HSE Plan

Health, Safety and Environment

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 2 of 19

Table of Content

1. Introduction page 3
2. HSE Objectives page 4
3. EFG Scandinavia contractor management page 5
4. Overview of environmental management page 5
5. Environmental aspects page 7
6. Measures page 8
7. Risk Assessment page 9-10
8. Emergency scenarios page 11
9. Emergency Preparedness and Response page 12
10. Commitment to the Code of Conduct page 13-14
11. Contact Details page 15

Annex 1: Copy of EN ISO 9001:2015, EN ISO page 16

14001:2015 and EN ISO 45008:2018
certificate
Annex 2: Company Policy page 17-18

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 3 of 19

1. Introduction

The EMS-FEHN-Group’s (EFG) HSE Plan is developed and implemented in the

intention to minimize the risks of accidents and incidents to people, equipment,
material and the environment. EFG Scandinavia, as part of EFG, underlies these set
out regulations and undertakes it’s utmost to grant the best services with highly
experienced and skilled personnel and subcontractors.

Contractors and suppliers are the key to our business performance, and the
capabilities and competencies to perform transportation on our behalf are assessed
continuously. By monitoring subcontractors’ performance, it can be ensured that our
image of safety and environmental friendly processes are aligned with these
contractors and provided to – and beyond – the customer’s satisfaction.

Generally, all applicable laws, provisions and regulations – national and international
– are to be followed during the whole service process. Additionally, the environmental
support as well as safe handling of cargo is mandatory for service providers carrying
out transports on our behalf.

EFG provides all required resources for supporting the occupational health and
safety, not only for employees of EFG Scandinavia, but all people involved in the
whole transport chain. The prevention of damage to any person is the highest
obligation to all contracted partners.

EFG Scandinavia will act in an ethical and socially responsible manner and within the
laws, customs and traditions of the countries operating in. Our ambition is to avoid
negative environmental impact, enhance positive effects and contribute to the
sustainable development.

Daily behavior of each and everyone of the persons involved in the supply chain is
crucial for creating a solid reputation for our overall progress. By consistently
implementing and living the obligations set out above, we are laying, together with
our contractual partners, the foundation for our successful future.

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 4 of 19

2. HSE Objectives

Health Safety Environment

Pollution prevention
Psychial and physical health of all Accident / incident prevention
involved persons within the Possible compliance with all
transport process Safety working environment relevant
(infrastructure) rules and regulations
Occupational health for all
employees Personal protective equipment Possible reduction of emission

Health care / protection Safety awareness Environmental awareness

Health awareness Risk assessment Training and education of personal

Training and education of personal Internal / external audits

(control measures)

Cargo stowage, securing and

handling

Training and education of personal

Plan Do

Continuously Improvement

Act Check

Our WORKING SAFELY manual is available under below link:

https://online.flippingbook.com/view/802063361/

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 5 of 19

3. EFG Scandinavia contractor management:

EFG Scandinavia as transport architects

Environmental Occupational health and

Qualitymanagement
management safety management

• customer satisfaction • sustainability • OH&S for everyone in the

• good service • environmental supply-chain
awareness

Contractor management
(supplier selection, - evaluation,
- development, - controllling)

Common carrier
Producer / Seller /
initiator / truck Receiver
customer Seagoing vessel train Cranes

Service provider

EFG Scandinavia as transport architects

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

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Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 6 of 19

Overview of environmental management (on-site / projects):

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

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4. Environmental aspects

Our environmental objectives are essential to improve the sustainability and enhance
the effect on the environment. Our environmental aspects differentiated into
significant as well as direct/indirect environmental aspects and the resulting
objectives are defined in our environmental program (“analysis of environmental
aspects”). Our major goals are the continuous improvement of the environment within
the complete supply chain and the decrease of our consumption rates.

Environmental aspects:
Consumptions

Paper Emergency management (preparedness and response)

Toner Handling of media and press

Water Fire protection

Heating Pollution

Energy

Old equipment disposal Waste seperation (according to legal requirements)

Toner Environmental aspects

Crane operations
Batteries

Old equipment
Reduction of emissions (NOx / noise)
Chemicals
Printer, copier (toner)

Reduction of emissions (CO² / NOx)

Subcontractors Transport of dangerous substances / dangerous goods / damages during the transport

Company cars, business travels

Significant environmental aspects:

Reduction of emissions (CO² / NOx)

Subcontractors

Crane operations Company cars, business travels

Reduction of emissions (NOx / noise)

Printer, copier (toner)

Old equipment disposal Significant environmental aspects

Toner

Batteries
Waste seperation (according to legal requirements)
Old equipment

Chemicals coactive

Emergency management (preparedness and response)

Handling of media and press

Fire protection

Pollution

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 8 of 19

5. Measures

Together with the employees of EFG Scandinavia a company policy has been
developed and principles defined, to steadily improve the provided service to our
customers. The employees are familiar with these principles and incorporate same
into their daily work. Additionally, to this EFG Scandinavia is certified according to EN
ISO 9001:2015, EN ISO 14001:2015 and ISO 45001:2018 by Lloyd’s Register
Quality Assurance (LRQA) providing an independent proof and sign of high quality,
environmental and occupational health and safety works in the company.

All works of EFG Scandinavia are carried out according the “PDCA”-Cycle (Plan – Do
– Check – Act). With this the services and works carried out are permanently
monitored and evaluated in respect to fulfillment of the customer’s obligations,
contractual agreements and possible improvements for future transportations.
Required resources – regardless if personal, financial or infrastructural – are provided
by the management to improve the processes of the company and its subcontractors.

A company policy is established within EFG Scandinavia, defining the principles for
keeping responsible handling and compliance with occupational health and safety as
well as environmental protection regulations. These principles are to be applied
throughout the whole supply chain.

To find the most suitable and trusting subcontractor for the customer, we have
developed a system of selecting the subcontractors based on different factors, e.g.
present certifications, experience and also references. Furthermore, each project is
monitored by the employees and any discrepancies are analyzed in respect to the
root cause and the respective actions taken for correction. Additionally, preventive
measures are taken into consideration and control measures are set in place.

The selection and evaluation of the subcontractors is permanently updated and every
project is part of the general evaluation of all supporting and contracted companies.
Additionally, the environmental support as well as safe handling of projects is
mandatory for service providers carrying out services on our behalf.

As the main service of EMS-FEHN-Group is providing transport services in any ways,

a group-based “risk assessment” has been developed. Depending on the means of
transportation, this risk assessment has taken into account the most common risks
and defined counteractions for preventing any injuries, damages and delays.

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 9 of 19

6. Risk Assessment

One of our objectives is to assess all identified risks to our personnel, the
environment and the equipment. On basis of our risk assessment we have to
establish appropriate safeguards and procedures to minimize the risks and to
recheck if appropriate measures / actions are defined to prevent the
harm/risk/hazard:

• a hazard is anything that may cause harm, such as chemicals, electricity,

working from ladders, an open drawer etc.
• the risk is the chance, high or low, that somebody could be harmed by these
and other hazards, together with an indication of how serious the harm could
be

5 steps to create a risk assessment:

• identifying what can harm (hazard/risk)

• identifying who might be harmed and how
• evaluating the risks and deciding on the appropriate controls, taking into
account the controls you already have in place
• recording your risk assessment
• reviewing and updating your assessment

Effect / Severity

slight critical kathastrophic

insignificant
General: restricted effect on our service General: serious effect on our service General: sigificant effect on our service
General: no effect on our service
provision provision, definition of measures/ provision, immediate actions/measures
provision
actions
Occupational health and safety: Occupational health and safety: heavy
Occupational health and safety: slight
medium-heavy injuries or illness, no Occupational health and safety: heavy injuries or illness, heavy permanent
injuries or illness, no permanent
permanent damage caused to health injuries or illness, slight permanent damage caused to health, dead,
damage caused to health
damage caused to health disaster
Environment: insignificant effect, no
Environment: no environmental effect,
permanent effect, moderate actions / Environment: moderate, significant Environment: immediate actions/
no measures / actions necessary
measures necessary effect, definition of actions/measures measures, significant effect, permanent
damages to environment
1
2 3 4

very low (hardly imaginable;

insignificant danger, preventable) 1 2 3 4
1

4
low (imaginable; visibly and
suppressible) 2 6 8
2
Probability

medium (possible; visible and

terminable by continuous control) 3 6 9 12
3

high (high danger, in case measures

fail - damage unavoidable) 4 8 12 16
4

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

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Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 10 of 19

Subject to the results the company’ management takes the following steps: The
measures are defined, using “E-STOP” method:

E = total elimination
S = substitution
T = technical measures
O = organizational measures
P = personal protection means.

Taking into account the services provided by us, complete elimination and/or
replacement is not always possible. Usually measures are defined applying the
“TOP” method.

Following steps will be commenced by the management addicted to the evaluation:

Risk evaluation
1-2 No measures needed / no need for actions
3-4 Precaution is recommended / Appropriate measures if needed / observation of
situation
6 Measures needed / additional need for actions (hazards) / checking feasibility –
measures realizable? / in case of risk acceptance - measures are not necessary
8-16 Immediate actions necessary / immediate stop of operation (if necessary)

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 11 of 19

7. Emergency Scenarios

The specific emergency scenarios as well as the relevant measures / actions to react
on same are recorded in the list of emergency scenarios as well as in the risk
assessments. They are reviewed and, where necessary, updated, in particular after
emergencies (including training in respect of the emergency situation) and at least
once per year during the annual management review.

These emergency scenarios can cause the following consequences:

➢ Accidents, incident to workers (office and on-site)
➢ Pollution (caused by accident, water used for extinction)
➢ Negative image in the public press / media
➢ Lack of confidence in the legislator / authorities
➢ Consequences of the choice of subcontractors
➢ Loss of confidence (also among employees)

Internal and external communication

Definition of suitable ways to react in case of
emergency situations
Training of emloyees for emergency response and
emergency prevention
Evacuation routes and assembly stations
Possibilities with interested parties to support each
Risk and opportunity management
other

Emergency preparedness
and responce
(analysis of environmental aspects)

Evaluation of defined corrective measures for

Improvement of emergency prevention and emergency
emergencies
response referring to accidents, impacts, evaluation
Constant verification of relevant measures

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 12 of 19

8. Emergency Preparedness and Response

Emergency preparedness and response

(ongoing inspections and practices in respect of emergency response)

Plan practice Execute and observe Deviate measures,

Define practice targets / Inform management, practice (reached evaluate emergency Document results
objectives neighbours and visitors planned ability to preparedness (efficiency (reporting)
(Ability to respond) respond?) rating)

Emergency planning and reaction have to be adjusted afterwards (especially after cases of emergency).

We are a part of the supply chain and as a service provider we are the first point of
contact for our interested parties, especially for our customers, in the event of
accidents and / or emergencies. We may get notice of environmental and/or
occupational health and safety incidents and emergencies that we directly or
indirectly affect.

The relevant communication and information chain needs to be followed to respond

to an emergency as quickly and appropriately as possible. The same applies to the
ability to take measures and prevent and / or mitigate negative effects, in particular a
negative impact on the occupational health and safety and on the environment.

The employees are briefed prior to proceeding to the work on possible emergency
situations to prevent it and respond (response measures) and about the emergency
chain and relevant contact persons.

Appropriate resources for training, further education and emergency / response

measures training as well as resources in case of accident and incident to expand
knowledge, acquire new knowledge and have adequately trained personnel available
in emergency situations are granted.

The specific emergency scenarios as well as the relevant measures / actions to react
on same are recorded in the risk assessments. They are reviewed and, where
necessary, updated regularly and in particular after emergencies (including training in
respect of the emergency situation).

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 13 of 19

9. Commitment to the Code of Conduct

As all members of the EMS-Fehn-Group, EFG Scandinavia set out certain obligations
to its employees and subcontractors regarding general behavior. These principles
combined are to be seen as the “Code of Conduct”.

a. Antitrust

Competition can only develop freely when it is fair. EFG is committed to integrity and
fairness when competing other in the market. Conduct that undermines competition is
not tolerated. EFG will compete in an ethically justifiable manner within the
framework of the antitrust and competition rules in the market.

Antitrust laws prohibit agreements or actions that might eliminate or discourage

competition, bring about a monopoly, abuse a dominant market position, artificially
maintain prices, or otherwise illegally hamper or distort commerce.

It is therefore explicitly prohibited, e.g. to make agreements dividing up markets,

regions or customers, to make agreements not to compete, to discuss processes
related to participation in tenders, or to exchange information about prices, market
shares or other market conditions with competitors, customers and business partners
in violation of the applicable law.

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

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b. Corruption

Corruptions undermine economic development and free competition. It ruins

reputations and exposes both companies and individuals to risk EFG is against all
forms of corruption does not occur in any parts of the company’s business activities.

The prohibition of corruption applies both to EFG Scandinavia as a company and to

all persons acting on our behalf. In case of violations, it might lead to serious
consequences both for the individuals involved as well as for EFG Scandinavia.

Gifts however – of material or immaterial value and nature – may be offered or

accepted if the value is negligible or reasonable for the provided circumstances. In
doubt the superior or management is to be consulted prior acceptance or offering.

c. Rasicm

EFG does not tolerate any kind of racist behavior in any way against any people,
regardless their nationality, religion, culture or others. Violating against this will lead
to drastically steps taken by EFG against the indicted person(s) and / or company(s).

d. Anti-bribery and anti-corruption (Bribery Act 2010)

Our organization will follow all applicable (national and international) laws and
regulations as well as the bribery act 2010 (or latest edition).

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 15 of 19

10. Contact Details

EMS-Fehn-Group Scandinavia AS
Kokstadflaten 35
5257 Kokstad
Norway
Tel.: +47 55 55 80 80
Email: [email protected]

Person in Charge: Mr. Tom-Roar Solhaug (Managing Director)

Quality Management EMS-Fehn-Group

Hafenstr. 15
26789 Leer
Germany

Persons in Charge:
Mr. Jens Feuerhake (QHSE-Manager)
Mrs. Dana Heibült (QHSE department)
Office: +49 (0) 491 45 45 810
Mail: [email protected]

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 16 of 19

Annex 1: Copy of actual EN ISO 9001:2015, EN ISO 14001:2015 and EN ISO

45001:2018 certificate

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 17 of 19

Annex 2: Company Policy

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 18 of 19

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug

 HSE Plan

Revision Nr.: 1 Revision Date: 05/2021 Document : HSE Plan Page 19 of 19

EMS-Fehn-Group Scandinavia AS
Kokstadflaten 35
5257 Kokstad
Norway

Created by: QM department EMS-FEHN-Group Accepted by: Tom-Roar Solhaug