Directorate of Fisheries: Odisha: Cuttack: Letter Dated The C 2018

f Draft
DIRECTORATE OF FISHERIES: ODISHA: CUTTACK

Letter :No. } O/C/OJ
Dated the Cuttaci.:, ~7 Jij. I M'O. ~'". \4 - o~/\'6
2018
To,
~ Seniot General Manager (Ports & Barbour)
M/S. WAPCOSLimited, 76-C, Sector-18
Industrial Area, Gurgaon-122015, Baryana
Suh:- Letter of Intent Pre-execution services and Project Management

Consultancy (PMC) for the work, "Construction of Chandipur
(Baluangadi) Fishery Barbour in Balasore District".
Sir,
With reference to above, the Letter of Intent has issued for, "Pre-execution
Services and PMC for the· work, Construction of Chandipur (Balaramgadi) Fishery Harbour in
Balasore District.
Scope of work:-
(a) Phase I: Pre-Execution Services

(b) Phase II : Finalization gf Tender Process & Award of Contract
(c) Phase ill: P.M.C. during execution of Work.
Pre-Execution Serrices :
(i) Detailed Topographic and Hydrographic survey of area concerned and documentation.
(ii) Soil exploration for acquiring sub-soil data & conducting SPT.
(ill) Preparation of working drawings, detailed structural design and working estimate w.r.
to D.P.R.and adhering to Odisha State Schedule of Rates.
(iv) Preparation of Tender Document as per guidelines of Department I Funding Agency.
Process.ing of Tender Documents, Contract. Agreement and Review of Detail Design.
(i) Preparation of detail work execution schedule i.e, physical and financial target limiting
to stipulated work completion period including preparing CPM & PERTChart w.r. to the
Project profile.
(ii) Processing of Bid documents, Short-listing of tenderers, assisting Tender Inviting
Authority in Evaluation of tenders, selecting contractor for Construction of Fishery
Harbour at Chandipur (Balaramgadi) in Balasore District, Odisha.
(ill) Attending pre-bid meetings, clarifications to the queries, if any, from the intending
tenderers (Contractors) and make modifications, if necessary, by issuing amendments
addendum etc.
(iv) Review of working drawings made by the contractor for Construction of Fishery
Harbour.
Contd P/ /02
110211
(v) Assisting the Authority concerned in conducting the meetings. Negotiations with the
tenderers, if required.
(vi) Extending necessary assistance to the Client during execution of Agreement.
Project Management a.nd Construction Supervision Services.
Mis W.APCOSLtd., the consultants shall provide the construction management

& supervision services for the project including:
(i) Review of Contractor's Works Schedule and submit recommendations to the authority
concerned.
(ii) Review of monthly & weekly progress reports submitted by contractor.
(iii) Monitoring of the project activities as per the contract schedule.
(iv) Review of work procedures and suggestions for improvement to achieve quantitative &
qualitative with regard to project work.
(v) Locating all reference points and checking of the setting out of the Works by the
Contractor.
(vi) Monitoring construction work to ensure compliance with codes of practice, quality,
design and drawings. •
(vii) Inspection I Checking and witness testing where required, of work executed at site,
materials & equipment received at site with recommended spares as per contract.
(viii) Organizing site meetings to review construction progress and HOLDstatus.
(ix) Checking and measuring quantities of accepted items of Works and making
recommendations for payments to Contractor.
(x) Recommending to the Authority for any changes in the design or specifications which
maybe proven necessary or desirable during the course of execution.
(xi) Notifying the authority in charge of the works for any requirement of variation and
estimated cost of the Variation Order (addition I substitution of items of work.)
(xii) Providing all available information and support in assisting the authority in charge of
works in the assessment and resolution of claims of the Contractor.
The detail scope of work has been elaborated in the MoA.
Payment Condition:-
Payment will be made@ 5% (excluding GST) of the estimated cost and as per
payment schedule.
Contd •..... P/ /03

110311
Time Period
Time allowed for pre-execution work: is 45 days and for PMC, the actual
completion period of construction work.
You are, therefore/requested to attend the O/o. the Directorate of Fisheries,

Odisha, Cuttack within 7 (seven) days for signing the MoA. The work will be executed through
Executive Engineer, Fishery Engineering Division, Bhubaneswar and all logistic support and
technical consultation as per the contract agreement will be made available by Executive
Engineer, Fishery Engineering Division, Bhubaneswar as well as Director of Ports & IWT,
Odisha, Bhubaneswar.
Yours Faithfully
"'\ ~\tb] ~ ~
.@Jr
.DHtECTOR
Memo No. Date-
Copy to the Commissioner-cum-Secretary to Government in Fisheries & ARD
Department for favour of kind information. With reference to Letter No. 9413 I FARD Dtd.
26.07.2018.
,/
Memo No. Date-

Copy to the Director of Ports & IWT, Odisha, Bhubaneswar for information.
-~ t;)\~';; »:
DUlECTOR I
Memo No. Date-
Copy to the Executive Engineer, Fishery Engineering Division, Bhubaneswar for
information.

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DIRECTORATE OF FISHERIES: ODISHA: CUTTACK

Suh:- Letter of Intent Pre-execution services and Project Management

(a) Phase I: Pre-Execution Services

Process.ing of Tender Documents, Contract. Agreement and Review of Detail Design.

Project Management a.nd Construction Supervision Services.

Mis W.APCOSLtd., the consultants shall provide the construction management

Contd •..... P/ /03

You are, therefore/requested to attend the O/o. the Directorate of Fisheries,

Memo No. Date-

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