Configuration of Actions in Personnel Management SAP HCM

Applies to:
SAP release ECC 5.0 onwards. For more information, visit the Enterprise Resource Planning homepage.

Summary
This article explains the steps to configure the personnel actions, action types, info groups and also some necessary features used during configuration of actions in Personnel Management. Author: Naveen Bhukta

Company: Tata Consultancy Services Created on: 20 July 2009

Author Bio
Naveen Bhukta is working in Tata Consultancy Services since 2 years and has a wide experience in SAP HCM modules like Organizational Management, Personnel Management, Time Management, Enterprise Compensation Management.

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Configuration of Actions in Personnel Management SAP HCM

Table of Contents
Introduction ......................................................................................................................................................... 3 Steps to Configure the Personnel Actions .......................................................................................................... 3 Related Content ................................................................................................................................................ 19 Disclaimer and Liability Notice .......................................................................................................................... 20

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Configuration of Actions in Personnel Management SAP HCM

Introduction
An Info group contains list of actions which are executed in sequence when an action is run for an employee via PA40 (Personnel Actions) or Fast entry (PA42). The info groups can be defined so that they are dependent on the user group (user parameter "UGR"). If there are no entries for an info group for the user's user group or if the user has not maintained their user group, then the info group is determined using the reference user group.

Steps to Configure the Personnel Actions

Below are the detailed steps to configure the Info group for a particular action and the corresponding action menu and action types. 1. SPRO Personnel Management Personnel Administration Customizing Procedures Actions Define Info groups

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Configuration of Actions in Personnel Management SAP HCM

2. Double click on User Group Dependency on Menus and Info Groups and define the needed action in your organization and check the box User group dependent (UGR) and if UGR is not set in the user defaults, then specify the reference user group

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Configuration of Actions in Personnel Management SAP HCM

3. Double click on Info group and enter the relevant info group which you configured in the previous step. Lets take the simple action Hiring. Press Enter.

4. Click on new entries in this screen and enter the following details A. User Group B. Sequence number this is the number assigned to each info type which is part of that info group. C. Operation Operation defines the editing mode which should be used to process the info type in an action. There are 8 kinds of operations provided by SAP and you may use anyone of them as per the requirement. Copy (COP): When you use the copy operation, the system proposes the start date for the existing record. Delete (DEL): If you use this operation in an action, it would delete the latest record for that info type Display (DIS): An info type is just displayed if this operation is used. Lock/unlock (EDQ): This will lock the latest info type records. Create (INS): This operation will create an info type record if there does not already exist a record with the same subtype. It makes sense to use this operation for an initial entry action. Delimit (LIS9): This operation will delimit the previous record and creates a new record effective the next day. Change (MOD): This operation will open the info type for maintenance in change mode INSS This operation is used when there is a really a need of a create action even though a record already exists. When an additional family member is added, then the system needs to create a new record in IT0021 Family member/dependents even though a record already exists.

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Configuration of Actions in Personnel Management SAP HCM

D. Info type: Enter the info type which needs to appear in the action sequence E. Subtype: You may also specify the subtype of an info type in this field and it will be defaulted while you run the action.

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Configuration of Actions in Personnel Management SAP HCM

F. IGMOD: This is the short form for info group modifier. IGMOD is basically used if you need different kinds of info types to appear in the action sequence for the same personnel action to different employees belonging to the same UGR but to 2 different personnel areas for example. This can also be queried on Employee groups, employee subgroups, company code, personnel subarea etc.

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Configuration of Actions in Personnel Management SAP HCM

Now the info group 84 is assigned to the action type 14 in the SPRO node Personnel action types. Also check step 7, point F for more clarity

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Configuration of Actions in Personnel Management SAP HCM

5. Execute the node create customer specific status. Here you can set a definite customer specific status which you can set for every personnel action.

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Configuration of Actions in Personnel Management SAP HCM

6. Execute the node Set up personnel Actions

7. Double click on Personnel Action Types. There is couple of configurations required to be done here. A. Name of the action type B. Function Character: Give 1 for hiring action if its for initial hiring. C. Every action has 3 kinds of statuses: customer specific status, Employment status and Special Payment status. You can give the relevant value here for it to reflect when you perform the personnel action. D. There is a feature for checking the action sequence like MSN20, MSN21 and MSN 32 are used to check whether an employee has joined the company before a termination action is performed, an employee has been terminated before he has been rehired, a check is made whether an employee is already active in an earlier period or not respectively. In all the cases, the employment status is checked (=STAT2).

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Configuration of Actions in Personnel Management SAP HCM

E. There are 4 input fields for selection: Personnel Area, personnel sub area, employee group, employee subgroup. If you check the boxes, then they are available for input on the PA40 screen when you run the action and these values will be appearing in IT0000 when you run the action.

F. Info group Number: Assign the infogroup number which you configured previously in step 4. Accordingly when you run a hiring action, all the infotypes which are part of the infogroup 10, will be run as part of the action sequence.

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Configuration of Actions in Personnel Management SAP HCM

G. Indicator U000: This will store the action type when you run a personnel action via PA40.

H. Indicator U0302: Check this checkbox so that if there are more than one action performed for an employee on the same day, the additional actions get stored in IT0000 additional actions section and as well as in IT0302. Also if you run any action, it is then stored in additional action section.

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Configuration of Actions in Personnel Management SAP HCM

8. Execute the node Create reasons for personnel actions. Here you can configure different reasons which appear in IT0000 field Reason for action. The configuration of these reasons is based on your clients requirement.

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Configuration of Actions in Personnel Management SAP HCM

9. Execute the node Change Action Menu. This same action menu will be displayed in PA40 screen.

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Configuration of Actions in Personnel Management SAP HCM

10. Double click on User Group Dependency on Menus and Info Groups and mention the required menu type. In this case, its menu actions.

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Configuration of Actions in Personnel Management SAP HCM

11. Then double click on the Action Menu and enter the menu as 01- actions.

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Configuration of Actions in Personnel Management SAP HCM

12. Based on the user group (UGR), assign the action type which should appear in the action menu of PA40.

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Configuration of Actions in Personnel Management SAP HCM

13. Now you have completed creating an infogroup , personnel action type and also designed the action menu which should appear for that UGR. You may now go to PA40 and run the action which you have created.

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Configuration of Actions in Personnel Management SAP HCM

Related Content
www.sdn.sap.com www.saptechnical.com www.sap-img.com For more information, visit the Enterprise Resource Planning homepage.

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Configuration of Actions in Personnel Management SAP HCM

Disclaimer and Liability Notice

This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document.

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