different from the expected time, te .If a and b are close to each other, V is small
and the expected time is more reliable.
Statistically the expected time of a sequence of independent activities is the sum of their
individual expected times. Hence the expected time of the project, Te, is the sum of the
expected activity times along the critical path.
Te ∑te
CP
Where, te, are expected times of the activities along the critical path.
In PERT, the project duration is not considered a single point estimate contrary to CPM, but
an estimate subject to uncertainty owing to the uncertainties of the activity times along the
critical path. Because the project duration; Te, is computed as the sum of average activity
times along the critical path, it follows that, Te, is an average time. Thus the project duration
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The variation in the project duration distribution is computed as the sum of the variances of
the activity durations along the critical path.
Vp ∑v
CP
Example 6 – 5: As an example, consider the following questions about the project shown in
the network.
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Both questions can be answered using the standard normal distribution curve (Z-values)
given in the attached table.
F(-Z) = 1- F(Z);
= 1- F (0.82)
= 1-0.7939
= 21%
Find, Ts
From the normal distribution table, the Z values for 95% probability is approximately 1.645
1.645 Ts 29
6.0
Ts =33.03 days
In other words, it is highly likely (95% probability) that the project will be completed within
33 days.
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