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    Formal Business Sample Vip

    Uploaded by

    Moatz
    The document provides guidance on writing business emails, including important points to remember like including a brief subject line, being concise, and including contact information. It also provides examples of a formal email and an informal email to show differences in tone. The lesson teaches how to write a business email in response to a request for cement by a condominium developer, including addressing the recipient, providing delivery details, and signing off.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Formal Business Sample Vip

    Uploaded by

    Moatz
    11 views4 pages
    The document provides guidance on writing business emails, including important points to remember like including a brief subject line, being concise, and including contact information. It also provides examples of a formal email and an informal email to show differences in tone. The lesson teaches how to write a business email in response to a request for cement by a condominium developer, including addressing the recipient, providing delivery details, and signing off.

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    Formal Business Sample vip

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    The document provides guidance on writing business emails, including important points to remember like including a brief subject line, being concise, and including contact information. It also provides examples of a formal email and an informal email to show differences in tone. The lesson teaches how to write a business email in response to a request for cement by a condominium developer, including addressing the recipient, providing delivery details, and signing off.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    11 views4 pages

    Formal Business Sample Vip

    Uploaded by

    Moatz
    The document provides guidance on writing business emails, including important points to remember like including a brief subject line, being concise, and including contact information. It also provides examples of a formal email and an informal email to show differences in tone. The lesson teaches how to write a business email in response to a request for cement by a condominium developer, including addressing the recipient, providing delivery details, and signing off.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 4

    Business Email Writing Task

    A good business email is brief, straightforward, and polite. If possible, it should be


    limited to only a couple paragraphs. Because it is so brief, a business email is often
    judged on small, but important, things: format, grammar, punctuation, openings and
    closings. For the purpose of this assignment, you will be writing a formal business email,
    however, there is a sample of both to show you the difference.

    Some important points to remember about writing emails are:


    • Always include a brief subject in the Subject Line.
    • Email is much less formal than a written letter. Emails are usually short and
    concise.
    • If you are writing to someone you don't know, a simple "Hello" is adequate.
    Using a salutation such as "Dear Mr Smith," is too formal.
    • When writing to someone you know well, feel free to write as if you are speaking
    to the person.
    • Use abbreviated verb forms (He's, We're, He'd, etc.)
    • Include a telephone number to the signature of the email. This will give the
    recipient the chance to telephone if necessary.
    • It is not necessary to include your email address as the recipient can just reply to
    the email.
    • When replying eliminate all the information that is not necessary. Only leave the
    sections of text that are related to your reply. This will save your reader time
    when reading your email.

    Sample Emails:
    Example 1: Formal

    Hello,

    I read on your web site that you offer Music CD copying for large quantities of CDs. I'd
    like to inquire about the procedures involved in these services. Are the files transferred
    online, or are the titles sent by CD to you by standard mail? How long does it usually
    take to produce approximately 500 copies? Are there any discounts on such a large
    quantity?

    Thank you for taking the time to answer my questions. I look forward to your response.

    Jack Finley
    Sales Manager, Young Talent Inc.
    (709) 567 - 3498
    Example 2: Informal

    At 16.22 01/07/2008, you wrote:

    > I hear you're working on the Smith account. If you need any information don't hesitate
    to get in > contact with me.

    Hi Tom,

    Listen, we've been working on the Smith account and I was wondering if you could give
    me a hand? I need some inside information on recent developments over there. Do you
    think you could pass on any information you might have?

    Thanks

    Peter

    Peter Thompsen
    Account Manager, Tri-State Accounting
    (698) 345 - 7843

    In this lesson you will:

    Develop Letter Writing Skills by examining the document structure and (the way a
    email is laid out and organized).

    Analyze Tone, Voice and Diction used in different styles of letter writing.

    Organize Information by writing a business email responding the original Request letter
    to Mr. Cement.

    In this exercise you are going to focus on completing your draft of your Business Email
    in response to the Request Letter sent to Mr. Cement. The letter will be broken up into
    three parts:

    1. An introduction in which you address the Condominium developer who


    requested more cement. Make sure you have an address. For the purpose of this
    task, you may make up one, but be sure to include all address information.

    2. When are you able to deliver the materials? How much will they cost? Be
    specific about the time, place, and other relevant details. For the purpose of this
    task you can make up these details.
    3. A conclusion in which you politely tell your client a specific date when you
    will see him/her with the materials requested.

    Writing a Business Email


    Step 1: Organize your information in the template below.

    AUDIENCE
    - who is your email
    addressed to?
    - Do you have an
    address?

    BODY OF EMAIL

    You are answering the


    person who requested
    materials for the
    condominium
    development. When
    can you deliver the
    materials? How much
    will it be? (Be specific
    about the time, place,
    quantity, and other
    relevant details)

    CLOSING

    - Politely sign off your


    email telling the
    recipient when you will
    see him/her with the
    materials requested.
    Step 2: Having organized your information in the template you can now write your rough
    draft letter.

    Step 3: Reread your rough draft. Edit for spelling, grammar and content.

    Step 4: Prepare a final draft from your edited work. Remember to check your work over
    before submitting your final copy.

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