Central Finance

Frequently Asked Questions

Table of Contents
Introduction cFIN........................................................................................................... 4
1. What is program Aurora? ..............................................................................................4
2. What is Central Finance? ...............................................................................................4
3. Why are we moving to Central Finance? ......................................................................4
4. Who can use Central Finance?......................................................................................4
5. How can I access Central Finance? ..............................................................................5
6. What are the benefits of Central Finance? ...................................................................5
Frequently Asked Questions ........................................................................................ 6
7. How long will it take to load all data for Go-Live?........................................................6
9. Can we have a table you can reference for the difference in GL account numbers,
cost centers for future transition to S4? ..............................................................................6
10. How will OBEER’s master data be controlled and how will it fit with cFIN? ...........6
11. OBEER has different material master numbering than ECC. How will this map? ..7
12. As craft expands with new acquisitions like CBA, what will be the process for
integration into cFIN?............................................................................................................7
13. When we go to S/4, will document splitting happen at the original posting in S/4?
7
14. What is the expectation on reconciling and monitoring cFIN data to SAP after go-
live? 7
15. Will Global or the Zone be responsible for the maintenance of cFIN and
associated technologies? .....................................................................................................7
16. What types of vendor or customer master data will be available in cFIN? i.e.,
remit-to vs. sold-to vendors? ...............................................................................................8
17. Will ZBB MDM also be in cFIN? .................................................................................8
18. Does the end user role mapping exercise include MDG? ........................................8
19. What level of document detail is available in cFIN? .................................................8
20. Why are these different / new doc types created?....................................................8
21. Is there a data GAP between SAP and cFIN? ............................................................8
22. What granularity will I have past the GCOA in cFIN? Will I have PO .......................9
line level detail or work order detail? Will material level detail be available, like material
numbers? ..............................................................................................................................9
23. Will the change from business areas to profit centers occur in the .......................9
current SAP ECC? .................................................................................................................9

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 24. Will cFIN be used for cash flow reporting and predictions?....................................9
25. Why are we integrating the non-SAP systems (OBEER, VIP) into...........................9
cFIN, instead of directly into SAP ECC? What is the plan for these systems? .................9
26. What amount of historical transactional and customer/vendor data will be
available in cFIN? ................................................................................................................10
27. Will we be able to view historical data from before in the new S/4 .......................10
SAP?.....................................................................................................................................10
28. Today, each physical location is a cost center. With cFIN, are we ........................10
looking to move vertical operations to have vertical cost centers? ................................10
29. Should Craft gift shops and eCommerce roll up to the “gift shop” or ..................10
“craft” line of business? .....................................................................................................10
30. With document splitting, how does cFIN know what amount gets .......................11
assigned to each profit center? Will the people doing entries need to know the
new profit centers to assign them?....................................................................................11
31. Where can we find a summary of the KDDs made across Program ......................11
Aurora (Common Template and cFIN)? .............................................................................11
32. Where can we find a summary of the KDDs made across Program ......................11
Aurora (Common Template and Is Controlling in scope for Sprint 2 or Sprint 3)? .........11
Fiori .............................................................................................................................. 12
33. What other chart types are available to display data in cFIN?...............................12
34. From the bar chart, can you click down to the individual transactional ...............12
data?.....................................................................................................................................12
35. Will everybody in NAZ have access to cFIN, including visibility to the ................12
Fiori tiles? ............................................................................................................................12
Training Material.......................................................................................................... 13
36. Where can we find the training materials? Do the training materials contain all
the information which was explained in the training session? ........................................13
37. What if I have questions regarding one of the training topics? .............................13
Any other questions? Let us know! ........................................................................... 13

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Introduction cFIN

1. What is program Aurora?

Program Aurora is the umbrella project for all ABI’s SAP S/4 Hana projects globally under
which cFIN and MDG fall.
Implementing cFIN and MDG is one adoption scenario for S/4 Hana: it acclimates users
to S/4 technology, terminology, and concepts, while retaining existing legacy systems and
processes to minimize disruption to the business.

2. What is Central Finance?

cFIN is part of an adoption scenario for S/4 Hana: it acclimates users to S/4 Hana
technology, terminology, and concepts, while retaining existing legacy systems and
processes to minimize disruption to the business.
More specifically, cFIN is a module within SAP S/4 Hana Finance that brings together
transactional data from multiple financial systems to one application using one common
financial language.

3. Why are we moving to Central Finance?

Central Finance will bring together detailed, real-time transactional data from the US’s
current SAP ECC, VIP, Mainframe, and OBEER systems – all dozen-plus in the case of
VIP and OBEER - into one, single platform.

4. Who can use Central Finance?

Any user who has received access will be able to access cFIN. This access is provided
to users from all finance departments, but just as well to business unit managers who
need to see reports on their activities.

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5. How can I access Central Finance?
You can access Central Finance through the Fiori application. Since Fiori is a web-
based application, you will be able to access it with a web browser and a link.

From the Logon screen

• enter your ID and Password
• click on the Log On button

Keep in mind, at the Go Live, access to

Fiori should utilize Single Sign On,
meaning that you will not see the
screen on the right. Instead, clicking a
link to the Production system should
take you directly to the Fiori
Launchpad.

6. What are the benefits of Central Finance?

The implementation of Central Finance has lots of benefits of which the most important
once have been consolidated below:

• Harmonization of financial and master data

o Single financial source of the truth
o Simplicity and efficiency will increase accuracy
o Standardized information in a global and connected environment
• Generate insights to better support business decisions
o Confidence and trust in the accuracy and quality of financial data
o Design future state of Global BI and visualization landscape
o Several layers of profitability allowing for better resource allocation
• Real-Time Visibility
o Real-time insight into the financial cycle and comprehensive analytics
o Drill down capabilities – connecting with source systems when these are SAP
based
• Smooth Transition to S/4 HANA
o Stepping stone to S/4 HANA
o Non-disruptive for business
o Building a global S/4 platform
o Enables group reporting as future Zones come online

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Frequently Asked Questions

7. How long will it take to load all data for Go-Live?

• On March 28th initial load will start. This means that all open items and balances of
2019, as well as the complete data of 2020 (all transactional data) will be loaded
into cFIN.
• On April 11 there will be a delta load. This means that all data after March 28th will
be loaded into cFIN
• After replication the data will automatically be replicated in cFIN

8. Will users be blocked in AB1 during go-live?

• No. Users will not be blocked at any given point in time.

9. Can we have a table you can reference for the difference in GL account
numbers, cost centers for future transition to S4?
• Mapping examples are shared on the SharePoint (access through link).

10. How will OBEER’s master data be controlled and how will it fit with
cFIN?
• The future OBEER master data processes and approval paths will not change
when cFIN and MDG goes live. It will likely bring more visibility to non-compliant
actions
• As we map all the data and start to maintain data/mapping, we will be able to better
identify the gaps and actions to close.

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11. OBEER has different material master numbering than ECC. How will
this map?
• Mapping already exists form OBEER to SAP, and we will leverage this same
mapping
• There will be mapping from OBEER that aligns, and we will have 2 opportunities
to test this: once during Sprint 4 and again during Pre-Prod to ensure alignment

12. As craft expands with new acquisitions like CBA, what will be the
process for integration into cFIN?
• New acquisitions will go through the Integration Team, as they do today. The size
of the business acquired will determine how or where the acquisition gets
integrated into the systems
• For some of the smaller acquisitions ongoing today, they integrate into the existing
SAP ECC, and the interfaces from ECC to cFIN are being built for go -live and will
continue to replicate the new information when it exists

13. When we go to S/4, will document splitting happen at the original

posting in S/4?
• Yes, when the S/4 solution is fully implemented, document splitting occurs at the
point of original posting.
• For the period between cFIN go live and S/4 go live, document splitting will occur
in cFIN, after the transaction is replicated from the legacy system into cFIN.

14. What is the expectation on reconciling and monitoring cFIN data to

SAP after go-live?
• Like any other interface, expect IT to make sure the technical connections are
working, but ultimately will be a combined effort from both IT and the business.
• AIF is the error clearing facility for cFIN:
o Items that end up in the AIF are to be resolved by the business.
o Items that arise prior to entering the AIF will need IT resolution.

15. Will Global or the Zone be responsible for the maintenance of cFIN and
associated technologies?
• cFIN is a Global tool; the specific support path and managed services vendor is
yet to be determined.
• There will be aspects of the tool maintenance that will be shared between Global
and the Zone. For example, the source system data will first land in an NAZ storage
solution, before going to cFIN that is hosted by Global.

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16. What types of vendor or customer master data will be available
in cFIN? i.e., remit-to vs. sold-to vendors?
• All customers and vendors will be in cFIN, including:
o Ship-to, sold-to, bill-to, etc.
o Remit-to, pay-to, etc.
• Wal-Mart example: 12 breweries each buy 1 cup from 12 different Wal-Mart stores
across the US.
• cFIN Purchase Order and Invoice will display the vendor as “Wal-Mart Store
#1001”, “Wal-Mart Store #1202”, etc. for each of the 12 store locations that were
sold from.
• The individual stores will also roll up to the parent/HQ entity of “Wal-Mart, Inc.” as
the remit-to vendor.

17. Will ZBB MDM also be in cFIN?

• cFIN will have real-time data available by ZBB grouping, such as the Travel &
Expense package.

18. Does the end user role mapping exercise include MDG?
• Roles to access MDG (the application) are different than the cFIN roles and will be
provisioned in a separate process.
o If members of the MDM team need access to the cFIN application, those
names should be validated and added on this list.

19. What level of document detail is available in cFIN?

• You will be able to see down to the individual document (journal entry, purchase
order, invoice, etc.) and all the header information, reference notes, and text.
• Attachments, such as Excel journal entry back-up or PDF invoices, will not be
replicated into cFIN. However, the amount of information available for the specific
document is more than sufficient to find the original attachment in the source
system.

20. Why are these different / new doc types created?

• These new document types were created to know which data should go to SAP
and which should go to cFIN. Some data, for example from OBEER, will go directly
to cFIN without going through SAP first.

21. Is there a data GAP between SAP and cFIN?

• Yes, both systems have different updating frequencies. The cFIN system updates
daily, whereas SAP updates on a weekly basis.

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22. What granularity will I have past the GCOA in cFIN? Will I have PO
line level detail or work order detail? Will material level detail be
available, like material numbers?
• For cFIN go live, financial transaction level of detail will be available. PO’s that are
FI transactions will have line-level details, but direct look-up of PO’s will not be
available in cFIN.
• Work order detail will be available only with the S/4 go live.
• cFIN will have material-level detail for finished goods, raw materials, and packaging
materials.

23. Will the change from business areas to profit centers occur in the
current SAP ECC?
• The current SAP ECC will continue to have business areas. cFIN will reflect profit
centers.
• When S/4 goes live in 2022 and the current ECC is decommissioned, business
areas will no longer be used.

24. Will cFIN be used for cash flow reporting and predictions?
• Conceptually, yes, cFIN can be used for cash flow reporting purposes; however,
we need to better understand how this can be used to determine how quickly after
go-live this functionality can be leveraged.
• Part of the later, post-initial go live phases of cFIN is a group reporting tool that will
assist with consolidation and developing indirect cash flow. cFIN will not be used
for direct cash flow.

25. Why are we integrating the non-SAP systems (OBEER, VIP) into
cFIN, instead of directly into SAP ECC? What is the plan for these
systems?
• Building connections from these systems into cFIN, rather than
upgrading connections into the existing SAP ECC, is ultimately less disruptive to
the business. Further, one of the cFIN use cases is to aggregate data from multiple
sources, making it easier to connect them to cFIN instead of the existing SAP.
• The intent is to leverage as much of S/4 as possible and reasonable for the
business, but it is not confirmed or determined yet what the future of these systems
are.
• For cFIN, translation tables will be maintained in the interim until S/4 goes live
(i.e., 8-digit GL codes for VIP to cFIN).

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26. What amount of historical transactional and customer/vendor data will
be available in cFIN?
• Inclusion of additional historical data would improve the value of cFIN to users
across the company.
• Open items and balances from end of 2019, as well as all transactional data for
2020 (until go-live April 11th) will be loaded into cFIN.
• As part of go-live preparation, MDG is cleansing all vendors and customers with
open items, inactive vendors are not included.

27. Will we be able to view historical data from before in the new S/4
SAP?
• For cFIN: historical data will remain in the current legacy systems; it is not going to
be available cFIN.
• One of the decisions to be made as part of the S/4 implementation project is
whether historical data will be able to be viewed in S/4 or alternate platforms.
• However, as a financial requirement, we will always be able to view historical data
somewhere.

28. Today, each physical location is a cost center. With cFIN, are we
looking to move vertical operations to have vertical cost centers?
• In cFIN, profit centers are the lowest level of organizational detail and represent
physical locations.
• Each profit center can have multiple cost centers assigned to it.
• Vertical ops will have profit centers instead of GL accounts to track the level of
detail.
• There will be multiple cost centers aligned to each physical location, likely one cost
center per plant production process.

29. Should Craft gift shops and eCommerce roll up to the “gift shop” or
“craft” line of business?
• Looking at the business from a holistic point of view, the Craft gift shops and
eCommerce operations are each individual profit centers that are part of the Craft
business, rather than a “gift shop” line of business.
• In addition to profit center level of detail, cFIN will also have Sales Organizations
and Sales Structures as an alternate dimension to report on eCommerce.

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30. With document splitting, how does cFIN know what amount gets
assigned to each profit center? Will the people doing entries need to
know the new profit centers to assign them?
• Same as today’s process, the user must assign the amount to a specific business
area in the legacy systems, i.e., the original purchase order or journal entry.

• Users will not need to know the new profit centers, as the entries occur in the
legacy systems using legacy business area numbering. The mapping between
legacy systems and cFIN will convert the old business area to the new profit center.

31. Where can we find a summary of the KDDs made across Program
Aurora (Common Template and cFIN)?
• The most up-to-date list of KDDs is always available on SharePoint, sample
screenshot below.
•
32. Where can we find a summary of the KDDs made across Program
Aurora (Common Template and Is Controlling in scope for Sprint 2 or
Sprint 3)?
Controlling Scope Planned for Sprint 2 Completed in Sprint 2 Planned for Sprint 3
Cost Center and Profit
✓ ✓ ✓
Center reporting
Replication of cost
objects, like internal orders ✓ ✓ ✓
and production orders
✓
Replication of CO line items ✓ ✓
partial, pending OSS
message
✓
✓
extended to include
COPA reporting limited to non-  certain logistics
logistics standard characteristics
characteristics with sample material
master data
WBS replication   

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Fiori

33. What other chart types are available to display data in cFIN?
• Data can be displayed in bar charts, line charts, pie charts, etc. The button for bar
charts is generally the default button shown.
• Generally, any type of chart you can generate in Excel can be created directly in
the Fiori interface in cFIN.

34. From the bar chart, can you click down to the individual transactional
data?
• Yes, users can right-click and view transactional data from the chart.
• A user’s level of access will dictate which tiles have the option to view transactional
data.

35. Will everybody in NAZ have access to cFIN, including visibility to the
Fiori tiles?
• The medium-term goal and dream is for everyone to have access to Fiori by the
end of 2020. In the near-term for Q1 go live, a selected group of users will have
access.

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Training Material

36. Where can we find the training materials? Do the training materials
contain all the information which was explained in the training session?
• All training materials were consolidated and are shared on one central point on the
SharePoint. Via the link you can easily access all training materials: Presentations,
recordings, etc.

37. What if I have questions regarding one of the training topics?

• Questions regarding the different topics which were addressed during the Train-
the-Trainer sessions can be directed towards the key owners. Below you can find
an overview of the different training topics with their key owners.

Any other questions? Let us know!

• Naomi Lopez: [email protected]
• Michele Salvador: [email protected]

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