No.EP.

37(3)/2013
FOOD CORPORATION OF INDIA
HEADQUARTERS
16-20, BARAKHAMBA LANE

New Delhi, dated the 5th February, 2014

(Circular No.EP-21-2014-04)

Subject: Brochure on Reservation for the Scheduled Castes, Scheduled Tribes

and Other Backward Classes in Services.

Reference is invited to Circular No.EP-21-2012-10 dated 29.05.2012 circulating the

Department of Personnel and Training (DoPT), Office Memorandum No.36011/1/2011-
Estt(Res) dated 17.11.2011 on the subject cited above.

2. The Government of India vide DoPT, O.M. No.A36011/1/2013-Estt(Res) dated 23rd

January, 2014 have stated that the Brochure on Reservation for Scheduled Castes,
Scheduled Tribes and Other Backward Classes was last updated by Department of
Personnel and Training in the year 2011. A few instructions have since been issued on the
subject. An updated brochure has been prepared which includes all orders and instructions
issued up to the year 2013. The brochure has now been posted on the DoPT’s website at
“persmin.nic.in” under ‘OMs & Orders’ Establishment Reservation Brochure on
Reservation for SCs, STs and OBCs in Services. In this revised brochure, the relevant
orders/instructions have been mentioned at the end of the concerned para/topic in each of
the chapter. Further, the orders/instructions, referred in the brochure have also been
hyperlinked to enable the reader to refer to them quickly.

3. The Brochure on Reservation for Scheduled Castes, Scheduled Tribes and Other
Backward Classes updated up to the year 2013 contains two parts. Part-I of the brochure is
self contained and practically covers all aspects of the reservation in central services.
However, relevant O.M’s in Part-II should be referred to before taking decisions. A copy of
Department of Personnel and Training, Office Memorandum No.A36011/1/2013-Estt(Res)
dated 23.01.2014 is enclosed.

4. All administrative authorities are required to follow the instructions as contained in the
Brochure.

Encl: As above.
Sd/-
(R.K. Chaturvedi)
General Manager(P&IR)

Distribution:

As per standard mailing list.

 No.A36011/1/2013-Estt(Res)
Government of India
Ministry of Personnel Public Grievances & Pensions
Department of Personnel & Training
****
New Delhi dated 23" l January 2014

Subject: Brochure on reservation for Scheduled Castes, Scheduled Tribes and Other Backward
Classes in services
* * **

The brochure on reservation for Scheduled Castes, Scheduled Tribes and Other
Backward Classes in services was last updated by Department of Personnel & Training in the
year 2011. In this connection this Department's 0.M No. No.A36011/1/2011-Estt(Res) dated
17/11/2011 refers.

2. A few instructions have since been issued on the subject. An updated brochure has now
been prepared by the Reservation Division which includes all orders and instructions issued up
to the year 2013. The brochure has been posted on the DoPT's website at "persmin.nic.in "
under `OMs & Orders'--o Establishment Reservation --43rochure on Reservation for SCs. STs
and OBCs in Services. In this revised brochure, the relevant orders/instructions have been
mentioned at the end of the concerned para/topic in each of the chapter. Further, the
orders/instructions, referred in the brochure have also been hyperlinked to enable the reader to
refer to them quickly.

3. As in the earlier brochure, this brochure also contains two parts. Part one of the
brochures is self-contained and practically covers all aspects of the reservation hi central
services. However, relevant 0.M's in para (2) should be referred to before taking decisions.

4. All Ministries/ Departments are requested to bring these instructions to the notice of all
their Attached/Subordinate Offices as also the Public Sector Undertakings and Statutory
Bodies, etc at the earliest.

(Sandeerp Mukhert )
Under Secretary to the Government of India

To
1. All Ministries/Departments of the Govt. of India
2. Ministry of Railways (Railway Board), Rail Bhavan, New Delhi
3. Supreme Court of India/Election Commission/ Lok Sabha Secretariat/Rajya Sabha
Secretariat/Cabinet Secretariat/Central Vigilance Commission/President's
Secretariat/Prime Minister's Office/ Planning Commission.
4. National Commission of Scheduled Castes/ National Commission of Scheduled Tribes
5. Union Public Service Commission, Dholpur House, Shahjahan Road, New Delhi
6. Staff Selection Commission, CGO Complex, Lodhi Road, New Delhi
 BROCHURE on Reservation for SC, ST & Other Backward Classes In Services

PART - I

S.No. CHAPTER

1 Introduction
2 Scope of Reservation
3 Relaxations and Concessions
4 Determination of Reservation Quota
5 Reservation Registers and Roster Registers
6 Filling up of Reserved Vacancies
7 De-reservation
Verification of the claim of Scheduled Castes, Scheduled Tribes
8
and Other Backward Classes
9 Monitoring and Institutional Safeguard
10 Miscellaneous

PART - II

List of Office Memorandom

REFERENCE LINK:
http://persmin.gov.in/DOPT_Brochure_Reservation_SCSTBackward_Index.asp
 3

CHAPTER – 1

INTRODUCTION

Constitutional and Legal Provisions

1.1 Objective of providing reservations to the Scheduled Castes(SCs), Scheduled Tribes (STs)
and Other Backward Classes (OBCs) in services is not only to give jobs to some persons belonging
to these communities. It basically aims at empowering them and ensuring their participation in the
decision making process of the State. Justice B.P. Jeevan Reddy, while delivering the majority
judgement in the matter of Indra Sawhney & Ors Vs. UOI & Ors, observed that public employment
gives a certain status and power, besides the means of livelihood. The Constitution has, therefore,
taken special care to declare equality of opportunity in the matter of public employment. Keeping
the broader concept of equality in view, Clauses (4) and (4A) of Article 16 of the Constitution
declare that nothing in the said Article shall prevent the State from making any provision for
reservation of appointments or posts in favour of backward class of citizens which in the opinion of
the State is not adequately represented in the services under the State. Article 16 of the Constitution
and also Article 335 which have direct bearing on reservation in services are reproduced below:

16 (1) There shall be equality of opportunity for all citizens in matters relating to employment or
appointment to any office under the State.

(2) No citizen shall, on grounds only of religion, race, caste, sex, descent, place of birth,
residence or any of them, be ineligible for, or discriminated against in respect of, any
employment or office under the State.

(3) Nothing in this article shall prevent Parliament from making any law prescribing, in
regard to a class or classes of employment or appointment to an office under the Government
of, or any local or other authority within, a State or Union territory, any requirement as to
residence within that State or Union territory prior to such employment or appointment.
 4

(4) Nothing in this article shall prevent the State from making any provision for the
reservation of appointments or posts in favor of any backward class of citizens which in the
opinion of the State, is not adequately represented in the services under the state.

(4A) Nothing in this article shall prevent the State from making any provision for reservation
in matters of promotion, with consequential seniority, to any class or classes of posts in the
services under the State in favor of the Scheduled Castes and the Scheduled Tribes which, in the
opinion of the State, are not adequately represented in the services under the State.

(4B) Nothing in this article shall prevent the State from considering any unfilled vacancies
of a year which are reserved for being filled up in that year in accordance with any provision for
reservation made under clause (4) or clause (4A) as a separate class of vacancies to be filled up
in any succeeding year or years and such class of vacancies shall not be considered together
with the vacancies of the year in which they are being filled up for determining the ceiling of
fifty per cent reservation on total number of vacancies of that year.

(5) Nothing in this article shall affect the operation of any law which provides that the
incumbent of an office in connection with the affairs of any religious or denominational
institution or any member of the governing body thereof shall be a person professing a
particular religion or belonging to a particular denomination.

335. The claims of the member of the Scheduled Castes and the Scheduled Tribes shall be
taken into consideration, consistently, with the maintenance of efficiency of administration in
the making of appointments to services and posts in connection with the affairs of the Union
or of a State.

Provided that nothing in this article shall prevent in making of any provision in
favor of the members of the Scheduled Castes and the Scheduled Tribes for relaxation in
qualifying marks in any examination or lowering the standards of evaluation, for reservation in
matters of promotion to any class or classes of services or posts in connection with the affairs
of the Union or of a State.
 5

1.2 Besides, Article 46 provides that the State shall promote with special care the
educational and economic interests of the weaker sections of the people, and, in particular, the
Scheduled Castes and Scheduled Tribes, and shall protect them from social injustice and all forms of
exploitation.

1.3 Articles 341 and 342 of the Constitution which define as to who would be Scheduled Castes
and Scheduled Tribes with respect to any State or Union Territory are quoted below:

341. (1) The President may with respect to any State or Union territory, and where it is a State
after consultation with the Governor thereof, by public notification, specify the castes, races or
tribes or parts of or groups within castes, races or tribes which shall for the purposes of this
Constitution be deemed to be Scheduled Castes in relation to that State or Union territory, as
the case may be.

(2) Parliament may by law include in or exclude from the list of Scheduled Castes specified
in a notification issued under clause (1) any caste, race or tribe or part of or group within any
caste, race or tribe, but save as aforesaid a notification issued under the said clause shall not be
varied by any subsequent notification.

342(1) The President may with respect to any State or Union Territory, and where it is a
State after consultation with the Governor thereof, by public notification, specify the tribes or
tribal communities or parts of or groups within tribes or tribal communities which shall for the
purpose of this Constitution be deemed to be Scheduled Tribes in relation to that State or
Union Territory, as the case may be.

(2) Parliament may by law include in or exclude from the list of Scheduled Castes
specified in a notification issued under clause (I) any caste, race or tribe or part or group
within any caste, race or tribe, but save as aforesaid a notification issued under the said clause
shall not be varied by any subsequent notification.

1.4 The Constitution does not define Other Backward Classes. However, in pursuance of the
judgment of Supreme Court in Indira Sawhney’s case, the Government enacted the National
 6

Commission for Backward Classes (NCBC) Act in April, 1993. As per Section 2 of the NCBC Act,
“Backward classes” means such backward classes of citizens, other than the Scheduled Castes and
Scheduled Tribes, as may be specified by the Central Government in the lists. For the above
purpose, Section 2 also defines “lists” as lists prepared by the Central Government for providing
reservation in appointments to backward classes of citizens, which, in its opinion are not adequately
represented in services, under the Government of India and any local or other authority. The
Ministry of Social Justice and Empowerment has notified the lists of Castes / Communities which
are treated as Other Backward Classes.

1.5 It may be noted that the Constitution imposes inter-state area restrictions so that the people
belonging to the specific community residing in a specific area, which has been assessed to qualify
for the Scheduled Castes or Scheduled Tribes status, only benefit from the facilities provided for
them. Similar restrictions are applicable to the OBCs also. Since the people belonging to the same
caste but living in different States / Union Territories may not necessarily suffer from the same
disabilities, it is possible that two persons belonging to the same caste but residing in different
States/ U.Ts may not both be treated to belong to SC/ST/OBC. Thus the residence of a person in a
particular locality assumes a special significance. This residence has not to be understood in the
literal or ordinary sense of the word. On the other hand it connotes the permanent residence of a
person on the date of the notification of the Presidential Order scheduling his caste/tribe in relation
to that locality.

1.6 The Constitution (Scheduled Castes) Order, 1950 (as amended from time to time) states that
no person professing a religion different from Hindu or Sikh or Buddhist religion can be deemed to
be a member of a Scheduled Caste. There is, however, no religious bar for being treated as
Scheduled Tribe or Other Backward Class.

Evolution of the Scheme of Reservation

1.7 On attainment of Independence, instructions were issued on 21-9-47 providing for
reservation of 12 ½ per cent of vacancies for SCs in respect of recruitment made by open
competition. In case of recruitment otherwise than by open competition this percentage was fixed at
2/3
16 per cent. Difference between recruitment by open competition and otherwise then by open
competition has been explained in Chapter-II. After the Constitution was promulgated, MUA, in its
 7

Resolution of 13-9-50, provided 5 per cent reservation for STs apart from the percentage fixed for
SCs already in force. The 1951 Census showed that the percentage of SCs in the total population
was 15.05 per cent and that of ST 6.31 per cent. The percentages were not revised at the time as a
comprehensive bill revising the lists of SCs and STs was under consideration. The other reason for
not revising the percentage was that reservation had already been provided for SCs in posts filled
otherwise than by open competition to the extent of 16.66 per cent and instructions had also been
issued for following a regional and local percentage for Class III and Class IV posts attracting
candidates from a locality or a region. The 1961 Census revealed that the SC and ST population in
proportion to the Indian population stood at 14.64 per cent and 6.80 per cent respectively.
Accordingly, the percentage of reservation for SCs and STs was increased from 12 ½ and 5 per cent
to 15 per cent and 7 ½ per cent respectively on 25-3-70. The 1971 Census did not warrant any such
review. The actual impact of 1981 Census figures on all India percentages could not be known
because the Census of 1981 could not be carried out in the State of Assam. The Government in
1993 introduced reservation for Other Backward Classes in direct recruitment broadly at the rate of
27%. After introduction of reservation for OBCs, total reservation for SCs, STs and OBCs comes to
49.5% in case of direct recruitment on all India basis by open competition and 50% in case of
otherwise than by open competition. As per various judgments of the Supreme Court, total
reservation for these communities cannot exceed the limit of 50%.

1.8 Reservation has been extended to different modes of promotion in stages. In 1957,
reservation was provided for SC & ST in departmental competitive examinations. Reservation in
promotion by selection in Group C and Group D was provided in 1963 and in the same year
reservation in departmental competitive examination was limited to Class III and Class IV only. The
position was slightly changed in 1968 when reservation in limited departmental examination to
Class II, III and IV and promotion by selection 'to Class III and IV was subjected to a condition that
element of direct recruitment should not exceed 50 per cent. Reservation in promotion by 'seniority
subject to fitness’, came in force in 1972 subject to the condition that the element of direct
recruitment does not exceed 50 per cent. In 1974, reservation in promotion by selection from Group
C to Group B, within Group B and from Group B to the lowest rung of Group A was introduced
subject to the condition that the element of direct recruitment, if any, does not exceed 50 per cent.
2/
The limitation of the direct recruitment not exceeding 50 per cent was raised to 66 3% per cent in
1976 and to 75% in 1989.
 8

1.9 Reservation till 1.7.1997 was computed on the basis of number of vacancies filled. The
Supreme Court in the case of R.K. Sabharwal Vs. State of Punjab held that the reservation should
be determined on the basis of number of posts in the cadre and not on the basis of vacancies.
Accordingly post based reservation was introduced w.e.f. 2.7.1997. The basic principle of post
based reservation is that the number of posts filled by reservation by any category in a cadre should
be equal to the quota prescribed for that category. Prior to introduction of post based reservation,
there was a provision of exchange of reservation between SCs and STs. After implementation of
the post based reservation such exchange is no more permissible.

1.10 Prior to 1975, scientific' and technical posts required for conducting research or for
organizing, guiding and directing research were exempted from the purview of orders relating to
reservation for Scheduled Castes and Scheduled Tribes. In 1975 however, the above orders were
modified and it was decided that the scheme of reservations for Scheduled Castes and Scheduled
Tribes should also cover appointments made to scientific and technical posts up to and including
the lowest grade of Class I in the respective services wherever they were exempt from the
purview of the scheme of reservations. The amended orders were however not made applicable
to Department of Space, Department of Electronics, and in regard to recruitment of trainees to
the training school of the Department of Atomic Energy. In the case of these latter departments,
the orders in force prior to 1975 continue to apply.

1.11 Various relaxations and concessions are given to SC/ST candidates like relaxation in upper
age limit, exemption from payment of examination/application fees, relaxation in qualification of
experience at the discretion of the UPSC/competent authority, relaxations in standard of suitability
etc. Some relaxations like in upper age limit are also available to OBCs.

Institutional Safeguards
1.12 Each Ministry / Department is required to nominate officers of the rank of Deputy Secretary
or above to work as Liaison Officer who take care of implementation of instructions relating to
special representation of SCs/STs/OBCs in their respective Ministries and attached and subordinate
offices. The system of nominating Liaison Officers has also been extended to the offices under the
Heads of Departments. Ministries/Departments have been asked in 1969 to set up a small Cell
 9

within each Ministry/Department under the direct control of Liaison Officer to assist him to
discharge his duties effectively.

1.13 The Constitution provides for the National Commission for Scheduled Castes and the
National Commission for Scheduled Tribes which have wide ranging powers and functions in
regard to matters pertaining to Scheduled Castes and Scheduled Tribes respectively. The
Government has also set up the National Commission for Other Backward Classes. Besides,
there is a Committee of Parliament on the Welfare of Scheduled Castes/Scheduled Tribes. The
Committee inter-alia examines the position regarding representation of Scheduled Castes/Scheduled
Tribes in the services under the various Ministries and other Government organizations and makes
suitable recommendations for bringing about improvement therein or removing bottlenecks detected
by it during the course of a study.

Impact of Reservation

1.14 Representation of SCs/ STs has increased in all the Groups viz. A, B, C and D during last six
decades. At the dawn of independence representation of SCs/STs in services was very little.
As per available information, representation of SCs in Groups A, B, C and D as on 1.1.1965 was
1.64%, 2.82%, 8.88% and 17.75% respectively which has increased to 12.5%, 14.9%, 15.7% and
19.6% respectively as on 1.1.2008. Likewise while representation of STs as on 1.1.1965 in Group
A, B, C and D was 0.27%, 0.34%, 1.14% & 3.39% respectively, it has increased to 4.9%, 5.7%,
7.0% and 6.9% respectively as on 1.1.2008. Total representation of SCs and STs as on 1.1.1965 was
13.17% and 2.25% respectively, which has increased to 17.51% and 6.82% respectively on
1.1.2008. Group-wise and total representation (in percentage) of SCs/STs in different years is given
in the following table:

As on 1st of Group A Group B Group C Group D Total

January
SCs STs SCs STs SCs STs SCs STs SCs STs

1965 1.64 0.27 2.82 0.34 8.88 1.14 17.75 3.39 13.17 2.25
1970 2.36 0.4 3.84 0.37 9.27 1.47 18.09 3.59 13.09 2.4
 10

1975 3.43 0.62 4.98 0.59 10.71 2.27 18.64 3.99 13.84 2.94
1980 4.95 1.06 8.54 1.29 13.44 3.16 19.46 5.38 15.67 3.99
1985 7.3 1.73 10.03 1.57 14.87 4.2 20.8 5.70 16.83 4.66
1990 8.64 2.58 11.29 2.39 15.19 4.83 21.48 6.73 16.97 5.33
1995 10.15 2.89 12.67 2.68 16.15 5.69 21.26 6.48 17.43 5.78
2001 11.42 3.58 12.82 3.7 16.25 6.46 17.89 6.81 16.41 6.36
2002 11.09 3.97 14.08 4.18 16.12 5.93 20.07 7.13 16.98 6.11
2003 11.93 4.18 14.32 4.32 16.29 6.54 17.98 6.96 16.52 6.46
2004 12.2 4.1 14.5 4.6 16.9 6.7 18.4 6.7 17.05 6.54
2005 11.8 4.3 13.7 4.5 16.4 6.5 18.3 6.9 16.62 6.42
2006 12.9 3.9 15.0 5.7 16.4 6.9 18.6 7.1 16.75 6.75
2008 12.5 4.9 14.9 5.7 15.7 7.0 19.6 6.9 17.51 6.82
 11

CHAPTER -2

SCOPE OF RESERVATION

Quantum of Reservation in Direct Recruitment

2.1 There shall be a reservation of 15 per cent for the members of the Scheduled Castes,
7.5 per cent for the members of the Scheduled Tribes and 27 per cent for the members of the Other
Backward Classes in the matter of appointment by direct recruitment to civil posts and civil services
on all India basis by open competition.[36011/33/1981-Estt.(SCT) 5/10/1981]

2.2 There shall be a reservation of 16.66 per cent for the members of the Scheduled Castes, 7.5
per cent for the members of the Scheduled Tribes and 25.84 per cent for the members of the Other
Backward Classes in the matter of appointment by direct recruitment to civil posts and civil services
on all India basis otherwise than by open competition.

2.3 Except in Delhi, reservation for the Scheduled Castes and Scheduled Tribes in case of direct
recruitment to Group C and Group D posts normally attracting candidates from a locality or a region
is generally fixed on the basis of proportion of their population in the respective States/UTs.
Reservation for Other Backward Classes in such cases is fixed keeping in view the proportion of
their population in the respective States/UTs subject to a limit of 27% and total reservation for SCs,
STs and OBCs should not exceed 50%. Quantum of reservation fixed for SCs, STs and OBCs in
such cases is indicated below [36017/2/2004-Estt.(Res) dated 5/7/2005]:

Sl.No. Name of the State/UT Percentage of Reservation

Scheduled Castes Scheduled Tribes Other Backward
Classes
(1) (2) (3) (4) (5)
01 Andhra Pradesh 16 7 27
02 Arunachal Pradesh 1 45 0
03 Assam 7 12 27
04 Bihar 16 1 27
05 Chhattisgarh 12 32 6
06 Goa 2 12 18
07 Gujarat 7 15 27
08 Haryana 19 0 27
 12

09 Himachal Pradesh 25 4 20
10 Jammu & Kashmir 8 11 27
11 Jharkhand 12 26 12
12 Karnataka 16 7 27
13 Kerala 10 1 27
14 Madhya Pradesh 15 20 15
15 Maharashtra 10 9 27
16 Manipur 3 34 13
17 Meghalaya 1 44 5
18 Mizoram 0 45 5
19 Nagaland 0 45 0
20 Orissa 16 22 12
21 Punjab 29 0 21
22 Rajasthan 17 13 20
23 Sikkim 5 21 24
24 Tamil Nadu 19 1 27
25 Tripura 17 31 2
26 Uttaranchal 18 3 13
27 Uttar Pradesh 21 1 27
28 West Bengal 23 5 22
29 Andaman & Nicobar Islands 0 8 27
30 Chandigarh 18 0 27
31 Dadra & Nagar Haveli 2 43 5
32 Daman & Diu 3 9 27
33 Delhi 15 7.5 27
34 Lakshadweep 0 45 0
35 Pondicherry 16 0 27

2.4 Where recruitment is made for zones or circles or regions consisting of more than one State,
the percentages of reservation for SCs and STs is generally fixed on the basis of the proportion of
SCs and STs in the respective zones/circles/regions and reservation for OBCs is fixed keeping in
view their proportion in the population of the respective zones/circles/regions subject to a limit of
27% and total reservation for SCs, STs and OBCs should not exceed 50%.

Illustration: Suppose direct recruitment to a Group C post in an organization is made

on the regional basis for the region consisting of the 8 States of the North East
namely, Assam, Arunachal Pradesh, Manipur, Meghalaya, Mizoram, Nagaland,
Tripura and Sikkim. Total population of these States and population of the Scheduled
 13

Castes and Scheduled Tribes in these States as per Census 2001 is 38,857,269;
2,486,474, and 10,465,898 respectively. Thus, the proportion of Scheduled Castes
and Scheduled Tribes in the region is 6.39% and 26.93%. Estimated population of
Other Backward Classes in the region is more than 27% of the total population of the
region. Keeping all aspects in view, percentage of reservation for Scheduled Castes,
Scheduled Tribes and Other Backward Classes for the region may be fixed as 6%,
27% and 17% respectively.
Note 1: The expression 'by open competition' means all recruitments by Union Public Service
Commission (UPSC) whether through written examination or by interview or by both; and
recruitments made by other authorities including Staff Selection Commission or any other
appointing authority through written competitive examination or tests (but not by interview alone).
Any recruitment not made by the UPSC or not made through written competitive test held by any
other authority would mean direct recruitment otherwise than by open competition.
Note 2: In case of recruitment on local/regional/zonal/circle basis, SC/ST/OBC candidates not
belonging to the concerned locality/region/ State/ zone/ circle shall also be eligible to get the benefit
of reservation.

2.5 The members of the Other Backward Classes who fall in creamy layer shall not get the
benefit of reservation. Criterion for determining creamy layer status amongst Other Backward
Classes is given in the Annexure to this Chapter.

Quantum of Reservation in Promotion

2.6 Reservation to the members of the Scheduled Castes and the Scheduled Tribes shall be
provided in the matter of promotion when promotion is made:
(a) through Limited Departmental Competitive Examination in Group B, Group C and
Group D posts;
(b) by selection from Group B post to a Group A post or in Group B, Group C and Group D
posts; and
(c) by non-selection in Group A, Group B, Group C and Group D posts.
 14

2.7 Reservation in all the above cases shall be given at the rate of 15 per cent for the Scheduled
Castes and 7.5 per cent for the Scheduled Tribes. However, reservation in promotion is not given in
the grades in which the element of direct recruitment, if any, exceeds 75 per cent [36012/17/88-
Estt.(SCT) dated 25/4/1989].

Reservation in Scientific and Technical Posts

2.8 Reservation for Scheduled Castes, Scheduled Tribes and Other Backward Classes apply to
appointments made to "scientific and technical" posts up to and including the lowest grade of Group
A in the respective services.
2.9 Such ‘scientific and technical’ posts which satisfy all the following conditions can be
exempted from the purview of the reservation orders by the Ministries/Departments:
(i) The posts should be in grades above the lowest grade in Group A of the service
concerned.
(ii) They should be classified as 'scientific or technical' in terms of Cabinet Secretariat
(Department of Cabinet Affairs) [O.M. No. 85/11/CF-61(1) dated 28-12-1961]
according to which scientific and technical posts for which qualification in the natural
sciences or exact sciences or applied sciences or in technology are prescribed and the
incumbents of which have to use that knowledge in the discharge of their duties.
(iii) The posts should be 'for conducting research' or 'for organizing, guiding and directing
research’.

2.10 Orders of the Minister concerned should be obtained before exempting any posts satisfying
the above conditions from the purview of the scheme of reservation.

2.11 In the case of scientific and technical posts required for research up to and inclusive of
lowest grade of Group A of a service which are not exempt from the purview of reservation orders,
reservation should be provided for Scheduled Castes, Scheduled Tribes and Other Backward Classes
as per the scheme of reservations, except that:
(i) reserved vacancies in such posts need be advertised only once and not twice;
(ii) In the event of non-availability of candidates belonging to Scheduled Castes,
Scheduled Tribes and Other Backward Classes, vacancies in such posts may be de-
reserved by the administrative Ministry/Department concerned. However, the
National Commission for Scheduled Castes or the National Commission for
Scheduled Tribes or the National Commission for Backward Classes, as the case may
be, and the Department of Personnel and Training should be informed about the de-
reservation together with the details and reasons necessitating de-reservation.
 15

[O.M.No.9/2/73-Estt(SCT) dated 23/06/75 and O.M.No.36012/27/1994-Estt(SCT) dated

13/5/1994]

Reservation in Posts of Industrial Workers

2.12 The industrial establishments of the Government of India and the posts and grades in such
establishments, whether these have been classified as group A, B, C and D or not, are covered by the
scheme of reservation for Scheduled Castes, Scheduled Tribes and Other Backward Classes.
[O.M.No.8/7/1974-Estt.(SCT) dated 22/08/1975]

Reservation in Work-Charged Posts

2.13 The principle of reservation for Scheduled Castes, Scheduled Tribes and Other Backward
Classes should generally be suitably applied to the extent possible, to work-charged posts also
except those required for emergencies like flood relief work, accident restoration and relief etc. The
percentages of reservation in such appointments may correspond to what is applicable to Group C
and Group D posts. [O.M.No.36021/9/1976-Estt.(SCT) dated 10/02/1977]

Reservation in Appointments of Daily Rated Staff

2.14 While it may not be practical to apply the reservation orders in toto in respect of daily rated
staff, it should be ensured that persons belonging to the Scheduled Castes, Scheduled Tribes and
Other Backward Classes are recruited in such manner as their overall representation does not go
below the prescribed percentage of reservation for the Scheduled Castes, Scheduled Tribes and
Other Backward Classes respectively. [O.M.No.36011/18/81-Estt.(SCT) dated 16/07/1981]

Reservation in Appointments of Casual Workers to Regular Posts

2.15 Appointment of casual workers against regular posts will be a case of direct recruitment.
Hence all statutory requirements relating to filling up of posts by direct recruitment should be
followed while regularizing the services of casual workers. General orders relating to reservation
for persons belonging to SCs, STs and OBCs will be applicable in cases relating to regularization of
casual workers. Vacancies meant for these categories of persons should be filled up by casual
workers of respective reserved categories and the balance, if any, may be filled up by outsiders
belonging to these categories, who are not casual workers. Casual workers, who do not belong to the
 16

reserved categories, can be appointed against unreserved vacancies only. O.M.No.49014/12/1988-

Estt( C ) dated 22/08/1988]

Reservation in Ad-hoc Promotions

2.16 As a matter of basic approach, ad-hoc promotions should be avoided.. However, if ad-hoc
promotions are to be made in exceptional circumstances, such as during pendency of court cases,
protracted seniority disputes, non-framing of recruitment rules, unforeseen delay in direct
recruitment or convening of DPCs for reasons beyond the control of the appointing authority etc.,
following guidelines may be followed on every occasion when ad-hoc promotions are resorted to so
as to ensure that the claims of eligible officers belonging to Scheduled Castes and Scheduled Tribes
are also duly considered:
(i) In cases where reservation orders for SCs and STs are applicable, the number of
vacancies falling to the share of SCs and STs would be the same if the vacancies
were to be filled on regular basis.
(ii) Since ad-hoc promotions are made on the basis of non-selection, all the Scheduled
Caste/Scheduled Tribe candidates covered in the relevant seniority list within the
total number of such vacancies against which ad-hoc promotions are to be made,
should be considered in the order of their general seniority as per the gradation list,
on the principle of seniority-cum-fitness and if they are not adjudged unfit, they
should all be promoted on ad-hoc basis.
(iii) If the number of SC/ST candidates found fit within the range of actual vacancies is
less than the number of vacancies identified as falling to their share if the vacancies
were filled on a regular basis, additional SC/ST candidates to the extent required
should be located by going down the seniority list, provided they are eligible and
found fit for such ad-hoc appointment.
(iv) All ad-hoc appointees have to be replaced by regular incumbents at the earliest
opportunity. When regular promotions are made subsequently, reversion of the ad-
hoc appointees should take place strictly in the reverse order of seniority, the junior-
most candidate being reverted first. No special concessions are to be given to SC/ST
candidates at the time of such reversion.
 17

(v) There is no need for maintaining any separate formal register or roster register for ad-
hoc promotions. The concept of de-reservation, carrying forward of reservation etc.
will also not be applicable in the case of ad-hoc appointments. However, a simple
register called Ad-hoc Promotions Register may be maintained for different
categories of posts for which ad-hoc appointments are made to facilitate a record
being kept of the ad-hoc appointments and for ensuring reversion in the proper order
on regular promotions being made to the posts in question.
[No. 36011/14/83-Estt.(SCT) dated 30-4-1983 and O.M. No.36011/13/83-Estt.(SCT) dated
30/09/1983]

Reservation in case of a Single Vacancy

2.17 In cases where only one vacancy occurs in the initial recruitment year and it, according to the
scheme of reservation, is reserved for Scheduled Castes or Scheduled Tribes or OBCs, it should be
treated as unreserved and filled accordingly and the reservation should be carried forward to
subsequent recruitment year. In the subsequent recruitment year, even if there is only one vacancy, it
should be treated as “reserved” against the carried forward reservation from the initial recruitment
year, and a Scheduled Caste/ Scheduled Tribe/OBC candidate, if available, should be appointed in
that vacancy, although it may happen to be the only vacancy in that recruitment year. This provision
applies to direct recruitment as well as promotion. When the vacancy is treated as reserved, it shall
be filled up as per the procedure prescribed for filling up of reserved vacancies.[ 36011/39/81-
Estt.(SCT) dated 30/11/1981]

Reservation in PSUs, Autonomous Bodies etc

2.18 Instructions contained in this Compendium relate to reservation for Scheduled Castes,
Scheduled Tribes and Other Backward Classes in posts/services under the Government of India.
The Public Sector Undertakings, Statutory and Semi-Government Bodies, Autonomous
Bodies/Institutions including Municipal Corporations, Cooperative Institutions, Universities etc.
under the control of the Government, may make reservation for Scheduled Castes, Scheduled Tribes
and Other Backward Classes in their services on the lines of the reservations in services under
Government. The Department of Public Enterprises, Ministry of Heavy Industries and Public
Enterprises may arrange for issue of suitable directives to the various public sector undertakings,
 18

through the administrative Ministries concerned for making reservations for Scheduled Castes,
Scheduled Tribes and Other Backward Classes in their services. The Ministries/Departments should
take suitable action to provide for reservations for Scheduled Castes, Scheduled Tribes and Other
Backward Classes in the services of the autonomous bodies/institutions which are receiving grants-
in-aid from the Government of India by making suitable provision in the relevant statutes or in the
Articles of Association of the respective bodies.[O.M.No.39/40/74(SCT)(I) dated 30/09/1974 ]

Reservation in Voluntary Agencies

2.19 The Ministries/Departments should insist as a pre-condition to the sanction of grants-in-aid

from Central Government to a non-Government organizations/ voluntary agency etc. that it shall
provide reservation to the extent of 15% to SCs, 7.5% to STs and 27% to OBCs in case of direct
recruitment on all India basis and as shown in the table under Para 2.1 (c) in case of direct
recruitment to posts normally attracting candidates from a locality or region where:
(a) The recipient body employs more than 20 persons on a regular basis and at least 50
percent of its recurring expenditure is met from grants-in-aid from the Central
Government; and

(b) The body is a registered society or a cooperative institution and is in receipt of a

general purpose annual grants-in-aid of Rs.2lakh and above from the Consolidated
Fund of India.

2.20 A clause providing for reservations in the services under the voluntary agencies should be
included in the terms and conditions under which such voluntary agencies /organizations etc. are
given grants-in-aid by Government, somewhat on the following lines:

“………..(Name of Organization/ Agency etc.) agrees to make reservations for

Scheduled Castes, Scheduled Tribes and Other Backward Classes in the
posts/services under its control on the lines indicated by the Government of India.”

2.21 While sanctioning grants-in-aid to various voluntary agencies the progress made by such
agencies in employing Scheduled Caste, Scheduled Tribe and Other Backward Class candidates in
their services should be kept in view by the administrative Ministries/Departments. The voluntary
 19

agencies etc. should be informed that the progress in respect to the employment by them of
Scheduled Castes, Scheduled Tribes and OBCs in the services under them would be taken into
account by Government while sanctioning future grants-in-aid to them.[O.M.No.27/12/73-
Estt.SCT) dated 7/10/1974]

Non-Applicability of Reservation

2.22 Reservations do not apply to:

(i) Temporary appointments of less than 45 days duration; [O.M.No.27/4/67(II)-
Estt.(SCT) dated 24/09/1968]

(ii) Work-charged posts which are required for emergencies like flood relief work,
accident restoration and relief etc. [36021/9/76-Estt.(SCT) 10/2/1977]

(iii) Promotions by selection method from a Group ‘A’ post to another Group ‘A’ post.[
36028/21/7/2003-Estt.(SCT) dated 29/01/2004]

(iv) Appointments to Scientific and Technical posts which are above the lowest rung of
Group ‘A’.[O.M.No.36012/27/1994-Estt(SCT) dated 13/05/1994

(v) Deputation/Absorption.[O.M.No.36012/7/77-Estt(SCT) dated 21/01/1978]

(vi) Single post cadres

Relevant Office Memoranda etc.

1. MHA O.M. No.42/21/49-NGS 28.1.1952

2. MHA O.M. No.16/2/54-(SCT) 23.11.1954
3. MHA O.M. No.5/1/63-SCT(I) 4.3.1964
4. MHA O.M. No.16/2/67 -Est.(C) 27.9.1967
5. MHA O.Ms. No. 1/12/67-Est.(C) 11.7.1968
6. No.17/4/69-Estt.(SCT) 3.2.1970
7. MHA OM No.27/25/68-Est.(SCT) 25.3.1970
8. DP&AR O.M. No.27/2/71-Est. (SCT) 27.11.1972
9. DP&AR O.M. No.10/41/73-Est.(SCT) 20.7.1974
10. MHA O.M. No.39/40/74-SCT(I) 30.9.1974
11. DP&AR O.M. No.27/12/73-Estt.(SCT) 7.10.1974
12. DP&AR O.M. No.9/2/73-Est. (SCT) 23.6.1975
13. DP&AR O.M. No.8/7/74-Est.(SCT) 22.8.1975
14. DP&AR O.M. No.36021/9/76-Estt.(SCT) 10.2.1977
15. DP&AR O.M. No.36012/7/77-Est.(SCT) 21.1.1978
 20

16. DP&AR O.M. No.36011/18/81-Est.(SCT) 16.7.1981

17. DP&AR OM No.36011/39/81-Estt.(SCT) 30.11.1981
18. DP&AR OM No.36011/14/83-Estt.(SCT) 30.4.1983
19. Dep. Per &AR O.M. No.36011/13/83-Est.(SCT) 30.9.1983
20. Dep. Per &AR O.M. No.36011/14/83-Est.(SCT) 30.4.1983
21. Dep. Per & Trg OM No. 36011/13/88-Estt(SCT) 22.8.1988
22. O.M.No.49014/12/1988-Estt( C ) 22/08/1988
23. DOP&T O.M. No.36022/4/93-Estt.(SCT) 1.6.1993
24. DOP&T O.M. No.41015/9/93-Estt.(SCT) 7.6.1993
25. DOPT OM No. 36012/22/93-Estt(Res) 8.9.1993
26. DOPT OM No.36012/22/93-Estt(Res) 15.11.1993
27. DOPT OM No. 36012/27/94-Estt(SCT) 13.5.1994
28. DOPT OM No. 36012/18/95-Estt(Res) Pt.II 13.8.1997
29. DOPT OM NO. 36012/27/2000-Estt(Res) 15.3.2002
30. DOPT OM NO. 36033/3/2004-Estt(Res) 14.10.2008
 21

Annexure to Chapter- 2

CRITERION FOR DETERMINING CREAMY LAYER

[O.M.No.36012/22/93-Estt(SCT) dated 08/09/1993]

Category Description of Category Who will fall in Creamy Layer

1. 2 3
I. CONSTITUTIONAL POSTS Son(s) and daughter(s) of
(a) President of India;
(b) Vice President of India;
(c) Judges of the Supreme Court and of the High
Courts;
(d) Chairman & Members of UPSC and of the
State Public Service Commission; Chief
Election Commissioner; Comptroller &
Auditor General of India;
(e) Persons holding Constitutional positions of
like nature.

II. SERVICE CATEGORY

A. Group A / Class I officers of the All Sons(s) and daughter(s) of
India Central and State Services
(a) parents, both of whom are Class I officers;
(Direct Recruits)
(b) parents, either of whom is a Class I officer;
(c) parents, both of whom are Class I officers,
but one of them dies or suffers permanent
incapacitation.
(d) Parents, either of whom is a Class I officers
and such parent dies or suffers permanent
incapacitation and before such death or such
incapacitation has had the benefit of
employment in any International
Organisation like UN, IMF, World Bank, etc.
for a period of not less than 5 years.
(e) Parents, both of whom are Class I officers die
or suffer permanent incapacitation and before
such death or such incapacitation of the both,
either of them has had the benefit of
employment in any International
Organisation like UN, IMF, World Bank, etc.
for a period of not less than 5 years.
Provided that the rule of exclusion shall not
apply in the following cases:
(a) Sons and daughters of parents either of
 22

whom or both of whom are Class I

officers and such parent(s) dies / die or
suffer permanent incapacitation.
(b) A lady belonging to OBC category has
got married to a Class I officer, and may
herself like to apply for a job.
B. Group B/Class II officers of the Son(s) and daughter(s) of
Central & State Services (Direct
(a) Parents both of whom are Class II officers.
Recruitment)
(b) parents of whom only the husband is a Class
II officers and he gets into Class I at the age
of 40 or earlier.
(c) Parents, both of whom are Class II officers
and one of them dies or suffers permanent
incapacitation and either one of them has had
the benefit of employment in any
International Organisation like UN, IMF,
World Bank, etc. for a period of not less than
5 years before such death or permanent
incapacitation;
(d) Parents of whom the husband is a Class I
officer (direct recruit or pre-forty promoted)
and the wife is a Class II officers and the
wife dies; or suffers permanent
incapacitation; and
(e) Parents, of whom the wife is a Class I officer
( Direct Recruit or pre-forty promoted) and
the husband is a Class II officer and the
husband dies or suffers permanent
incapacitation
Provided that the rule of exclusion shall not apply
in the following cases:
Sons and daughters of
(a) Parents both of whom are Class II officers
and one of them dies or suffers permanent
incapacitation.
(b) Parents, both of whom are Class II officers
and both of them die or suffer permanent
incapacitation, even though either of them
has had the benefit of employment in any
International Organisation like UN, IMF,
World Bank, etc. for a period of not less than
5 years before their death or permanent
incapacitation.
C. Employees in Public Sector The criteria enumerated in A&B above in this
Undertakings etc. Category will apply mutatis mutandis to officers
holding equivalent or comparable posts in PSUs,
Banks, Insurance Organisations, Universities, etc. and
also to equivalent or comparable posts and positions
under private employment, pending the evaluation of
the posts on equivalent or comparable basis in these
institutions, the criteria specified in Category VI
 23

below will apply to the officers in these Institutions.

III. ARMED FORCES INCLUDING Son(s) and daughter(s) of parents either or both of
PARAMILITARY FORCES whom is or are in the rank of Colonel and above in the
Army and to equivalent posts in the Navy and the Air
(Persons holding civil posts are not included)
Force and the Para Military Forces;
Provided that :-
(i) If the wife of an Armed Forces Officers is
herself in the Armed Forces (i.e., the
category under consideration) the rule of
exclusion will apply only when she herself
has reached the rank of Colonel;
(ii) The service ranks below Colonel of husband
and wife shall not be clubbed together;
(iii) If the wife of an officer in the Armed Forces
is in civil employment, this will not be taken
into account for applying the rule of
exclusion unless she falls in the service
category under item No.II in which case the
criteria and conditions enumerated therein
will apply to her independently.
IV PROFESSIONAL CLASS AND THOSE
ENGAGED IN TRADE AND INDUSTRY
(I) Persons, engaged in profession as a Criteria specified against Category VI will apply:-
‘doctor, lawyer, chartered
accountant, Income Tax consultant,
financial or management consultant,
dental surgeon, engineer, architect,
computer specialist, film artists and
other film professional, author,
playwright, sports person, sports
professional, media professional or
any other vocations of like status.
(II) Persons engaged in trade, business Criteria specified against Category VI will apply:
and industry. Explanation:

(i) Where the husband is in some profession

and the wife is in Class II or lower grade
employment, the income / wealth test
will apply only on the basis of the
husband’s income.
(ii) If the wife is in any profession and the
husband is in employment in a Class II
or lower rank post, then the income /
wealth criterion will apply only on the
basis of the wife’s income and the
husband’s income will not be clubbed
with it.

V. PROPERTY OWNERS
A. Agricultural holdings Son(s) and daughter(s) of persons belonging to a
 24

family (father, mother and minor children) which

owns
(a) Only irrigated land which is equal to or more
than 85% of the statutory area, or
(b) Both irrigated and unirrigated land, as
follows:-
(i) The rule of exclusion will apply where the
pre-condition exists that the irrigated area
(having been brought to a single type under a
common denominator) 40% or more of the
statutory ceiling limit for irrigated land (this
being calculated by excluding the unirrigated
portion). If this pre condition of not less than
40% exists, then only the area of unirrigated
land will be taken into account. This will be
done by converting the unirrigated land on
the basis of the conversion formula existing,
into the irrigated type. The irrigated area so
computed from unirrigated land shall be
added to the actual area of irrigated land and
if after such clubbing together the total area
in terms of irrigated land is 80% or more of
the statutory ceiling limit for irrigated land,
then the rule of exclusion will apply and
disentitlement will occur.
(iii) The rule of exclusion will not apply if the
land holding of a family is exclusively
unirrigated.
B. Plantations
(i) Coffee, tea, rubber, etc. Criteria of income / wealth specified in Category VI
below will apply.

(ii) Mango, citrus, apply Deemed as agricultural holding and hence criteria at A
plantations etc. above under this Category will apply.

C. Vacant land and / or buildings in Criteria specified in Category VI below will apply.
urban areas or urban agglomerations
Explanation: Building may be used for residential,
industrial or commercial purpose and the like two or
more such purposes.
VI. INCOME / WEALTH TEST Son(s) and daughter(s) of
(a) Persons having gross annual income of Rs.6
lakh or above or possessing wealth above the
exemption limit as prescribed in the Wealth
Tax Act for a period of three consecutive
years
(b) Persons in Categories I, II, III and V A who
are not disentitled to the benefit of
reservation but have income from other
sources of wealth which will bring them
within the income / wealth criteria mentioned
in (a) above.
 25

Explanation:
(i) Income from salaries or agricultural
land shall not be clubbed;
(ii) The income criteria in terms of
rupee will be modified taking into
account the change in its value
every three years. If the situation,
however, so demands, the
interregnum may be less.

Explanation: Wherever the expression “permanent incapacitation” occurs in this statement, it shall
mean incapacitation which results in putting an officer out of service.
Note1: Sons and daughters of:
(a) parents either of whom or both of whom are directly recruited Class I/Group A officers
and such parent(s) dies/die or suffers/suffer permanent incapacitation while in service;
(b) parents both of whom are directly recruited Class II/Group B officers and one of them
dies or suffers permanent incapacitation while in service; and
(c) parents both of whom are directly recruited Class II/Group B officers and both of them
die or suffer permanent incapacitation while in service, even though either of them has
had the benefit of employment in any International Organization like UN, IMF, World
Bank, etc. for a period of not less than 5 years before their death or permanent
incapacitation
shall not be treated to be falling in creamy layer. But if the parent(s) dies/die or suffers/suffer
permanent incapacitation in such cases after retirement from service, his/their sons and daughters
would be treated to be falling in creamy layer and would not get the benefit of reservation.
Note 2: Sons and daughters of parents who are included in the creamy layer on the basis of service
status of their parents shall continue to be treated in creamy layer even if their parents have retired or
have died after retirement.
Note 3: Sons and daughters of parents of whom only the husband is a directly recruited Class
II/Group B officer who gets into Class I/Group A at the age of 40 or earlier are treated to be in
creamy layer. If the father is directly recruited Class III/Group C or Class IV/Group D employee
and he gets into Class I/Group A at the age of 40 or earlier, his sons and daughters shall not be
treated to be falling in creamy layer.
Note 4: The creamy layer status of a candidate is determined on the basis of the status of his parents
and not on the basis of his own status or income or on the basis of status or income of his/her
spouse. Therefore, while determining the creamy layer status of a person the status or the income of
the candidate himself or of his/her spouse shall not be taken into account.
Note 5: The creamy layer status of sons and daughters of persons employed in organizations where
equivalence or comparability of posts vis-à-vis posts in Government has not been evaluated is
determined as follows:
“Income of the parents from the salaries and from the other sources [other than
salaries and agricultural land] is determined separately. If either the income of
the parents from the salaries or the income of the parents from other sources
 26

[other than salaries and agricultural land] exceeds the limit of Rs.6 lakh per
annum for a period of three consecutive years, the sons and daughters of such
persons shall be treated to fall in creamy layer. But the sons and daughters of
parents whose income from salaries is less than Rs. 6 lakh per annum and
income from other sources is also less than Rs.6 lakh per annum will not be
treated as falling in creamy layer even if the sum of the income from salaries and
the income from the other sources is more than Rs.6 lakh per annum for a period
of three consecutive years. It may be noted that income from agricultural land is
not taken into account while applying the Test.”

Note 6: While applying the Income/Wealth Test to determine creamy layer status of any candidate
as given in Category-VI, income from the salaries and income from the agricultural land shall not be
taken into account. It means that if income from salaries of the parents of any candidate is more
than Rs. 6 lakh per annum, income from agricultural land is more than Rs.6 lakh per annum, but
income from sources other than salaries and agriculture is less than Rs. 6 lakh per annum, the
candidate shall not be treated to be falling in creamy layer on the basis of Income/Wealth Test
provided his parent(s) do not possess wealth above the exemption limit as prescribed in the Wealth
Tax Act for a period of three consecutive years.

[O.M.No.36012/22/1993-Estt(SCT) dated 8/9/1993, No.36033/5/2004-Estt(SCT) dated

14/10/2004 and 36033/1/2013-Estt(Res) dated 27/5/2013]
 27

CHAPTER- 3

RELAXATIONS AND CONCESSIONS

Concession in Promotions within Group A

3.1 There is no reservation in case of promotion by ‘selection’ from a Group A post to another
Group A post. But when promotion by ‘selection’ is made from a Group A post to a Group A post
carrying Grade pay of Rs.8700/- or less, the Scheduled Caste and Scheduled Tribe Officers, who are
senior enough in the zone of consideration for promotion so as to be within the number of vacancies
for which the select list has to be drawn up, would be included in that list provided they are not
considered unfit for promotion. Their position in the select list would, however, be same as assigned
to them by the Departmental Promotion Committee on the basis of their record of service.[O.M No.
36028/8/2009-Estt(Res) dt.7.6.2013]

Note: Fitness of the SC/ST officers in such cases would be assessed keeping in view the duties and
responsibilities attached to the post and not on the basis of benchmark, if any, prescribed for
promotion to the post.

Consideration for Appointment by Deputation and Absorption

3.2 Reservations do not apply to posts filled by deputation or absorption, but whenever a
Ministry/Department/Attached Office/Subordinate Office etc. propose to depute, in public interest,
officers serving under them to a post in or under another Ministry/Department etc., the Scheduled
Caste/Scheduled Tribe employees serving under them, who are eligible to be sent on deputation
should also be considered along with other eligible employees for such deputation. The
Ministries/Departments under whose control the posts to be filled by deputation or absorption arise,
should also, while selecting persons for such post(s), duly consider the cases of eligible Scheduled
Caste and Scheduled Tribe employees whose names have been forwarded, for appointment on
deputation or absorption to those posts. Where the number of posts to be filled on deputation or
absorption by any employing Ministry or Office is fairly substantial, the employing Ministry/Head
of Office concerned should endeavor to see that a fair proportion of such posts is filled by
employees belonging to Scheduled Castes/Scheduled Tribes, subject of course, to availability from
 28

the feeder categories of qualified persons belonging to these communities.[DP&AR OM No.

36021/6/75-Estt(SCT), dt. 9.10.1975 and DP&AR O.M No36012/7/77-Estt (SCT) dt. 21.1.1978].

Age Relaxation in Direct Recruitment

3.3 The maximum age-limit prescribed for direct recruitment to a service or post shall be
increased by 5 years in the case of candidates belonging to Scheduled Castes and Scheduled Tribes
and by 3 years in the case of candidates belonging to OBCs.[MHA No.15/1/55-SCT dt.30.4.1955,
OM No. 43013/2/95-Estt(SCT), dt. 25.1.1995]

Age Relaxation in Promotion

3.4 Where an upper age-limit not exceeding 50 years is prescribed for promotion to a
service/post, it shall be relaxed by 5 years in the case of candidates belonging to Scheduled Castes
and Scheduled Tribes. This, however, would not apply to posts which have arduous field duties or
are meant for operational safety and to posts in para-Military Organizations. [O.M No. 21/9/70-
Estt(SCT), dt.8.12.1971]

Concession in Fee

3.5 The candidates belonging to Scheduled Castes and Scheduled Tribes will not be required to
pay any fees for admission to any recruitment examination/selection.[O.M No. 36011/3/84-
Estt(SCT) dt. 1.7.1985]

Relaxation of Experience Qualification for SCs and STs in Direct Recruitment

3.6 Where some period of experience is prescribed as an essential qualification for direct
recruitment to a post, and where, in the opinion of the Ministry/Department concerned, the
relaxation of the experience qualification will not be inconsistent with efficiency, a provision should
be inserted under the ‘Essential Qualification’ in the relevant Recruitment Rules as at (a) or (b)
below to enable the Union Public Service Commission/competent authority to relax the ‘experience'
 29

qualification in the case of Scheduled Caste/Scheduled Tribe candidates in the circumstances

mentioned in the provisions:-

(a) Where the post is filled by direct recruitment through the Union Public Service
Commission, the provision to be inserted will be:

“The qualification regarding experience is relaxable at the discretion of the

Union Public Service Commission in the case of candidates belonging to the
Scheduled Castes or Scheduled Tribes, if at any stage of selection, the Union
Public Service Commission is of the opinion that sufficient number of candidates
from these communities possessing the requisite experience are not likely to be
available to fill up the vacancies reserved for them. The appointing authority
shall record the reasons for relaxing the qualifications regarding experience in
writing while doing so."

(b) Where the post is filled by direct recruitment otherwise than through the
Union Public Service Commission, the provision to be inserted will be:

“The qualification regarding experience is relaxable at the discretion of the

competent authority in the case of candidates belonging to the Scheduled Castes
or Scheduled Tribes, if at any stage of selection the competent authority is of the
opinion that sufficient number of candidates from these communities possessing
the requisite experience are not likely to be available to fill up the vacancies
reserved for them. The appointing authority shall record the reasons for relaxing
the qualifications regarding experience in writing while doing so."
3.7 When any vacancies reserved for Scheduled Castes and Scheduled Tribes are advertised or
intimated to the Employment Exchange, it should be specifically mentioned in the
advertisement/requisition that the period of experience prescribed is relaxable, at the discretion of
the Union Public Service Commission or the competent authority, as the case may be, in the case of
Scheduled Caste/Scheduled Tribe candidates as provided in the Recruitment Rules. This is intended
to ensure that the aspirants who may fall slightly short of the requisite experience may know about
the possibility of relaxation in this regard. [DP&AR O.M No.27/10/71-Estt (SCT) dt. 5.9.1975]
 30

Relaxation of Standard of Suitability in Direct Recruitment

3.8 In direct recruitment whether by examination or otherwise, if sufficient number of Scheduled

Caste/Scheduled Tribe/Other Backward Class candidates are not available on the basis of the
general standard to fill all the vacancies reserved for them, candidates belonging to these
communities should be selected to fill up the remaining vacancies reserved for them provided they
are not found unfit for such post or posts. Thus, to the extent the number of vacancies reserved for
Scheduled Castes, Scheduled Tribes and Other Backward Classes cannot be filled on the basis of
general standard, candidates belonging to these communities will be taken by relaxed standard to
make up the deficiency in the reserved quota, subject to the fitness of these candidates for
appointment to the post/posts in question. [MHA O.M No. 1/1/70-Estt (SCT), 25.7.1970]

3.9 In addition to the concession referred to above, in cases where the requisite number of
Scheduled Caste/Scheduled Tribe/Other Backward Class candidates fulfilling even the relaxed
standards admissible in their cases are not available to fill the vacancies reserved for them in non-
technical and quasi-technical Group C and D services/posts required to be filled by direct
recruitment otherwise than by written examination, the selecting authorities should, to the extent of
the vacancies reserved for Scheduled Castes/Scheduled Tribe/Other Backward Class, select for
appointment the best among the Scheduled Caste/Scheduled Tribe/Other Backward Class candidates
who fulfill the minimum educational qualifications laid down in the notice for recruitment of
advertisement. In order to bring such candidates to the minimum standard necessary for the posts
and for the maintenance of efficiency of administration, they should be given in-service training.
The in-service training will be provided by the appointing authorities within their own offices. Such
candidates will, on their appointment, be placed on probation and the rules/orders regarding
probation will apply to them.

3.10 Ministries /Departments should instruct all authorities under them to prepare a list of non-
technical and quasi-technical posts in Group C and D to which the provisions given above apply.
While notifying vacancies in such posts or advertising them, it should be indicated that the posts are
non-technical in Group C and D. (O.M.No 24/7/67(I)-Estt.(SCT) dated 24/9/1968)
 31

No Relaxation in Educational Qualification

3.11 Where an educational qualification has been prescribed in the recruitment rules, all
candidates including the SC, ST and OBC candidates shall satisfy the said qualification.
Sometimes, a minimum number of marks or a minimum grade is prescribed as part of the
educational qualification in the recruitment rules. In such cases, the minimum marks/grade so
prescribed shall uniformly apply to all candidates including SC, ST and OBC candidates. [OM No.
36011/8/84-Estt(SCT) dt. 29.5.1985]

Relaxation of Standards in Departmental Competitive / Qualifying Examinations

3.12 If in case of promotions made through departmental competitive examinations, sufficient

number of Schedule Caste / Scheduled Tribe candidates are not available on the basis of general
standard to fill all the vacancies reserved for them, Scheduled Caste/Scheduled Tribe candidates
who have not acquired the general qualifying standard can also be considered for promotion to fill
up the remaining vacancies reserved for them provided they are not found unfit for such promotions.
In other words, the qualifying standard in such examinations can be relaxed in favour of Scheduled
Caste and Scheduled Tribe candidates if sufficient number of Scheduled Caste/Scheduled Tribe
candidates is not available on the basis of general standard to fill all the vacancies reserved for them.

3.13 In promotions made on the basis of seniority subject to fitness in which there is reservation
for Scheduled Castes and Scheduled Tribes and where a qualifying examination is held to determine
the fitness of candidates for such promotion, suitable relaxation in the qualifying standard in such
examination should be made in the case of Scheduled Caste/Scheduled Tribe candidates. Similar
relaxation of standard should be made in favor of Scheduled Caste/Scheduled Tribe candidates in
such departmental qualifying examinations for promotions also, where promotion is made by
selection and merit is determined by qualifying examination out of the qualified candidates. The
extent of relaxation in above cases should be decided on each occasion whenever such an
examination is held taking into account all relevant factors including (i) the number of vacancies
reserved, (ii) the performance of Scheduled Caste/Scheduled Tribe candidates as well as general
candidates in that examination, (iii) the minimum standard of fitness for appointment to the post,
and also (iv) the overall strength of the cadre and that of the Scheduled Castes and Scheduled Tribes
in that cadre.[DP&AR O.M No. 36021/10/76-Estt(SCT), 21.1.1977]
 32

Relevant Office Memoranda etc.

1 MHA No.15/1/55-SCT 30.4.1955

2 MHA OM No. 1/9/69-Estt(SCT) 26.3.1970
3 DP & AR OM No. 1/10/74-Estt(SCT) 23.12.1974
4 DP & AR OM No. 27/10/71-Estt(SCT) 5.9.1975
5 DOPT OM No. 36021/6/1975-Estt(SCT) 9.10.1975
6 DOP&T O.M. No.15012/2/81-Est.(D) 8.4.1981
7 DP & AR OM No.D-1458/81-Estt(SCT) 21.5.1981
8 DOPT OM No. 36011/8/84-Estt(SCT) 29.5.1985
9 DOPT O.M. No. 36013/3/84-Estt. (SCT) 1.7.1985
10 DOPT OM No. 36012/23/96-Estt(Res) Vol.II 3.10.2000
 33

CHAPTER -4

DETERMINATION OF RESERVATION QUOTA

Determination of Number of Reserved Posts

4.1 Number of posts reserved for Scheduled Castes, Scheduled Tribes and Other Backward
Classes in a cadre having more than 13 posts shall be determined by multiplying the cadre strength
by the percentage of reservation prescribed for respective categories. While doing so, fractions, if
any, shall be ignored.

Illustration : Suppose a grade in a service where reservation in promotion is available, has a

total of 600 sanctioned posts, 50% of which are filled by direct recruitment on all India basis
by open competition and 50% are filled by promotion by non-selection. Number of posts
reserved for Scheduled Castes in case of direct recruitment would be equal to 300x 15/100
which comes to 45. Number of posts reserved for scheduled Tribes would be equal to
300x7.5/100, which after ignoring the fraction comes to 22 and number of posts reserved for
Other Backward Classes would be equal to 300x27/100 i.e. 81. Similarly, the number of
posts reserved for Scheduled Castes and Scheduled Tribes in case of promotion would be 45
and 22 respectively. It may be noted that the number of reserved posts for Scheduled Tribes
comes to 22.5 in case of direct recruitment as well as promotion. Exact number of reserved
posts is arrived at by ignoring the fraction.

4.2 If the number of posts in a cadre is 2 or more than 2 but less than 14, reservation is provided
as per L-shaped rosters prescribed vide Department of Personnel & Training OM No. 36012/2/96-
Estt(Res) dated 02.07.1997. These L-shaped rosters are nothing but 14- Point rosters given below.
Thus in cadres with 2 posts but less than 14 posts, reservation shall be provided by rotation on the
basis of following 14-point rosters:

ROSTER DIRECT RECRUITMENT PROMOTION

POINTS
(i) (ii) (iii)
1. UR UR
2. UR UR
3. UR UR
4. OBC UR
 34

5. UR UR
6. UR UR
7. SC SC
8. OBC UR
9. UR UR
10. UR UR
11. UR UR
12 OBC UR
13. UR UR
14. ST ST

Note 1: The term ‘cadre strength’ used in relation to calculation of reservation/

maintenance of reservation registers /rosters means number of posts required to be filled by a
particular mode of recruitment in terms of the applicable recruitment rules. In a grade comprising
200 posts, where the recruitment rules prescribe a ratio of 40:40:20 for direct recruitment, promotion
and deputation/absorption respectively, the cadre strength for direct recruitment shall be 80 and
cadre strength for promotion shall be 80. Since there is no reservation in case of
deputation/absorption, 40 posts will not be subject to reservation.

Note 2: Where the recruitment is made vacancy based, it is possible that at any given point of time
share of direct recruitment may increase and share of promotion may correspondingly decrease or
vice-versa. In such cases cadre strength for direct recruitment and cadre strength for promotion may
change from year to year. Consequently, number of reserved posts in direct recruitment quota and
number of reserved posts in promotion quota would change from year to year. Likewise, if there is
any increase or decrease in the cadre strength for any other reason, the number of reserved posts
shall increase or decrease accordingly.

Note 3: Excess or shortfall of reservation, which may arise due to change in cadre strength, shall be
adjusted/made up in subsequent recruitments.

Determination of Reserved Vacancies

4.3 While filling up of vacancies in a year, efforts shall be made to make up the shortfall of
reservation for all the three categories, namely, SCs, STs and OBCs subject, however, to the
condition that total number of vacancies reserved for SCs, STs and OBCs is not more than 50% of
the vacancies of the year.
 35

4.4 The ceiling of 50% reservation on filling of reserved vacancies would apply only to the
vacancies which arise in the current year and the backlog reserved vacancies of SCs, STs and OBCs
in case of direct recruitment and backlog reserved vacancies of SCs and STs in case of promotion of
earlier years, would be treated as a separate and distinct group, and would not be considered together
with the reserved vacancies of the year in which they are filled for determining the ceiling of 50%
reservation on total number of vacancies of that year.

Note 1: Shortfall of reservation of a particular reserved category in a cadre means the difference
between the 'total number of reserved posts for that category in the cadre’ and ‘the number of
persons of that category appointed by reservation and holding the posts in the cadre’.
Note 2 : Backlog reserved vacancies of a category are those vacancies which were earmarked
reserved for that category in an earlier recruitment year but remained unfilled in the previous
recruitment attempt on account of non availability of suitable candidates belonging to that category
and are still lying unfilled.
4.5 Given below is an illustration which would clarify the method of earmarking reservation for
SCs, STs, and OBCs.

(i) There is a cadre having a total number of 1000 posts which are filled by direct
recruitment on all India basis by open competition. The number of SC, ST and
OBC employees appointed by reservation in the cadre should ideally be 150, 75
and 270 respectively when all the posts are filled.

(ii) Suppose all the 1000 posts stood filled in the year 2006 but the number of SC,
ST and OBC employees appointed by reservation was 130, 75 and 100
respectively. There was, thus, a shortfall of 20 SCs and 170 OBCs in the cadre in
that year, though all the posts were filled.

(iii) (a) Suppose 200 vacancies occurred in the cadre in the recruitment year 2007,
of which 20 were vacated by SCs, 10 by STs and rest by unreserved category
candidates. After vacation of these posts, shortfall of SCs, STs and OBCs in the
cadre became 40, 10 and 170 respectively. Though there was a big shortfall of
SCs, STs and OBCs in the cadre, only 100 of these vacancies could be earmarked
reserved because all the 200 vacancies were current vacancies and limit of 50%
on reservation in a year would apply on these vacancies.

(b) Shortfall of SCs and OBCs was more than 15% and 27% respectively of the
current vacancies. Therefore, 15% of the current vacancies were straightway
earmarked reserved for SCs and 27% for OBCs i.e. 30 vacancies were earmarked
reserved for SCs and 54 for the OBCs. Shortfall of STs was 10 which is less
than 7.5% of total vacancies. Therefore, only 10 vacancies were earmarked
reserved for STs. Applying the above principle, 94 vacancies were earmarked
 36

reserved. This left room for 6 {100-(30+54+10)} more vacancies to be

earmarked reserved to make up the shortfall. These 6 vacancies were apportioned
between SCs and OBCs in the ratio of percentage of reservation prescribed for
these categories viz. 15: 27, i.e. 2 for SCs and 4 for OBCs (fractions rounded off
to the nearest whole number). However, while making such distribution, it has to
be kept in view that the number of vacancies earmarked reserved for any
category is not more than the shortfall of that category. Thus, final earmarking
of reservation in respect of the vacancies for the year 2007 was 32 for SCs, 10 for
STs and 58 for OBCs.

(c) Suppose only 20 SC candidates, 5 ST candidates and 50 OBC candidates

could be appointed in the recruitment year 2007 against the vacancies reserved
for them. Thus, 12 vacancies of SCs, 5 vacancies of STs and 8 vacancies of
OBCs which were earmarked reserved could not be filled and remained vacant.
These 12 vacancies of SCs, 5 vacancies of STs and 8 vacancies of OBCs which
were earmarked reserved but remained vacant in the recruitment attempt will be
treated as backlog reserved vacancies for the subsequent recruitment year. After
the recruitment process for the year 2007 was over, total number of posts filled
was 975, of which 130, 70 and 150 were held respectively by SCs, STs and
OBCs. It may be noted that shortfall of reservation of SCs, STs and OBCs at this
stage was 20, 5 and 120 respectively. However, number of backlog reserved
vacancies of SCs, STs and OBCs was 12, 5 and 8 respectively.

(iv) Suppose 200 vacancies occurred in the recruitment year 2008 of which 20 were
vacated by SCs, 10 by STs and 20 by OBCs. At this stage shortfall of SCs, STs
and OBCs was 40, 15 and 140 respectively. Total vacancies in the year were
200+12+5+8=225, of which 200 were current vacancies and 25 backlog
vacancies. While earmarking reservation, 25 backlog reserved vacancies of SCs,
STs and OBCs will be treated as a separate and distinct group and will be kept
reserved-12 for SCs, 5 for STs and 8 for OBCs. Of the 200 current vacancies, not
more than 100 can be earmarked reserved. By applying the same principles as in
the year 2007, out of 200 current vacancies, 28 were earmarked reserved for SCs,
10 for STs and 62 for OBCs. Thus the number of vacancies reserved for SCs,
STs and OBCs in the recruitment year 2008, including the backlog reserved
vacancies, were 40, 15 and 70 respectively. If only 35 SCs, 12 STs and 50 OBCs
become available to fill up the reserved vacancies, 5 vacancies of SCs, 3
vacancies of STs and 20 vacancies of OBCs will be kept vacant and will be
treated as backlog reserved vacancies for the subsequent recruitment year.

(O.M.No.36033/1/2008-Estt.(Res.)15/07/2008)

4.6 In case of cadres where reservation is given by rotation, number of reserved vacancies will
be determined as per roster points. It would have to be kept in view that not more than 50 per cent
of current vacancies of a year are reserved and total reservation in the cadre does not exceed the
limit of 50%. If at any stage, filling up of a vacancy results into more than 50% reservation in the
cadre, reservation shall be skipped.
 37

Relevant Office Memoranda etc.

1 DOPT OM NO. 36012/2/1996-Estt(Res) 2.7.1997

2 DOPT OM No 36033/1/2008-Estt(Res) 15.7.2008
 38

CHAPTER - 5
RESERVATION REGISTERS AND ROSTER REGISTERS

5.1 In case of cadres having more than 13 posts, all appointing authorities should maintain
reservation registers in the format given in Annexure-I.

5.2 Reservation roster registers will be maintained in format given in the Annexure-II for cadres
having less than 14 posts.

5.3 Following principles shall be followed for preparation and maintenance of reservation
registers and reservation roster registers:

(a) Separate registers/ roster registers shall be maintained for appointments made by
direct recruitment and promotion. In case of promotion, separate registers / roster
registers shall be maintained for each mode of promotion viz. limited competitive
examination, selection, non-selection, etc.
(b) A common register / roster register shall be maintained for permanent appointments
and temporary appointments likely to become permanent or to continue indefinitely.
(c) A separate register / roster register shall be maintained for purely temporary
appointments of 45 days or more but which have no chance whatever of becoming
permanent or continuing indefinitely.
(d) Immediately after an appointment is made, the particulars of the person appointed
shall be entered in the register / roster register in the appropriate columns and the
entry signed by the appointing authority or by an officer authorized to do so.
(e) No gap shall be left in completing the register / roster register.
(f) The register / roster register shall be maintained in the form of a running account year
after year. For example if recruitment in a year stops at point 6, recruitment in the
following year shall begin from point 7.
(g) If reservation register becomes unwieldy or difficult to manage, a fresh register may
be started by applying the method of initial preparation of registers.
(h) In case of cadres where reservation is given by rotation, fresh cycle of roster shall be
started after completion of all the points in the roster.
 39

(i) Since reservation does not apply to deputation/absorption, where the recruitment
rules prescribe a percentage of posts to be filled by these methods, such posts shall be
excluded for determining reservations.
(j) After every recruitment year, an account shall be noted in the reservation register
indicating representation of Scheduled Castes/Scheduled Tribes/Other Backward
Classes and details of backlog reserved vacancies etc.
Note: Reservation registers / roster registers are only an aid to ensure that Scheduled Castes,
Scheduled Tribes and Other Backward Classes get quota reserved for them. These registers/roster
registers do not determine seniority.

Grouping of Posts
5.4 In the case of posts filled by direct recruitment, small cadres may be grouped with posts in
the same group for the purpose of reservation orders taking into account the status, salary and
qualifications prescribed for the posts in question.

5.5 The posts of Sweepers should not be grouped for the purpose of reservation, with other
categories of Group D posts, even though the number of posts of Sweepers may not be large in an
office /establishment.

5.6 Proposals for grouping of posts should be referred to the Department of Personnel &
Training for prior approval together with full particulars of the posts proposed to be grouped
together in the following respect:
(i) Designation and number of each post.
(ii) Group to which the posts belong i.e. Group A, Group B, Group C or Group D.
(iii) Scale of pay of each post.
(iii) Method of recruitment for each post as provided in the recruitment rules.
(iv) Minimum qualifications prescribed for direct recruitment to each post.

5.7 While reservations would be made according to the groups as provided above, the total
reservation in any of the posts/services so grouped should not exceed 50 per cent of the vacancies to
be filled in it i.e. in the particular post/service, in a recruitment year. The total reservation for SCs,
STs and OBCs in any post or service should also not exceed 50 percent of the total number of posts
in the particular post/service.
 40

Initial Preparation of Reservation Register / Roster

5.8 In order to prepare the reservation register initially, names of all the candidates holding the
post as on the date of starting the reservation register may be entered in the register starting with the
earliest appointee who was in the cadre as on the date of start of register. If an appointee in the
cadre is a Scheduled Caste candidate, SC may be entered in column 4 of the register against his
name. If that candidate was appointed by reservation, SC may be written in column 5 also but if he
was appointed on his own merit, UR will be written in column 5. If the next appointee is a general
category candidate, general shall be written in column 4 against his name and UR in column 5, and
so on till all the appointments are adjusted. After making entries as indicated above, details about
the number of SC, ST and OBC candidates appointed by reservation, backlog reserved vacancies, if
any, may be indicated in ‘Remarks’ column.

5.9 After initial preparation of the register, the names of persons appointed thereafter may be
added by filling up the columns as stated above.

5.10 Roster registers shall be maintained for cadres with 2 to 13 posts. For preparing roster,
names of all the incumbents in the cadre as on 2.7.1997 may be entered in the register starting from
the earliest appointee. If an appointee in the cadre is a Scheduled Caste candidate, SC may be
entered in column 5 of the register against his name. If that candidate was appointed by reservation,
SC may be written in column 6 also but if he was appointed on his own merit, UR will be written in
column 6. If the next appointee is a general category candidate, general shall be written in column 5
against his name and UR in column 6, and so on till all appointments are adjusted. In doing so, a
general category candidate may appear on a reserved point and an SC/ST/OBC candidate may
appear against an unreserved point. If name of an SC/ST/OBC candidate appointed by reservation is
entered against a general point, entries may be made in remarks column against that point and also
against nearest point reserved for SCs/STs/OBCs, as the case may be, to the effect that such a
candidate is to be treated to have been adjusted against the relevant reserved point. Likewise,
entries will be made in remarks column for candidates who are appointed as general category
 41

candidates but whose names appear against reserved points. Similar adjustments will be made in
respect of SC candidates appearing against a point reserved for STs or OBCs and so on. After all the
14 points are consumed, fresh cycle of the roster may be started. As many roster points may be
treated to have been consumed on the date of start of the roster register as many employees occupy
the roster points as on the date of start of the register. From that point onward, vacancies may be
filled as per roster points subject to adjustment of reserved category candidates appointed by
reservation and general category candidates as explained above.
SC/ST/OBC Candidates Appointed on Merit
5.11 SC, ST and OBC candidates in case of direct recruitment and SC and ST candidates in case
of promotion, appointed on their own merit and not owing to reservation should not be shown
against reserved quota. They will be adjusted against unreserved quota.
5.12 If an unreserved vacancy arises in a cadre and there is any SC/ST candidate within the
normal zone of consideration in the feeder grade, such SC/ST candidate cannot be denied promotion
on the plea that the post is not reserved. Such a candidate will be considered for promotion along
with other candidates treating him as if he belongs to general category. In case he is selected, he
will be appointed to the post and will be adjusted against the unreserved point.
5.13 Only such SC/ST/OBC candidates who are selected on the same standard as applied to
general candidates shall be treated as own merit candidates. If any SC/ST/OBC candidate is
selected by getting any relaxation in experience qualification, number of permitted chances in
written examination, zone of consideration etc., he/she shall be counted against reserved vacancies.
Such a candidate cannot be considered for appointment against an unreserved vacancy.
5.14 SC/ST candidates appointed on their own merit (by direct recruitment or promotion) and
adjusted against unreserved points will retain their status of SC/ST and will be eligible to get benefit
of reservation in future/further promotions, if any.
5.15 50% limit on reservation will be computed by excluding such reserved category candidates
who are appointed/ promoted on their own merit.

[OMs No.36028/17/2001-Estt(Res) dated 11/07/2002, 36028/17/2001-Estt(Res) dated

31/01/2005 and 36012/45/2005-Estt.(Res.) 10/08/2010]
 42

Adjustment of Compassionate Appointees

5.16 A person selected for appointment on compassionate grounds should be adjusted in the
reservation register/ reservation roster register against the appropriate category viz. SC/ST/OBC/UR
category depending upon the category to which he belongs. For example, if he belongs to SC, he
shall be adjusted against a vacancy reserved for SCs. Similarly if he is an ST or OBC candidate, he
shall be adjusted against vacancy reserved for STs or OBCs, as the case may be. An unreserved
category candidate shall be adjusted against an unreserved vacancy. (O.M.No.14014/6/1995-
Estt(D) dated 26.09.1995)

Relevant Office Memoranda etc.

1 MHA OM NO. 7/2/55-Estt(SCT) 14.10.1955

2 MHA OM No. 31/10/63-SCT(1) 27.3.1963 and 2.5.1963
3 MHA OM NO. 1/11/69-Estt(SCT) 22.4.1970
4 DOP&T O.M. No. 1/4/70-Estt. (SCT) 11.11.1971
5 DPAR OM NO. 10/52/72-Estt(SCT) 24.5.1974
6 DOP&T O.M. No.8/1/74 -Estt.(SCT) 12.12.1974
7 DPAR OM NO. 36011/1/76-Estt(SCT) 6.3.1976
8 DOP&AR OM NO. 36011/33/81-Estt(SCT) 5.10.1981
9 DPAR OM No. 36011/46/81-Estt(SCT) 4.2.1982
10 DOP&AR OM No. 36012/3/1978-Estt(SCT) 9.2.1982
11 DPAR OM NO. 36011/12/82-Estt(SCT) 26.6.1982
12 DPAR OM No. 36011/28/83-Estt(SCT) 12.3.1984
13 DOPT’s O.M.No.14014/6/1995-Estt(D) 26.09.1995
14 DOPT’s OM No. 36011/1/98-Estt(Res) 1.7.1998
15 DOPT’s OM NO. 36028/17/2001-Estt(Res) 11.7.2002
16 DOP&T O.M No.36017/1/2004-Estt.(Res) 5.7.2005
17 DOPT OM No.36017/1/2007-Estt.(Res) 4.7.2007
18 DOPT OM No. 36012/45/2005-Estt(Res) 10.8.2010
 43

Annexure-I to Chapter- 5
RESERVATION REGISTER

1. Name of the post:

2. Method of Recruitment: DR/Promotion by selection/Promotion by non-selection

/Promotion by Limited Departmental Examination.
3. Number of posts in the cadre (cadre strength):
4. Percentage of Reservation prescribed : SCs_____, STs_____, OBCs ______

Sl. Name Date of Whether Filled as Signature Remarks

No. appointment belongs to UR or as of
SC/ST/ reserved appointing
OBC/ for SC/ authority
General ST OBC or other
authorised
officer

1 2 3 4 5 6 7
 44

Annexure-II to Chapter- 5

RESERVATION ROSTER REGISTER

1. Name of the post:

2. Method of Recruitment: DR/Promotion by selection/Promotion by non-selection/Promotion by

Limited Departmental Examination.

3. Number of posts in the cadre:

4. Percentage of Reservation prescribed: SCs_____, STs____, OBCs _____

Cycle UR or Name Date of Whether Filled as Signature Remarks

No./ reserved appoint- SC/ST UR or as of
point for SCs/ ment /OBC/ reserved appointing
No. STs / General for SCs/ authority
OBCs STs or other
/OBCs authorised
officer.
1 2 3 4 5 6 7 8
 45

CHAPTER-6
FILLING UP OF RESERVED VACANCIES

Direct Recruitment

6.1 When direct recruitment is to be made for reserved as well as unreserved vacancies on any
one occasion, a single advertisement should be issued specifying clearly therein the vacancies
reserved for Scheduled Castes, Scheduled Tribes and OBCs. ( O.M.No.36012/6/88-Estt.(SCT),
SRD dated 6.9.1999)

6.2 While notifying the vacancies to the local or the regional employment exchange, a single
requisition should be sent to the Employment Exchange for such reserved and unreserved vacancies.
The number of vacancies reserved for Scheduled Castes, Scheduled Tribes and OBCs out of the total
vacancies notified should be clearly indicated in the requisition to the employment Exchange. The
following certificate should also, be given in the requisition:

“Certified that the number of vacancies reserved for Scheduled Castes/Scheduled

Tribes/OBCs/ex-servicemen/ Persons with Disabilities is in accordance with the
reservation quota fixed by Government for these categories.”

6.3 If sufficient number of Scheduled Caste/Scheduled Tribe candidates are not available or are
not sponsored by the Employment Exchange for the reserved vacancies, the appointing authority
should also intimate the reserved vacancies to the Director of Scheduled Castes/Scheduled Tribes
Welfare in the State/Union Territory concerned.

6.4 The vacancies should also be brought to the notice of the Scheduled Caste/Scheduled Tribe
Organizations recognized by this Department for the purpose of notifying to them the vacancies. It
may, however, be made clear to such organizations that their function is limited to advising the
Scheduled Caste/Scheduled Tribe candidates about the recruitment proposed and that it will not be
for them to recommend or press the names of any individuals. The candidates should apply to the
appointing authority either direct or through the Employment Exchange, as the case may be.
 46

6.5 Where sufficient number of candidates belonging to SC/ST/OBC are not available to fill up
the vacancies reserved for them in direct recruitment, the vacancies should not be filled by
candidates not belonging to these communities. In other words, there is a ban on de-reservation of
vacancies reserved for SCs, STs and OBCs in direct recruitment.

6.6 If sufficient number of suitable SC/ST/OBC candidates are not available to fill up vacancies
reserved for them in the first attempt of recruitment, a second attempt should be made for recruiting
suitable candidates belonging to the concerned category in the same recruitment year or as early as
possible before the next recruitment year to fill up these vacancies. If the required number of
SC/ST/OBC candidates are not even then available, the vacancies which could not be filled up shall
remain unfilled until the next recruitment year. These vacancies will be treated as “backlog
vacancies.”

6.7 In the subsequent recruitment year when recruitment is made for the vacancies of that year
(called the current vacancies), the backlog vacancies of SCs, STs and OBCs will also be announced
for recruitment. While doing so, it may be kept in view that the vacancies of the particular
recruitment year i.e. the current vacancies will be treated as one group and backlog vacancies of
SCs, STs and OBCs as a separate and distinct group. Of the vacancies in the first group, not more
than 50% of the vacancies shall be reserved. Vacancies in the second group i.e. all the backlog
vacancies reserved for SCs, STs and OBCs will be filled up by the candidates belonging to category
concerned without any restriction whatsoever as they belong to distinct group of backlog vacancies
of SCs, STs and OBCs.

6.8 Vacancies reserved for SCs/STs/OBCs which could not be filled up and are carried forward
as backlog vacancies and remain unfilled in the following recruitment year also, will be carried
forward as backlog vacancies for subsequent recruitment year(s) as long as these are not filled by
candidates of the category for which these are reserved.

6.9 In posts filled otherwise than through examination, normally six to seven candidates
belonging to the community for which the post is reserved may be called for interview for each
reserved vacancy, subject to availability of such candidates fulfilling the qualifications prescribed
for the post. Where the response from the Scheduled Caste/Scheduled Tribe/Other Backward Class
 47

candidates is exceptionally good, the recruiting authority may, having regard to the merits of each
case, call as many as 10 to 12 candidates of the respective category for each reserved vacancy for
the purpose of interview/selection.

6.10 In direct recruitment made otherwise than through examination and in direct recruitment made
though examination followed by an interview, the interview of Scheduled Caste/Scheduled Tribe
candidates should be held on a day or sitting of the Selection Committee other than the day or sitting
on which general candidates are to be interviewed so that the Scheduled Caste and Scheduled Tribe
candidates are not judged in comparison with general candidates and the interviewing
authority/Board is/are prominently aware of the need for judging the Scheduled Caste /Scheduled
Tribe candidates by relaxed standards.(O.M No.27/14/71-Estt.(SCT) dated 30/01/1973)

Promotion by Selection
6.11 In case of promotion by selection, selection against vacancies reserved for Scheduled Castes
and Scheduled Tribes should be made only from among those Scheduled Caste /Scheduled Tribe
officers who are within the normal zone of consideration. Where adequate number of SC/ST
candidates are not available within the normal field of choice, it may be extended to 5 times the
number of vacancies and the SC/ST candidates (and not any other candidates) coming within the
extended field of choice should also be considered against the vacancies reserved for them. The
following instructions will apply to the filling of vacancies reserved for Scheduled Castes and
Scheduled Tribes in such promotions:

(i) Scheduled Caste and Scheduled Tribe officers who are within the normal zone of
consideration shall be considered for promotion alongwith others and adjudged on
the same basis as others and those Scheduled Caste and Scheduled Tribe officers
amongst them who are selected on that basis may be included in the general select
list. If some of the SC/ST candidates so selected have been selected on their own
merit in all respect and are so placed in the select list that their names fall within the
number of unreserved vacancies, such candidates shall be adjusted against unreserved
vacancies.
(ii) If number of candidates from Scheduled Castes and Scheduled Tribes other than the
candidates selected on their own merit who are adjusted against unreserved vacancies
 48

is less than the number of vacancies reserved for them, the difference should be made
up by selecting candidates of these communities who are in the zone of consideration
irrespective of merit but who are considered fit for promotion.
(iii) If the number of SC/ST candidates found fit for promotion against reserved vacancies
is still less than the number of vacancies reserved for them, the difference should be
made up by selecting candidates of these communities who are in the extended zone
of consideration irrespective of merit but who are considered fit for promotion.
(iv) A select list should then be prepared in which the names of all the selected officers,
general as well as those belonging to Scheduled Castes and Scheduled Tribes, are
arranged in the order of merit and seniority according to the general principles for
promotion to selection posts. However, such of the SC/ST candidates who are in the
extended field and get selected should en block be placed in the end by maintaining
their inter se position in accordance with their gradation by the DPC. This select list
should, thereafter, be followed for making promotions in vacancies as and when they
arise during the year.

Promotion by Non-Selection
6.12 In case of promotion by non-selection, all Scheduled Caste and Scheduled Tribe candidates
covered in the relevant seniority list within the total number of such vacancies against which the
promotions are to be made, shall be considered in the order of their general seniority, and if they are
not judged unfit, they shall be promoted. If the number of Scheduled Caste / Scheduled Tribe
candidates found fit within the range of actual vacancies is less than the number of vacancies
reserved for them, additional Scheduled Caste / Scheduled Tribe candidates to the extent required
shall be located by going down the seniority list, provided they are eligible and found fit for
appointment.

Note 1: In order to ensure proper implementation of reservation of vacancies for Scheduled Castes
and Scheduled Tribes in promotion, number of vacancies should be assessed as accurately as
possible. Purely short term vacancies should not be taken into account for this purpose; nor should
any addition be made to cover unforeseen vacancies. At the same time, it is necessary to ensure that
the number of vacancies is not reduced. All clear vacancies arising due to death, retirement,
resignation and long term promotion of incumbents from one post/grade to a higher post/ grade
 49

should be taken into account while fixing the number of vacancies and the number of reserved
vacancies for Scheduled Castes and Scheduled Tribes.

Note 2: Since appointment to Selection Grade also constitutes promotion, the appropriate orders
relating to reservation/concessions for Scheduled Castes and Scheduled Tribes in promotions, would
apply to the appointment to the Selection Grade also.

Note 3: While constituting the Departmental Promotion Committee, instructions regarding

nomination of SC/ST officers on the DPC, as issued from time to time, should be followed.

Steps To Be Taken in Case of Non-Availability of SC/ST Candidates for Promotion

6.13 If sufficient number of SC/ST candidates fit for promotion against reserved vacancies is not
available, such vacancies may be de-reserved as per prescribed procedure and filled by candidates of
other communities.

6.14 If sufficient number of SC/ST candidates fit for promotion against reserved vacancies is not
available and such vacancies can also not be de-reserved for reasons like non-availability of
candidates of other categories to fill up the posts etc., the vacancies shall not be filled and will
remain unfilled and will be treated as “backlog vacancies”.
( O.M.No.36020/2/2007-Estt.(Res) dated 7/12/2009)

6.15 In the subsequent recruitment year when recruitment is made for the vacancies of that year
(called the current vacancies), the backlog vacancies of SCs and STs will also be filled up, keeping
the current vacancies and the backlog vacancies of SCs and STs as two distinct groups. Of the
current vacancies, not more than 50% of the vacancies shall be reserved. However, all the backlog
vacancies reserved for SCs and STs will be filled up by candidates belonging to the concerned
category without any restriction whatsoever as they belong to distinct group of backlog vacancies.

Diversion of Reserved Vacancies from Promotion Quota to Direct Recruitment

6.16 Where recruitment to a grade is made both by promotion and direct recruitment i.e. where
separate quota for promotion and direct recruitment are prescribed in the Recruitment Rules,
reserved vacancies falling in the promotion quota which cannot be filled due to non-availability of
eligible persons belonging to SC/ST in the feeder cadre may be temporarily diverted to the direct
 50

recruitment quota and filled by recruitment of candidates belonging to SC or ST, as the case may be,
in accordance with the provisions relating to direct recruitment contained in the Recruitment Rules.
In the subsequent year(s) when reserved vacancies in the direct recruitment quota become available
they may be diverted to the promotion quota to make up for the vacancies diverted earlier and
filled from SC/ST candidates in the feeder cadre who might by then become eligible for promotion.
This involves relaxation of the Recruitment Rules. The Ministries/Departments may themselves
exercise the power of relaxation subject to approval of UPSC, wherever necessary.

Safeguards against Supersession of SC/ST Candidates

6.17 In posts filled by promotion (by selection or by non-selection) wherever the orders regarding
reservation apply the following procedure should be observed by the appointing authorities, in
regard to cases where eligible Scheduled Caste/Scheduled Tribe candidates, though available, are
not appointed/selected for the reserved as well as unreserved vacancies:
(a) In promotions to Group A and within Group A – Such cases should be submitted to
the Minister/ Minister of State/Deputy Minister concerned, as the case may be.
(b) In promotion to Group B and within Group B – Such cases should be reported to the
Minister/Minister of State/Deputy Minister concerned, as the case may be, within a
period of one month of the finalization of the select list.
(c) In promotion to and in Group C and within Group D – Such cases should be reported
to the Head of the Department, if the appointing authority is lower than the level of
the Head of the Department, and where the Head of the Department is himself the
appointing authority, to the Secretary of the administrative Ministry/Department.

6.18 In regard to promotions by selection from Group A post to a Group A post which carries an
ultimate salary of Rs. 18,300 (pre-revised) or less, cases where the Scheduled Caste / Scheduled
Tribe candidates available within the number of vacancies for which the select list is drawn are not
selected, should be submitted to the Minister / Minister of State / Deputy Minister concerned, as the
case may be.

Implementation of the Findings of DPC Kept in Sealed Cover

 51

6.19 According to the instruction contained in the Ministry of Home Affairs Office
Memorandum No.39/3/59-Estt.(A) dated the 31st August, 1960, the findings of the Department
Promotion Committee in respect of a person under suspension or against whom vigilance enquiries
are pending are kept in sealed cover and a vacancy is kept reserved for him and is filled only on
officiating basis till the finalization of the departmental proceedings. If the officer is completely
exonerated and the charges leveled against him are proved to be wholly unjustified then he is
promoted to the vacancy which had been filled on an officiating basis and which was reserved for
him. In such cases, the junior most officer officiating in the grade i.e. the officer occupying the
lowest position in the panel is reverted. Where such reversion becomes necessary, the reversions
should be made in such a manner that the total number of SC/ST candidates in the cadre appointed
by reservation is not reduced below the reservation prescribed for them.
 52

Relevant Office Memoranda etc.

1 Para 5 (6) MHA O.M. No. 42/21/49-NGS 28.1.52

2 MHA OM No.14/12/67-Estt.(D) 10.4.68
3 MHA OM No. 27/2/69-Est. (SCT) 5.7.69
4 MHA OM No. 27/2/70-Est. (SCT) 5.6.70
5 DOP&T O.M. No. 14/17/71 27.11.71
6 DOP&AR O.M. No.16/1/72-Estt.(SCT) 11.08.1972
7 Dept. of Per & AR OM No. 36012/3/75-EStt(SCT) 6.10.1976
8 DP&AR O.M. No.36014/3/77-Est.(SCT) 23.4.77
9 Dept. of Per & AR OM No. 36013/6/80-EStt(SCT) 28.1.1982
10 DOP&T O.M.No.36012/6/88-Estt(SCT), SRD 6.9.1989
11 DOPT OM No. 36012/5/97-Estt.(Res.) 20.7.2000
 53

CHAPTER-7
DE-RESERVATION

7.1 A vacancy reserved for SCs or STs or OBCs cannot be filled by a candidate other than an SC
or ST or OBC candidate, as the case may be. However, a reserved vacancy may be declared
unreserved by following the procedure of de-reservation as given below whereafter it can be filled
as an unreserved vacancy.

De-reservation in case of Direct Recruitment

7.2 There is a general ban on de-reservation of reserved vacancies in case of direct recruitment.
However, in rare and exceptional cases when a vacancy in a Group ‘A’ service cannot be allowed to
remain vacant in public interest, the administrative Ministry/Department may prepare a proposal for
de-reservation of the vacancy giving following information:
(i) Designation of the post;
(ii) Pay scale of the post;
(iii) Name of the service to which the post belongs;
(iv) Duties and responsibilities attached to the post;
(v) Educational and other qualifications prescribed for the post;
(vi) Efforts made to fill up the post;
(vii) Reasons why it cannot be allowed to remain vacant;
(viii) Justification for de-reservation; and
(ix) Any other relevant information.

7.3 The administrative Ministry shall consult the National Commission for Scheduled Castes
in respect of vacancy reserved for SCs , the National Commission for Scheduled Tribes in respect of
vacancy reserved for STs and the National Commission for Backward Classes in respect of vacancy
reserved for OBCs. After obtaining the comments of the concerned Commission, the administrative
Ministry/Department shall place the proposal alongwith the Commission’s comments before a
Committee comprising of the Secretaries in the Department of Personnel and Training, the Ministry
of Social Justice and Empowerment, and the Ministry/Department under which the recruitment is to
be made for consideration and recommendation. The recommendation of the Committee shall be
 54

placed before the Minister in charge of the Department of Personnel and Training for taking a final
decision. If de-reservation of the vacancy is approved, it can be filled as an unreserved vacancy.

7.4 De-reservation in case of Promotion

In case of promotion, if sufficient number of SC/ST candidates fit for promotion against
reserved vacancies are not available, such vacancies may be de-reserved and filled by the candidates
of other communities. The power to accord approval to de-reservation of the reserved vacancies in
such cases is delegated to the administrative Ministries and Departments subject to the following
conditions:

(i) no candidate belonging to the category for which the vacancy is reserved is
available within the zone of consideration or extended zone of consideration or
eligible for promotion in the feeder cadre(s) specified in the relevant service /
recruitment rules / orders;
(ii) the proposal for de-reservation has been seen and concurred in by the Liaison
Officer of the Ministry / Department;
(iii) the proposal for de-reservation is agreed to at a level not lower than that of Joint
Secretary to the Government of India, in the administrative Ministry / Department
(proper)concerned; and
(iv) in the event of disagreement between the appointing authority and the Liaison
Officer, the advice of the Department of Personnel & Training is obtained.

7.5 Before taking a decision to de-reserve a vacancy under the delegated powers, the administrative
Ministry / Department shall prepare a proposal in the proforma given in the Annexure-I and send
one copy thereof each to the Department of Personnel & Training and the National Commission for
Scheduled Castes in respect of vacancies reserved for SCs and to the National Commission for
Scheduled Tribes in respect of vacancies reserved for STs. After sending the proposal, the
Ministry / Department shall wait for a period of atleast two weeks for the comments of the
Department of Personnel & Training and the concerned National Commission. If no comments are
received from the Department of Personnel & Training or the concerned Commission within two
weeks, the administrative Ministry / Department may presume that the DOPT or the concerned
National Commission, as the case may be, do not have any comments to offer and may take a
decision regarding de-reservation of the vacancy. In case the Ministry / Department receives
 55

comments from the DOPT or the concerned Commission within two weeks, the comments so
received shall be considered while taking a decision in the matter.

7.6 While sending the copy of the proposal to the Commissions / Department of Personnel &
Training, it should be ensured that the proposal / proforma duly filled in is signed by an officer of
the rank of Under Secretary or above in the administrative Ministry / Department.

7.7 The Attached / Subordinate Offices etc. should not send the proposal direct to the Department
of Personnel and Training or to the concerned National Commission. They should send the proposal
to the administrative Ministry/ Department who will examine the proposal and send it to the
Department of Personnel and Training and to the concerned National Commission.

Relevant Office Memoranda etc.

1 MHA O.M. No.31/10/63 SCT(I) 02.05.1963

2 MHA No.16/1 (I)/65-Estt.(C) 20.07.1965
3 MHA No 1/6/67-Estt.(C) 20.09.1967
4 MHA No. 27.05.1968-Estt.(C) 13.03.1968
5 MHA No.1/8/69-Estt.(SCT) 28.01.1969
6 DOP&AR O.M. No.16/1/72-Estt.(SCT) 11.08.1972
7 DOP&AR No.16/3/74-Estt.(SCT) 26.04.1974
8 DOP&AR No.16/27/74-Estt.(SCT) 12.11.1975
9 DOP&AR O.M. No.36011/25/79-Estt.(SCT) 16.11.1979
10 DOP&AR OM No.36011/5/81-Estt.(SCT) 07.04.1981
11 DP&T O.M. No.36020/2/2007-Estt.(Res) 07.12.2009
 56

Annexure to Chapter-7

PROPOSAL FOR DE-RESERVATION OF VACANCIES RESERVED FOR SCHEDULED CASTES

AND SCHEDULED TRIBES IN POSTS FILLED BY PROMOTION.

1. Name of the Office/Organisation to

which the post (s) relate

2. Particulars of the post in which vacancies

are proposed to be de-reserved
(a) Name of the post
(b) Group (Class)
(c) Scale of Pay

3. Information about posts in the promotion

quota

(a) Mode of promotion viz by Selection

or Non-Selection or by
Departmental Examination etc.
(b) No. of posts already filled by the
given mode of promotion

(c) Number of backlog reserved SCs………….. STs…………Total…….

vacancies in respect of the given
mode of promotion

(d) Number of current vacancies to be

filled by the given mode of
promotion
(e) Total number of vacancies to be filled
(current vacancies + backlog
vacancies) by the given mode of
promotion
(f) Total number of posts in the given
mode of promotion (b+e)
4. No. of posts already held by the
candidates appointed by reservation in
SCs…………….. STs……………….
the cadre
 57

5. If cadre strength is less than 14 and Cycle No……….Point No………….

reservation is given by rotation, cycle
no. and point no. of the roster on which
the vacancy falls

6. Number of vacancies earmarked reserved

(a)Out of the current vacancies

SCs…………….. STs……………….
(b) Backlog reserved vacancies
SCs…………….. STs……………….
(c)Total reserved vacancies (a+b)
SCs…………….. STs……………….

7. Number of vacancies proposed to SCs…………….. STs……………

be de-reserved
 58

8. If promotion is by non-selection
(a) Whether the SC/ST candidates who
are eligible for promotion including
those holding lower positions in the
general seniority list were considered
for promotion
(b) Total number of SC/ST candidates in SCs……………………...STs………….
the feeder grade
(c) No. of eligible SC/ST candidates in SCs……………………...STs………….
the feeder grade
(d) Number of SC/ST candidates SCs……………………...STs………….
considered fit for promotion
(e) Number of SC/ST candidates SCs……………………...STs…………
considered not fit for promotion
(f) If sufficient number of SC/ST SCs……………………...STs………….
candidates are not eligible for
promotion on the crucial date, the
date on which the senior most
SC/ST candidate in the grade will
become eligible for promotion

9. If promotion is by selection
(a) Size of the normal zone of
consideration
(b) Size of the extended zone of
consideration for SCs/STs (5 times
the total number of vacancies)
(c) Number of eligible SC/ST candidates in SCs…………………STs……………
the extended zone of consideration
(d) Number of SC/ST candidates found fit SCs…………………STs……………
for promotion
(e) Number of SC/ST candidates SCs…………………STs………
considered not fit for promotion
(f) If sufficient number of SC/ST
candidates are not eligible for SCs…………………STs………
promotion on the crucial date, the
date on which the senior–most SC/ST
candidate will become eligible for
promotion and his place in the
seniority list
 59

10. If promotion is through Departmental

Qualifying or Departmental
SCs…………………..STs……….
Competitive Examination, the number
of SC/ST candidates who qualified the
examination
11. Whether other category candidates are
available in the Select List for
appointment to the vacancies sought to
be de-reserved
12(a)Whether SC/ST candidates considered
unfit had any adverse entries in their
C.R.s considered by the DPC
(b) If yes, whether such adverse entries
were communicated in time to the
SC/ST officer (s) concerned
(c) Whether the cases of the eligible
SC/ST candidates not found fit for
promotion were submitted / reported
to the Minister / Minister of State /
Deputy Minister / Secretary / Head
of the Department, as the case may
be

13. Where interviews are prescribed,

whether SC/ST candidates were
interviewed on a day or sitting of the
Selection Committee other than the
day / sitting on / in which general
candidates were interviewed
14(a) If ex-post-facto approval is sought to
the de-reservation of vacancies, the
reasons why proposal for prior de-
reservation was not made, and what
steps have been taken to prevent its
recurrence
(b)The level at which it was decided to
fill the reserved vacancies by other
category candidate (s) without prior
de-reservation
 60

It is certified

(1) that the proposal for de-reservation is agreed to at the level of Joint Secretary to the Government of India in
the administrative Ministry / Department.
(2) that the proposal has been seen and concurred in by the Liaison Officer of the Ministry / Department.

(3) that copies of this proposal are simultaneously being sent to the National Commission for
Scheduled Castes / National Commission for Scheduled Tribes and the Department of Personnel &
Training.

Signature…………..

Name of the Signing Officer…………..

Designation…………

Tele. No………….

No.______________________________
Date_____________________________
To

(1) Department of Personnel & Training, New Delhi.

(2) National Commission for Scheduled Castes / National Commission for Scheduled Tribes.
 61

CHAPTER -8
VERIFICATION OF THE CLAIMS OF SCHEDULED CASTES, SCHEDULED
TRIBES AND OTHER BACKWARD CLASSES

8.1 Any person who claims to belong to a Scheduled Caste or a Scheduled Tribe or Other
Backward Class will have to produce a certificate to the Appointing Authority/Selection
Committee/Board etc. in support of his claim so as to make him eligible for reservation and various
relaxations and concessions.

8.2 The Caste/Tribe/Community certificate issued by the following authorities in the prescribed
form for SCs/STs and for OBCs will only be accepted as proof in support of a candidate’s claim as
belonging to the Scheduled Caste or the Scheduled Tribe or the Other Backward Class as given in
Annexure-I and Annexure-II

(i) District Magistrate/Additional District Magistrate/Collector /Deputy

Commissioner/Additional Deputy Commissioner/ Deputy Collector/ 1st Class
Stipendary Magistrate/Sub Divisional Magistrate/Taluka Magistrate/Executive
Magistrate/Extra Assistant Commissioner.
(ii) Chief Presidency Magistrate/ Additional Chief Presidency Magistrate/Presidency
Magistrate;
(iii) Revenue Officer not below the rank of Tehsildar; and
(iv) Sub-Divisional Officer of the area where the candidate and/or his family normally
resides.
(O.M.NO.36012/6/88-Estt. (SCT) dated 24.4.1990 and OM No.36012/22/93-Estt(Res) dated
15.11.1993 & OM No. 36011/3/2009-Estt(Res) dated 02.09.2009).

8.3 The appointing authorities should verify the caste status of a Scheduled Caste/ Scheduled
Tribe / Other Backward Class candidate at the time of initial appointment and of an SC/ST officer at
the time of promotion against reserved vacancy also. For this purpose, the caste and the community
to which an SC/ST/OBC person belongs, his place of residence and the name of the State, should be
pasted on the top of his service book, personal file or any other relevant document to facilitate such
verification. It may be noted that a Scheduled Caste person, whose caste has been de-scheduled
after his initial appointment as a Scheduled Caste, is no longer entitled to enjoy the benefit of
reservation in promotions. The verification of caste-status at every important up-turn of employee’s
 62

career is necessary so that the benefit of reservation and other scheme of concessions etc. should go
only to the rightful claimants and not those who become disentitled to them. (OM No.
36011/3/2005-Estt.(Res) dated 09.09.2005).

8.4 The Appointing Authorities should, in the offer of appointment to the candidates claiming to
belong to Scheduled Castes/Scheduled Tribes/Other Backward Classes include a clause as follows:

“The appointment is provisional and is subject to the Caste/Tribe/Community

certificate being verified through the proper channels and if the verification reveals that
the claim to belong to Scheduled Caste or Scheduled Tribe or Other Backward Class,
as the case may be, is false, the services will be terminated forthwith without assigning
any further reasons and without prejudice to such further action as may be taken under
the provisions of the Indian Penal Code for production of false certificates.” (OM No.
36033/4/97-Estt (Res) dated 25.07.2003 and No.36011/3/2005-Estt.(Res.) dated
09/09/2005.

8.5 An appointing authority may, if it considers necessary for any reason, verify the claim of a
candidate through the District Magistrate of the place where the candidate and/or his family
ordinarily resides. If after appointment in any particular case, the verification reveals that the
candidate’s claim was false his services may be terminated in accordance with the relevant
rules/orders (OM No. 36011/3/2005-Estt.(Res) dated 09.09.2005).

8.6 As no person professing a religion different from the Hinduism or Sikhism or Budhism can
be deemed to be a member of Scheduled Castes, the appointing authorities should stipulate in the
letter of appointment issued to Scheduled Caste candidates that they should inform about the
change, if any, of their religion to their appointing/administrative authority immediately after such a
change. The serving scheduled Caste employees should be instructed to intimate change, if any, in
their religion immediately to their appointing/administrative authorities (OM No. 13/3/71-
Estt.(SCT) dated 10.09.1971)
 63

CHAPTER 8

1 Para 5(7) of MHA O.M. No.42/21/49-NGS 28.01.1952

2 DOPT OM No. 13/3/71-Estt.(SCT) 10.09.1971
3 DOPT OM No. 36012/06/88 24.04.1990
4 DOPT OM No. 36012/22/93-Estt(Res) 15.11.1993
5 DOPT OM No.36033/4/97-Estt (Res) 25.07.2003
6 DOP&T O.M. No.36011/3/2005-Estt.(Res) 09.09.2005
7 DOPT OM No. 36011/3/2009-Estt(Res) 02.09.2009
 64

Annexure-I to Chapter-8

FORM OF SCHEDULED CASTE/TRIBE CERTIFICATE

This is to certify that Shri/Shrimati*/Kumari*_____________ son/daughter* of

___________________________ village/town* _____________________ in

District/Division* ______________________ of the State/Union Territory*

_________________ belongs to the _________________Caste/Tribe which is recognized as

a Scheduled Caste/Scheduled Tribe* under:

*The Constitution (Scheduled Castes) Orders, 1950:

*The Constitution (Scheduled Tribes) Order, 1950;
*The Constitution (Scheduled Tribes) (Union Territories) Order, 1950;
*The Constitution (Scheduled Tribes) (Union Territories) Order, 1951:
{as amended by the Scheduled Castes and Scheduled Tribes List (Modification Order, 1956,
the Bombay Recoganisation Act, 1960, the Punjab Recoganisation Act, 1966, the State of
Himachal Pradesh Act, 1970, the North Eastern Areas (Recognisation) Act, 1971 and the
Scheduled Castes and Scheduled Tribes Orders (Amendment) Act, 1976}
*The Constitution (Jammu and Kashmir) Scheduled Order, 1956;
*The Constitution (Andaman and Nicobar Islands) Scheduled Tribes Order, 1959 as
amended by the Scheduled Castes and Scheduled Tribes Orders (Amendment) Act, 1976;
*The Constitution (Dadra and Nagar Haveli) Scheduled Castes Order, 1962;
* The Constitution (Dadra and Nagar Haveli) Scheduled Tribes Order, 1962;
*The Constitution (Pondicherry) Scheduled Castes Order, 1964;
* The Constitution (Scheduled Tribes) (Uttar Pradesh) Order, 1967;
* The Constitution (Goa, Daman and Diu) Scheduled Castes Order, 1968;
* The Constitution (Goa, Daman and Diu) Scheduled Tribes Order, 1968;
* The Constitution (Nagaland) Scheduled Tribes Order, 1970.
* The Constitution (Sikkim) Scheduled Tribes Order, 1978.
 65

2. Shri/Shrimati*/Kumari*_____________________ and/or* his/her* family ordinarily

reside(s) in village/town* __________________________________ of

___________________________________ District/Division* of the State/Union Territory*

of ___________________________.

Signature _______________________

Designation ______________________

(with seal of office)

State/Union Territory
Place _________________
Date__________________
_____________________________________________________________________
* Please delete the words which are not applicable.

Note: The term “Ordinarily resides” used here will have the same meaning as in Section 20
of the Representation of the Peoples Act, 1950.
 66

Annexure-II to Chapter-8

FORM OF CERTIFICATE TO BE PRODUCED BY

OTHER BACKWARD CLASSES APPLYING FOR APPOINTMENT
TO POSTS UNDER THE GOVERNMENT OF INDIA

This to certify that Shri/Smt./Kumari ____________________________ son/daughter

of _______________ of village/town ____________________ in District/Division
____________________ in the State/Union Territory ____________ belongs to the
___________________________ community which is recognised as a backward class under
the Government of India, Ministry of Welfare Resolution No.12011/68/93-BCC(C) dated
10th September, 1993 published in the Gazette of India Extraordinary Part I Section I dated
13th September, 1993*. Shri/Smt./Kumari ___________________________ and/or his/her
family ordinarily reside(s) in the __________________________________District/Division
of the ____________________________________State/Union Territory. This is also to
certify that he/she does not belong to the persons/sections (Creamy Layer) mentioned in
column 3 of the Schedule to the Government of India, Department of Personnel & Training
OM No.36012/22/93-Estt(SCT) dated 8.9.1993*.

District Magistrate,
Deputy Commissioner etc.
Dated:
Seal
_____________________________________________________________________
* as amended from time to time.
NOTE: The term “Ordinarily ” used here will have the same meaning as in Section 20 of the
Representation of the Peoples Act, 1950.
 67

CHAPTER -9

MONITORING AND INSTITUTIONAL SAFEGUARDS

Annual Returns

9.1 Soon after the first of January of every year, each Appointing Authority shall send to its
administrative Ministry/Department:-

(i) SC/ST/OBC Report-I in the performa given in Annexure-I showing the total
number of Government servants and the number of SCs, STs and OBCs amongst
them as on the 1st January of the year and the number of appointments made during
the preceding calendar year along with the number of SCs, STs and OBCs amongst
them; and

(ii) SC/ST/OBC Report-II in the proforma given in Annexure-II showing the

representation of SCs, STs and OBCs in various grades of organized Group ‘A’
services as on the 1st January of the year and the particulars of recruitment to the
various grades during the preceding calendar year in the service.

9.2 On receipt of the above reports, the administrative Ministry/Department shall consolidate the
information received from all Appointing Authorities under it and shall send to the Department of
Personnel and Training by the 31st March of each year:

(i) Consolidated SC/ST/OBC Report-I in respect of the Ministry/Department including

information in respect of all Attached and Subordinate Offices under its control.
(ii) SC/ST/OBC Report-II in respect of each organized Group ‘A’ service under its
control reflecting grade-wise position of the representation of SCs/STs/OBCs in the
service as on 1st January of the year and particulars of recruitment to various grades
of the service during the preceding calendar year.
 68

9.3 Information in respect of public sector undertakings, statutory, semi-Government and

autonomous bodies should not be included in the reports sent to the Department of Personnel and
Training. Statutory, semi-Government and autonomous bodies should furnish consolidated
information in the prescribed proforma to the administrative Ministry/Department. The
administrative Ministry/Department may maintain this information in respect of all statutory, semi-
Government and autonomous bodies under its control. The Department of Public Enterprises may
collect similar information in respect of all public sector undertakings and may maintain it.

9.4 While furnishing the figures of representation of SCs, STs and OBCs in Report-I,
information in respect of the posts of “sweepers/safaikaramcharies” should not be included as such
inclusion results in inflating the figures of representation of SCs in group D posts. In the report,
information in respect of group D posts (excluding sweepers) and group D posts (sweepers) should
be given separately.

9.5 The reports relate to persons and not to posts. Therefore, the posts vacant etc. should not be
taken into account while furnishing the reports. A person on deputation should be included in the
establishment of the borrowing Ministry/Department/Office and not in the parent office. Figures in
respect of Scheduled Castes, Scheduled Tribes and Other Backward Classes should include persons
appointed by reservation as well as appointed on their own merit. The persons permanent in one
grade but officiating or holding temporary appointment in the higher grades should be shown in the
figures relating to the class of service in which the higher grade concerned is included.

Incorporation of Reservation Information in Annual Reports

9.6 Each Ministry/Department should include in its Annual Report a note about the activities of
the Reservation Cell set up within the Ministry/Department under the control of the Liaison Officer
and the steps taken by the Ministry/Department to implement the provisions about reservation for
SCs, STs, OBCs and PWDs. The statistics relating to representation of Scheduled Castes, Scheduled
Tribes, Other Backward Classes and Persons with Disabilities should also be incorporated in the
Annual Report. This should include the information contained in SC/ST/OBC Report-I, SC/ST/OBC
Report-II, and reports prescribed in respect of persons with disabilities which each
Ministry/Department is required to furnish to the Department of Personnel and Training in a
 69

consolidated form every year. Besides the consolidated information in respect of the
Ministry/Department as a whole including all the attached and subordinate offices, it would be
useful to incorporate information in respect of each organization/establishment under the Ministry/
Department in the Annual Report. Similar information in respect of statutory and semi-Government
bodies and in respect of public sector undertakings under the control of the Ministry/Department
may also be usefully included in the Annual Report.

Liaison Officers

9.7 In each Ministry/Department the Deputy Secretary in charge of administration or any other
officer at least of the rank of Deputy Secretary will act as a Liaison Officer in respect of matters
relating to the representation of Scheduled Castes and Scheduled Tribes in all establishments and
services under the administrative control of the Ministry/Department. A separate Liaison Officer
should be appointed for Other Backward Classes. The Liaison Officers will be specially responsible
for:

(i) Ensuring due compliance by the subordinate appointing authorities with the orders
and instructions pertaining to the reservation of vacancies in favour of Scheduled
Castes, Scheduled Tribes and Other Backward Classes and other benefits admissible
to them.
(ii) Ensuring timely submission of SC/ST/OBC Reports I and II by each appointing
authority under the Ministry/Department to the Ministry/Department and ensuring
scrutiny and consolidation of the above reports in respect of all establishments and
services in and under the control of the Ministry/Department and sending the
consolidated reports in the prescribed proformae to the Department of Personnel &
Training.
(iii) Acquainting himself( Liaison Officer for SCs and STs) well in time about the dates
of various DPCs, which will be held in future. He will have with him a ready list of
officers of various levels belonging to SC/ST of a few sister Departments/ Ministries
so that whenever requirement arises, an SC/ST officer of appropriate level consistent
with the level of the other members of the DPC and the level of appointment for
which a DPC is proposed to be convened, can always be associated as a member.
 70

Such a list may be prepared by the Liaison Officer by informally consulting the
administrative wing of other Ministries/Departments.
(iv) Ensuring that while making a reference to the Department of Personnel and Training
and to the National Commission for Scheduled Castes/the National Commission for
Scheduled Tribes for de-reservation of reserved vacancies, full details in support of
the proposal for de-reservation are given.
(v) Ensuring the extension of necessary assistance to the National Commission for
Scheduled Castes and the National Commission for Scheduled Tribes in the
investigation of complaints received by the Commission, in regard to service matters
and in the collection of information for his annual report.
(vi) Conducting annual inspection of the reservation registers/roster registers maintained
in the Ministry/Department/Offices under the control of the Ministry/Department
with a view to ensuring proper implementation of the reservation orders.
(vii) Acting as Liaison Officer between the Ministry/Department and the Department of
Personnel & Training for supply of other information, answering questions and
queries and clearing doubts in regard to matters covered by the reservation orders.

9.8 Each Ministry/Department should set up a Reservation Cell within the Ministry/Department
under the direct control of the Liaison Officers. The functions of the Cell will mainly be to assist the
Liaison Officers to discharge their duties effectively.

9.9 In offices under the control of each Head of Department also, the Liaison Officers will be
nominated for work relating to representation of Scheduled Castes, Scheduled Tribes and Other
Backward Classes in such offices. The duties of Liaison Officers for offices under such Heads of
Departments will be similar to those mentioned above in respect of offices under their charge.

9.10 Cases of negligence or lapses in the matter of following the reservation and other orders
relating to Scheduled Castes, Scheduled Tribes and Other Backward Classes coming to light through
the inspections carried out by the Liaison Officers or otherwise, should be reported/submitted by
him to the Secretary/Additional Secretary to the Government in the respective Ministry/Department
or to the Head of the Department in respect of offices under the Head of Department, as the case
may be. The concerned Secretary/Additional Secretary/Head of the Department shall pass necessary
 71

orders on such reports to ensure strict compliance of the reservation orders by the appointing
authority concerned.( No.43011/153/2010-Estt.(Res.) dated 04/01/2013)

National Commissions for SCs and STs

9.11 The National Commission for Scheduled Castes and the National Commission for Scheduled
Tribes have been constituted under Article 338 and Article 338-A of the Constitution respectively to
investigate all matters relating to the safeguards provided for the Scheduled Castes and Scheduled
Tribes in the Constitution and report to the President upon the working of these safeguards.

9.12 In regard to the question whether the Commissions can call for the original records and files
in specific cases where complaints have been made to them and whether Scheduled Caste and
Scheduled Tribe Government servants can write to the concerned Commission direct bringing their
grievances to the notice of the Commission, it is stated that:

(a) Files relating to the appointment of candidates belonging to the Scheduled Castes and
Scheduled Tribes against the reserved quota should, on demand, be made available to
the National Commission for Scheduled Castes or the National Commission for
Scheduled Tribes, as the case be;
(b) In all other cases, comprehensive notes explaining the position may be furnished to
the Commission;
(c) Should the Commission have any reservations or doubts in regard to the explanations
given, the matter may be referred to the Secretary(Personnel), who will go through
the original records and answer the queries by the Commission, where possible he
will also send the record with the reply; and
(d) Scheduled Caste and Scheduled Tribe Government employees may write to the
National Commission for Scheduled Castes or the National Commission for
Scheduled Tribes, as the case may be, direct on matters relating to appointments
against the reserved quota. It is not necessary for the Scheduled Caste and Scheduled
Tribe Government employees to seek prior permission of the concerned
administrative Ministry/Department for sending their representations to the
concerned Commission.
 72

Note: The expression “reserved quota” will include matters relating to confirmation, promotion,
grant of other concessions allowed to Scheduled Caste and Scheduled Tribe employees by the
Department of Personnel and Training from time to time.

9.13 Ministries/Departments and particularly, the Liaison Officers should ensure the extension of
necessary assistance to the National Commissions for investigation of complaints received by the
latter in service matters. The Communications received from the Commissions calling for facts,
comments, etc. in respect of representations on service matters made by individuals should be
replied to expeditiously.

9.14 Ministries/Departments should extend necessary assistance required by the Commissions for
conducting special studies of the registers/ rosters maintained and of implementation of other orders
regarding reservation of Scheduled Castes and Scheduled Tribes by any appointing authority under
their administrative control. The follow-up action on the reports/ recommendations made by the
Commission after such studies, should be completed and action taken reported to the concerned
Commission’s office within six months. Where for any reasons, it is not possible for any Ministry
to adhere to this time scheduled, the reasons therefore should be communicated to the Commission
before the expiry of six months indicating the details of the action already taken and also the
probable time that would be further needed by them to send their final replies/reports.

9.15 The Supreme Court in the matter of the All Indian Overseas Bank Scheduled Castes and
Scheduled Tribes Employees Welfare Association and Others Vs. Union of India and Others (Civil
Appeal No.13700 of 1996) has held that the National Commission for the Scheduled Castes and
Scheduled Tribes has no power of granting injunction, whether temporary or permanent. The Court
also held that the powers of the Commission in terms of Article 338(8) of the Constitution were all
the procedural powers of a Civil Court for the purpose of investigating and inquiring into the matters
and that too for that limited purpose only. In view of the judgment of the Supreme Court, the
National Commission for the Scheduled Castes and the National Commission for the Scheduled
Tribes have no powers to direct withholding of the operation of any orders issued by the
Government. The Ministries/Departments etc. may keep in view the judgment of the Supreme Court
while dealing with the directions given by the National Commission for the Scheduled Castes or the
 73

National Commission for the Scheduled Tribes. (O.M. No.36036/2/97-Estt.(Res) dated the 1st
January, 1998)

Relevant Office Memoranda etc.

1 MHA O.M. No.16/17/67-Estt.(C) 10.4.1968

2 No.27/22/68-Estt.(SCT) 19.4.1969
3 DOP&AT OM NO. 27/4/(1)/70-Estt(SCT) 3.9.1970
4 Deptt. of Personnel O.M. No.8/8/71-Estt.(SCT) 22.4.1971
5 Deptt. of Personnel O.M. No27/2/71-Estt.(SCT) 24.3.1972
6 MHA O.Ms. No.8-2-69-SCT(I) 1.10.1974
7 DP&AR O.M. No.36022/5/76-Estt.(SCT) 27.5.1976
8 OM No. 36022/5/(1)/76-Estt(SCT) 28.5.1976
9 OM No. 36013/1/77/Estt(SCT) 7.6.1977
10 DP&AR O.M. No.36024/1/78-Estt.(SCT) 27.6.1978
11 DP&AR O.M. No.36024/1/78-Estt.(SCT) 20.2.1979
12 No.46028/1/79-Estt.(SCT) 11.10.1979
13 No. 36013/6/81-Estt.(SCT) 07/12/1981
14 DP&AR O.M.No.36034/2/83-Estt.(SCT) 23.2.1983
15 DP&AR O.M. No.36022/2/84-Estt.(SCT) 18.1.1985
16 DOP&T O.M. No.36012/25/92-Estt.(SCT) 1.9.1992
17 DOPT OM No. 42011/18/96-Estt(Res) 6.3.1997
18 DOP&T O.M. No.36036/2/97-Estt.(Res) 1.1.1998
19 DOP&T O.M. No 36036/2/97-Estt.(Res) 30.11.1998
20 No.43011/153/2010-Estt.(Res.) 4/1/2013
 74

Annexure-I to Chapter-9

SC/ST/OBC REPORT-I

ANNUAL STATEMENT SHOWING THE REPRESENTATION OF SCs, STs AND OBCs AS ON FIRST JANUARY OF THE YEAR AND
NUMBER OF APPOINTMENTS MADE DURING THE PRECEDING CALENDAR YEAR

MINISTRY/DEPARTMENT/ATTACHED/SUBORDINATE OFFICE:

Representation of
SCs/STs/OBCs Number of appointments made during the preceding calendar year
(As on 1st January)

By Direct Recruitment By Promotion By Deputation/Absorption

Total
Groups number SCs STs OBCs Total SCs STs OBCs Total SCs STs Total SCs STs
of
Employees

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Group A

Group B

Group C
Group D

(Excluding
Sweepers)

Group D
(Sweepers)

TOTAL
 75
ANNEXURE-II to Chapter-9

SC/ST/OBC REPORT-II

ANNUAL STATEMENT SHOWING THE REPRESENTATION OF SCs, STs AND OBCs IN VARIOUS SERVICES
AS ON FIRST JANUARY OF THE YEAR

MINISTRY/DEPARTMENT/ATTACHED/SUBORDINATE OFFICE:

SERVICE:

Pay Scale Representation of SCs/STs/OBCs Number of appointments made during the preceding calendar year
st
(As on 1 January)

By Direct Recruitment By Promotion By Deputation

Total
number SCs STs OBCs Total SCs STs OBCs Total SCs STs Total SCs STs
of
Employees

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

PB 3 + GP
Rs.5400

PB 3 + GP
Rs.6600

PB 3 + GP
Rs.7600

PB 4 + GP
Rs.8700

PB 4 + GP
Rs.8900

PB 4 + GP
Rs.10000

HAG & above

TOTAL
 76

CHAPTER -10

MISCELLANEOUS

Arrangements for Training

10.1 The following steps should be taken for training of Group A Officers belonging to Scheduled
Castes and Scheduled Tribes:

(i) More intensive training should be arranged for directly recruited Group A officers
belonging to Scheduled Castes and Scheduled Tribes by the Heads of the Training
Institutions, wherever necessary, along with other officers. [DoPT’s OM No.1/9/69-
Estt. (SCT) dated 15.11.1971].

(ii) Ministries/Departments should nominate a considerably larger number of Scheduled

Caste and Scheduled Tribe officers for the training programmes run by various
Departments and Training Institutions. They should lay down a time limit, say 3
years, within which training of such officers in appropriate fields should be
completed. A phased programme for sponsoring such officers for training to the
various Institutions should be drawn up. The Ministries/Departments should identify
the training needs of the Scheduled Caste and Scheduled Tribe officers and then
examine to which training programmes these officers should be deputed. Special
attention may also be paid to the training of such officers as are selected for
promotion by relaxed standards to enable them to give a good account of themselves.
The Training Division of the Department of Personnel & Training would render all
assistance in suggesting or even devising suitable programmes, wherever necessary.
[OM No.36013/18/77-Estt.(SCT) dated 4.9.1978 and DoPT’s OM
No.36022/4/2005-Estt.(Res.) dated 13.7.2005].

(iii) In drawing up such training programmes, adequate margin should be provided to take
in as many Scheduled Caste and Scheduled Tribe officers as are sponsored by the
Ministries. It would be useful to earmark 25 per cent of the seats for officers of
Scheduled Castes and Scheduled Tribes, wherever possible. In case this becomes
difficult in any particular programme, then such officers could be covered in the next
 77

course or a special programme may be arranged for them. It would also be useful if
officers of Scheduled Castes and Scheduled Tribes were included in the various
training programmes abroad. It would enable them to broaden their outlook and also
build up specialized knowledge. It is also likely to boost up the morale of the officers
of these communities. [DP&AR’s OM No.1/1/73-Estt.(Res.) dated 10.12.73 and
DP&AR’s OM No.36022/13/76-Estt.(SCT) dated 14.9.1976 and DP&AR’s OM
No.36013/18/77-Est.(SCT) dated 4.9.78].

(iv) Superiors of Scheduled Caste and Scheduled Tribe Officers should be asked to take
special care regarding on the job training of these officers, identify areas where
special training is considered necessary and take appropriate steps for such training in
consultation with the Department’s Training Coordinator and the Training Division
of the Department of Personnel & Training. [M/o Home Affairs OM No.27/2/70-
Estt.(SCT) dated 21.4.70].

(v) Cases of Scheduled Caste and Scheduled Tribe Officers should be considered
sympathetically and they should be given preference while nominating officers for
training or deputing them for attending seminars/conferences, symposia etc. While
nominating officers for training programmes run by the various Departments and
Training Institution or for training programmes abroad or for training, seminars and
conferences, it should be indicated as to which of the officers nominated belong to
Scheduled Castes and Scheduled Tribes, so that their cases may be duly considered
by the appropriate authorities at the time of selection. [DP&AR’s OM No.16/4/74-
Estt.(SCT) dated 18.4.1974].

Intimation about Competitive Examinations to Pre-Examination Training Centers

10.2 Pre-examination Training Centers have been set up in various States to increase the
employment potentialities of Scheduled Caste and Scheduled Tribe candidates in reserved vacancies
filled through various competitive examinations. The authorities holding the various competitive
examinations should inform these Pre-examination Training Centers well in advance of the actual
date of the examination, the probable number of reserved vacancies and the syllabus for and the
standard of the examination. This would enable the Pre-examination Training Centers to evolve the
Scheme of Training which will be correlated to such examinations and which in turn would lead to
 78

improved intake of Scheduled Caste and Scheduled Tribe candidates against reserved vacancies.
[M/o Home Affair’ letter No.21/3/70-Estt.(B) dated 31.3.70].

Selection of Persons for Posting Abroad

10.3 While it will not be possible to provide for any specific norm of relaxation in favour of
Scheduled Caste and Scheduled Tribe employees in the matter of posting in foreign countries, when
a Ministry/Department etc. makes selection of persons for posting in its units etc. located in a
foreign country, it should see that eligible employees belonging to Scheduled Castes and Scheduled
Tribes are also considered along with others for such posting. [DP&AR’s OM No.16/32/74-
Estt.(SCT) dated 3rd April, 1976].

Forwarding of Application for Employment

10.4 Application for employment elsewhere of temporary or permanent Central Government
servants belonging to Scheduled Castes, Scheduled Tribes and Other Backward Classes should be
readily forwarded except in very rare cases where there may be compelling grounds of public
interest for withholding such applications. Cases where applications of employees belonging to
Scheduled Castes/Scheduled Tribes /Other Backward Classes could not be forwarded due to
compelling grounds of public interest, should be reported within a month to the officer nominated as
Liaison Officer in the administrative Ministry/ Department or in offices under the Head of
Department. [ M/o Home Affairs’ OM No.1/6/69-SCT(I) dated 19.3.1964 and DoPT’s OM
No.27/4(iv)/70-Estt.(SCT) dated 2.9.70].

Prevention of Discrimination

10.5 It has been pointed out on many occasions that the Scheduled Caste and Scheduled Tribe
Officers, after appointment, are subjected to harassment and discrimination on grounds of their
social origin. It has been pointed out that SC/ST officers are some times transferred to far-off places
and also placed at insignificant positions. It has also been stated that these officers are not accepted
at their places of postings by the concerned superior officers in some cases. In this connection, it is
emphasized that Government servants should desist from any act of discrimination against members
of SC/ST communities on grounds of their social origin. Senior officers, including the Liaison
Officers of the Ministry/Department, should keep a close watch to ensure that such incidents do not
occur at all. However, if any such incident comes to the notice of the authorities, action should be
 79

taken against the erring officials promptly. [OM No.36026/3/85-Estt.(SCT) dated 24th June,
1985].

Provisions In Recruitment Rules/Regulations For Examination

10.6 The recruitment rules in respect of all services/posts within the purview of the reservation
orders should contain a separate rule on the following lines:-

“Savings: Nothing in these rules shall affect reservations, relaxation of age-limit and other
concessions required to be provided for Scheduled Castes, Scheduled Tribes, Other Backward
Classes, Persons with Disabilities and other special categories of persons in accordance with the
orders issued by the Central Government from time to time in this regard.” [ DoPT’s OM No.
8/12/71-Estt. (SCT) dated 21st September, 1971].

10.7 The provisions in recruitment rules and regulations for examinations for relaxation in
standards in favour of Scheduled Castes/Tribes may be worded as follows:

“Candidates belonging to any of the Scheduled Castes or the Scheduled Tribes or the
Other Backward Classes or the Persons with Disabilities may, to the extent the number
of vacancies reserved for the Scheduled Castes, the Scheduled Tribes, the Other
Backward Classes and the Persons with Disabilities cannot be filled on the basis of the
general standard, be recommended by the Commission by a relaxed standard to make
up the deficiency in the reserved quota, subject to the fitness of these candidates for
selection to the post/service irrespective of their ranks in the order of merit at the
examination.” [OM No.8/12/71-Estt.(Res.) dated 19th October, 1971 and M/o
Home Affairs’ OM No.1/1/70-Estt.(SCT) dated 25.7.1970].

Note: If the recruitment is not made through the UPSC, the reference to the Commission in the
above provision may be modified to refer to the competent authority.

Clarifications about SC/ST/OBC Status

 80

10.8 Cases in which a doubt arises whether a person belongs to a Scheduled Caste or Other
Backward Class or whether a caste or community is a Scheduled Caste or included in Other
Backward Classes may be referred to the Ministry of Social Justice and Empowerment, Shastri
Bhavan, New Delhi. If such a doubt arises about Scheduled Tribe status of a person or community,
reference may be made to the Ministry of Tribal Affairs, Shastri Bhavan, New Delhi. However, a
set of points which should be taken into account by the certificate issuing authorities are given
below. [M/o Home Affairs’ Circular letter No. 35/1/72-RV(SCTV) dated 2.5.75]
10.9 Where a person claims to belong to a Scheduled Caste, Scheduled Tribe or a Backward
community by birth, it should be verified :
(i) That the person and his parents actually belong to the community claimed;
(ii) That this community is included in the Presidential Orders specifying the Scheduled
Castes and Scheduled Tribes or included in the list of OBCs notified by the Ministry
of Social Justice and Empowerment, Government of India in relation to the
concerned State;
(iii) That the person belongs to that State and to the area within that State in respect of
which the community has been scheduled/notified.
(vi) If the person claims to be a Scheduled Caste, he should profess either the Hindu or
the Sikh or the Budhist religion.
Cases of Migration

10.10 (i) Where a person migrates from the portion of the state in respect of which his
community is scheduled/notified to another part of the same State in respect of which
his community is not scheduled/notified, he will continue to be deemed to be a
member of the Scheduled Caste or the Scheduled Tribe or the Other Backward Class,
as the case may be in relation to that State;
(ii) Where a person migrates from one state to another, he can claim to belong to a
Scheduled Caste or Scheduled Tribe or Other Backward Class only in relation to the
State to which he originally belonged and not in respect of the State in which he has
migrated.
Claims through Marriage
10.11 No person who was not a member of Scheduled Caste or a Scheduled Tribe or Other
Backward Class by birth will be deemed to be a member of Scheduled Caste or Scheduled Tribe or
Other Backward Class merely because he or she had married a person belonging to a Scheduled
 81

Caste or Scheduled Tribe or Other Backward Class. On the other hand a person who is a member of
a Scheduled Caste or a Scheduled Tribe or an OBC would continue to be a member of that
Scheduled Caste, Scheduled Tribe or OBC, as the case may be, even after his or her marriage with a
person who does not belong to a Scheduled Caste or a Scheduled Tribe or an Other Backward Class.

Cases of Conversion and Reconversion

11.12 (i) Where a Scheduled Caste person gets converted to a religion other than
Hinduism or Sikhism or Buddhism and then reconverts himself back to Hinduism or
Sikhism or Buddhism, he will be deemed to have reverted to his original Scheduled
Caste, if he is accepted by the members of that particular caste as one among them.
(ii) In the case of a descendant of a Scheduled Caste convert, the mere fact of conversion
to Hinduism or Sikhism or Buddhism will not be sufficient to entitle him to be
regarded as a member of the Scheduled Caste to which his forefathers belonged. It
will have to be established that such a convert has been accepted by the members of
the caste claimed as one among themselves and has thus become a member of that
caste.

Cases of Adoption

11.13 Great care has to be exercised in dealing with cases where a person claims to be a member
of Scheduled Caste or Other Backward Class on the ground that he has been adopted by a Scheduled
Caste/OBC person. The validity of the adoption has to be clearly established before any caste
certificate can be given. It is for the party to prove his claim by cogent and reliable evidence:
(i) The requirements of valid adoption are given in sections 6 to 11 of the Hindu
Adoption Maintenance Act, 1956. The actual giving and taking of the child in
adoption is a mandatory requirement and thereafter the adopted child is deemed to be
the child of his or her adoptive father or mother for all purposes and the child severs
all ties with the family of his or her birth. Ordinarily, no child who has attained the
age of 15 years or who is married can be given in adoption unless there is a custom or
usage applicable to the parties.
 82

(ii) In deciding whether an adoption is valid, the certificate issuing authority should
satisfy himself that all the requirements of law have been complied with. He should
also take into account the behaviour of the child after adoption whether he physically
lives with and is supported by his adoptive parents and receives no financial help
from his original parents. In case these conditions are not satisfied, the certificate
should be refused.
(iii) Where the case relates to an adoption of a married person or of a person of the age of
15 years and above, the certificate shall be required to be given by the District
Magistrate who shall after making due enquiries as to the validity of the adoption as
to whether such adoption is permitted by a custom or usage applicable to the parties,
make an endorsement to that effect on the certificate. Such custom or usage should
have been continuously and uniformly observed for a long time and obtained the
force of law among the Hindus of that particular area, or that community, group of
family provided that the custom or usage is certain and not unreasonable or opposed
to public policy and in the case of custom or usage in respect of a particular family
that the custom or usage has not been discontinued. In addition, it should be verified
that all other conditions for a valid adoption, including the physical transfer of the
adopted person to the family of the adoptive parents and that he has severed all ties
with the original parents are fulfilled.

Relevant Office Memoranda etc.

1 MHA O.M. No.1/6/64-Estt.(SCT)(I) 19.3.1964
2 MHA letter No. 21/3/70-Estt(B) 31.3.1970
3 MHA O.M. No.27/2/70-Estt.(SCT) 21.4.1970
4 MHA’s OM 1/1/70-Estt(SCT) 25.7. 1970
5 DOP&T O.M. No.27/4(iv)/70-Estt.(SCT) 2.9.1970
6 DOPT OM No. 8/12/71-Estt(SCT) 19.10.1971
7 Deptt. of Personnel O.Ms. No.1/9/69-Estt.(SCT) 15.11.1971
8 DP&AR O.M. No.1/1/73-Estt.(SCT) 10.12.1973
9 DP&AR O.Ms. No.16/4/74-Estt.(SCT) 18.4.1974
10 DOP & AR OM No. 16/32/74-Estt(SCT) 3.4.1976
11 DP&AR O.M. No.36022/13/76-Estt.(SCT) 14.9.1976
12 No.36013/18/77-Estt.(SCT) 4.9.1978
13 DOPT OM No. 36026/3/85-Estt(SCT) 24.6.1985
14 DOP&T O.M. No.36022/4/2005-Estt.(Res) 13.7.2005
15. M/o Home Affairs’ Circular letter No. 35/1/72- 2.5.1975.
RV(SCTV)
 No. 36035/3/2004-Estt(Res)
GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES & PENSIONS
DEPARTMENT OF PERSONNEL & TRAINING

New Delhi, Dated the 29th December, 2005

OFFICE MEMORANDUM

With a view to consolidating the existing instructions, bringing them in line

with the Persons with Disabilities (Equal Opportunities, Protection of Rights &
Full Participation) Act, 1995 and clarifYing certain issues including procedural
matters, the following instructions are issued with regard to reservation for
persons with disabilities (physically handicapped persons) in posts and services
under the Government of India. These instructions shall supercede all previous
instructions issued on the subject so far.

(i) Three percent of the vacancies in case of direct recruitment to

Group A, B, C and D posts shall be reserved for persons with
disabilities of which one per cent each shall be reserved for
persons suffering from (i) blindness or low vision, (ii) hearing
impairment and (Hi) locomotor disability or cerebral palsy in the
posts identified for each disability;

(ii) Three percent of the vacancies incase of promotion to Group D,

and Group C posts in which the element of direct recruitment, if
any, does not exceed 75%, shall be reserved for persons with
disabilities of which one per cent each .shall be reserved for
persons suffering from (i) blindness or low vision, (ii) hearing
impairment and (Hi) locomotor disability or cerebral palsy in the
posts identified for each disability.

3. EXEMPTION FROM RESERVATION If any Department /

Ministry considers it necessary to exempt any establishment partly or fully
from the provision of reservation for persons with disabilities, it may make a
reference· to the Ministry of Social Justice and Empowerment giving full
justification for the proposal. The grant of exemption shall be considered by an
Inter-Departmental Committee set up by the Ministry of Social Justice and
Empowerment.
4. IDENTIFICATION OF JOBS / POSTS: The Ministry of Social
Justice and Empowerment have identified the jobs / posts suitable to be held by
persons with disabilities and the physical requirement for all such jobs / posts
vide their notification no. 16-25/99.NI.I dated 31.5.2001. The jobs / posts
given in Annexure II of the said notification as amended from time to time
shall be used to give effect to 3 per cent reservation to the persons with
disabilities. It may, however, be noted that:

(a) The nomenclature used for any job! post shall mean and include
nomenclature used for other comparable jobs / posts having
identical functions.
(b) The list of jobs / posts notified by the Ministry of Social Justice
& Empowerment is not exhaustive. The concerned Ministries /
Departments shall have the discretion to identify jobs / posts in
addition to the jobs / posts already identified by the Ministry of
Social Justice & Empowerment. However, no Ministry /
Department / Establishment shall exclude any identified job / post
from the purview of reservation at its own discretion.
(c) If a job/ post identified for persons with disabilities is shifted
from one group or grade to another group or grade due to change
in the pay-scale or otherwise, the job/ post shall remain
identified.

5. RESERVATION IN POSTS IDENTIFIED FOR ONE OR TWO

CATEGORIES: If a post is identified suitable only for one category of
disability, reservation in that post shall be given to persons with that disability
only. Reservation of 3% shall not be reduced in such cases and total reservation
in the post will be given to persons suffering from the disability for which it
has been identified. Likewise in case the post is identified suitable for two
categories of disabilities, reservation shall be distributed between persons with
those categories of disabilities equally, as far as possible. It shall, however, be
ensured that reservation in different posts in the establishment is distributed in
such a way that the persons of three categories of disabilities, as far as possible,
get equal representation.

6. APPOINTMENT AGAINST UNRESERVED VACANCIES: In the

posts which are identified suitable for persons with disabilities, a person with
disability cannot be den'ied the right to compete for appointment against an
unreserved vacancy. Thus a person with disability can be appointed against an
unreserved vacancy, provided the post is identified suitable for persons with
disability of the relevant category.

7. ADJUSTMENT OF CANDIDATES SELECTED ON THEIR OWN

MERIT: Persons with disabilities selected on their own merit without relaxed
standards alongwith other candidates, will not be adjusted against the reserved
share of vacancies. The reserved vacancies will be filled up separately from
amongst the eligible candidates with disabilities which will thus comprise
physically handicapped candidates who are lower in merit than the last
candidate in merit list but otherwise found suitable for appointment, if
necessary, by relaxed standards. It will apply in case of direct recruitment as
well as promotion, wherever reservation for persons with disabilities is
admissible.

8. DEFINITIONS OF DISABILITIES: Definitions of categories of

disabilities for the purpose of this Office Memorandum are given below:

(i)(a)Blindness: "Blindness" refers to a condition where a person suffers from

any of the following conditions, namely:-

(ii) visual acuity not exceeding 6/60 or 20/200(snellen) in the better

eye with correcting lenses; or

(iii) limitation of the field of vision subtending an angle of 20 degree

or worse;
(b) Low vision: "Person with low vision" means a person with impairment
of visual functioning even after treatment or standard refractive
correction but who uses or is potentially capable of using vision for the
planning or execution of a task with appropriate assistive device.

(ii) Hearing Impairment:- "Hearing Impairment" means loss of sixty

decibels or more in the better ear in the conversational range of
frequencies.

(iii)(a) Locomotor disability: "Locomotor disability" means disability of the

bones, joints or muscles leading to substantial restriction of the
movement of the limbs or any form of cerebral palsy.

(b) Cerebral Palsy :-. "Cerebral Palsy" means a group of non-progressive

conditions of a person characterised by abnormal motor control
posture resulting from brain insult or injuries occurring in the pre-
natal, peri-natal or infant period of development.

(c) All the cases of orthopaedically handicapped persons would be covered

under the category of "locomotor disability or cerebral palsy."

9. DEGREE OF DISABILITY FOR RESERVATION: Only such

persons wou/~ b~ eligible for r~~~rv'l.!i()_nin services / posts who suffer from
not less thal1 40 per cent of relevant disability. A person who wants to avail of
benefit of re'senration would have to submit a Disability Certificate issued by a
competent authority in the format given in Annexure I.

10. COMPETENT AUTHORITY TO ISSUE DISABILITY

CERTIFICATE:- The competent authority to issue Disability Certificate
shall be a Medical Board duly constituted by the Central or a State
Government. The Central/State Government may constitute Medical
Board( s) consisting of at least three members out of which at least one shall be
a specialist in the particular field for assessing locomotor / cerebral/visual /
hearing disability, as the case may be.

11. The Medical Board shall, after due examination, give a permanent
disability certificate in cases of such permanent disabilities where there are no
chances of variation in the degree of disability. The Medical Board shall
indicate the period of validity of the certificate, in cases where there are
chances of variation in the degree of disability. No refusal of disability
certificate shall be made unless an opportunity is given to the applicant of
being heard. On representation by the applicant, the Medical Board may
review its decision having regard to all the facts and circumstances of the case
and pass such orders in the matter as it thinks fit.

12. At the time of initial appointment and promotion against a vacancy

reserved for persons with disability, the appointing authority shall ensure that
the candidate is eligible to get the benefit of reservation.

13. COMPUTATION OF RESERVATION: Reservation for persons with

disabilities in case of Group C and Group D posts shall be computed on the
basis of total number of vacancies occurring in all Group C or Group D posts,
as the case may be, in the establishment, although the recruitment of the
persons with disabilities would only be in the posts identified suitable for them.
The number of vacancies to be reserved for the persons with disabilities in case
of direct recruitment to Group 'C' posts in an establishment shall be computed
by taking into account the total number of vacancies arising in Group 'C' posts
for being filled by direct recruitment in a recruitment year both in the identified
and non-identified posts under the establishment. The same procedure shall
apply for Group 'D' posts. Similarly, all vacancies in promotion quota shall be
taken into account while computing reservation in promotion in Group 'c' and
Group 'D' posts. Since reservation is limited to identified posts only and
number of vacancies reserved is computed on the basis of total vacancies (in
identified posts as well as unidentified posts), it is possible that number of
persons appointed by reservation in an identified post may exceed 3 per cent.
 14. Reservation for persons with disabilities in Group 'A' posts shall be
computed on the basis of vacancies occurring in direct recruitment quota in all
the identified Group 'A' posts in the establishment. The same method of
computation applies for Group 'B' posts.

15. EFFECTING RESERVATION - MAINTENANCE OF ROSTERS:

(a) All establishments shall maintain separate 100 point reservation roster
registers in the format given in Annexure 11 for determining I effecting
reservation for the disabled - one each for Group 'A' posts filled by direct
recruitment, Group 'B' posts filled by direct recruitment, Group 'c' posts filled
by direct recruitment, Group 'c' posts filled by promotion, Group 'D' posts
filled by direct recruitment and Group 'D' posts filled by promotion.

(b) Each register shall have cycles of 100 points and each cycle of 100
points shall be divided into three blocks, comprising the following points:
1st Block - point No.l to point No.33
2nd Block - point No. 34 to point No.66
3rd Block - point No.67 to point No. lOO

( c) Points 1, 34 and 67 of the roster shall be earmarked reserved for persons

with disabilities - one point for each of the three categories of disabilities. The
head of the establishment shall decide the categories of disabilities for which
the points 1, 34 and 67 will be reserved keeping in view all relevant facts.

(d) All the vacancies in Group C posts falling in direct recruitment quota
arising in the establishment shall be entered in the relevant roster register. If
the post falling at point no. 1 is not identified for the disabled or the head of the
establishment considers it desirable not to fill it up by a disabled person or it is
not possible to fill up that post by the disabled for any other reason, one of the
vacancies falling at any of the points from 2 to 33 shall be treated as reserved
for the disabled and filled as such. Likewise a vacancy falling at any of the
points from 34 to 66 or from 67 to 100 shall be filled by the disabled. The
purpose of keeping points 1, 34 and 67 as reserved is to fill up the first
available suitable vacancy from 1 to 33, first available suitable vacancy from
34 to 66 and first available suitable vacancy from 67 to 100 by persons with
disabilities.

(e) There is a possibility that none of the vacancies from 1 to 33 is suitable

for any category of the disabled. In that case two vacancies from 34 to 66 shall
be filled as reserved for persons with disabilities. If the vacancies from 34 to
66 are also not suitable for any category, three vacancies shall be filled as
reserved from the third block containing points from 67 to 100. This means
that if no vacancy can be reserved in a particular block, it shall be carried into
the next block.
(t) After all the 100 points of the roster are covered, a fresh cycle of 100 points
shall start.

(g) If the number of vacancies in a year is such as to cover only one block or
two, discretion as to which category of the disabled should be accommodated
first shall vest in the head of the establishment, who shall decide on the basis of
the nature of the post, the level of representation of the specific disabled
category in the concerned grade/post etc.

(h) A separate roster shall be maintained for group C posts filled by

promotion and procedure as explained above shall be followed for giving
reservation to persons with disabilities. Likewise two separate rosters shall be
maintained for Group D posts, one for the posts filled by direct recruitment and
another for posts filled by promotion.

(i) Reservation in group A and group B posts is determined on the basis of

vacancies in the identified posts only. Separate rosters for Group A posts and
Group B posts in the establishment shall be maintained. In the rosters
maintained for Group A and Group B posts, all vacancies of direct recruitment
arising in identified posts shall be entered and reservation shall be effected the
same way as explained above.

16. INTER SE EXCHANGE AND CARRY FORWARD OF

RESERVATION IN CASE OF DIRECT RECRUITMENT:

(a) Reservation for each of the three categories of persons with disabilities
shall be made seP'.l!Jltely: But if the nature of vacancies in an establishment is
such that a person of a specific category of disability cannot be employed, the
vacancies may be interchanged among the three categories with the approval of
the Ministry of Social Justice & Empowerment and reservation may be
determined and vacancies filled accordingly.

(b) If any vacancy reserved for any category of disability cannot be filled
due to non-availability of a suitable person with that disability or, for any other
sufficient reason, such vacancy shall not be filled and shall be carried forward
as a 'b~cklog reserved vacan~y' to the sUbseque~t 'recruitment year.

(c) In the subsequent recruitment year the 'backlog reserved vacancy' shall
be treated as r~serv~d for the category of disability for which it was kept
reserved in the initial year of recruit~nent. However, if a suitable person with
that disability is not available, it may be filled by interchange among the three
categories of disabilities. In case no suitable person with disability is available
for filling up the post in the subsequent year also, the employer may fill up the
vacancy by appointment of a person other than a person with disability. If the
vacancy is filled by a person with disability of the category for which it was
reserved or by a person of other category of disability by inter se exchange in
the subsequent recruitment year, it will be treated to have been filled by
reservation. But if the vacancy is filled by a person other than a person with
disability in the subsequent recruitment year, reservation shall be carried
forward for a further period upto two recruitment years whereafter the
reservation shall lapse. In these two subsequent years, if situation so arises, the
procedure for filling up the reserved vacancy shall be the same as followed in
the first subsequent recruitment year.

17. In order to ensure that cases of lapse of reservation are kept to the
minimum, any recruitment of the disabled candidates shall first be counted
against the additional quota brought forward from previous years, if any, in
their chronological order. If candidates are not available for all the vacancies,
the older carried forward reservation would be filled first and- the relatively
later carried forward reservation would be further carried forward.

18. CONSIDERATION ZONE, INTERSE EXCHANGE AND CARRY

FORWARD OF RESERVATION IN CASE OF PROMOTION

(a) While filling up the reserved vacancies by promotion by selection, the

disabled candidates who are within the normal zone of consideration shall be
considered for promotion. Where adequate number of disabled candidates of
the appropriate category of handicap are not available within the normal zone,
the zone of consideration may be extended to five times the number of
vacancies and the persons with disabilities falling within the extended zone
may be considered. In the event of non availability of candidates even in the
extended zone, the reservation can be exchanged so that post can be filled by a
person with other category of disability, if possible. If it is not possible to fill
up the post by reservation, the post may be filled by a person other than a
person with disability and the reservation shall be carried forward for upto
three subsequent recruitment years, whereafter it shall lapse.

(b) In posts filled by promotion by non-selection, the eligible candidates

with disabilities shall be considered for promotion against the reserved
vacancies and in case no eligible candidate of the appropriate category of
disability is available, the vacancy can be exchanged with other categories of
disabilities identified for it. If it is not possible to fill up the post by reservation
even by exchange, the reservation shall be carried forward for upto three
subsequent recruitment years whereafter it shall lapse.

19. lIORIZONTALITY OF RESERVATION FOR PERSONS WITH

DISABILITIES: Reservation for backward classes of citizens (SCs, STs
and OBCs) is called vertical reservation and the reservation for categories such
as persons with disabilities and ex-servicemen is called horizontal reservation.
Horizontal reservation cuts across vertical reservation (in what is called inter-
locking reservation) and persons selected against the quota for persons with
disabilities have to be placed in the appropriate category viz.
SC/ST/OBC/General candidates depending upon the category to which they
belong in the roster meant for reservation of SCs/STs/OBCs. To illustrate, if in
a given year there are two vacancies reserved for the persons with disabilities
and out of two persons with disabilities appointed, one belongs to a Scheduled
Caste and the other to general category then the disabled SC candidate shall be
adjusted against the SC point in the reservation roster and the general candidate
against unreserved point in the relevant reservation roster. In case none of the
vacancies falls on point reserved for the SCs, the disabled candidate belonging
to SC shall be adjusted in future against the next available vacancy reserved for
SCs.

20. Since the persons with disabilities have to be placed in the appropriate
category viz. SC/ST/OBCI General in the roster meant for reservation of
SCs/STs/OBCs, the application fonn for the post should require the candidates
applying under the quota reserved for persons with disabilities to indicate
whether they belong to SC/ST/OBC or General category.

21. RELAXATION IN AGE LIMIT:

(i) Upper age limit for persons with disabilities shall be relaxable (a) by
ten years (15 years for SCs/STs and 13 years for OBCs) in case of
direct recruitment to Group 'c' and Group 'D' posts; (b) by 5 years
(10 years for SCs/STs and 8 years for OBCs) in case of direct
recruitment to Group 'A' and Group 'B' posts where recruitment is
made otherwise than through open competitive examination; and (c)
by 10 years (15 years for SCs/STs and 13 years for OBCs) in case of
direct recruitment to Group A and Group B posts through open
competitive examination.

(ii) Relaxation in age limit shall be applicable irrespective of the fact

whether the post is reserved or not, provided the post is identified
suitable for persons with disabilities.

22. RELAXATION OF STANDARD OF SUITABILITY: If sufficient

number of persons with disabilities are not available on the basis of the general
standard to fill all the vacancies reserved for them, candidates belonging to this
category may be selected on relaxed standard to fill up the remaining vacancies
reserved for them provided they are not found unfit for such post or posts.
Thus, to the extent the number of vacancies reserved for persons with
disabilities cannot be filled on the basis of general standards, candidates
belonging to this category may be taken by relaxing the standards to make up
the deficiency in the reserved quota subject to the fitness of these candidates
for appointment to the post / posts in question.

23. MEDICAL EXAMINATION: As per Rule 10 of the Fundamental

Rules, every new entrant to Government Service on initial appointment is
required to produce a medical certificate of fitness issued by a competent
authority. In case of medical examination of a person with disability for
appointment to a post identified as suitable to be held by a person suffering
from a particular kind of disability, the concerned Medical Officer or Board
shall be informed beforehand that the post is identified suitable to be held by
persons with disability of the relevant category and the candidate shall then be
examined medically keeping this fact in view.

24. EXEMPTION FROM PAYMENT OF EXAMINATION FEE AND

APPLICATION FEE: Persons with disabilities shall be exempt from
payment of application fee and examination fee, prescribed in respect of
competitive examinations held by the Staff Selection Commission, the Union
Public Service Commission etc. for recruitment to various posts. This
exemption shall be available only to such persons who would otherwise be
eligible for appointment to the post on the basis of standards of medical fitness
prescribed for that post (including any concession specifically extended to the
disabled persons) and who enclose with the application form, necessary
certificate from a competent authority in support of their claim of disability.

25. NOTICE OF VACANCIES: In order to ensure that persons with

disabilities get a fair opportunity in consideration for appointment to an
identified post, the following points shall be kept in view while sending the
requisition notice to the Employment Exchange, the SSC, the UPSC etc. and
while advertising the vacancies:-

(i) Number of vacancies reserved for SCs/STs/OBCs/Ex-Servicemen/

Persons suffering from Blindness or Low Vision/Persons suffering
from Hearing ImpairmentlPersons suffering from Locomotor
Disability or Cerebral Palsy should be indicated clearly.
(ii) In case of vacancies in posts identified suitable to be held by persons
with disability.. it shall be indicated that the post is identified for
persons with disabilities suffering from blindness or low vision;
hearing impairment; and/or locomotor disability or cerebral palsy, as
the case may be, and that the persons with disabilities belonging to
the category/categories for which the post is identified shall be
allowed to apply even if no vacancies are reserved for them. Such
candidates will be considered for selection for appointment to the
post by general standards of merit.
(iii) In case of vacancies in posts identified suitable for persons with
disabilities, irrespective of whether any vacancies are reserved or
 ,
-10-

(iv) not, the categories of disabilities viz blindness or low vision, hearing
impairment and locomotor disability or cerebral palsy, for which the
post is identified suitable alongwith functional classification and
physical requirements for performing the duties attached to the post
shall be indicated clearly.
(v) It shall also be indicated that persons suffering from not less than
40% of the relevant disability shall alone be eligible for the benefit
of reservation.

26. CERTIFICATE BY REQUISITIONING AUTHORITY: In order to

ensure proper implementation of the provisions of reservation for persons with
disabilities, the requisitioning authority while sending the requisition to the
UPSC, SSC etc. for filling up of posts shall furnish the following certificate to
the recruiting agency:-

"It is certified that the requirements of the Persons with Disabilities

(Equal Opportunities, Protection of Rights & Full Participation) Act,
1995 and the policy relating to reservation for persons with disabilities
has been taken care of while sending this requisition. The vacancies
reported in this requisition fall at points no of cycle no of
100 point reservation roster out of which number of vacancies
are reserved for persons with disabilities."

27. ANNUAL REPORTS REGARDING REPRESENTATION OF

PERSONS WITH DISABILITIES:
(i) Soon after the first of January of every year, each appointing authority
shall send to its administrative Ministry/Department:-

(a) PWD Report-I in the prescribed proforma (Annexure Ill) showing

the total number of employees, total number of employees in the
posts which have been identified suitable for persons with disabilities
and number of employees suffering from blindness or low vision,
hearing impairment, and locomotor disability or cerebral palsy as on
the 1st January of the year, and

(b) PWD Report-II in the prescribed proforma (Annexure IV) showing

the number of vacancies reserved for persons suffering from
blindness or low vision, hearing impairment, and locomotor
disability or cerebral palsy and number of such persons actually
appointed during the preceding calendar year. .

(ii) The administrative MinistrylDepartment shall scrutinize the information

received from all appointing authorities under it and send consolidated PWD
Report-I and PWD Report- II in prescribed proformae in respect of the
Ministry/Department including information in respect of all attached and
subordinate offices under its control to the Department of Personnel and
Training by the 3 I st March of each year.

(iii) The following points may be kept in view while sending the reports to
the Department of Personnel & Training:-

(a) The reports sent to the DOPT should not include information in
respect of public sector undertakings, statutory, semi-
Government and autonomous bodies. Statutory, semi-
Government and autonomous bodies shall furnish consolidated
information in the prescribed proforma to the administrative
Ministry/Department concerned who may scrutinize, monitor
and maintain it at their own level. The Department of Public
Enterprises may collect similar information in respect of all
public sector undertakings.

(b) The attached/subordinate offices shall send information to their

administrative Ministry/Department only and shall not send it
direct to this Department.

(c) The figures in respect of persons with disabilities shall include

persons appointed by reservation as well as appointed otherwise.

(d) The PWD Report I relates to persons and not to posts.

Therefore, while furnishing this report the posts vacant etc.
should not be taken into account. In this report persons on
deputation should be included in the establishment of the
borrowing Ministry/Department/Office and not in the parent
establishment. Persons permanent in one grade but officiating or
holding temporary appointment in the higher grade shall be
included in the figures relating to the Class of service to which
the higher grade belongs.

28. LIAISON OFFICER FOR PERSONS WITH DISABILITIES:

Liaison Officers appointed to look after reservation matters for SCs/STs shall
also work as Liaison Officers for reservation matters relating to persons with
disabilities and shall ensure compliance of these instructions.
29. All the Ministries/Departments are requested to bring the above
instructions to the notice of all appointing authorities under their control.

~~
(K.G. Verma)
Deputy Secretary to the Govt. of India

(i) All Ministries/Departments of the Govt. ofIndia.

(ii) Department of Economic Affairs (Banking Division), New Delhi
(iii) Department of Economic Affairs (Insurance Division), New Delhi
(iv) Department of Public Enterprises, New Delhi
(v) Railway Board.
(vi) Public Service Commission/Supreme Court of India! Election
CommissionlLok Sabha Secretariat/ Rajya Sabha Secretariat/
Cabinet Secretariat/Central Vigilance Commission/President's
Secretariat/ Prime Minister's OfficelPlanning Commission.
(vii) Staff Selection Commission, CGO Complex, Lodi Road, New Delhi
(viii) Office of the Chief Commissioner for Disabilities, Sarojini House, 6,
Bhagwan Das Road,New Delhi - 110001
(ix) Office of the Comptroller & Auditor General of India, 10, Bahadur
Shah Zafar Marg, New Delhi.
(x) All Officers and Sections in the Ministry of Personnel, Public
Grievances and Pensions and all attached/subordinate offices of this
Ministry.
(xi) Information and Facilitation Centre, DOPT, North Block, New
Delhi.
(xii) 200 spare copies for Estt(Res)Desk.
 Recent Photograph
of the candidate
showing the
disability duly
attested by the
Chairperson of the
Medical Board.
This is certified that Shri / Smt / Kum-----------
son/wife/daughter of Shri age
sex identification mark(s)______ IS suffering from
permanent disability of following category:

(ii) BA-Both arms affected (a) Impaired reach

(b) Weakness of grip

(iv) OL-One leg affected (right or left) (a) Impaired reach·

(b) Weakness of grip
(c) Ataxic

(a) Impaired reach

(b) Weakness of grip
(c) Ataxic

(i) B-Blind
(ii) PB-Pal1ially Blind
 (i) D-Deaf
(ii) PD-Partially Deaf

2. This condition is progressive / non-progressive / likely to improve / not likely

to improve. Re-assessment of this case is not recommended / is recommended after a
period of years months. *

4. Sh.lSmt./Kum meets the following physical requirements for

discharge of his/her duties:-

(i) F-can perform work by manipulating with fingers. YeslNo

(ii) PP-can perform work by pulling and pushing. YeslNo
(Hi) L-can perform work by lifting. YeslNo
(iv) KC-can perform work by kneeling and crouching. YeslNo
(v) B-can perform work by bending. YeslNo
(vi) S-can perform work by sitting. YeslNo
(vii) ST-can perform work by standing. YeslNo
(viii) W-can perform work by walking. YeslNo
(ix) SE-can perform work by seeing. YeslNo
(x) H-can perform work by hearing/speaking. YeslNo
(xi) RW-can perform work by reading and writing. YeslNo

(Dr ,) (Dr. ) (Dr. )

Member Member Chairperson
Medical Board Medical Board Medical Board

Countersigned by the
Medical Superintendent / CMO/Head of
Hospital (with seal)
 ANNEXURE-II
RESERVATION ROSTER FOR PERSONS WITH DISABILITIES

Year of Cycle Name of Post Whether identified Unreserved Name of the Whether the person Remarks, if any.
Recruitment No. suitable for Persons or person appointed appointed is
and with Disabilities Reserved and date of VHIHH/OH or None
Point suffering from * appointment **
No. VH RH OH
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

* If identified reserved, write VH/HH/OH, as the case may be, otherwise write UR
** Write VH, HH, OH or None, as the case may be.
*** VH, HR, OH stand for visually handicapped, Hearing Handicapped and Ortbopaedically Handicapped.
 PWD Report I

ANNUAL STATEMENT SHOWING THE REPRESENTATION OF THE PERSONS

WITH DISABILITIES IN SERVICES
(As on 1sT January of the year)

MINISTRY / DEPARTMENT
ATTACHED / SUBORDINATE OFFICE:

Group Number of Employees

Total In Identified VH HH OH
posts
1 2 3 4 5 6

Group A
IF
I

GroupB

Group C
,

GroupD

Total

Note: (i) VH stands for Visually Handicapped (persons suffering from blindness or
low vision)
(ii) HH stands for Hearing Handicapped (persons suffering from hearing impairment)
(iii)OH stands for Orthopaedically Handicapped (persons suffering from locomotor
disability or cerebral palsy)
 STATEMENT SHOWING THE NUMBER OF PERSONS WITH DISABILITIES APPOINTED DURING THE YEAR
(For the Year )
MINISTRY / DEPARTMENT
ATTACHED / SUBORDINATE OFFICE:

DIRECT RECRUITMENT PROMOTION

GROUP No. of vacancies

reserved
No. of Appointments Made
-
No. of vacancies
reserved
No. of Appointments Made

VH HH OH Total In VH HH OH VH HH OH Total In VH HH OH
Identified Identified
Posts Posts
I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
NIL NIL NIL
Group A

NIL NIL NIL

Group B
,

Group C

Group D

Note: (i) VH stands for Visually Handicapp~d (persons suffering from blindness or low vision)
(ii) HH stands for Hearing Handicapped (persons suffering from hearing impairment)
(iii) OH stands for Orthopaedically Handicapped (persons suffering from locomotor
disability or cerebral palsy)
(iv)There is no reservation for persons with disabilities in case of promotion to Group A and B posts. However, persons with disabilities can be
promoted to such posts, provided the concerned post is identified suitable for persons with disabilities.
 No. '36034/3/2013-Estt.(Res.)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
****
North Block, New Delhi
Dated the 25th February, 2014

OFFICE MEMORANDUM

Subject: Issue of Compendium of instructions on reservation for ex-servicemen.

This Department has been in the process of issuance of a compendium on

instruction on reservation, concessions and relaxations for Ex-servicemen in Central
Government Services. In this regard, the Department of Ex-servicemen Welfare may
refer to their O.M. No. 28(66)/2013/D (Res.I) dated 17.07.2013 and 18.09.2013. The
compendium has now been finalized covering various notifications and Office
Memoranda issued on reservation, concessions and relaxations for Ex-servicemen in
Central Government Services. A copy of Compendium is enclosed.

Enclo.: As above.

(G. Srinivasan)
Deputy Secretary to the Government of India
Tele: 23093074
To,

1. Shri A.K Das, Deputy Secretary (Res-I), Department of Ex-servicemen Welfare,

South Block, New Delhi.
2. Director General, Director General Resettlement, West Block-IV, R.K. Puram,
New Delhi-110066, with the request to give wide publicity of the compendium

‘yi
Copy to:7
irector (NIC), DOPT, with the request to upload the compendium on the
website of the Department with hyperlinking of Annexures to the compendium.
 COMPENDIUM

ON

RESERVATION, CONCESSIONS AND RELAXATIONS

FOR EX-SERVICEMEN

IN

CENTRAL GOVERNMENT SERVICES

GOVERNMENT OF INDIA

MINISTRY OF PERSONNEL PUBLIC GRIEVANCES AND

PENSIONS

DEPARTMENT OF PERSONNEL AND TRAINING

t. iixtquitit TIlilTWert cingicitf,
mil ct), ctl ch IMILI fIST9 • •>11cifi
NARAYANASAMY teEcoN
Minister of State
Prime Minister's Office,
Personnel, Public Grievances & Pensions
Government of India

FOREWARD

It has always been the endeavour of Government to care for the ex-
servicemen. Various relaxations have been provided in terms of reservation
of vacancies, relaxation of age, relaxation regarding educational
qualification, relaxation in standard, priority in appointment, etc. in respect
of certain percentage of vacancies in Central Government services being
filled up by them. In exercise of the powers conferred by the proviso to
Article 309 of the Constitution, the Ex-servicemen (Re-employment in
th
Central Civil Services and Posts) Rules, 1979 had been notified on 15
December, 1979 to regulate the recruitment of ex-servicemen as a measure
of their rehabilitation which was also amended from time to time. Various
Office Memoranda have also been issued to elucidate the matters of various
relaxations in favour of the ex-servicemen.

It gives me immense pleasure to note that this compendium will help

2.
the stakeholders and ex-servicemen to know about the aspects of
reservation and concessions being given to ex-servicemen in appointment in

the Central Government.

(V. NarayanasamY)

North Block, New Delhi - 110001

South Block, New Delhi - 110101 Tel. : 011-23092475 Fax : 2309271E
Tel.: 011-23010191 Fax : 23017931 sKytii
arfewP Tel. (R) : 011-23794522 Fax : 23794524
e-mail : [email protected]
httnqwww.persmin.govin
 CONTENTS

Page No.

1. Disclaimer 1

2. Definition of ex-servicemen 2

3. Application of ex-servicemen rules 3

4. Reservation of vacancies 4-5

5. Relaxation regarding age limit 6-7

6. Relaxation regarding educational qualification 8-9

7. Intimation of vacancies 10

8. Priority in appointment 11

9. Relaxation of standard 12

10. Liaison Officers for reservation matters relating to ex-servicemen 12

11. Fee concession 12

12. Periodic returns 12

13. Annexures (Relevant Orders/Office Memorandum/Notifications) 13-88

• DISCLAIMER

Though all possible care has been taken to ensure accuracy and
(i)
consistency, in the event of a conflict between the compendium and
Government orders/instructions on the subject, the latter will prevail.

(ii) Any information given herein connot be cited in any dispute or litigation,
nor is it a substitute for a legal interpretation/ evidence. The user will be
solely responsible for any consequence of the decision taken on the
basis of information contained in this compendium.

(iii) Consequent on implementation of the recommendations of 6 th CPC,

most of the Group 'D' posts/cadre have been replaced by Mutli-Tasking
Staff (MTS) and is now included in Group 'C' cadre. Since all rules have
not yet been modified to that effect, Group 'D', wherever, may be read
in that context.

(iv) Various Orders/Office Memoranda quoted at the end of paragraphs and

Chapters may be accessed by logging on to www.persmin.nic.in —>
Department of Personnel & Training->OMs & Orders.
 2. Definition of Ex-servicemen

The Ex-servicemen (Re-employment in Central Services and Posts) Rules, 1979, as amended
from time to time, defines an ex-servicemen as a person -

(i) who has served in any rank whether as combatant or non-combatant in a Regular
Army, Navy and Air Force of the Indian Union, and
(a) who either has been retired or relieved or discharged from such service
whether at his own request or being relieved by the employer after earning
his or her pension; or
n
(b) who has been relie ied from such service on medical grounds attributable to
military service or circumstances beyond his control and awarded medical or
other disability pension; or
(c) who has been released from such service as a result of reduction in
establishment;

(ii) who has been released from such service after completing the specific period of
engagement, otherwise than at his own request, or by way of dismissal, or
discharge on account of misconduct or inefficiency and has been given a gratuity;
and includes personnel of the Territorial Army, namely, pension holders for
continuous embodied service or broken spells of qualifying service;
Or
(iii) personnel of Army Postal Service who are part of Regular Army and retired from
the Army Postal Service without reversion to their parent service with pension,
or are released from the Army Postal service on medical grounds attributable to
or aggravated by military service or circumstances beyond their control and
awarded medical or other disability pension;
Or
(iv) Personnel, who were on deputation in Army Postal Service for more than six
months prior to 14th April, 1987;
Or
(v) Gallantry award winners of the Armed Forces including personnel of Territorial
Army;
Or
(vi) Ex-recruits boarded out or relieved on medical ground and granted medical
disability pension.

REFERENCE
Notification No.:
th
(vii) 39016/10/79-Estt(C) dated 15 Dec.,1979(Annexure-P.13-16)
(ii) 36034/5/85-Estt(SCT) dated 27th Oct., 1986 (Annexure-P.17-19)
(iii) 36034/5/85-Estt(SCT) dated 27th March, 1987 (Annexure-P.20-21)
(iv) 36034/1/2006-Estt (Res) dated 4 th October, 2012 (Annexure-P.22-25)
Office Memorandum No.:
(i) 36034/5/85-Estt (SCT) dated 14th April, 1987 (Annexure-P.26-28)
(ii) 1(9)/2010/D(Res-I) dated 20/21 July, 2011, 18 th March, 2013 and 10th April, 2013
(issued by Department of Ex-servicemen Welfare) (Annexure-P.29-32)
(iii) 12(1)2005/D (Res-1) dated the 1 st February, 2006 (issued by Department of Ex-
Servicemen Welfare) (Annexure-P.33)
 3. Application of Ex-servicemen Rules

These rules shall apply to all the Central Civil Services and posts of Group C and
Group D and the posts upto the level of Assistant Commandant in all para-military
forces.

Para military forces mean the Border Security Force, Central Reserve Police Force,
Indo-Tibetan Border Police, Central Industrial Security Force, Secretariat Security Force,
Assam Rifles and Railway Protection Force.

REFERENCE
Notification No.:
(i) 39016/10/79-Estt(C) dated 15 th Dec.,1979(Annexure-P.15-18)
(ii) 36034/1/2006-Estt (Res) dated 4 th October, 2012 (Annexure-P.24-27)

•-•
• 4. Reservation of vacancies

(I) Ten per cent of the vacancies in the posts upto of the level of the
Assistant Commandant in all para-military forces;
(ii) Ten per cent of the vacancies in Group C posts; and
(iii) Twenty per cent of the vacancies in Group D posts,
including permanent vacancies filled initially on a temporary basis and temporary
vacancies which are likely to be made permanent or are likely to continue for three
months and more, to be filled by direct recruitment in any year shall be reserved for
being filled by ex-servicemen.

The Scheduled Castes, the Scheduled Tribes and the Other Backward Class candidates
selected against the vacancies reserved for ex-servicemen shall be adjusted against
vacancies reserved for Scheduled Castes, Scheduled Tribes and Other Backward
Classes, respectively:

provided that if a Scheduled Caste or the Scheduled Tribe or the Other Backward
Class ex-serviceman is selected against the vacancy reserved for ex-servicemen and
vacancy reserved for the Scheduled Caste or the Scheduled Tribe or the Other Backward
Class, as the case may be, is not available to adjust such ex-servicemen, he shall be
adjusted in future against the next available vacancy reserved for the Scheduled Caste
or the Scheduled Tribe or the Other Backward Gass, as the case may be.

If there is an increase in the reservation for ex-servicemen the additional vacancies that
become available are to be utilised first for the appointment of disabled ex-servicemen
and if all such vacancies are not utilised, they shall then be made available to the other
ex-servicemen.

No vacancy reserved for ex-servicemen in a post to be filled otherwise than on the

results of an open competitive examination shall be filled by the appointing authority by
any general candidate until and unless the said authority:
(viii) Has obtained a "Non availability Certificate" from the employment exchange
(where a requisition is placed on an employment exchange);
(ii) has verified the non-availability of a suitable candidate by reference to the
Director General Resettlement and recorded a certificate to that effect; and
(iii) has obtained approval of the Central Government.

In case of recruitment to the vacancy reserved for Ex-servicemen in the Central Para
Military Forces, the reserved vacancy remained unfilled due to non-availability of
eligible or qualified candidates, the same shall be filled by candidates from non ex-
servicemen category.
 REFERENCE
Notification No.:
(ix) 39016/10/79-Estt(C) dated 15 th Dec.,1979(Annexure-P.13-16)
(ii) 36034/1/2006-Estt (Res) dated 4 th October, 2012 (Annexure-P.22-25)

Office Memorandum/Letter No.:

(i) 36012/58/92-Estt (SCT) dated 1 st December, 1.994 (Annexure-P.34)

In case a number of posts reserved for ex-servicemen are not filled by candidates who
are ex-servicemen, the number of posts not so filled can be added to the number of
posts falling to the share of ex-servicemen in the next year. This of course is without
disturbing the general policy of reservation for other categories for whom reservation is
available and subject to the condition that upper ceiling of 50% for total reservation is
adhered to.
REFERENCE
Office Memorandum No.:
(i) 36034/10/85-Estt (SCT) dated 12.3.87 (Annexure-P.35)
(ii) 36034/10/85-Estt (SCT) dated 20 th March, 1987 (Annexure-P.36-37)
 S. Relaxation regarding age limit

For appointment to vacancies in Group B (Non-Gazetted), Group C or Group

D posts in Central Government, an ex-servicemen shall be allowed to deduct the
period of actual military service from his actual age and if the resultant age does not
exceed the maximum age limit prescribed for the post for which he is seeking
appointment by more than three years, he shall be deemed to satisfy the condition
regarding age limit.

For appointment to any vacancy in Group A and Group B services or posts

filled by direct recruitment otherwise than on the results of an Open All India
Competitive Examination, the upper age limit shall be relaxed by the length of
military service increased by three years in the case of ex-servicemen and
commissioned officers including Emergency Commissioned Officers of Short Service
Commissioned Officers.

For appointment to any vacancy in. Group A and Group B services or posts
filled by direct recruitment on the results of an All India Competitive Examination,
the ex-serviceman and Commissioned Officers including Emergency Commissioned
Officers or Short Service Commissioned Officers who have rendered at least five
years military services and have been released —

i. On completion of assignment (including those whose assignment is

due to be completed within one year) otherwise than by way of
dismissal or discharge on account of misconduct or inefficiency; or
ii. On account of physical disability attributable to military service or on
invalidment shall be allowed maximum relaxation of five years in the
upper age limit.

The expression 'direct recruitment on the results of an All India Competitive

Examination' means (i) all recruitment by UPSC whether through written
examination or by interview or both; and (ii) recruitment made by other authorities
including Staff Selection Commission or any other appointment authority through
written competitive examination or test (but not by interview only). The expression
'direct recruitment otherwise than by open competition' means (i) any recruitment
not made by the UPSC or (ii) recruitment not made through written competitive
tests held by any other authority.

REFERENCE
Notification No.:
(i)39016/10/79-Estt(C) dated 15.12.79 (Annexure-P.13-16)
(ii) 36034/1/2006-Estt (Res) dated 4.10.2012 (Annexure-P.22-25)

Office Memorandum No.:

(i) 36034/2/2013-Estt (Res) dated 8.4.2013 (Annexure-P.38-39)
• Those ex-servicemen who have already secured regular employment under
the Central Government in civil post would be permitted the benefit of age
relaxation as admissible for ex-servicemen for securing another employment in any
higher post or service under the Central Government irrespective of any Group/
post. However, such candidates will not be eligible for the benefit of reservation, if
any, for ex-servicemen in Central Government.

REFERENCE
Office Memorandum No.:
(i) 36034/27/84-Estt(SCT) dated 2.5.85 (Annexure-P.40)
(ii) 36034/6/90-Estt(SCT) dated 2.4.92 (Anneuxre-P.41)
(iii) 36034/6/90-Estt (SCT) dated 10.10.94 (Anneuxre-P.42)

A candidate working in Armed Forces would become eligible for applying civil posts
only when he completes the prescribed period of Army Service within a year from
the last date for receiving application in connection with Special Recruitment/
Examination, etc. prescribed by the competent authority. The pro-forma of the
certificate to be submitted along with the application form is given O.M.
No.36034/2/91-Estt (Res) dated 3 rd April, 1991. Since the appointment of such a
candidate is subject to his submitting documentary evidence that he has been duly
released/retired/discharged from the Armed Forces and qualified as an Ex-
Servicemen, such a candidate shall be required to submit along with his application
an undertaking duly signed by him in the format as mentioned in O.M. 36034/2/91-
Estt(Res) dated 3rd April, 1991.

REFERENCE

Office Memorandum No.

(i) 36034/2/91-Estt(SCT) dated 3"I April, 1991 (Annexure-P.43-44).
• 6. Relaxation regarding educational qualification

i. For appointment to any reserved vacancy in erstwhile Group 'D' posts, every
ex-serviceman who has put in not less than three years service in the Armed Forces
of the Union shall be exempt from the minimum educational qualification, if any,
prescribed in respect of such posts;

ii. For appointment to any reserved vacancy in Group C posts, the appointing
authority may at its discretion relax the minimum educational qualification where
such qualification prescribed is a pass in the middle school examination or any lower
examination in favour of ex-servicemen who have put in at least three years service
in the Armed Forces of the Union and who are otherwise considered fit and suitable
for appointment to such posts in view of their experience and other qualifications;

iii. For appointment to any reserved vacancy in Group C posts to be filled partly
by direct recruitment and partly by promotion or transfer, where the minimum
educational or technical qualification prescribed for appointment by direct
recruitment is higher than that prescribed for promotees or transferees, an ex-
serviceman shall be deemed to satisfy the prescribed educational or technical
qualification, if he:

(a) satisfies educational or technical qualification prescribed for direct

recruitment to the post from which promotion or transfer to the
post in question is allowed; and
(b) his identical experience of work in a similar discipline and for the
same number of years in the Armed Forces of the Union as
prescribed for promotes or transferees.

Iv. For appointment to any reserved vacancy in Group C posts, a matriculate Ex-
serviceman (which includes an ex-serviceman who has obtained the Indian Army
Special Certificate of Education or the corresponding certificates in the Navy or the
Air Force), who has put in not less than 15 years of service in the Armed Forces of
the Union may be considered eligible for appointment to the posts for which the
essential educational qualification prescribed is graduation and where —

(a) Work experience of technical or professional nature is not essential; or

(b) Though non-technical professional work experience is prescribed as
essential yet the appointing authority is satisfied that the ex-servicemen
is expected to perform the duties of the post by undergoing on the job
training for a short duration

v. For appointment to any reserved vacancy in Group C and Group D posts,

where the prescribed minimum educational qualification is matriculation, the
appointing authority may at his discretion relax the minimum educational
qualifications in favour of an ex-serviceman who has passed the Indian Army Class-I
• Examination or equivalent examination in the Navy or the Air Force and who has put
in at least 15 years service in the Armed Forces of the Union and is otherwise
considered fit to hold the post, in view of his experience and other qualifications.

REFERENCE
Notification No.:
(i) 39016/10/79-Estt(C) dated 15.12.79 (Annexure-P.13-16)
(ii)15012/8/82-Estt (D) dated 12.2.1986 (Annexure-1 3 .45-47).

Definition:
'Armed Forces of the Union' means the naval, military and air forces of the Union.
REFERENCE
Notification No.:
(039016/10/79-Estt(C) dated 15.12.79(Annexure-13.13-16)
• 7. Intimation of vacancies

Vacancies existing in Group C and Group D posts in various offices under each
Ministry/Department should be pooled at a central level (either zonal or divisional
or circle) for determining the vacancies which can be earmarked for the ex-
servicemen. Out of the vacancies so pooled the share of each category of
beneficiaries including the respective carried forward reservation should be
identified.

The reserved vacancies for ex-servicemen should be notified to the Directorate

General (Resettlement) and the Rajya and Zila Sainik Boards. An advance notice
preferably of 3 months is to be given to these organisations. The vacancies are also
to be advertised through the local newspaper which will enable the ex-servicemen
to apply direct to the recruitment agency.

All the Ministries / Departments have to ensure that the reservation policy of the
Government as spelt out in the instructions issued by this Department from time to
time is implemented fully by them and the organisations under their control.

REFERENCE
Office Memorandum No.:
(i) 36034/11/85-Estt(SCT) dated 12.9.86 (Annexure-P.48-55)
(ii) 36034/03/97-Estt.(Res) dated 26.3.98(Annexure-P.56)
• 8. Priority in Appointment

It would be appreciated that early rehabilitation of disabled personnel/dependants of those

killed in action in civil employment is a national responsibility. The employing Departments
are, therefore, to comply strictly with the regulations laid in O.M. No.14/1/74-Estt (D) dated
14.7.75 and 14024/1/88-Estt (D) dated 5.1.89.

The list of categories to whom priorities have been allowed was circulated vide O.M.
No.14034/3/84-Estt(D) dated 31.7.1984. Under Priority I, recruits/officer cadets who are
boarded out on medical ground attributable to their military training have been included at
SI.No.6 vide O.M. No.14024/3/95-Estt(D) dated 4 th June, 1997.

Priority for the purpose of appointment to Group C and Group D posts under the Central
Government filled by direct recruitment has been provided for ex-servicemen disabled
either during the war or in peace time but their disability being attributable to military
service. Such persons will be accorded priority along with retrenched employees of the
Government.

Demobilised personnel of Armed Forces, Defence Personnel who are transferred to the
Reserve List and members of Defence Forces who on retrenchment or retirement join the
territorial army and members (upto 2) of each of the family of service personnel killed in
action are given priority in filling up direct recruitment vacancies through Employment
Exchange /DGE&T (Special Cell) along with certain other categories of persons.

All C and D posts when reported to Surplus Cell are to be simultaneously notified to Ex-
servicemen Cell of the DGE&T to enable the cell to nominate disabled ex-
servicemen/dependents if those killed against priority vacancies which cannot be filled by
nominations of the Surplus Cell. In case of the Ministry of Defence and its subordinate
offices, simultaneous notification of vacancies is to be made to the DGR and not the ex-
servicemen cell of DGE&T.

Similarly, while sending requisitions to the Employment Exchange, the employing

Departments are to clearly state whether the vacancies are priority or non-priority.

REFERENCE

Office Memorandum No.:-

(i) 14/1/74-Estt (D) dated 14.7.75 (Annexure-P.57-62)
(ii) 39016/5/81-Estt (C) dated 21.2.81 (Annexure-P.63-69)
(iii) 14034/3/84-Estt(D) dated 31.7.84 (Annexure-P.70-75)
(iv) 14024/1/88-Estt(D) dated 5.1.89 (Annexure-P.76-78)
Definition:
'Disabled ex-servicemen' means an ex-serviceman who while serving in the Armed Forces of
the Union was disabled in operations against the enemy or in disturbed areas.
REFERENCE
Notification No.:
(1)39016/10/79-Estt(Res) dated 15.12.79 (Annexure-P.13-16)
(ii)14024/3/95-Estt(D) dated 4 th June, 1997 (Annexure-P.79)
• 9. Relaxation of standard

In the case of direct recruitment, if sufficient number of candidates belonging to the ex-
servicemen are not available on the basis of general standard to fill all the vacancies
reserved for them, candidates belonging to the category of ex-servicemen may be selected
under a relaxed standard of selection to make up the deficiency in the reserved quota
subject to the condition that such relaxation will not affect the level of performance by such
candidates.

REFERENCE
Office Memorandum No.:-
(i) 15012/8/82-Estt (D) dated 12.2.86 (Annexure-P.45-47)

10. Liaison Officers for reservation matters relating to ex-servicemen

The Liaison Officers appointed to look after the reservation matters of SC/ST would also be
the Liaison Officers for reservation matters relating to ex-servicemen also.

Information about the utilisation of reserved vacancies for ex-servicemen is to he sent by

the Liaison Officers of all Ministries/Departments to the D.G. (Resettlement). These returns
are half yearly.

REFERENCE
Office Memorandum No.:-
(i) 36035/8/92-Estt (SCT) dated 10.11.94(Annexure-P.80)
(ii) 36034/6/82-Estt (SCT) dated 22.6.82 (Annexure-P.81-84)

11. Fee Concession

The ex-servicemen are exempted from payment of any examination or application fees.

REFERENCE
Office Memorandum No.:-
(i) 39018/1/79-Estt (SCT) dated 20.9.79 (Annexure-P.85-86)

12. Periodic Returns

Information about the utilisation of reserved vacancies for ex-servicemen is to be sent by

the Liaison Officers of all Ministries/Departments to the D.G. (Resettlement). These returns
are half yearly.

REFERENE
Office Memorandum No.:-
36034/6/82-Estt(SCT) dated 22.6.82 (Annexure-P.87-88)

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•

No. 36034/5/85- 8s1-1. (SC'')

Government of India
Ministry of Personnel, P.C. and Pensions
(Department at Personnel and Trainins)

New Delhi, 27 October, 198th

NOT;FICAT1C"iN

GSR- In exercise of the powers conferred by the

proviso to article 309 of the Constitution, the Presineni
hereby makes the following rules further to amend the Ex
servicemen (Re employment in Central Civil Services and
Posts) Rules, 1979 namely

1. (1) These rules may be called the Ex-servicemen

(Re-employment in Central Civil Services and
Posts) Amendment Rules, 1986.

(2) they shall come into fora, on the date or their

publication in the Oificiai Gazette.

2. In rule 2 of the Ex-servicemen (Re-employment in

Central Civil Services and Posts) Rules, 1979, for clause
(c), the following clause shall be substituted, namely

(c) 'ex-servicemen' means a persbn,-who has

served in any rank (whether as a
combatant or as a non-combatant) in the
nnotitar Army, Navy and Air Force at the
indian Union hut does not include
person who has served in the Defence
Security Crops. the Genera? Reserve
•
Engineering Froce, the Lek Sahayak Sena
and the pate military lorces and

(i) who has retired from such service after earning

his/her pension; or

(ii) Who has been released torm such service on

medical grounds attributable io military service
or circumstances beyond his control and
awarded medical or other disability pension
or

(iii) who has been released, otherwise than on his

own request, tram such service as a result at
reduction in establishment -; or

(iv) who has been reieasci from such service after

completing the specific paned of engagement,
otherwise than at his own request or by way
of dismissal or discharge - on account of
misconduct or inefficiency, and has been given
a gratuity; and includes personnel of the
Territorial Army of the following .categories,
namely

pension holders for continuous embodied

service;

(ii) eeisons with disability _ attributable to

military service; and

(iii) gallantry award winners.

Explanation : The persons serving in the Armed Forces

of the Union, who on retirement from
service, would come under the category of
ex-servicet fie' , may be; permitted to
•

apply ior re employment one year before

the completion of the specified term of
engagement arid avail themselves of all
concessions available to ex-servicemen
but shall not be permitted to leave the
uniform until they complete the specified
term of engagement in the Armed Forces
of the Union.

Note : The principal rules were published vide

notification No. GSR 1530, dated the 29th
December, 19/9 in the Gazette of India,
Part II. Section 3, Sub section (i) at pages
3004-3005.

(BATA K. DEY)

DIRECTOR (,)C4)

-
 Ne. 36034/5/85 - Estt. (SCT)
Government of India
Ministry of Personnel, Public Grievances
ti Pensions
Dept1 of Personnel & Training

New Delhi, dated 27th March, 19e7

NOTiFICATtON

GSR In exercise of the powers conferred by the proviso

-

to article 309 of the Constitution, the President hereby

makes the following rules further lo amend the Ex-
servicemen (Re-employment in Central Civil Services and
Posts) Rules, 1979, namely

( 1 )
These rules may be called the Ex-servicemen
(Re-employment in Central Civil Services and
Posts) .Amendment Rules, 1987.

(2) They shalt be deemed to have come into force

on the 15th clay of November, 1986.

2. In rule 2 of the Ex-servicemen (Re-employment in

Central Civil Services and Posts) Rules, 1979, to clause
(c) , the following proviso shall be added, namely

"Provided that for the period commencing on the

15th day of November, '1966 and ending with the 30th day
of June, 1987, any person who has been released

(at at his own rciquasI ahhir completing 5 years

service in the Armor. flames of the Union,
or

- 20-
•
(b) after serving for a continuous period of sir.
months after attestation, otherwise than at
his own request oi by way of dismissal of
discharge on account of mis-conduct or
inefficiency or has been transferred to the
reserve pending such release

- shalt also deemed to be an et:-serviceman for the

purposes of this clause. -

Note Principle rules were published vide

notification No. GSR - 1530 dated the 29 th
December, 1979 and subsequently amended
vide notification No. GSR-973 dated 15th
November, 1986 in the Gazette of India, Pciri
Section 3 Soh-section

-2 -
•
Extraordinary, Part II, Section 3, Sub section (i)
[To be published in the Gazette of India ;
Government of India
Ministry of Personnel, Public Grievances and Pensions
"fr.„

NOTIFICATION

New Delhi dated the 4 October , 2012

- In exercise of the powers conferred by the proviso to article 309

G.S.R.
of the Constitution, the President hereby makes the following rules further
to amend the Ex-servicemen (Re-employment in Central Civil Services
and Posts) Rules, 1979, namelyH

These rules may be galled the Ex-servicemen (Re employment

1. (1)
in Central Civil Services and Posts) Amendment Rules, 2012.

(2) They shall come into force from the date of their publication in
the Official Gazette.

2. In the Ex-servicemen (Re-emPloymeM in Central Civil Services and

Posts) Rules, 1979
(I) in rule 2. for clause (c), the following clause shall be substituted,
namely:-

(c) An 'ex-serviceman' means a person -

(I) who has served in any rank whether as a combatant or non-

combatant in the Regular Army. Navy and Air Force of the Indian
Union, and

(a) who either has been retired or relieved or discharged from

such service whether at his own request or being relieved
by the employer after earning his or her pension, or

(b) who has been relieved from such service on medical

grounds attributable to military service or circumstances
beyond his control and awarded medical or other disability
pension; or

(0) who has been released from such service as a result a"
reduction in establishment

- 22
•
writ nas been release° from sudiii seritioac atter dompieting the
sivecifis period of engagement otherwise than ai rue owr request
EA by way of dismissal. or discharge or account of misconduct or
inefficiency and has been giver a gratuity aric incluoet bersorine,
of the Territorial Army, namely pensior holders for tiondrittout
embodied service or broken spells of qualifying service

or
Or personnel of the Army Postal Service who are pan of Fteduiai
Army and retired from the Army Postal Service without reversion to
their parent service with pension, or are released from the Army
Postal service on medical grounds attributable to or aggravated uy
military service or circumstance beyond their control and awarded
medical or other disability pension;

OF

(iv) Personnel, who were on deputation in Army Postal Service for

more than six months prior to the 14 11 April, 1987:

Or

rvf Gallantry award winners o the Armed forces including

personnel of Territorial Army

OF

(vi) Ex-recruits boarded out or relieved on medical ground and

granted medical disability pension

(2) Tor rule 3 ; the following rule shall be substituted, namely:-

"3 Application - These rules shall apply to all the Central Civil Services
and Posts and the posts upto the level of Assistant Commandant in all
paramilitary forces."
(3) in rule 4.-

for sub-rule(I), the following sub-rule snail be substituted. namely -

"(I) Reservation of vacancies: — Ten per cent of the vacancies in

the posts upto of the level of the Assistant Commandant in
all para-military forces. ten per cent of the vacancies in
•
Group 'C' posts, and twenty per cent of the vacancies in
Group 'D' posts, including permanent vacancies filled initially
on a temporary basis and temporary vacancies which are
likely to be made permanent or are likely to continue for
three months and more, to be filled by direct recruitment in
any year shall be reserved for -being filled by ex:
servicemen."

(b) for sub-rule(2), the following sub-rule shall be substituted, namely:-

"(2) The Scheduled Castes, the Scheduled Tribes and the Other
Backward Class candidates selected against the vacancies reserved
for ex-servicemen shall be adjusted against vacancies reserved for
Scheduled Castes, Scheduled Tribes and Other Backward Classes.
respectively:

Provided that if a the Scheduled Caste or the Scheduled Tribe

or the Other Backward Class ex-servicemen is selected against the
vacancy reserved for ex-servicemen and vacancy reserved for the
Scheduled Castes or the Scheduled Tribes or the Other Backward
Classes, as the case may be, is not available to adjust such ex-
serviceman, he shall be adjusted in future against the next available
vacancy reserved for the Scheduled Castes or the Scheduled Tribes
or the Other Backward Classes, as the case may be."

(c) after sub-rule (3). the following proviso shall be substituted.
namely:-

"Provided that in case of recruitment to the vacancy reserved for

Ex-servicemen in the Central Para Military Forces, the reserved
vacancy remained unfilled due to non-availability of eligible or
qualified candidates, the same shall be filled by candidates from
non-ex-servicemen category".

(4) for rule 5, the following rule shall be substituted, namely.-

"(5) (a) For appointment to vacancies in Group B(Non-Gazetted).

Group C or Group D posts in Central Government, an ex-
serviceman shall be allowed to deduct the period of actual
military service from his actual age and if the resultant age
does not exceed the maximum age limit prescribed for the
post for which he is seeking appointment by more than three
years, he shall be deemed to satisfy the condition regarding
age limit

Co: For appointment to any vacancy in Group L, and Group Ed

services or posts fillet by direct recruitment otherwise Man
•
or the results of an Open
trio upper age limit shall be relaxer: ta the lenutri ct rruIaare
service increased by three years it the case pf ex-
servicemen and commissioned officers dialudins
Emergency Commissioned Officers or S ri:Jr Serv i c e
ComisnedOfcr

(c) For appointment to any vacancy in Group r and Group E)

services or posts filled by direct recruitment or. ririe result))
of an All India Competitive Examinatioix the ex-
servicemen and Commissioned • Officers including
Emergency commissioned Officers or Short Service
Commissioned Officers who have rendered atleasi five
years military services and have been released -.

(i) on completion of assignment (including those whose

assianment is due to be completed within one year)
otherwise than by way of dismissal or discharge on
account of misconduct or inefficiency; or

(ii) on account of physical disability attributable to military

service or on invalidment, shall be allowed maximum
relaxation of five years in the upper age limit.

No.31:03 ill. 1 .?.D06-Estt(Res.))

:;f4fanoj Joshh
Joint Secretary to the Go‘farffmt:nt of India

Note:- The principal rules were published in the Gazette of India

Extraordinary, Part li Section3, Sub- section (i), vide number G.S.R
,

1530, dated the 15 th December, 1979 and subsequently amended by

G.S.R. 973 dated 27 th October, 1986, and was last amended by
notification No. G.S.R. 333(E), dated 27 th March, 1986.
•

No. 36C34/5/85 - Esti (SCT)

Government of India
Ministry of Personnel, Public Grievances &
Pensions
(Department at Personnel & Training)

New Delhi, dated i 4th April, 19E3?

OFFICE WIENIORANDUNtI

SUBJECT : Recommendation ffo. :5.2 of the High

Level Committee on the Problems of Ez-
servicemen - Revision of the definition
of 'ex-servieme.n' in the Ex-servicemen
(Re-employment in Central Civil
Services and poste) Rules, 1979

The undersigned is directed to say that the High

LeN , ?I Committee on the Problems at Ex-servicemen
recommended the :allowing definition of the term 'Ex-
servicemen. :

"An' ex-serviceman" mean:: a person who has

served in any rank whether as a combatant or non-
combatant in the Regular Army, Navy and Air Force at the
Indian Union and

(i) who retired from such service atter earning his/

her ocnsion ;or

(ii) who has been released form such service on

medical grounds aiiributable military service
or circumstances heyotid his control end
awarded rnet;icia n o' iiisFibility pension
IG
•
or

(iii) who has been released, otherwise than on his

own request, from such service as a result of
reduction in establishment ; or

(iv) who has been released form such service after

completing the specific period of
engagements, otherwise than at his own
request or by way of dismissal or discharge on
account of misconduct or inefficiency, and has
been given a gratuity; and includes personnel
of the Territorial Army of the toliowing
categories, namely

(i) Pension hoidens for continuous embodied

service;

(ii) persons with disability attributable to

military service; and

(iii) gallantry award winners."

2. After careful consideration the Government have

accepted the above definition recommended by the High
Level Comm !tee. However, ii may be observed that in the
new suggested definition certain categories of personnel
which have served in the Armed Froce of the .Union have
been excluded foi consideration as ex-servicemen,
whereas certain additional categories of Territorial Army
Personnel have been added in the revised definition. The
Notification containing the revised definition, was issued
on 27th October, 195€ and published in the official
Gazette on 15th November, 1996 (copy enclosed). The
Notification gives effect to the new definition born the
date of its publication, but. since some os, the categories

- 23-
•

were excluded without adequate publicity, the effect of

- the earlier notfication of 27th Octorber, 1986 has bocn,
stayed by issuing another Notification dated 27.1.87
(copy enclosed) in which the date of effect has been
- indicated as 17.57. The net effect is that the following
two categories of personnel, who were included in the
pre-revised definition of 'ex-servic;ernen . will now cease to
be treated as ex-servicemen vv.e.I. 1.7.67 ; as will be seen
from the following proviso, namely.

"Any person who has been released

(a) at his own request alter completing 5 years

service in the Armed Forces of the Union; Or

(b) after serving lot a continuous. period of six

months after attestation, otherwise than at his
own request or by way of dismissal of
discharge on account of mis-conduct or
inettic,iency or has been transferred to the
reserve pending such re-lease

shall also deemed to be Cr- ex.-serviceman for the

purposes of this clause."
be
3. The Territorial Army Per sol - tri& wilt, however,
treated as ex-servicemen w.e1 1 .36

4. Ministry of Finance etc. are, there - lore, requested to

bring the contents of this Office Memorandum to notice
of all the appointing authorities under their administrative
control and ensure that there is no laxity on the part of
the authorities implementing Inc above instructions
3d" Beta K. ?eye.
Director

-
• 1 (9 )0..010 /Dip. e s..41
Government of iudia
Minkhry of Defence
(Pena. of Ex-Servicemen Vt c)

y 2011
New Delhi.. the 20 th Jul.
---i-•
OFFICE MLIVIORA_NDUM
la.ub to Armv Postal Service
StIN act: Grant of EX-se?viceIDer
Personnel.
The undersigned is directed to refer to this Ministry's OM No.
:523/120.06/D (Res) dated 26.07.2006 on the above subject and to state that
as per Order dated 26.03.2010 passed by Bonble AFT Chandigarh in
\connection with TA. No. 110 of 2009' (arising out of CrWP No 15237/2009)
filed by 7C-105931 Ex-Sub Atma Singh & others Vs 1301 & others,
an
\personnel who Were on dertation in Army Postal Service for_More_th
6TSix) months prior to 14" April . 19817_ would_ also...be considered as Ex-
i
servicemen with all consequential benefits.
This is in supersession of the O.M. of even number dated
14.07 2011 issued in this regard. The said O.M. dated 14.07.201,1 may be
\treated as cancelled/withdrawn.

3. This has the approval of the competent authority.

( upriyo Mulch lee)

Under Secretary to the Government of ndia
',To

1. DirectOr General Resettlement

2. Secretary, Kendriya Sainik Board
Addl. PG (Postal Services), Army HQrs, R.K.Puram. New Delhi.
3. (though KSB)
4. Zonal Directors of Resettlement

Copy also for information to:-

1. Adjutant General. Army HQrs.

A.O.A., Air H.Qrs.
r 0 n . Naval T-1 017F.
4. All Raja Sainik Board/Lila Sainil: Board (through KS?, )
SCT) Division. North Block, Nev, Delhi.
DOP&T

:29
 (t. 12(1)1(1051D (Res-1
Government of Indic
Ministry of Defence
Department of Ex-serviGCMCII Welfare
D (Res-1)

New Delhi, the 18 March, 2013.

OFFICE MEMOTLA,NDUM

Subject: Grant of Ex-servicemen status to re,erults boarded out on Medical

grounds with disability pension.

The undersigned is directed to refer to Office Memorandum of even number

dated 01.02.2006 wherein with the approval of Raksha Mantri it was decided that
• such recruits who were boarded out /released on medical grounds and granted
medical/disability pension will also be covered under the category of 'Ex-
servicemen' for all practical purposes. Reference is also invited to DOP&T
Notification No..G.S.R.757 (E) dated 04.10.2012 (published in the Official Gazette
on 10.10.2012) wherein ex-recruits boarded out or relieved on medical .grounds and
granted medical disability pension have been given the status of Ex-servicemen. It
has been reported that some Rajya Sainik Boards are not issuing Ex-servicemen cards
to such ex-recruits as a result of which ex-recruits are being denied the benefits
available to ex-servicemen. Various representations from ex-recruits are being
received and court cases have also been filed in this regard.

In this context, DOP&T has also stated that though the said notification i
2.
effective from the date of its publication in the Official Gazette i.e. 10.10.2012, th
Ministry of Defence has already granted status of Ex-servicemen for all practicz
purposes to ex-recruits who are boarded out/released on medical grounds and grante
medical/disability pension vide OM dated 01.02.2006. Accordingly DOP&T
advised that Ministry of Defence may consider the issue of granting of B:
servicemen status to such ex-recruits who are boarded out/released on medic
grounds and granted medical/disability pension w.e.f. 01.02.2006 prior to t
Notification and issue instructions to the Zila Sainik Board to this effect.

The matter has been examined in the Department and, with the approval
boar:
the competent authority, it is reiterated that such recruits who were
outtreleastetti on medical grounds and granted medical/disability pension will
covered under the category of ex-servicemen for all practical purposes as per the (
dated 01,0:1.7006 . 01. 1r .700E.
a to grant ESIvi status to s
1C_SEIDGR. may accordingly take necessaryction
4. x-recruits and decisions of all c
cx-rettruits to avoid: funher hardships to the e -
: be complied with immediately. This will enable eli.c
case: in this re m ,d ma, in them
Esi\I r e. v it various facilities availabit.
• ICSB may issue specific instruction to all RSE3s/ZSLis to gran 'LH
status to such e);-recruits who were boarded out/re,lease;2 ,
or medical g ,
with effecl from 01,02.2006, This OM grantedmicl/sbypno
, ebsite of DeRfKSB for wide publicity, Compliance
uploaded on the official v,
may please be furnished.
This has the approval of the competent authority.

(Vineet Sainfl
Deputy Secretary ([<es-1]

To

1. DGR
2 Secretary, KSB.
3. PSA, NIG, MoD it is requested to upload the OM on the website of D/o ESW.
 1(9)/2010/D (Res-1)
Government of India
Ministry of Defence
(Deptt. of Ex-Servicemen Welfare)
New Delhi, the 10 th April, 2013

OFFICE MEMORANDUM

Subject Grant of Ex-servicemen status to Army Postal Service Personnel.

The undersigned is direCted to refer to this Ministry's OM of even No. dated
20/21.07.2011 on the above subject wherein it was stated that as per Order dated
26.03.2010 passed by Hon'ble AFT Chandigarh in connection wth i TA. No. 110 of
-Sub Atma &
2009 (arising out of CWP No 15237/2009) filed by J7C-105931 Ex
others Vs UOI & others, personnel who were on deputation in Army Postal Service for
more than 6(Six) months prior to 14 th April 1987 would also be considered as Ex-
servimen with all consequential benefits. It has been reported that Ex-serviceman
status has not been given to such personnel as a result of which they are being denied
the benefits available to Ex-servicemen. Sortie representations have been received in
this regard from affected personnel also.
s been examnedi in the department and with the approval of the
2. The matter ha is reiterated that that OM dated 20/21.07.201 lwas issued based
the directions of the Hon'be AFT very clearly stating that personnel v_vIzrzerson
competent
con authority, it
vissatmoathan 6 (sixlmontl iurnSptili„
ostalSerl Hence a
deput
l a so e condered
si s
as Ex-erviceme
l than 6 (Six) months prior to 14 th April
al
w o was on eputation in APS for more
person
1987 is to be considered as ESM.
(Vineet Saini)
Deputy Secretary (Res-I)

To
1. Director General Resettlement 4C--
2.. Secretary, Kendriya Sainik Board
Addl. DG (Postal Services), Army HQrs, R.K.Puram, New Delhi.
3. Zonal Directors of Resettlement (though KSB)
4.
Copy also for information to:-

1. Adjutant General, Army HQrs.

2. A.O.A., Air HQrs.
3. C.O.P. Naval HQrs
All Rajya Sainik Board/Zila Sainik Board (through KSB)
4. PSA, NIC, MoD ---- It is requested to upload the OM on the website of D/o ESW.
5.

32 -
 No.12/1/2005/D(Res)
Government of India
Ministry of Defence
(Dept. of Ex-servicemen Welfare)

New Delhi, dated the Ol st Fehrtiary, 2006

OFFICE MEMORANDUM

Subject:- Grant of Ex-servicemen status to recruits boarded out on

Medical grounds with disability pension.

The -undersigned is directed to -say that requests are being received

from various sources to issue a clarification as to whether the recruits who are
boarded out during the course of the training oh medical grounds and granted
medical/disability pension should be given the status of an ex serviceman .

2. The matter has been carefully examined while keeping in view the
following facts:-

a recruit is an enrolled person under Section 11 of the Army Act,

his training period is treated as physical service and counted for
pensionary purposes,

he can be deployed in aid to civil authorities during the course of his

training,

after completion \of the training he gets the pay of a soldier with
arrears for the entire training period; and

recruits getting i . Jared and released/boarded out from service are

granted medical/ isability pension

3. It has accordingly en decided with -the approval of Raksha ,IVIant

that such recruits who we boarded out/released on medical grounds an
-
et.inderthe
granted medical/disability p nsion will alsd -b CCI5V-erd
.
- categoTio
a-serviceman for all pract I purposes.

4. In view of the abov-r , the Department of Personnel & Training.may I

kindly add a suitable exp anation to their O.M.No.36034/4/85-Estt.(SCT) I I
Th April, 1987. ' dateh14
ate'
ah
(A.K.Uptr
JointSecretary to the Govt of India
Tele: 23011804
To PI
Ministry of Personnel, Public Grievances & Pension (DOP&T),
North Block, New Delhi.
• Nu. 361:4:2 /58/92-Estt.(SCT)
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

North mock, New Delhi

Dated 1 , l December, 1994
OFFICE MEMORANDUM

and specified
Subject: Reservation available for Ex-servicemen in Groups 'I) ,
under the Central Government- Revised
categories of Group 'B' posts/services
procedure for Filling the vacancies
effecting the available
The. Government had been considering the method of
Supreme Court in Indira
reservation for Ex-servicemen in the light of the judgment of the
Sawhney case.

The Court has held that reservation for SC/ST/OBCs made under Article 16(41 of the
2. ander Article 16(1)
Constitution may be called vertical reservation and the reservation made
handicapped persons as horizontal
of the Constitution like the reservation for physically
reservation .,"in what is called
reservation. Horizontal reservations cut across vertical
interlocking reservation) and the persons selected against these reservations has to be placed
will be placed in that
in the appropriate category, that is so say, if he belongs to Sc category, he
similarly if he belongs to Dpen Competition (0C)
quota by making necessary adjustment and
necessary adjustment_ Even after
category, he will be placed in that category by making in favour of
for these horizontal reservations, the percentage of reservation
providing
backward class ol citizens should remain the same.

the light of the above-said observation of the Supreme Court, it has been decided
3, In
that the percentage of reservation for Ex servicemen should remain the same as at present
reservation provided for them should he placed in the
An Ex-servicemen selected under the depending upon the category to
appropriate category, viz., SC/ST/OBC/General category
which he belongs. For example, an Ex-serviceman who is a SC will be counted against the SC
reservation point, an Ex-serviceman who is ST or OBC will he counted against ST/OBC
reservation point and the Ex-serviceman who belongs to General category will be slotted in
the General category vacancy point in the respective reservation roster.

All the Ministries/Department`.: are requested to bring the above instructions to the
4.
notice of all the Pleads r.f the Departments and Appointing Authorities Livia ar their control for
necessary compliance. Necessary amendment to the Ex-servicemen (Re-empioyment in
Central Civil Services and Posts; Rules, 1979, is being issued separately.
• F. No. 36034/10/85-Estt.(SCT)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

North Block, New Delhi

Dated: 12/3-20-1.987
Office Memorandum

Subject:- Dereservation of reserved vacancy and 'non-availability certificate-Recommendation of

the High Level Committee on the Problem of Ex-Servicemen.

The High Level Committee on the problems of ex-servicemen has in Para.

15.10(supportive Para. 5.50) of its repost has inter alia made the following recommendations:-

(i) the procedure for dereservation of reserved posts for ex-servicemen be done
strictly in accordance with the existing rules;

(ii) Directorate General Resettlement should be given 30 clear days for confirmation
regarding'non-availability of ex-servicemen for specific posts; and

(iii) the vacancies reserved for ex-servicemen be kept vacant and carried forward for
at least one year before these are dereserved and filled up by others.

2. After careful consideration, the Government have accepted the recommendations of

the High Level Committee on Problem s of ex-servicemen at (i) and (ii) above:

3. In regard to Part (iii) of the recommendation No. 15.10 of the High Level Committee,
it has been decided that there will be no objection of the number of posts reserved for ex-
servicemen but not filled in any particular year is added to the number of posts falling to the share
of ex-servicemen in the next year. This, of course is without disturbing the general policy of
reservation for other categories for whom reservation is available and subject to the condition that
the upper ceiling of 50% for total reservation as prescribed in terms of Supreme Court Judgment, is
adhered to.

4. Ministry of Finance, etc., are, therefore, requested to bring the contents of this
Office Memorandum of the notice of all the Appointing Authorities under the administrative
control and ensure that there is no laxity on the part of authorities in implementing the above
instructions.
 Ne.36034110/85 - Eeit iSC.7)
Government of India
Ministry of Personnef, Pubtic Grievances
lfr Pensions
Department cif Personnel & Training

New Delhi, dated 20th March, 19E7

OF F iCE- MrEiviDEPtififTlt.fitir.

Subject : Recommendation Nc. b. i 0 (supportrec

para 5.5 1J; of the Redon•of the High Lev&
Committee oat the Problems of Ex
servicemen Dorese!vation of reserved
vacancy and non-avaiiabiiity certificate

In partial modification of this Department's Office

Memorandum of even number dare ;2.3.57. on the
subject cited above, the undersidrted is directed to say
that para 3 of the above Ofiiee Memorandum may please
be substituted by tire roirowinrir •

In regard to ;Jan 1„itri or the recommendation No

15.10 of the High level Commiflee, if has been decided
that there will be no objection ii the number of posts,
reserved for ex-servicemen, but nos., fillet in any particular
year is added to the 'number or pusis falling io the sheie
of ex - servicemen, iii the next year. Thir r, Of course, is
-

without disturbing the general policy of re.servation for

other categories for wtiom available anti
subject to the condrtior. that Inc tipper ceiling at 50% for
total reservation ar., prcolesonc in term; Court
Judgement, is aincron In

? Hindi version. r rirt frrfIcrri,

-


• Special provision:, :0• zaz t;01:tt:

For appoiliiment in vacancies in any Group C ur

Group U posts in :;antral Government,. an ex -serviceman
shall be allowec to deduct the period of actual military
service from his actual age and it the resultant age does
not exceed the maximum age limit prescribed for The post
for which he is seeking appointment by more than thine
years he shall be deemed to satisfy the condition
regarding age

The upper age limit shall be tiiu.,ed by the lanolin of

military service Increased oy three year:: in the case of 0):
EGOS-
servicemen and r;etnnussioneci officers including
SSCOs for appointment to any vacancy in Group A and
Group B services/par= tilted by direct recruitment
otherwise than on the results of an open All India
Competitive Examination beld by the UF'SC.

For appointment to any vacancy in Group A and

Group B services/posts filled by Otter, recruitment Oil Ute
results of ai Ai; India Competitive heti: t‘v

UPSC the at; servicemen ono Commissioned Ot:icor::

including EGOttiSSOCit who have rendered at itta..
years military service and have beth• released,
completion di assignment fincl&dinn those whose
assignment is due to be completed with in 1 year)
otherwise than by way of dismissal or discharge on
eAtcount of misconduct or ittellicielicy, Or (2) on actoouni
-

of physical disability attributable Id riliWery service of On

' invalidment, chat: be allowed mmaroum relaxation of five
years in the upper age

(O.M. No 39016!15; 7S tsit Om

(ii) 36034/3/86 - F.sll (SCT) cit. i 7.7.135 and

(iii) 36034/b/9b Est. (SC -It tit. !9.5.81
22
•
No.3603412/2013-Esti.(Res.)
Government of India
Mi T1 tstry of Personnel, Public Grievances and Pens s
Department of Personnel and Training
*****
North Block. New Delhi.
Dat ed 8tiC April, 2013
OFFICE MEMORANDUM

Subject: Recruitment on all India basis by open competition and otherwise than by
open competition — Clarification regarding.

The undersigned is directed to say that the Ex-servicemen (Re-

employment in Central Civil Services and Posts) Amendment Rules, 2012, inter-
alia provides as follows:-

" 5 (b) For appointment to any vacancy in Group A and Group B services
or posts filled by direct recruitment otherwise than on the results of
an Open All India Competitive Examination, ',the upper age limit
shall be relaxed by the length of military service increased by three
years in the case of ex-servicemen and commissioned officers
including Emergency Commissioned Officen or Short Service
Commissioned Officers.

(c) For appointment to any vacancy in Group A and Group B service or

posts filled by direct recruitment on the resulis of an All India
Competitive Examination, the ex-servicemen and Commissioned
Officers who have rendered at least five years military services and
have been released:-

(i) on completion of assignment (including those whose

assignment is due to be completed within one year) otherwise
than by way of dismissal or discharge on account of
misconduct or inefficiency; or
(ii on account of physically disability attribuLable to military
service or on invaliciment, shall be allowed maximum
relaxation of Eve years in the upper age

This Deparunent has been receiving representations alp: Ku applications to

ontd 2/-
•
clarify the meaning of the phrases "recruitment otherwise than on the results of an
Open All India Competitive Examination" and "posts filled by direct recruitment on
the results of an All India Competitive Examination" mentioned in the above
paragraph.

3. It is hereby clarified that instructions on the subject already exist that the
expression 'direct recruitment on the results of an All India Conipetitive
Examination' means 0) all recruitment. by UPSC whether through written
examination or by interview or both and; (ii) recruitment made by other authorities
including Staff Selection Commission or any other appointment authority through
written competitive examination or tests (but not by interview only). The expression
'direct recruitment otherwise than by open competition means' (i) any recruitment
not made by the UPSC or (ii) recruitment not made through written competitive tests
held by any other authority.

4 . All the Ministries/Departments are requested to bring it to the notice of all

establishments under. their control.

•
(Sharad Kr Srivastava)
Under Secretary to the Govt. of India
Telefax 2309 2110
1 All Ministries/Departments of the Govt. of India.
2. Railway Board.
3. Union Public Service Commission/Supreme Court of India/Election Commission/Lok
Sabha Secretariat/Rajya Sabha Secretariat/Cabinet Secretariat/Central Vigilance
Commission/President's SecretariatfPrime Minister's Office/Planning Commission.
4. Staff Selection Commission, CGO Complex, Lodi Road, New Delhi.
5. Office of the Comptroller & Auditor General of India, 10, Bahadur Shah Zailar Marg,
New Delhi.
6. All Officers and Sections in the Ministry of Personnel, Public Grievances and
Pensions and all attached/subordinate offices of this Ministry.
7. Information and f acilitation Centre, Dort, North Block, New 0. -:•.1161.
S. North Block, New Delhi (with the request to• upl , rt,d the 0.M. on the
official v..- cbsitc of this Ministry i.e. www .pcirsrt, in Jac iMs and
Orders>5, 1",stablinhincra (Rescirvation)>>Ex-servicemen).

-
 •▪

Gt.:7 E.= tne.nt of In die/Bharat E.;

is tryo of Per's 0:1:10- .A Training, JüLI t tret i€-
Ref crths and Puflic Grievances and
<Department of P erstzinel & Trait:L-11 Tr,
Aux: Prash4.1:than xilbia aL )
: :Delhi the 1 9R5
- - - -

OFF T_CE 21.211-1711-.11D1J '

Resery riti.sra tar er-sersdeemeri IL GI- cup
- .and 1 D' I-Costs/Services ic at la:,
regarding second tinle - 1:1eubl it -
-?,.. Thetrideit).,,gaelts.
▪3901 /7/78_.th is -'Doilartinatt 7.. 7.; -'1QTrirgittaa:iy qdfietted_ it
- epptea-larf-ac c Memoranda
-t 0 •
Estt 0) and Notification for ex-B./cry e
dt. 1 0 1 9/ 5:76;;,;4'...tmpn traiti 'tnrid -G1 01.113 .'714) 1 -AiPatti s 8117 o es .1 d.
•3901 6/1 5/79- .2.P.stlY that-- ref ereuc e lady e teen •-4.eceto ed. in this
Estt. (C ). 7 riata in trz_ssgke)ciag
at. 7. 9,8j. - ppiet whoth6r
04..,tiiiii;e.t -O4F.rt the hetiatits
.3 016 1.0 797„..f::11.6.s -,pric74.6.0..74133 the 1.-gazi..i9U tt`,-.C4:210f+1 ,t'and ditErtrOctions
Estt. (c ) 1 .at.-::;37 .ittssuet it,s1,#P •
Ttai_Aaa.y;r4i secured
1 5.1 2.79.
•lais release
discharge 'Iceoti the .4rmeii Ppreea;'2.733 -O.inz words,
1[4.4*IgethqKIP'ce--PervInePara.:43:-.PP.9M?-Y,:rratein . :1. (Yr

--"?.-„: -

- ; -
— _.4.....

•-: '. ,-- = .... ;- :, -,ria7a

„..:.,...

T. ti--=-41astd912e'-titi.i.,.e7,4_
•
r9
tc117474E116141:P±.0::61;*14:1441:*‘::0-S%li6:::ItaP#P.-t:j±:S. :?ata.tai...§1:1:01e C. t
.-ert et ..„,...,0,,„,,.qt,:.....,.„:„...:,...,:,,...„..,
6g
4b4gt•ij.0.5.5.m.,-;jj,.(4;---.. ..,,,,,.' •:- •"- . r '
.1-ynly 2TS - , — -
sItler?: ,,-
:;:-. „.;. . _
....,.
_,/!?:;;;:. ::•• •

"•--"'"'-'.; - - :7 .„., .... ,..--

"• ---pe.r-he bete.. tit c-cletitifet.z.Wn-arin,,, ,
.. "4. ,.. . . very iceman
- ±± t;-sc s .4...atus-1:47:::::.
,_;.-:-••-
•

4-11 •.--aiurpPse
'Dr his e 0-
i n the "ClAril-;;re 7
.n --g4 ,P 1313leyberitthe
• •
eve.e d , 111,:mocera did Tri a ,
-t ion.13, -sun-f - •
Of the b ane n's ata, ott . age.
. cetec as ' in the rior flL
• • ou -nnr) in .n“12C with the czistthg

In this regd.-rd ta.eus
su-4- ent to 'his 'full' lame nt 'if the
0 ondititt:is - , 4-b6 -grant . tar nab h.Thes ,, s,
"s _arc •
kiniry t DITinare e ucsteci to
_ . bring the ze 'I-intents of ,:this• raff.lpa.lieinorr. 2.1?-darri to
tla.the - attached -and subordinate -

akTb. Dti -•
(
 No,36034/U/90-esct(eCT )
G9vernment of India
Ministry of Personnel, P.G. and Pensions
(Deptt. of Pers. & Trainincj)

He- : Delhi tne tnril 2,

OFFICE MEMORheD1. 11:

Subject: benefit of age,concession to ex-servieel!en Viii:
have already joined Govt. service for applying
for employment in a hicjher grade/cadre under the
Central Govt. group C & L.

The undersigned is directed to refer to this Depart-

ment's 0,M.No.36034/27/64-Estt(SCT) dated 2,5,05 wherein
it has been clarified that on an em-servicemen joininc and
civil appointment he is deemed to be a civil. employee
will accordingly be entitled to only such of the benefits
like relaxation of age etc. as admissible to civil employees,
in accordance with the existing instructions in this regard,
Repretentations have been received requesting the Govt, to
reconsider the above decision. The matter has also been
aised by the staff Side of the National Council (.3CM) '
rsuggesting that-at least the benefit of age relaxation
should be allowed to those ex-servicemen candidates who
have joined a civil post under, the Govt, of India and who
w ish to improve their career prospects.
The matter has been examined in this Department in
2.
consultation with Ministry of Defence and the Department
of Public Enterprises and it has now been decided that
e alreaCdy
d
such of these ex-servicemen candiates Oho havGroups &
secured employnent tinder the Cent ral Govt. in
relaxation as pres-
D will he permitted the benefit of age
cribed for ex-servicemen for securing another employment
C/D under the Central
in a higher grade or cadre in Group
Govt. However, such candidates will not be taigible for
inCentral
the benefit of reservation for ex-servicemen
Govt. jobs.
modification of Provision of
The above decision is in
this Department's 0.M.No.36034/27/84-Estt.(SCT) dated 2.5,65,
Ministry of Finance etc. are requested to bring the
all concerned.
contents of this 0,1e. to the notice of
•
Hindi version will follow.
\k
(MrseVN Kaethiayani)
Director(jcA)

To
All Ministries/Departme nts
gins try oil Defence - 20 copies
pe(R) - 20 copies the National Council
ell steel side Members of


GCSAt17-1:.1:t Cf.leeie
eeteietre Ps:seer:el, P.G. n,2
Derisrtbent cl Perscrnme.:_, Tr:. in in

c- 2157peCt 1994,

Sueect: Eenelit of age concession te is - servicemen he,., e

already joine0 Governii , a , t service :01 C-pplyibri for
ereloyment in a higher postiscrvice unecy the Central
Government,

The undersigned is directed to refer tc, this Deeartmentie

0.M. of even No dated 2.4.92 whersie it was decieed that such. or
those se-servicemen candidates w1- 10 alreeey seceree emeloyilent
under the Central Government in Grout C end ee would ee permitted
the benefit of age-relaxa=tion as prescriber.: for 4e-servicemen for
securing another omploymentin a higher greet or cadre .erou i
C and D under the Central GoVeenment.

2. - The question of extending this concession to Group imL

and 13 poets hes been under-the consieeration of the Government.
It has now been decided that those ex-servicemen who have already
secured regular employment under the Central Government in a
civil post wculd be permitted the benefit of age relaxation as
aemiesible for et- servicemen for securine another appointment in
any higher post or service under the Central Government..
however, reach candidates wile not be eligible for the benefit
of reeervetion, if any,•for-scrvicemen in Central Government
lobs,
3. The above decision is in modification of the provisions
Departeientls O.M. No. 36034/27/64•Estt(SCT) dated 2.5.135.
Ministry or: Finance etc. are requested tc bring the
contents of this 0.•, to the notice of all concerned. •

(
P WAN 1 TFM;GA.P.A.ZeZ )
Director (JC.A.)
To
1. 41.11 Ministries/Departments oftle Govt. of India.
2. Einistry of Defence - 20 copies.
3. DG(R), Ministry of sDefence, N.K. Purame Nee Delhi-20 fleapits
C. UPSC, Dholpur House, New Delhi, watt. their letter No._
1/11/91-S-1/ dated 10.12.92 (with 20 copies)
5. staff Selection Commission, New Delhi.

-4 2-
S
No. 36034/2/91-Estt.(SCT)
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
North Block, New Delhi
Dated 3rd April, 1991
OFFICE MEMORANDUM

Subject: Form of Undertaking to furnished by Armed Forces personnel applying for Civil
Posts under Ex-Servicemen category

The undersigned is directed to refer to the explanation below Rule 2 (c) of the Ex-
Servicemen (Re-employment in Central Civil Services and Posts Rules, 1979 and the
Notification of Personnel and Training Department No. 36034/5/85-Estt.(SC), dated
27.10.1986, according to which officials, who are working in Armed Forces and would come
under Ex-Servicemen category after their retirement are permitted to apply for the re-
employment, a year before their completing the prescribed period. The matter of applying
uniform procedure for accepting the status of. Ex-Servicemen for such employees as are
working in Armed Forces Service and applying for civil posts on Re-employment basis, has
been under consideration in this Department for some time. It has now been decided that in
accordance with the above "clarification", a candidate working in Armed Forces would
become eligible for applying civil posts only when he completes the prescribed period of
Army Service within a year from the last date for receiving application in connection with
Special Recruitment/Examination, etc., prescribed by the Competent Authority.

2. The pro forma of the certificate to be submitted along with the application form is
given below. [Vide Appendix- 2]

3. Since the appointment of such a candidate is subject to his submitting documentary

evidence that he has been duly released/retired/discharged from the Armed Forces and
qualified as an Ex-Serviceman in terms of the rules ibid, such a candidate shall be required to
submit along with his application an undertaking duly signed by him in the following format: -

[vide Appendix- 3]

4. Director-General, (Resettlement) is being requested separately to advise the various

Rajya/Zilla Sainik Boards regarding furnishing of documentary evidence to eligible ex-
servicemen.
 APPENDIX-3

FORM OF UNDERTAKING TO BE GIVEN BY CANDIDATES APPLYING

FOR CIVIL POSTS UNDER EX-SERVICEMEN CATEGORY

I understand that, if selected on the basis of the recruitment/examination

to which this application relates, my appointment will be subject to my
producing documentary evidence to the satisfaction of the Appointing Authority
that I have been duly released/retired/discharges from the Armed Forces and
that I am entitled to the benefits admissible to ex-servicemen in terms of the Ex-
servicemen (Re-employment in Central Civil Services and Posts) Rules, 1979, as
amended from time to time.

2. I also understand that I shall not be eligible to be appointed to a vacancy

reserved for Ex-servicemen in regard to the recruitment covered by this
examination, if I have at any time prior to such appointment, secured any
employment on the civil side (including Public Sector Undertaking, Autonomous
Bodies/Statutory Bodies, Nationalized Banks, etc., by availing of the concession
of reservation of vacancies admissible to Ex-servicemen.

Place: Signature of Candidate

Dated:
 No. 15012/6/62 - Estt (D)
Government of India
Ministry of Personnel, Public Grievances
and Pensions.
(Department of Personnol & Training)

New Delhi, the 12th February, 19B6

NOTIFlCATtOlf4

G.S.R. In exercise of the powers conferred by the

proviso to article 309 of the Constitution, the President
hereby makes the following rules further to amend the Ex
servicemen (Re-employment in Central Civil Services and
Posts) Rules, 1979, namely

(1) These rules may be called the Ex-servicemen

(Re-employment in Central Civil Services and
Posts) (Amendment) Rules, 1986.

(2) They shall come Unto force on the date of their

publication in the Official Gazette.

2. In rule 6 of the Ex-servicemen (Re-employment in

Central Civil Services and Posts) Rules, 1979 (herein after
referred to as the said rules), after sub-rule (3), the
following sub-rules shall be inserted, namely :

"(4) For appointment to any reserved vacancy

in Group C posts, a matriculate Ex-serviceman
(which term includes an ex-servicemen, who
who has obtained the Indian Army Special
Certificate of Education of the corresponding
certificate in the Navy or the Air Force), who
:at
•
has put in not less than 15 years of service in
the Armed Forces of the Union may be
considered eligible for appointment to me
posts for which the essential educational
qualification prescribed in graduation anti
where.

(a) work eyvemence of technical or processional

nature is ii01 essaulial .01

(ID) though non 19ehnical professional wort.

experience is prescribed as essential yet the
appointing a:Artotitv is satisfied that the ex
servicemen is expected to perform the dniins
of the post by undergoing on the. job training
for a short duration.

(5) For appointment to any reserved vacancy

in Group C and Group U pests.. where the
prescribed minimum educatiOnal qualification
is matriculation, the appointing authority may,
at his disci- phial-1, reay the minimum
educational qualifications in favour of an ex•
serviceman who has passed the Indian Army
Class I Examination or equivalent
examination in the Navy or the Air Force. and
who has put in at least 15 years service in the
Armed Forces of the Union and is otherwise
considered fit io hold the post, in view of his
experience and other qualifications."

3. After rule 6 of the said odes, the following rule shall

be inserted namely

"6 A Lower standard for selection - In the

case of direct recruitment. if sufficient number
•

of candidates belonging to the ex-servicemen

are not available on the basis of general
Standard to fill all the vacancies reserved for
them, candidates betongtng to the category of
ex-servicemen may be selected under a
retaxed standard of selection to make up the
deficiency in the reserved quota subtect to the
condition that such relaxation wilt not ailed the
level of performance by such candidates."
•

No. 36634/11 /a5 • E-sr: (SC T)

Government of Mdie- /Bharat Barkar
Ministry ot Personnel., Put,filic Grievances
and Pensions
(Depart/nen: of Personnel & Training)

New Dell) , the 12 9 1986

OFFiCE MEMORANDUr.:

Subject : Special Re:it:in:men: 21(3(2.z:dole by poolinc i

vacancies reserved for e 3 rservicemen in
large erepioying tiiiirilstries and Pittilic.
Sector tinciertaicincisi iiiscommendatior.
No, (tiara 6 45) the High I. eve:
Cit-imt-rotiaci

Ministries and Departments are aware that

reservation to the extent of 10% and 20% it: Group 'C' and
'D' resepectively has been provided for ex: servicemen
Vide Department. 01 Persdnnei iz training Notification No
39016/10/79 - Estt (c), :,criad 15.12 1979 V 1984, a 1 tigri. -

Level Committee under the Chairmanship of Shn K. P

Singh Deo, the then Fate ha Ralya mantn was constituted
by the Ministry o Doter= tc took into tnc pronlems 01 0::
servicemen. During its deliberations, it came to the notice:
of the High Level Committee that the vacancies reserved
for ex-servicemen are not being orcoarly utilised or
various reasons with ate result that 'a lay.:e number of ex
servicemen are not r.,)eltin ,,.; (e-z±mpluvh:eni in the Civi:
Services. Keeoin; ‘11..tv", , ; ;;.;4;!

has made the .•

•

"1-506. To settle above 3 iakh ex-service!neii

now held on the live rostei, it is reCommencied
Thai special ex-servicemen placement drbies
be undertaken by Ministries employing lerge
number of. people Railways, Posts and
telegraphs and some public, sector
Undertakings like Coal India ; ONGC,
BHF- L. and others snouto be able to absorb
large cumin& in me immediate future. All those
organisations shouid pool the vacany arising
in small offices at higher levels. e.g. Zones or
Circles and the _ceiceniages or reservations of
ex-servicemen oi these 'plats should be Filled
up. The Directorate Genera! Resettlement
should be given months advance
information to afiange n num number cit
suitable ex-serviceirrieri tor bolt- recruitment at
the ,:ippointed places

2. The , ;;oyernment of India after giving due

consideration to the recommendation mentioned above,
have accepted the recommenation.

3. the
For pur pose of implementing the
recommendation, if has been decided !hat the special
recruitment drive should be undertaken in major
Ministries and Public Undertakings in Inc: first instance
which could be extended to other Ministries and
Departments in stages Therefore, to start with, the
procedure mentioned in this Office Memorandum witt be
applied in the Ministry o: transport, °apartment at
Railways, Iviintstryo r .cM.,_nio_.,o..... :Department of
Posts and De:Jar:memo Taiecommunicaitons), Writs -try
of Defence ,'attached _ubordi. c office), and
Ministry oi FinL-.1:1C:C!
•
4. The Ministry at Home Attain; have intimated that the
para-military tomes already connuct special recruitment
drives such as not:ding of recruitment rallies at diltatent
places. and contacting the Raiya Sainik Boards:
Directorate Genera! Resettlement icr sponsoring names
for filing up the reserved vacancies.

5. The Department of Public. Enten_xlses have brought

out the percentage of ieservalien \Jailed form Stale to
State and the Zone at some Public Undertatancis
comprises more than a State as result of which actual
calculation for ex servicemen might pose practical
difficulties.

6. The following procedure laid-down in ti ( iS

connection to be followed by ihe Ministries and
Departments.
mastinc Ir, Group , (3' and in
0) aCanCles
various Otturis under each rjtitliStry should be
pooled at a Central irt.ve2 (either Tonal or
Divisio,!al or Circlei for determining. The
vacancies which can be earmarked for the Ex
servicemen. This will ensure that small number
of vacancies in small offic-is a'e also taken trite
consideration. Out of the vacancies so pooled,
the share of each beneficiary i e the
Scheduled Castes, the Scheduled Tribes and
the physicallly handicapper including their
carried torwars reservation should he
identified in accordance with the mils:inc.
orders one instructions ci ine covernmcni,
The as between Me 50% of the tee i
vac:emu-lot: se pooled In iocruitmeni veer
and lire pecieulEiecie, e se t ved
vacancies. so ident;lie-J foi -7-3C1ST and
45

physically handicapped ;EMI =ermine trip.

number of vacancies to be tilled by the err.
servicemen.

(ii) Wherevet ii consicieied flueessary thu

vacancies r eserved col err-se,vicrernen should
be segregaled from Itie •le,rreal recruit/Tien;
procedure and Specizi ' -. action Bnarc;
should nc constituted tc ..:ndertake tic
process of recruitment trire.‘rph prescribed
reeruitine aecriciai2. A regret:env:4Iva of the
DG(R) may also bt; atizoteice with such
Boards or with the noimai recruitment dOT I S 0
procedure rolaiine ex , se:vicernen.

(iii) the reserved vacences ey-eervicemen

should be notified to the r/..i(R) and the
HaNz.. and rtla Sainit; e, a rc ar.t an advance
notice orcterabry 3 7• 10rittis 17. to be given to
these Or....nisi,,. ofii. The vacancies should
also be acive: aSed uuoh ihe loca:
newpapers which would enable the ex
servicemen to apply dired recruitifici
agency.

(iv) the schodli16 t;pecial rocro;tment may be

drawn up by the cnrcerned Ministries and
Departments in eons:it:aft= vilitr toe UG(P) cc
that such exercise in an 0rue:1:cation does net
clash with the recruitment. exercise in another
organise:rug....

(v) to ordei reAL..= r.c:1) ,(ic,i);i7W17. to• the ew.-

servir.ernen :0 appry tr. ;1;771;n1,
applic.G;;c3r, torr..". :,0-,0,-;i4; with
hr. prE.7..-..1, 4,..er, with mi..-1(..;
•

ixinctilicatioas coia7;irtiered abs

ne.consary and the thyme', of the appVation
may be inserted in the advertisement in
variably

(vi) Atte: the candidates- are recommender... they

have to be allocated ic various officer: the
ZOIld! Or Choir; Hstastguatters.

(vii) A report of the Spec:lei Recruitment drive

undertaken in oanh ecWilimcHt year
furnished to the director Ste.beral
(fiesettorriont), haini7i,M;.: of De.tence anonalty.

7. It is mg: tested that Me mringictiii— prescribed in this

O.M. may be ;olloweir1 sitistiv daci any cii -rificu;i.y in
implementation sotte,C, out i- instillation wit;• the
Director Oemerai (Reseti;eritiear; The proce,dure
prescribed ;n this 0.M. will, di;iwever not be appileF.tite to
such of Inc posts wiliCh are tilted centrally thiTiugh
recruiting agenriies, such as Stall :ielertilion Comniteiz,ion
APPLICATION FORM FOR GcYortTry

(RE ! IALU DL I at\IOF f-;f ;1\11f:f :rERSONNEI

1. Personae! number, Rani.

& Name ?lease paste
your photograpn
vassport size in \
uniform.
2. ArmiServico

3. Father's Name

4. Dales of -

(a) Bitth

(b) Enrolment •
(c) Retirement if:f1F,ctlarge

5. Resons to reinftsekiischaroo

6, Medktal Category

7. Award or Decoration

8. Home. District and Stale

9. Present address) mahing address

-6-3-
 10. Permaiten1 addyss

I 1 FN.:y..3e! tt t.)! ultess.tot

12. CI tatifits:Itior,

1-Thirnr,c attc.c. tt attestor (2CI:i 1.77; Ci mat lc shnotsn

. _ .
CUUrSt Hilt ,.1.1 1.1M I

(a1 ( tctur. ..:Y,tnhat't

(b) Military (ant inaltonatt

(G) Milhary (Protocsionai;

13. 1..antiuttte's ',Known Itg)art

(a) Indian

(14 Foi eicirt

14 Characlet as assessed Hy Mtlistaty authorities

15. Lxtrn Curricular actiyiii:27. •

(al ;4101 iC

(b)

(c)
•
16. Details of pay/pension/gratuity

(a) I ast basic pay dawn

(b) latal emolument, •

(c) Details of pensionicp aluify

17 Lila Sainik 3oal . c1/Employrilant 1 xchange

(Registration No.)

18. Job appileo io:

Nam::

Date Address

'`..;ou nt e: c lone d

wApplicabir, whore application: arc rim made directiy.

y.
 GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL, P•G. AND PENSioNs
DEPARTMENT OF PERSONNEL AND TRAINING
NEW DELHI
---------
Dated helf, n :Oarch, 199(1
No.36034/03/97-Estt.(Res1

OFFICE -
MEF10_4111 1-

EXSERVICEMEN IN POSTS UNDER TUE

SUBJECT: RESERVATION FOR
CENTRAL GOVERNMENT.

Attention of all Ministries/Departments is invited

to instructions issued by D/o Personnel and Training from
time to time reciard1ng reservation for ex-servicemen in
jobs under the Central Government. It has been brought to
th notice of that the existing
in ruct icemen this in Government
jobs are not being followed in letter and spirit by the
recruiting agencies.
All the MinistriesrDepartments.are requested to
2. Gover nment as
policy of thethis
ensure that the reservation by Department
spelt, out in the instructions issued
from time to time is implemented fully by_them and the
their control.
organisations under
J.,
( ---r,-
(R.Y. Tandon)
the Govt. of India
joint Secretary to

To
Ministries/DepartmeNtsof the Government
All .tht
1.
acthald% 01 ktii0h), New Delhi,
-

2. miii4y of Finance (Banking

regard to Public
Sector
totthbOAssary action in
Carll 6T-- Economic
hffairt (Insurance
3. BtO4YjhUtnt of necessity action in
BlAillgibil)k New Delhi , for
bt140InsuraceCoptins.
prises , New Delhi, for
l/g.0-4A4bht of Public Enter to Public Sector
4 hedAlakfl action in regrd a
thatatiki(hgs.
at Wection Commission, C.G.O. Complex, New
S. -.
MtWS
kitimi "y of Defence. PewDelhi, with refernce to
23.1.911.
6. 2667/DGP/Emp-3,
044 7041 No i ) ' - MC ' Delhi.
BAtA.tittO,Attl
..: I ,,,- emen _ , P. r(''
t'bia ' '
7.
•

No. 4.411/74 - Esti. (D)

Government of India
Cabinet Secretariat
Department of Personnel and Administrative
Reforms

New Delhi, the 14th July, 1975

OFFICE MEMOFIANOUM

Subject Filling up of direct recruitment vacancies

by. Priority and Non-priority candidates in
the ratio of 50.50 - instructions regarding

The undersigned is directed to refer to the Ministry

of Home Atlairs (now Department of Personnel and
Administrative Reforms Office Memorandum No. 71/300/
54 CS(C) dated 28th May, 1955, according to which the
Central Government vacancies notified to the
Employment Exchanges are to be filled by candidates
belonging to the priority categories and those belonging
to non-priority categories, in the ratio of 50:50. For this
purpose the appointing authorities should maintain a
roster starting with a candidate of Priority category and
while intimating a vacancy, to the Employment Exchange
indicate clearly whether the vacancy should be filled by
a priority or by non-priority candidate. to cases where a
number of vacancies has to be filled simultaneously by
candidate belonging in both the categories, the
appointing authority should indicate to the Employment
Exchange concerned how many of the vacancies should
be filled by candidates of the priority categories and how
many by those of nor. priority category Since issue of the
above instructions in the year 1955, reservations of
vacancies for ex-servicemen includidg disabled ex
•
servicemen have been made. In accordance with rule 4
of the i..r servicemen (Reservation of vacancies in The
central Civil Services and Posts Class ill and Class IV)
Rules, 1971, ton percent of the vacancies in each of the
categories of class III posts and of such posts in each
class III service and twenty percent of the vacancies in
each of the categories of class IV posts and of such posts
in each class IV service including permanent vacancies
filled initially on a temporary basis and temporary
vacancies which are likely to be made permanent and/or
are likely to continue for three months 'and more to be
filled by direct recruitment in any year, shall be reserved
for being filled by ex-servicemen. It has also been
provided that percentage of reservation specified for ex
servicemen in a category of posts shall be increased or
decreased in any one recruitment year to the extent to
which the total number of vacancies reserved for ex
servicemen, Scheduled Caste and Scheduled Tribes
(including the carried forward reservations for SC/ST)
and ler any other categories taken together tails short of
or s in excess, as the case may be, of 50% of the
vei ancies in that category of post filled in that year.

7 It has been brought to the notice of this Department

that, while a number of establishments under the
Government of India, particularly those which came into
existence after 1955, are not aware of the instructions of
28th May, 1955, referred above, many have found it
difficult to allocate vacancies to Priority and non-priority
categories against reserved and unreserved vacancies,
in accordance with the instructions reffered to in para 1
above. There also appears to be some doubt regarding
allocation of posts reserved for SC/ST amongst priority
and non priority candidates. It is therefore, clarified that
in accordance with the position stated in para 1 above,

ei*
•

the vacancies reserve() for Scheduled Castes and

Scheduled Tribes and backlog of reserved vacancies, if
any, should also be allocated to Priority and Non-Priority
categories in the ratio, of 50:50 while all vacancies
reserved for ex-servicemen would go to priority category:
•and thereafter. the remaining unreserved vacancies
should be so allocated among priority and non-priority
that the total number of vacancies in the priority
category does not exceed 50% of the total number of
vacancies in the year, (i e,, the overall ratio of priority
and non-priority should be 50:50) The above position will
be clear from the illustration give below

(If there are 100 vacancies in Class IV posts in

a given year, then out of them approximately
25 vacancies will have to be reserved for Sc!
ST and 20 vacancies will be reserved for ex-
servicemen, 5 vacancies may be utilised for
tiling up the carried forward vacancies for SC;
ST, if needed.; The division between priority
and non-priority categories will be as under :

Number of posts (Class IV) 100

Priority Non-Priority

12 1 /2 127,
1. Reservation of SCs an:: STs
2. Backlog or increase or
decrease of vacancies in
accordance with Rule 4
(i.e., carried forward
vacancies for SC & ST
in the instant cases 21 ? 2t!,
3 Reserved for ex-servicemen 20

4. Un-reserved 15 35

Total 50 50
1,5
•

3. The upto-date list of categories to whom various

priorities have been allowed for the purpose of
employment through Employment Exchanges/ DGE & T
(Special) Cell, which was circulated vide this
Department's O.M. No. 14/21/71 - Est. (D) , dated
25.12.1971, is also enclosed for ready reference.

4. The Ministry of Finance etc. are requested to bring

these orders to the notice of all concerned for information
and necessary action.

JLi
List of Categories to whom various Priorities have
been allowed for the purpose of employment through
Employment Exchange/D G E & T. (Special Cell)

I. Surplus employees (other than Class IV)

registered with the Central (Surplus Staff) cell
of the Department of Personnel and who do
not get redeployed through the Cell within the
prescribed period of six months; surplus class
IV employees registered with the D.G.E. & T
(Special cell); disabled ex-servicemen.

.11. (A) Upto two members each of the family of

Defence Services personnel killed in action.

(B1 Permanent displaced Government servants

from N.W.F.P. Baluchistan and Sind.

III. (i) Central Government servants retrenched due

to normal reduction in establishment, but
otherwise than on the recommedations of the
Ecomomy Unit as well as the employees of the
Rationing and Civil Supplies Department in
various States in India who were retrenched on
account of abolition of rationing in India ;

(ii) demobilised personnel of the A;med forces.

(iii) Class IV Central Government employees

educationally qualified for Class III posts

(iv) defence personnel who are transferred to the

Reserve and members of the Defence Forces
who on retrenchment or retirement join the
Territorial Army.

retrenched employees of former Pad C .

(v)
Staes

-6 t
•

(vi) ex-T.5 employees and ex-leprosy patients

who were discharged form the Central
government service but who have
subsequently been declared non-infective and
medically tit for Government service

(vii) &maid° displaced Goldsmiths ;

(viii) physically handicapped persons ;

(ix) repatriates form Burma and Ceylon who have

migrated to India on or after 1.6. 1963 and
1.11. 1964 respectivley (overriding priority in
Priority III in their home State and Priority III in
other States);

(x) displaced persons from East Pakistan who

migrated to India on or after 1.11.1964
(overriding priority in Priority Ill just below (H)
in the Eastern Zone) Jut before 25.3.1971.

(xi) Indian Nationals who were employed in

government services in East African countries
of Kenya. Tanganyika, Uganda and Za.tzibar.
•
No. 39016/5131 - Estt. (C)
Government of India
Ministry of Home Affairs
Department of Personnel & A.R

New Delhi, dated, the 21.2.61

OFFICE MEMORANDUM

Subject : Rehabilitation of disabled Defence

Services Personnel and members of
families of Defence Services personnel
killed or severely disabled concessions
for appointment to Group 'C' and Group
ID' posts.

O.M. No. F.14/42/55 The undersigned is directed to

Estt. (D) dt. 29.3.66, refer to the marginally noted Office
13/35(71 Estt. (C) dt. Memoranda, in oi•ich the details of
24.12.71, 13/34/71 the priority/concessions/relaxa-
Estt(C) dt. 25.12.71, tions provided in favour of ex-
13/7/72 Estt(C) dt. servicemen disabled during war as
9.3.72, 13/14!74 well as up to two members each of
Estt(C)dt. 26 12.74, the families of the defence services
39016/9/79 Estt(C) personnel killed or severely
dt. 26.6.79 read with disabled in action for their
OM of even No. dt. absorption in civil posts have been
18.9.79, 39016/12/ spelt out.
79 Estt(C) dt.
2. The priorities for extension of
24.11.79, 39016/12/
79 Estt(C} dt. welfare and resettlement benefits to
22-9.80. ex servicemen have been revised
-

vide this Department's O.M. No.

•
December, 1979. It has been
provided in the said O.M. that for
the purpose of appointment to
Group 'C' and Group 'D' posts
under the Central Government filled
by direct recruitment, the ex-
servicemen disabled whether
during war or in peace time, but
their disability being attributable to
military service, shall be accorded
PRIORITY-I alongwith the
retrenched employees of
Government who are already
included in that priority. It has also
been provided in the said O.NI: that
up to two members each if the
families of defene services
personnel killed in service or
severely disabled (with over 50%
disability and who have become
unfit for employment \kith their
disability attributable to military
service) whether during war time or
peace time would be granted
priority immediately after the disabl-
ed ex-servicemen i.e. Priority -II A.

3. For the purpose of this concession, the members of

the families of such deceased/severely disabled Defence
Services personnel would include, besides his widow, his
sons/daughters/near relations who agree to support his
family.

4. The question of extending the relaxation in age limit,

tA •
•

medical standards and educational qualifications as at

present granted to war-time disabled defence services
personnel and to the peace time disabled defence
services personnel has been considered by the
government. It has been decided that these concessions
should be made available to peace-time, disabled
defence services personnel also.

5, The existing instruction relating to these

concessions for absorption or disabled defence services
personnel in Group 'C' and Group 'D' posts are
consolidated with certain changes wherever necessary in
the succeeding paragraphs

('I) Medical standards The disabled Defence

Services personnel will be examined by a
Demobilisation Medical Board of the Defence
Services and the certificate of fitness granted
by that Board would be considered adequate
for the purpose of employment of such
personnel in Group 'A' to Group 'D' posh.. The
Ministry of Defence will in consulation wan the
Ministry or Home Affairs lay down satisfactory
norms of medical standards for guidance of
the Defence Services Medical Boards.
However. if the physical capacity of a person
either deteriorates or improves after
demobilisation, the employing authority may
require a fresh medical examination by the
appropriate Civil Medical Board. In that case
also the Medical Board will follow the norms
laid a the disabled personnel are found fit for
discharging the duties of the post, they will be
considered as medically fit.
•

) Relaxation in age limit

(a) Posts filled on the results of competitive

examinations :

The disabled Defence Services personnel

will, be eligible for appointment to Group
'C' posts, which are filled on results of
competitive examinations conducted by
the Staff Selection Commission and other
bodies provided they are educationally
qualified. For appearing at the
examination, they would be allowed a
relaxation of the age limit up to three years
(eight years in the case of disabled
Defence Services personnel belonging to
SC/ST) in excess of the prescribed upper
age limit, subject to the condition that they
would not be allowed to avail of a larger
number of chances. in respect of
recruitment to a service, of a group of
services, than the maximum number of
chances permissible to any general
candidate under the age limit.

(b) Posts filled through Employment

Exchanges.

For appointment to Group 'C' and 'D'

posts, which are tilled through the
Employment Exchange, the disabled
Defence Services personnel would be
allowed relaxation of the age limit up to 45
years of age (50 years in the case of
S

disabled Defence Services personnel

belonging to the SC/ST), or provided they
satisfy the age limit prescribed for a
particular post after deducting the period
of their service in the Armed Forces from
their actual age and adding three years
thereto, whichever may be more
advantageous to them.

(iii) The procedure for notifying vacancies in

Group and group '0' posts indicated
in this Department's O.M. No. 13/3/71- Estt
(C) dated the 1st -February, 1972 for
eflectiv.e rehabilitation of war disabled ex-
servicemen and eligible dependants of
Defence Services Personnel killed or
severely disabled in action in Group 'C'
and Group '0' posts would also be follweci
in the case of ex-servicemen disabled
during peace-time and dependants of the
Defence Services personnel killed or
severely disabled in peace-time.

(iv) As regards educational qualifications the

disabled Defence Services personnel who
are considered for appointment to Group
'C' posts filled through the employment
Exchanges, but who do not posses the
required educational qualifications, would
not be considered ineligible for
appointment merely on that account. Their
ability to discharge the duties expected of
the incumbents of the particular Group 'C'
costs should be assessed by the
•

appointing authority on the basis of

suitable tests which should be designed
for the purpose by the authority. As
regards appointment to Group I D' posts,
the prescribed minimum -educational
qualification of Middle School standard or
a lower standard will be relaxed in case of
those disabled Defence Services
personnel who have put in 3 years of
service before being invalided from the
Military service, or whose total set -vice in
the Defence Forces and a civil department
is not less than 3 years.

(v) When a disabled Defence Services person

is available and is sponsored by the Ex
servicemen Cell of the D.G.E 8 T. or the
Employment Exchanges, he shall not he
refused employment, provided he fulfills
the minimum requirements of the job. The
posts reserved for ex-servicemen/
disabled ex-servicemen and those which
are to be utilized for the recruitment of the
priority categories should not be filled
through any other source without first
making a reference to Ex-servicemen Cell
of the D.G. Resettlement, Ministry of
Defence, and obtaining a non-availibility
cer tificate.

(vi) Evidence of Age Qualifications : For

purposes of claiming the age concessions
referred to in (ii) (a) 8. (h) above a
certificate from the Director General,

•
Resellfeint, Ministry of Defence will be
accepted as documentary evidence in
support of the claim of disabled Defence
Service personnel.
•
No. 14034/3/84 Estt (D)
Government of India
Ministry of Home Affairs
Department of Personnel & A.R

New Delhi, the 31st July, 1984

OFFICE MEMORANDUM

Subject : List of Categories to whom various

priorities have been allowed for the
.purpose or employMent through
Employment Exchange/D.G.E.T.
(special Cell).

The undersigned is directed to refer to this

Department's O.M. No. 14/21/71 - Estt (D) dated 2512.71
enclosing inter alit a list of categories of persons to
whom various priorities had been allowed till that date, for
purposes of employrnent through employment Exchange/
D.G.E.T. (Special 7-;ell). Subsequently, more instructions
were issued extending the concessions of priority in
appointment of Group 'C' and 'D' posts. With a view to
facilitate reference. a revised list of categories of persons
to whm various priorities have beim extended so far,
(incorporating the instructions issued subsequent to
25.12.71). is sent herewith. The number and date of this
Department's comunication in which instructions relating
to a particular priority were issued has also been noted
against each entry in the list.

2. Ministry of Finance etc. are requested to bring the

revised list to the notice of all appointing authorities under
them.
List of Categories to whom various Pr'Artois have
been Allowed for the purpose of employment through
employment Exchange/ D.O.E. & T. (Surplus Ceil/Er.-
servicemen Cell),

C a tego ry

PRIORITY - I Authority

1. Surplus employees (other No. 14/21/71 - Esti (D)

than group 'D') registered dated 25.12.1971
with the Central (Surplus
Stall ) Cell of the Department
of Personnel & Administrative
Reforms, who do not get. re-
deployed through the Cell
within the prescribed period
of six months.

2. Surplus Group'D' employees

registered with the Surplus -do-
Cell of the Directorate Gene-
ral of FT mployment and
Training.

3. Disabled ex servicemen
do-
disabled during war

4. Disabled Border Secuity No. F.13/5/12 - Esti (C)

Force personnel disabled dated 19.2. 1973.
during war

5. Disabled ex-servicemen No. 14024/6/77-Estt(D)

disabled during peace time dated 31 12 1979 at )6
provided their disability is Nn 39016/5/81-Estt(C)
attributable to military dated 21 7 19&11
services.


PRIORITY - WA} Authority

(1)Upto two members each of No. 14/21/71-Estt(D)

the family of Defence dated 25.121971
services personnel killed in
action.

(2)Upto two members each of No 13/7/72-Esft(C)

the family of defence services dated 9.3.1972
personnel who have been
disabled in action and are
totally unfit for re-
employment

(3)Upto two members each of No. 13/5172-Estt(C)

the family of Border Security dated 2.2.1972
Force personnel killed in
action.

(4)Upto two members each of No. 13/14/74-Estt(C)

the families of defence dated 5.1.1975.
services par sonnet killed o•
severly disabled in 1947-46
Kashmir Operation, war like
Operations, Goa and
Hyderabad Operation, War
like Operations on borders
with neighbouring countries
including armed hostilities
like Wages and Mizos, after
examining each case cre the
merits in consultation with
the D G-E. if, T.

r upio two members each of No. 14024/6/77-Estt(D)

me family of defence services di 31 12 1979 and


PRIORITY - 11(A) Authority

personnel killed in peace No. 39016/5/81-Estt(C)

time (provided the death of 21 .2.61.
the soldier is attributable to
military service).

(6) Upto two members each of

the family of defence services
personnel who have been
disabled during peace time
with over 50 per cent -do-
disability and who have
become unfit for re-
employment (provided the
disability of the soldier is
attributable to military
service).

PRIORITY. II (B)

(1)Permanent disabled No. 14/21/71-Estt(D)

Government servants from fisted 25.12.1971.
N.W.F.P., Baluchistan and
Sind.

PRIORITY. Ill

(1)Central Govevrnment No. 14/21/71-Estt(D)

servants retrenched due to dated 25.12.71
normal reduction in
establishment but otherwise
than on the recommen-
dations of the Economy Unit
as well as the employees of

-VI


PRIORITY - Ii; Authority

the Rationing and Civil

Supplies Department in
various States in India who
were retrenched on account
of abolition of , rationing in
India
-do-
(2)Demobilised personnel of the
Armed Forces

(3iGioup Central
-do-
Gf..ivcifilIllent employees
cu .molly qualified for
'C' posts

{4)Defenc,i personnel who were

transterred to the reserve and
members of the defence
forces who on retrenchment
or retirement join the
Territorial Army.
-do
(5) Retrenched employees for
former Part 'C' States

(6)Ex-T.B. employees and Ex-

Leprosy patients who were

discharged from the Centrai -do-
Government services but
who have subsequently been
declared non-infective and
medically fit for Government
Sorvice


PRIORITY - III Authority

(7)Bonaride displaced gold- No. 14/21/71-Estt(D)

smith dated 25.12.1971

(8) Physically handicapped -do-

pers ons

9. Repatriates from Burma and

Ceylon who have mierated to -do-
India on or after 1.6.1963 and
1.11.1964 respectively
(overriding priority in Priority-
-do-
III in their home Slate and
Priority-III in other States)

10. Displaced persons trom East

Pakistan (Bangladesh) who
migrated to India on or after
1.11.1964 (Overriding priority
-do-
in Priority-Ili just below (II) in
the Eastern (Zone) bui before
25.3.1971.

11. Indian Nationals who were

employed in Government -do-
service in East African
countries of Kenya,
Tanganyka, Uganda and
Zanzibar.
•

No. 14024/1/88 Estt (D)

Government of India
Ministry of Personnel, P.G.
Department of Personnel & Training

New Delhi, the 5.1 69

OFFICE MEMORANDUM

Subject Priorities for the purpose of employment

through employment exchange/DGE
T (Ex-Servicemen Cell) - Indication of
priority number whiles ending
requisitions to employment exchanges.

Inc undersigned is directed for to refer to the °PARS

OM No. 14/1/74 - Esti (D) di. 14.7.75 and O.M. No. 14034/
3/84 • Esti (0) dt. 31.7.64 on the above subject and to say
that instances have come to the notice of this Depadmen.
in which Ministries Departments etc. have not been
indicating the number at priority vacancies while sending
their requisitions to the employment exchanges. This has
resulted in denial of employment assistance to the
categories of persons covered under various priorities,
particularly disabled Defence service personnel under
Priority I and dependents of Defence personnel killed or
severely disabled in action under Priority II A. The list
of categories to whom priorities have been allowed was
circulated with the DPAR's OM No. 1.4034/13184 - Esti (D)
dt. 31 7.84 referieci to above.

2. A copy each of the GM di. 14.7.75 and 31.7.64 along

with the list o' categories to whom priorities are allowed
is enclosed

3. MI the Ministries/Departments are requested strictly

to adhere to the govt. instructions referred to above and
indicate clearly the number of vacancies while sending
requisitions to the employment exchanges for sponsoring
candidates. It is brought to the notice of all Ministries!
Departments that as per the instructions issued in this
Deptt. OM. N 14024/3/81 - Esti (0) dt, 4.12,81. all
vacancies in Group C R D posts in the Central govt
Establishments other than those in the Ministry n1
Defence earmarked to be filind by priority candidates
horn among the disabled Ex-Servicemen, dependents at
the Defence services personnel killed or severely
disabled and disabled Ex 8.5 F personnel and
dependents of ES.E. personnel killed in action, should
he notified to the Ex-Servicemen Cell of the DOE g. T and
the need for filling the same through the focal Employment
Exchange should be considered only it the Ex-servicernen
cell o! the DGE is 7 is unable to sponsor suitable
dependents

KESAVAN)

DIRECTOR
•

Special provision relating to 'PIG personnel

1. For rehabilitation of disabled IPKF personnel and

appointment to wards of deceased IPKF personnel on
compassionate grounds, all Ministries/Departments are
required to take action on the following lines

(i) Priority for employment to be given to disabled

IPKF personnel for employment under
government over other normal cases of ex
servicemen against vacancies reserved for
ex servicemen.

(ii) To offer priority and compassionate

appointment to dependents of IPKF personnel
killed in Sri Lanka operations in terms of the
Department of Personnel O.M. of 30 th June,
1987 with suitable relaxation to the extent
possible, especially regarding consideration
of terminal benefits.

(iii) Efforts to be made to absorb them zonally or

in the vacancies in the States of domicile,
where employment is sought

2. Ministry of Defence, who are compiling the lists of

Personnel requiring employment assistance, will circulate
the list to all the Ministries/ Departments for dissemination
to the recruiting offices under their control. As soon as
the lists are received, prompt action should be taken by
the concerned authorities to identity suitable vacancies
so as to absorb them, preferably in the State of domicile
or in the zone where employment is sought.

(O.M. No. 14034/2/89 Estt ID) dt. 7/2/1989)

 No. 14024/3/95-Est-JD)
Government of India
Ministry of Personnel, P. G and Pensions
(Department of Personnel 6 Training)
Nev; Delhi 110001
June 4,1997

OFFICE MEMORANDUM

Subject: GRANT OF PRIORITY TO RECRUITS/OFFICER

CADETS WHO ARE MEDICALLY BOARDED OUT

The undersigned is directed to say that the committee on problems of ex-servicemen had recommended that
recruits/dfliCer cadets who are boarded out on medical grounds attributable to their military training should be
accorded Priority I for the purpose of Employment.

2. The above recommendations have been examined in consultation with the Ministry of Labour (DGET), and
it has been decided to accept the same. Consequently, the list of categories to whom priorities have been allowed
circulated vide this.Departmentt s O.M. No. 14034/3/84-Estt.(D) dated 31.7.1984 stands modified tOt4 extent that
under Priority I, recruitsiofficericadeta who are boarded, out on medical ground attributable to their military training
will nowlbe includFrarid -s-hown at S.No.6.

3. • Ministry of Finance etc] are requested to bring the above decision to the notice of all concerned for necessary
1
action.

K K JPLA)
Director

To
411 Ministries/Departments of Govt. of India

CORY to:?

1. The Comptrollef and Auditor General of India.

pLaiya Sabha Secretariat/Lok Sabha Secretariat.

3. An Union Territory Administration.

4. National Commission for SC/ST.

5. All attached/subordinate officers under the Departmem of Personnel and Training.

6. Ministry of Labour (DGET) Shram Shaldi Bhawan, New Delhi with reference to their D.O. Nn. DGET-U-
11011 /9/95-DEI(pt) dated 2..3.1997.

Ministry of .Defence, Depu. of Defence, South Bind:, New Delhf 11 (,) 0 with reference tr., CT;
USiD(Res)./94 dared 11th November 1994.

Pt
••••• •t"
•
• No.36035/8192 -Estt.(SCI
Government of India
Department of Personnel and Training
St***
Dated 10.11.1994

OFFICE MEMORANDUM

Subie,cr -Liaison Officers for reservation matters relating to physically

handicappediEx-servicernea/OBCs.
The undersigned is directed to say that representations have been received
from Association of physically handicapped persons that the reservation benefits
in direct recruitment and in promotion are not being properly extended to them by
various offices of the Government of India; Public Sector undertaking, etc. They
have represented. that Liaison Officers should be appointed to oversee the
implementation of the reservation orders for physically handicapped as is being
done in the case of reservation for Scheduled Castes/Scheduled Tribes. Similar
demands are also received for the appointment of Liaison Officer to oversee the
implementation of the reservation orders for Other Backward Classes and Ex-
servicemen. The matter has accordingly been considered and it is felt that it would
be both practical and desirable to have a single Liaison Officers for overseeing the
implementation of the reservation orders. It has, therefore, been decided that the
-would
Liaison Offi:ers appointed to look after the reservation matter of SC/ST
also be Liaison Officers for reservation matter relating to physically handicapped
and Ex-servicemen.
notice of
2. Ministry of Finance, etc., may please bring these instructions to the
undertaking under them for
all the Attached/SubordinaterPublic Sector
compliance.
•
No. 35034/6182 - Estt. (SGT)
Government of indii/Bnarat Sather
Ministry of Home Affairs/Grin Mantralya
Department of Personnel
and Administrative Reforms
(Karmik Aur Pra-shasnik Sudhar Vibhag)

New Delhi, the 22 June, 19132

OFFICE ME? ORAWDUM

Subject Reservation of vacancies for Ex-

servicemen in Group 'C' and 'D' posts
under the Lentral Government hall-yearly
return.

The undersigned is directed to refer to this Deptt.

O.M. No. 39016/4/80 - Esti (C) dated 16th May. 1930 on
the subject stated above and to say that it was envisaged
that Ministry/Deptts. and Public Sectoi Undertakings may
submit quarterly returns showing the total number of
vacancies in each of the categories of Group 'C' & 'D'
posts and number filled by Ex-servicemen in the
Ministries/Deptts.,etc. to the Liaison Officers D.C3,E.T and
the Director General (Resettlement), Ministry of Defence.
Since the quarterly returns were not being received
regularly after consideration of the matter recently in the
Liaison Officers' Conference, it has been decided that the
quarterly returns may be changed to half yearly returns.
have
To collect information on the subject, Iwo pf OfOffileS
been approved - One for the Central Govi./Deptt. and the
these
other to( Public Sector Undertakings copies of
protormas are attached
S

2. Ministry of Finance and Bureau of Public Enterprises

etc are requested to issue necessary instructions to their
attached and sub-ordinate offices under their
administrative control impressing on them to submit the
halt-yearly returns ending 30th June, and 31st December
each year showing the position by 15th of the month
following the hall, yeal. As hitherto, these returns may be
sent to the Liasion Officer, Directorate General,
Employment & Training (Ministry of Labour) and Director
General (Resettlement), Ministry of Delence.
•

Priority in ApPointment

II would be appreciated that early rehabilitation 01

disabled personnel/dependants of those killed in action
in civil employment is a national responsibility. The
employing departments are therefore to comply strictly
with the regulations laid in OM 1411/74 Estt(D) dated
14.7.75 and 14024/1/88 - Estt (0) dated 5.1.89.

Priority for the purpose of appointment to Group'C"

and ID" posts under the Central Govt. filled by direct
recruitment, has been provided for ex-servicemen
disabled either during the war or in peace time but their
disability being attributable to military service. Such
persons will be accordec priority along with retrenched
employees of the Government

Demobilised personnel of Armed Forces, Defence

Personnel who ate transferred !O the Reserve List and
members of Defence Forces who on retrenchment of
retirement join the territorial army and members (upto 2)
of each of the family of service perSonnel killed in action
are given priority in tilling up direct recruitment vacancies
through Employment Exchanges/0SE & T (Special Cell)
along with certain other catenaries of persons.

All C & D posts when repot led to the Surplus Cell are
to be simultaneously notified to the Ex-servicemen Cell of
the DOE & T to enable cell to nominate disabled ex-
servicemen/dependants of those killed against priority
vacancies which cannot be filled by nominations of the
Surplus Cell. In case of the Defence Ministry and it;
subordinate offices, the simultaneous notification of
vacancies is to be made to the DGP, and not the ex
servicemen cell of 0GE
•
Similarly whilst sending requisitions to the
Employment Exchanges, the employing departments are
to dearly state wheier the vacancies are priority or nun
priority.

OM. No, 14/1/74 - Es1-1 (Li dated 14.7.1975

OM. No :1901br5/81 Esti (C) dated 21.2.81

OM No 14034/ 3/84 Esti (D) dated 31.7.84

Ss_


•
EXEMPTION OF FEES

We. 33013/117F- - (SGT}

C-evernment of iim..iiluilErryzat Sarkar
Mini: ;y c rtome Aftzarritlfta Mantrz_.:av::
Department 47.7 reranmaet and
Ad..ot.istrtvt•v- ;-;e 7:r. , res
(Ka ih t. oFashi--7.--;r" .nttalf \fib, Tac.C:

Now ,,c1n; 2tart: Septe m ber,

Subjer.i mecrneri
• ICTir. MC. /trine - czernd.t:or-,
,,,,,,,,,,,, and
ice b-yond Lith ..h.intT

The !i!idm yined is c ijryrl,yri to Fete' !,(!.

Departrrienrs r)Ifictif Mernoi,,iiidur!! Ai 13/:?!1 71
(C) dated 17til The ax-se:virt..eli
were grarmit ‘,:erar,113n trcm pay.mnni at eznm., -.-.i.:;3n
and apply- Inn Tons In: rocim;:mal;:c.. C..mss ill ...Id
tl (non 9:172ttes; pdstri driven:7.er: eyme Union
Service ,,,, teen/LS:: . iv: whether ifileii
examinaiic!! tit y seieciion up to 30in June, ;979. the
date up to *hid: :/..;b4Jrvationt; is Mum were in force The
Government !..); Irtdi!3 lias idken a decisi , ...
extend 'Mc , y!;-,;.(lii y 11 ex-y--!!‘ii(.--!mer, tesei ration
beyond C;79
necessary 1, -,I;;;;:alion in - t,e;
shortly na--:i; sr: 7r1r;
MITTStry ;;" -. n 1C :-;riV n 51.9;:ti nlc
H
•
No. 3603416/82 • Estt. (SCT)
Government of India/Bharat Barka
Ministry of Home Afiairs/Grih Mantralya
Department of Personnel
and Administrative Reforms
(Kermit: Aur Pra-shasnii , Suchar Vibhao)

N e v Delhi. the. 2 June. 1982

OFFICE : MEMORANDUM

Subject Reservation of vacancies for Ex-

servicemen in Group '0' and 'D' posts
under the Central Government half-yearly
return.
The undersigned is directed to refer to this Dept.
O.M. No. 3901614/80 - Estt (C) dated 16th May, 1980 on
the subject stated above and to say that it was envisaged
that Ministry/Deptts. and Public Sector Undertakings may
submit quarterly returns showing the total number of
vacancies in each of the categories of Group st; & 'D'
posts and number tilled by Ex-servicemen in the
Ministries/Deptts. etc. to the Liaison Officers D.G.E.T and
the Director General (Resettlement), Ministry of Defence.
Since the quarterly returns were not being received
regularly after consideration of the matter recently in the
Liaison Officers' Conference, it has been decided that the
quarterly returns may be changed to half-yearly returns.
To collect information on the subject, two proformes have
been approved - One for the Central Govt./Dept. and the
other for Public Sector Undertakings. Copies of these
proformes are attached.
91I)
2. Ministry of Finance and Bureau of Public Enterprises
etc. are requested to issue necessary instructions to their
attached and sub-ordinate offices under their
administrative control impressing on them to submit the
halt-yearly returns ending 30th June, and 31st December
each year showing the position by 15th of the month
following the hall-year. As hitherto, these returns may be
sent to the Liasion Officer. Dil ectorate General.
Employment & Training (Ministry of Labour) and Director
General (Resettlement), Ministry of Defence.
 No. 39016/7(S)/2006-Estt(B)
Government of India
Ministry of Personnel, Public Grievances & Pensiorls
Department of Personnel & Training

0E
- MEMORANDUM

Subject:.. Prime Minister's New 15-Point Programme for the Welfare

of Minorities-Measures to give special consideration to
minorities in reyuitment.

, .
I l ~ cu n t l c r s i g n c ~ lIS t l i ~ - r . c ~ cto
t l t n \ ~ i l c;ltTcnllon 1.0 i h r i n ~ i r u ~ l i o t i s

c o n l n i n c t l in 1.1iis I)I,I~;I~~III~I-III's 0.M.bIo. ?,OO I O / O ( s ] / ~ O - l : ~ s l t . ( l 3(l:~t-cl

~

LGll1 August, 1 0 0 0 ((xII)\. r ~ i ( ~ l < ) sr~~ ~ ![:l;]i ~ . ( l i ti ~ ~ : l t i s i o i i of

t ig <)ti(: mc~iil)rr-

belonging l o S ~ ~ l l r c l ~ t lCt ~; ~r ls ~ ( . s / S ~ - l u ~ cI lI~I I~I S

l , ~ (; l~ n d o n c Mcm11c.t-
I>eiongint: t o n i i t i o ~ ni i t i i i ~ I i ~I ~ S l o i Comniil.trc:s/Noi~~~(ls

c o n s L i l ~ ~ fl o. ~ rn;il;ii~!:
r ~ ~l t~(~tn111r111~11t
l o (.;I.II~I~' V ' , i ~ i ( <;ro11])
l 'l)'~~~~sls.

2. As It11c v;tt,ious blitii:;~t.irs/ I>(~p;ii.lIIII-II~ s ( ~ I ;II.(.

r : ~ ~ v : i i I. l~i e~ ,Ill-in>(-

Minislci-'s Now 15-1'11i111l ' i ~ o l ~ r : i r i i mfol.

~ ~ t l i v \vcICilr~: 01. Mi~~ot.~ttcs,

irflc?r-nlin p r o v l t l r s iol. !:i\rtng sl)c(.i;il c o ~ ~ s i ~ l c ~ . ; t lLo

i o ntninc)rilics 111

r - c c r u i t m c n t ;ind l o r ~ h i sI ~ i ~ ~ -t nl ~
. ~ l;<)i n:g;l~
l i c. S c - l c c l i o ~ i C o r n m i l t c c s
rrrcscnlil.iv. A;11;1ltlI t c it?cli(.;~lc.sl h ; ~ l t111: ~ ~ c l ) r c s c n l ; ~ l . iol'
o~i
m i n o r - i l i r s in Govct.iirnv111S ~ I Y I C . ( . i i t i ~ l13111>11(. :;1.1.101- ~ : t n l ~ l o y m c tI:;l l I i n l
 autonomous 1)otlir.s i.Ii.. .1t1,1 ,111 ,I~)~)OIII~III~ >IIIIII~)I.IIII~S ITI;I~ '11~.

i n s t r u c t r r l 10 S ~ ~ I I ~ ~ I I I O I I S I \ ~1111, l ~ ~ ~ l l o \ v t~~:i ~j . ;~ ~ ( l r l i t ~ i - s : -
~II:,(,I.I,(,

(11 'l'hc c o r n l ? o s i l ~ n ~01

i Sclcrlion C o ~ n t n i l t ~ : ~
slloulcl
:~ I)(:
r e p r c s c n l : r l i \ ~ r ~ I1
. s l i ~ , i ~ Il ~ l I~IICI:IIIII-V 10 Ii:rvi 0111: rncrni)cr
I ) r l o n g i n ~I SC:/S'I' .rn<l on,, rnc,rnl)c.r I~c.lonj;~ngI rntnoi-lty
community in S ~ , i ~ . ~ . l i o ln~ ~ ~ - l s / C o r r ~ t 1.01-
n t l ~rn:lliing
s
rerruilmcnl l o I 0 CII- rnolx. \i;lc;lnc:tr:;.

(ii) W h r r - r ( h c n u r n \ > c ~oTv;~c;inric.s

- ;rp,;\inst w h i c h s c i r c t i o n is
i
Lo l)c mt~tlc.is less i h ; r n 10, error-1s s h o t ~ l ( lI,c rnarlc l o h;lvi: Ill(:
Schrtluli-cl C;rslc/'l'i-il~e.s oll'ic,ct- . ~ n t l ;I M i n i ~ l ' i l y c . o m ~ n ~ ~ n i l \ .
o l f i r c r i n c l u r l < . ~iln sllc.li C o m 1 ~ 1 i l 1 ~ ~ 1 ~ s / l 3 o ; t 1 ~ r l s .

4. WiLh v i e w to nli~n11e)tinj:1111. I t - r n t l s i n ~ - c : c t - u ~ l m r n
o ll n i i n o r i l t c s ,
all thc t r ~ s ~ Ir l s i i l ~ m i l I-1;111
M~nislrirs/I)~~~~;~t-~mc~ti~s
I

Y e a r l y / A ~ i n ~ i tId~ ~ : ~ 111
)O 11ic
I -~I ~
S~ i c l o sl)roI.or111;1-1
rcl ;111cl I 1 rc ,,;.-*:.y.:!:,, to

this Dcpartrncnt will1 ;I c o l ~ y11, M i t i i s l r y CIS M i n c ~ l - i l yAI1;lirs. T h r rrpot.l

s h o l l l t l incluclc ~II~IIIIIIIIII 1rr.sl)t.r.I or l l ~ c ~,i ~ .~ ~ : ~ ~ ~ l i ~ ~ ~ l / s
o l S i c c : s / ~ ~ u t o n o r n o1)otiics
~~s .ils~j. ' l ' l ~ e , ~ . o t . t : ; o l ~ ~ lI Y;. I >~O I . lI ~ ~ ~111
l rcs111:cI (11'
all public sector cn!cr-I,l.lsrs I I sv<.liii- I ;in11 I'i11:11irts11
insljtutions will bc s c n l I I I n <,I' I'IIIIII<. I ! ; I I I I : I ~ ] J I -: I~I Is( ~~ ~ s
t h e DcpastmcnL of l<conr)rnir A l l r i r ~ - s I-i.sl,(:rlivrly. Mintslt-v 171' Ilonlc.
Affairs will rut-nisi1 tli(: c ~ o ~ l s ~ ~ l i ( iI ; lI ~;; I~ ~111~ i-rsl~<.rt
~cl 01' I I I C C r t ~ l r a ll7oIir(:
Forces/Conl~-a1' I M i i i . ; ~I:ot-c-[.s
~ ;1n11;11:;o issrrc. : ; ~ ~ i l ; ~guitlcIincss
l]lr
to S t a l e Govcrnmcnts I)!.rcrlntll t ~ ~ rI /l rr1>1.~sctlI
i ; I ( I C I I ~01' M i ~ ~ o r il
I<,:; 111

S t a t e Police Forccs. lic-lx)rl. lor 1111.11;iiS yc;u- cntiing :J I : , ' Mar-c11 sh;ill I)(:
submittecl by 30"' / \ p ~ - i l;rntl I I I ; I I 1 1 1 0011'S r l ~ ~ c n ~ l1)y
) c 3t ~I Octol>c:~-
(11
i
every y c a r in Proforrn;~-i. 'l'ilc c - o n s a l t ~ l ; ~ ;~~ eI ~~IlI I I ; Ij ~ ~ c ) ~ i for
~ . ~l >~ c) ~~- i~ ~ c I
c n d i n g 31"' March sli:rll l,c s i t l ~ ~ n i l ~ cI ~I c~l301" Al,rtl v ; r r l i yr;ii- in
Prolor-ma-11. T h c film1 11<1il. ~ V : I I . I Y II.I)OI.I sII;III 111, I' o I- tli(, IJI-I.ICI(I ~ I ? ~ I I I ~ ;

31"' Marcli. 2007.

5. It is furthcr rcclurslcd I I I ; I I ~ l i ri n f o r m ; ~ ~ i o~-rl;lling

n lo ! h c !ol.;rl
n u m b c r or cxisling crnl,loycc~s (C,~-oitl~-~v\lisc)
ilntl thosc l,clong~ny; lo
minority cornrn~.ini(ics,;rs o t ~01 .03.2007 rn;l\c ;iiso \I(: Ii.trilishrt1 lo !hi:;
D e p a r t m e n t ;incl t:hc Minislrv 01- Minority Al'f;~it-s,; ~ l r ) n ~ ; \ v ithe
~ l i first Ii;ilr

yearly rcporl.

6. sir nil;^^ i r ~ s t t - u c ~ ~ oI ~
I I l :I .;V S I X Y , I 01' p~iI)iic,S ~ . [ . I ~ )<I ~. t i ~ v ~ - p ~: 1-t 1ic sI c s
I I
financial i n s l i l u l i o n s , inclutli~i~; I I I I S ivill I i s ~ r ~ ( : cl l~ y
the Dcp;~l.tmcnf o l i l l i s .ulcI Mintslr!: 01'
respecl ivcly.

L -
By n a m e to S e c r e t a r i e s of All M i n i s t r i e s l D e p a r t m e n t s of
Governnlent of I n d i a .
 Copy to:-

C,CUnion Public Service Commlss~on,Dholpur House, New Uelhi.

t--2.
/'Staff Selection Commission, CGO Complex, New Delhi.
3 . Central Vigilance Comm~ssion,Salarkata Bhavan, INA, New Delhl.

4 All attached and subordinate offices of the Ministry of Personnel,

Public Grievances and Pensions.

~ - , 5 All officers and Sections of the Ministry of Personnel, Public

Grievances a n d Pensions.

L, 6. Facilitation Centre, Minist~yof Personnel, Public Grievances and

Pensions, North block, New Delhi.

>:-Website Section, Ministry of Personnel, Public Grievances and

-pensions, North Block, New Delhi.

(~.~.&iwal)
Joint Secretary to the Government of India.
 I , ) ~;9cj!.iJ,/c:(,
. j/z3-t;t L . ( c )
G o v z r r ~ m e n to f I n d i a
1 ~ 1 l n i s ' ; r y oi Pnrs01-1ne1, P u b i ~ ; J r ~ ? v a ~ - ~ c i S S
~ n dPens i o n s
( D e p a r t m e n t of P e r s o n n e l a n d i r i x i n i n g !

i\!os.;l? b l o c ! < , i\!i-vi l l t l i - i i - i i C 0 0 ~ ,

U a t c d -tile 1,;t:, .4u7i~s t , 19?0

OFF
- --
- I C E ~~~\E~\!LIt!,~id3~Jr~

S u b j e c t : t { e p r e s c n t a t i o r ) of Sci?cdul;:cl C..tstes/Tj:ibcs and

i i i i n o r L t i e . ; on . ; c l e c t i c n !ioa~iii/Cofilini1te?!;

,As t h e ;..lli]is ir-es/LJeliartrnents of t i l e Cio-,?rnnicnt

of Ipciia a r e a w a r e , t h c ? i n s ' i r ~ j c t i o n c~o n - t a i n e d 1 1 7 t h i s
D e p a r t i n e n t i 0111 j$o. l o / l / 7 ~ . - E s t t . ( A C T ) d a i e d 2.3rd ii:a;f, 1075
r n j o i r , upon the? ~ b : i n i s t r l e s / l ~ e p a r t i ; i e n t o~ ~n~o i c i n a t t . 2
s c h e d u l e d Las-tes/schecluied T r i b e s O f f i c e r v i h i i e col-~Stitu-
t i n r - s e l e c t i o n Lonr,iit,ti:es/boards f o r i - c c r l i l t m f n t t o v a r i o u s
pos$s/services under them. I n t h . i s uep2rtmer.-L1s Gii; lNo.
39016/6 ( S ) / 8 7 - t s t t . ( B ) i;at;d li!.t!i J u n e , l 9 C 7 , ~ ; ~ i i ; i z ~ r i ? : /
d e p a r t m e n t s were i r s t ; u c t & d t o n o m i : ~ j L ea r n ~ n b c l -of xl~i:
r n i r i o r i t y c o m m ~ ~ n i t ayl s o i n t l i c Sc!.?ction ~ o n l n i ! , i : e ~ ; / ~ c j a r d s
f o r r e c r u i t m a n t t o Croi,:3 C. a n d Group i, pos-ls wi-thi.ir t h e
o v e r a l l s a n c t i o n a c i s::reil.::;ti of t h e Com;lii ~ t c e / ' f j o a i - c i . 1-c
h a s t e e ; ? o : > c ~ . r \ ~ e d. t h a t i n s p i t e c i t i i e a!>ove i n s t r u c . i i o n s ,
a number of 3 e l ~ - c - t i o i iCO~,,IXL t - t i . e ~ / ~ 1 1 0 5 r das j : ~ con s t . ~ t u t c d$:I;
I i a r i o u s ~ ~ i n i s t ~ ~ i ? s / i i c ~ ~ ~ r Vt In~eI n ~ Ci ICia
; Is n c l ; h a v e a
r o p r e s i r i ? t c i ? i v e bslor.r;inq -to i,he sci-tedu:.i?ci Czs-tesj
a c h e a u l c d T r i b e s and t h c minority c c i l i i i , u r ~ i t l ~ : , s .

2. T h e m a t t e r i.:?:, b c n n rc.~:irr.:ic.ii dnd i n 1p:irtial

m o d i f i c ~ l t i o no f ti](: :?."!eve i l l s : ; ~ ~l !i oc n s , j.t h-?'. nc.b,l bc-CI?
d e c i d e d t h a t vihr:rc.vi',~ 5 S e l e c t i o ; - l Coln::li,::,ec/l;~fl~< p x i s t s
o r h a s t o b e c o n c t i t u 2 i c . d f o r inaI:iii:, r ~ c r u i t r i e n tt o 1C' o r
KGre v a c a n c i e s i n Group i o r (;ros~l; I 1 ! p o : t s / s c i v i c c s , j ' i
i h a l l be m --a ; 7-..-.$-.a..t..o. ~ j ;t o ;;.2ve o n c : . l ~ e ! ~ ~ lI>~~c~l ;o n. q, i n ici -t~I o s "u-C"-
a n d one merna.r-r be.lo!-iging to r r . i n o r i t y co:nri~urli':y ch
1-11

C~rnrnitt-,r.e.s/Doardi I . - 1 0 ~ ) ~ . ',118, . , ~nur,i!;er

~ ~ of , '
v a c a n c i e s a g a i n s t w!1?.ci1 s z l e c t i o n i s t o be rni~de i s I;?:L
t h a n 10, rlo ei:or:; s l ~ o c t l di-e s p l i r e d j r i f i l i d i n ~a j c ; ~ e d ~ i l ( . d
. .
L a s t e s / i c h e c i u l e d rrii,i'i; hi; 1 c i . r 2nd 2 ,;ili:ori.t;. Cui,:mi:ni.Ly
O f f i c e r f o r inclusion i n s u c t Co;;:<i~ilf.:t:sl':.o.:i
1
14
3. S i i l l i l a r i n s t r u c t i o n s i n r r . s p e c t of p u b l i c s e c t ~ r
u n d e r t a ] t i n c j s ai;d f i n a n c i a l i n s t i t u t i c n s , i n c l u d i n q
p u b l i c s e c t-o : ; Lank.:, w i l l b e iss1~i.dby t h e 9 e ~ ) a r t n ; e n t
of P u b l i c k n t c r p r i s e ! ; ~ n r jh i i c i s k r ; , cf F i n a n c e
respectively,
4 . liir~cli .,/srsi o n vdi1.l. fol10~1.

5. d e p a r t r n e ~t) o f P u b l l c E n t e r p r i s e 5 , I I.: i s - r c q u e s t v d
I'Jcw i ) e l h i 1 that similar
0 i n s . t r u c t i o n s may
6. l v l i n i s t r y of F;;;jncc, 4 bc i s s u e d i n
tdew i j e l h i . Y
(Banlcf ng a n d I l i a ursl-,ce d i v i s i o n ) , r e s p e c t ;,f p u b l i c
s cc.tcr under..
.I;a;<ingr; a;;:! f i n ~ ; i -
c i a 1 insl;itl~Lj.cns
i n c l u d i n g PuSl ic
s e c t o r Flanks and
lnsurznce
corpurzticns .
7. A11 at-;.achedand s u t r o r d . n - ! l ? offices of t;-\i+
i i i i n i s t ~ yo f P e r s c l n n l ? l , F u b l i i Gri.:!vances and P z n s l o n s
8. ,'<I1L i r f i c ~ r s2nd ;ir?c;'iiol?:; of .i;Iic ~ullnirt r j ' 0f I

P ~ r : ; o n n e l , P u b l i c C i r i c v ~ n c r ! s anu, ' 1 i i n s i i ~ n ~ .
 XAL.F YE.4RL'I FifPORTEG FOEvlAT ON SELECTION COkCviITTEESiBi;*.AELlS COXSTlTIJTED A G D PERSONS ECRlrITED.

PROGRESS REPOIiT FOR JY1PLCMENT.ATIOS OF PKISIE 41INISTER'S NLW 15 POINT ?ROGR\MI\lI.: k OR THE %'ELFARE 3:'
3fIh'OKI'rlES

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8
I
 No.EP.1(1)/2012
Food Corporation of India
Headquarters, Khadya Sadan
16-20, Barakhamba Lane

New Delhi, dated 4th January, 2013

(Circular No. EP-02-2013-01)

Subject: Constitution of Selection Committee / Promotion Committee for

Category-I, II, III & IV posts.

The Department of Public Enterprises, Ministry of Heavy Industries and Public

Enterprises, Government of India, vide O.M. No.6/4/2007-DPE/(SC/ST Cell) dated 7.12.2011
and enclosed Department of Personnel and Training, D.O. letter No.39016/2(s)/2009-
Estt.(B) dated 17.11.2011 has issued guidelines regarding Prime Minister’s New-15 point
Programme for welfare of Minorities in relation to giving special consideration to minority
community candidates in recruitment.

2. The above references have been circulated to all ED(Zone), Zonal Office
(North/South/East/West/NE) for necessary compliance vide Headquarters letter No.1-
5/2010-RPI dated 03.01.2012 with a copy endorsed to Establishment Policy Section of FCI
Headquarters for reconstitution of Selection Board for Direct Recruitment of Category-I & II
posts.

3. The matter has been examined and it has been decided that in supersession of all
previous guidelines, the consolidated guidelines regarding Constitution of Selection/
Promotion Committee for all posts in Category-I, II, III and IV will be issued.

4. Accordingly, the revised guidelines for constitution of Selection Committee for Direct
Recruitment/ Promotion Committee will be as under:-

4.1 The Members included in Committee for Category-I and II posts should be officers
who are at least one step above the posts in which promotion/confirmation is to be made.
Further, the composition of Selection Committees should be representative. It should be
mandatory to have one member belonging to SC/ST and one member belonging to minority
community in Selection Boards/Committees for making recruitment to 10 or more vacancies.
Where the number of vacancies against which selection is to be made is less than 10, efforts
should be made to have the Scheduled Caste/Tribes officer and a Minority community officer
included in such Committees/Boards. In respect of all Category I & II posts to be filled
through direct recruitment, two experts who have the required domain knowledge and can
assist in selecting quality candidates, are to be decided by the C&MD, FCI as members of
the Selection Committee.

4.2 Constitution of Selection/Promotion Committees will be as given below:

For Category I Posts

I. Special Promotion Committee for promotion to the post of Executive

Directors and Equivalent :

1. CMD, FCI Chairman

2. AS&FA, Ministry of CAF&PD Member
3. Executive Director (P), FCI Member Secretary
 Note:
1. Representatives of SC/ST and Minority Community of appropriate status would also be
nominated by the Chairman to be member of the SPC as per Para 4.1.
2. For the selection of Executive Director (Engg.), an Engineer from a Govt. Department
at a sufficiently high level may also be co-opted as a member of the Committee.

II. Senior Selection / Promotion Committee for Chief General Managers,

General Managers, Deputy General Managers and equivalent :

1. Managing Director of the Corporation Chairman

2. Two Executive Directors to be nominated by the Chairman of Member
the Corporation on each occasion
3. Executive Director (P) Member Secretary

Note:
Representatives of SC/ST and Minority Community of appropriate status to be
nominated by the Managing Director as per Para 4.1.

III. Selection / Promotion Committee for Assistant General Managers and

other Category I posts :

1. Executive Director/ Executive Director (Zone) to be Chairman

nominated by the Managing Director on each occasion.
2. An officer of the rank not less than General Manager to be Member
nominated by Managing Director.
3. One SC/ST representative of appropriate status. Member
4. One representative from minority community of appropriate Member
status.
5. Two Experts (only for Direct Recruitment). Member
6. An officer of the rank of General Manager to be specified by Member Secretary
Managing Director on each occasion.

Note:
1. Representatives of SC/ST and Minority Community of appropriate status to be
nominated by Managing Director as per Para 4.1.
2. Two experts who have the required domain knowledge and can assist in selecting
quality candidates at the time of interview are to be decided by the C&MD, FCI.

Category II Posts

1. Executive Director (Zone) Chairman

2. General Manager (Zone) Member
3. Chief General Manager (Fin.)/General Manager (Fin.), Zone Member
4. *Senior most General Manager (Region) in the Zone(by length Member
of service in FCI)*

(*When there is no GM(Region) in Zone - Senior most Deputy

General Manager(Region) in the Zone(by length of service in
FCI)
5. One SC/ST representative of appropriate status to be nominated Member
by the Chairman of the Committee.
6. One representative from minority community of appropriate Member
status to be nominated by Chairman of the Committee.
7. Two Experts (only for Direct Recruitment). Member
8. **Deputy General Manager (Pers.), ZO Member Secretary

(**Assistant General Manager (Pers.) in case of DGM (Pers.) not

available).

Note:
1. Representatives of SC/ST and Minority Community of appropriate status to be
nominated by Chairman of the Committee as per Para 4.1.
2. Two experts who have the required domain knowledge and can assist in selecting
quality candidates at the time of interview are to be decided by the C&MD, FCI.

Category III Posts

1. General Manager (Zone) Chairman

2. General Manager (Finance & Accts.) / Deputy General Manager
(Finance & Accts.), Zonal Office.
3. *Senior most General Manager (Region) in the Zone(by length Member
of service in FCI)*

(*When there is no GM(Region) in Zone - Senior most Deputy

General Manager(Region) in the Zone(by length of service in
FCI)
4. One representative of SC/ST community of appropriate status to Member
be nominated by the Chairman of Committee.
5. One representative from minority community of appropriate Member
status to be nominated by Chairman of the Committee.
6. **Deputy General Manager(Pers.), Zonal Office Member Secretary

(**Assistant General Manager (Pers.) in case Deputy General

Manager(Pers.) is not available)

Note:
Representatives of SC/ST and Minority Community of appropriate status to be
nominated by Chairman of the Committee as per Para 4.1.

Category IV posts in Region

1. General Manager(Region)/ Deputy General Manager(Region) Chairman

2. Assistant General Manager (Pers.), Z.O. Member
3. Seniormost Area Manager in Region (by length of service in Member
FCI).
4. One representative of the SC/ST community of appropriate Member
status to be nominated by the Chairman of the Committee
5. One representative from minority community of appropriate Member
status to be nominated by Chairman of the Committee.
6. Assistant General Manager (Admn.) of Regional Office. Member Secretary
 Note:
Representatives of SC/ST and Minority Community of appropriate status to be
nominated by Chairman of the Committee as per Para 4.1.

Category IV Posts in Headquarters

1. Deputy General Manager (Estt.) Hqrs. Chairman

2. One Assistant General Manager of the cadre in which the Member
promotions are being considered, to be nominated by Chairman
of the Committee.
3. One representative of SC/ST community of appropriate status to Member
be nominated by the Chairman of the Committee.
4. One representative from minority community of appropriate Member
status to be nominated by Chairman of the Committee.
5. Assistant General Manager (E.II), Hqrs. Member Secretary

Note:
Representatives of SC/ST and Minority Community of appropriate status to be
nominated by Chairman of the Committee as per Para 4.1.

5. All the concerned authorities are advised to strictly follow the instructions as above.

This issues with the approval of the Competent Authority.

Hindi version will follow.

Sd/-
(R.K. Chaturvedi)
General Manager (P&IR)

Distribution:

As per standard mailing list.