PASCHIM GUJARAT VIJ COMPANY LIMITED

CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

Tender notice No. RRC/T-2/Tender/2021-22/14/7

Tender for work of “Renovation for In house TC Plinth shed for Rajkot Rural Circle at RCD-2 Store
at Rajkot.” on Twin Cover Basis is invited from experienced bidders the details are as under:

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed. The tender detail is as below:-
Sr.
Description Detail: RRC/T-2/Tender/2021-22/14/7
No.
Renovation for In house TC Plinth shed
1 Name of work for Rajkot Rural Circle at RCD-2 Store
at Rajkot
2 Estimated cost Rs. 4,99,986/-
3 Govt. Registration Class E2 and Above
4 Time limit 30 Days
Rs. 500 + 18 % GST (Rs. 90) = Rs.
5 Tender Fees (Non Refundable)
590.00/-
6 Earnest Money Deposit (EMD) Amount Rs. 5000/-
Tender documents Physically submission date On or before date 23.02.2022
7
(By Registered Post A.D. or Speed Post only) up to 18.00 Hrs.
Date of opening of Tender Fee, EMD Cover & Dt. 24.02.2022
8
Technical bid Documents Physical. at 11.00 Hrs. (if possible)
Dt. 24.02.2022
9 Date of Opening of Price Bid Physical
at 11.00 Hrs.(if possible)

TENDERER SHOULD ATTACH DOCUMENTS IN FOLLOWING ORDER

The tenders are to be submitted by the intending bidder by Two Bid system in which two envelopes are to
be enclosed in One Main Envelope having written on it “Renovation for In house TC Plinth shed for
Rajkot Rural Circle at RCD-2 Store at Rajkot.” The two envelopes to be enclosed are as follows.

COVER NO: 1 (TECHNICAL BID)

Having DD of tender fee and EMD this sealed cover shall be written as “Cover of Tender Fee/EMD)
1. Xerox Copy Of The Receipt Of EMD
2. Xerox Copy Of The Receipt Of Tender Fee
3. Tender Copy (Duly Signed and Stamped On Each Page)
4. Govt. Class Registration certificate
5. Copy of Pan Card (Duly Signed and Stamped On Each Page)
6. Copy of EPF certificate
7. Copy of GST certificate (Duly Signed and Stamped On Each Page)
8. Bank solvency certificate of 50% of tender amount (not older than one year)
9. Experience certificate in Govt. / PSU or equivalent department of equal or more amount of tender
amount.
 PASCHIM GUJARAT VIJ COMPANY LIMITED
CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

(All Documents to be self-attested)

(Without these documents, the tenderer will not be qualified for price bid)

COVER NO: 2 (PRICE BID)

1. Signed Schedule B with quoted rate in words and Figure duly signed and Stamped.

Tender duly filled up should be submitted by Registered Post A.D./Speed Post only to address, To
Superintending Engineer (O&M), PGVCL, Rural Circle Office, Nana Mava Main Road,
Laxminanagar : Rajkot : 360004. Tender packet should have written on it “Renovation for In house
TC Plinth shed for Rajkot Rural Circle at RCD-2 Store at Rajkot.”

IMPORTANT:
All the relevant documents as mentioned in Tender also to be submitted physically along with the Tender
Fee, EMD cover in sealed cover on OR before due date and time. All such documents should be strictly
submitted by RPAD/speed post only. Otherwise the offer will not be considered and no further
communication in the matter will be entertained. “no Courier service or hand delivery will be allowed.
Any technical questions , information & clarification that may be required pertaining to this inquiry should
be referred to Superintending Engineer (O&M), PGVCL, Rural Circle Office, Nana Mava Main
Road, Laxminanagar : Rajkot : 360004
PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

DELAYED AND LATE TENDERS:

No tender shall be accepted / opened in any case which are received after due date and time of the receipt
of tender irrespective of delayed due to postal service or any other reasons and PGVCL shall not assume
any responsibility for late receipt of tender. Any correspondence in this matter will not be entertained.

SCOPE OF WORK
Major works covered in this work are “Renovation for In house TC Plinth shed for Rajkot Rural
Circle at RCD-2 Store at Rajkot.” as per specifications and terms mentioned here under.
1. The site of proposed work is situated at “Rajkot City-2 Division Store”. The proposed site area is
not leveled.
2. The scope of work is explained in Tender Specification. The work shall be carried out according to
the enclosed General Conditions, Technical Specifications & such of the working drawings
approved by the PGVCL.

3. Any activity not specifically mentioned in the tender but necessary in the opinion of engineer in
charge of work must be carried out for successful completion of the job.
4. Before taking up construction activity; the agency has to cut / trim the trees if any which obstruct
the working, of any diameter, bushes, vegetations, i.e. roots, plant, shrubs, grass etc including
stacking and crediting to PGVCL as directed with no extra cost.

COMPLETION PERIOD: The completion period of this work shall be 30 Days from the date of
commencement of work.

Superintending Engineer (O&M)

PGVCL, Rural Circle, Rajkot
 PASCHIM GUJARAT VIJ COMPANY LIMITED
CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

GENERAL COMMERCIAL TERMS AND CONDITIONS OF TENDER

1. The tenderer should thoroughly read all the following clauses before submitting their tender. The
copy of the General terms and conditions duly signed, stamped with company’s seal must be
submitted along with the bid.
2. TENDER FEE:
Tender fee plus GST (Non-refundable) as notified in the tender notice should invariably be paid by way
of Demand Draft / Banker’s Cheque; otherwise offer will be ignored out rightly. Indian Postal Orders
(IPO’s) & Cheques are not acceptable. Demand Draft should be in the name of “Paschim Gujarat Vij
Company Ltd.”, Payable at Rajkot. (Tender fee will be accepted in cash upto Rs. 10,000/- only at
PGVCL Rural Circle office, Rajkot cash counter during working days between 11.00 AM to 02.00 PM
and on working Saturday between 11.00 AM to 12.30 PM)
The tender fee is Non-refundable under normal circumstances. However, if PGVCL decides to scrap/
cancel the tender, by one or another reason, in which bidders are not responsible for cancellation / scrap
of tender, in such case tender fee may be refunded without GST to bidder(s), at sole discretion of
PGVCL.
Tender fee Demand Draft / Banker’s Cheque must be kept in the “Tender fee and EMD cover”
otherwise supplier’s offer is liable to be rejected.

3. EARNEST MONEY DEPOSIT: (E.M.D.)

Tenderer has to pay EMD as mentioned in the tender notice.
The EMD is payable by Demand Draft / Banker’s Cheque in favour of the Paschim Gujarat Vij
Company Ltd. of any Scheduled / Nationalized Banks in Rajkot It can also be furnished by way of an
irrecoverable Bank Guarantee from any nationalized Bank/scheduled Bank as per GOG circular in a
standard format prescribed by PGVCL (Format given in this tender document). Cheques are not
acceptable. As per circular time to time CORPORATE BANK GUARANTEES NOT ALLOWED.
The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven) Months from
the last date of submission of tender.
If the EMD amount is more than Rs. 1 lakh, it should be paid either by demand draft or Banker’s
cheque or pay order or Bank Guarantee. Otherwise it should be paid either in cash (upto Rs. 10,000/-
only) at the office address specified in the tender document or by Demand Draft or Banker’s Cheque
or pay order only. Payment of EMD by RTGS/NEFT/online shall be encouraged.
No Interest will be allowed against payment of E.M.D.
EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity of the offer
or (ii) the Tenderer fails to furnish / deposit the Security deposit towards Execution Period as per
Condition of contract clause no. 2.0.
The EMD of unsuccessful tenderer beyond L3, if paid will be returned promptly on submission of
application and original Money Receipt. The EMD will be returned to the successful tenderer and
remaining unsuccessful tenderer after successful tenderer furnishes the Security Deposit for
performance and duly enters in to the contract. If he fails to furnish the SD or to execute the contract
for the work offered to him, his EMD shall be forfeited and the tenderer may be disqualified from
tendering for further work.
EMD will be returned to the successful Bidders, only on their submission of Security Deposit towards
execution period against LOA released on them.
 PASCHIM GUJARAT VIJ COMPANY LIMITED
CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

4. CONDITION OF TAXES
a. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable
goods and/or services. The amount and % of GST and Cess as applicable should clearly be
indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws
means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST
Act and SGSCT Act, 2017 and all related ancillary legislations).
You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,
certifying that you have not claimed Refund of any applicable GST and Cess, charged to
COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities
and if, any Refund, in respect of such GST and Cess, is claimed by you, it will be immediately
passed on to the COMPANY, without COMPANY making any specific Claim, for the same, either
from the Department or from you.
The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST
and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST
Act, which should be clearly indicated in the price bid. COMPANY may at its discretion consider
such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price
quoted is inclusive of GST and Cess.
If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly
specified with valid Declaration & Certificate from Department. In the event of
withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,
the rate mentioned in the price bid shall be final and any additional GST will have to be borne by
the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to
supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /
Contractor has opted for Composition Scheme under GST.
Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in
acceptance of tender only and any deviation in the same shall not be accepted. Further, any
additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of
HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the
Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST
charged from the company; such refund shall have to be passed on to the company, along with
interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /
contractor.
Further, the Company has a right to recover the amount of GST along with penal interest at the rate
of 15% per annum if GST charged is not paid / short paid to the government or fail to upload the
details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the
stipulated time limit.
In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of
GUVNL’s statutory variation clause shall apply.
“NO price reference shall be given on any account. All tender shall be evaluated on the basis of
firm price end cost including GST & cess.”
GST at applicable rate will be applied on all kind of penalty/compensation recovers under this
contract.
INPUT TAX CREDIT BENEFIT
In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any
other additional item of their inputs / input services under the ambit of the Input Tax Credit
provisions under the GST Act, subsequent to the date of submission of the offer, the same should
be passed on to COMPANY and you should inform such changes to COMPANY from time to
time.
 PASCHIM GUJARAT VIJ COMPANY LIMITED
CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

STATUTORY DEDUCTION:- Statutory deduction will be made as per applicable rules & rates
for TDS, GST TDS, welfare cess, or any other taxes applicable time to time etc. All other statutory
liabilities towards this contract will be on your part.
GST and cess as applicable will be applicable on all kinds of penalties deducted under this
contract.
b. Worker’s welfare cess @ 1.00% of total contract value will be deducted from each RA
bill & Final bill as per norms. If applicable.
c. STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties
including GST and Cess as applicable or in the event of introduction of new tax/cess or cessation
of existing tax/cess subsequent to suppliers offer if it takes place within the original contractual
delivery date will be to PGVCL account subject to the claim being supported by documentary
evidence.
However, if any decrease takes place after the contractual delivery date, the advantage will have to
be passed on to PGVCL.
Statutory variation clause will not be applicable in case of supplier / contractor has opted for
composition scheme under GST.
5. This specification is intended as a general description of quality envisaged form materials &
Workmanship & of the finished work. It is not intended to cover minute details. The work shall be
executed in accordance with the best modern practice & to the complete satisfaction of the
PGVCL. Special techniques approved by the PGVCL shall be used if & where found necessary
without any extra claim. This specification shall have precedence if anything contrary to this is
stated elsewhere in the contract documents, the PGVCL`s decision shall be final & binding to the
contractor on any issue arising out of such discrepancies.
6. The successful contractor will have to sign an agreement and Indemnity bond within 15 days of
receipt of letter of acceptance as per the Paschim Gujarat Vij Co Ltd.’s rules on Rs. 300/- stamp
paper with dully notarized & the necessary stamp duty charges shall be borne by the contractor.
7. SECURITY DEPOSIT: The contractor shall, within 15 days from the date of the receipt of Letter
Of Acceptance, pay 5% of contract value as Security Deposit as mention in Schedule A; The Bank
Guarantee from schedule bank/nationalized bank as per GOG circular time to time in lieu of cash
towards Security Deposit will be accepted providing amount of Security Deposit payable exceeds
Rs. 10,000/-. All damages, costs, charges, expenses and other sums which may be or may become
due or payable by the contractor to the PGVCL under the terms of the contract may be deducted
from the cash in the proceeds of sale of the Securities/Bank Guarantee to deposited (which the
officer or person to whom the same may be endorsed as aforesaid is hereby authorized to sell / to
encase for that purpose) or from the interest of any such securities of from any sums due or which
may become due to the contractor by the PGVCL or from the whole or the balance unpaid as
aforesaid of the encase securities so deposited being repaid or transferred and returned as may be
to contractor after the date on which the final bill is paid or after the expiry of the date up to which
the contractor has to maintain the work in good order whichever is later. No interest will be
allowed against payment of security deposit.
8. COMPENSATION FOR THE DELAY: The time limit allowed for carrying out the work as
entered in the tender shall strictly observed by the contractor and shall be reckoned from the date
on which the order to commence the work is given to the contractor. The work shall throughout the
stipulated period of contract the proceeds with due diligence (time being deemed to be essence of
 PASCHIM GUJARAT VIJ COMPANY LIMITED
CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

contract) and for delay, the contractor shall pay compensation, an amount equal to half percent per
week or part thereof plus GST and cess as applicable for the delayed portion of work. However,
the total amount of compensation to be paid by the contractor, under the provision of the clauses
shall not exceed 10 percent plus GST and cess as applicable of the amount of total contract value
as decided by the competent authority of the PGVCL. The penalty will be invariably retained from
the bills of the contractor and no refund will be given unless the competent authorities approves the
reduction the reasons for delay attributable to PGVCL as well as to party will be brought out
clearly while putting the proposal for waiver reduction in penalty.

9. D.G.S & D. FORCE MAJEURE CLAUSE

“If, at any time during the continuance of this contract, the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by reason of any
war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,
epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as
event)”, then provided notice of the happening of any such event is given by either party to the
other within twenty one days from the date of occurrence there of neither party shall by reason of
such event be entitled to terminate this contract nor shall either party shall have any claim for
damages against the other in respect of such non-performance of delay in performance, and work
under the contract shall be resumed as soon as practicable after such event has come to end or
ceased to exist, and the decision of the Managing Director as to whether the works have been so
resumed or not shall be final and conclusive.
Provided further that if the performance in whole or part of any obligation under this contract is
prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may
at its option terminate the contract provided also that if the contract is terminated under this clause,
the Owner shall be at liberty to take over from the contractor at a price to be fixed by the Managing
Director, which shall be final.
10. PAYMENT TO CONTRACTORS: The rates for several items of works estimated to cost more
than Rs.1,000/- agreed to within shall be valid only when the item concerned is accepted, having
been completed full, in accordance with the sanctioned specification. In case, where the items of
the work, are not accepted, as so completed the Engineer-in-charge, may make payment on account
of such items at such reduced rates, as he may consider reasonable in the preparation of final or
running accounts bills.
11. BILLS- PAYMENT: R.A. Bill/ Final Bill Shall be submitted by the contractor each month on or
before the date fixed by the Engineer-in-charge, for all works, executed in the previous month and
the Engineer-in-charge shall take or cause to be taken the requisite measurement for the purpose or
having the same verified and the claim so far as it is admissible, shall be adjusted. The Engineer-
in-charge may depute a subordinate to measure up the said work in the presence of the contractor
or his duly authorized agent, whose counter signature in the measurement shall be sufficient
warrant and the Engineer-in-charge may prepare a bill from such list which shall be binding on the
contractor in all respects.
Payment will be made after thorough scrutiny of bill as per rules and prevailing practice of
PGVCL. The payment will be made as per availability of fund. For any type delay no interest will
be paid in any case.
 PASCHIM GUJARAT VIJ COMPANY LIMITED
CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

The contractor shall submit his R/A bill/ Final Bill every month, which shall be processed in
reasonable time after checking and recording the MB. The contractor shall be responsible to submit
R/A/Final Bill bills well in time and shall depute his representative for joint checking of the
measurements; so that the bills can be processed in time. The contractor shall take due care in this
regard, failing to which consequences will be up to him. No any interest or any charges will be
paid for any delay in payments of R.A. Bills/Final bill.
12. METHOD OF PAYMENT: Payment to contractors shall be made by A/c payee Cheque only.
Payment will be made through PGVCL, Rural Divison, Rajkot.

13. ARBITRATION:-
All questions, disputes or differences whatsoever, which may, at any time, arise between the parties
i.e. the PGVCL and the contractor upon or in relation to or in connection with the Contract shall be
referred to sole Arbitrator appointed by the Managing Director PGVCL for that purpose, who shall
be retired High Court Judge or a retired District Judge and the decision of the said Arbitrator shall
be final and binding upon the parties.
Reference to the Arbitrator shall be final and binding upon the parties governed by the provisions of
The Arbitration & Conciliation Act, 1996 as amended from time to time and the Rules made there
under. The Arbitration proceedings shall be conducted at Rajkot, Corporate Office of PGVCL or at
any such place as the sole Arbitrator may determine. The award of the sole Arbitrator shall be final
and binding upon the parties.
Performance under this contract shall, if reasonably possible, continue during the Arbitration
proceedings and no payments due or payable by the PGVCL shall be withheld unless they are the
subject matter of the Arbitration proceeding.
The reference to arbitration proceedings under this clause shall not:
A. Affect the right of the Engineer-in-charge to take possession of all or any tools, plants, materials
and stores, in or upon the work or site thereof or belonging to the contractor or procured by him
and intended to be used for the execution of the work or any part thereof.
B. Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor in any
work or from removing such materials to other place, during the period the work is stopped or
suspended in pursuance of notice given to the contractor under General Conditions.
C. Entitle the contractor to stop the progress of the work or carrying out the additional or altered work
in accordance with the provision of General Conditions for the work where there is no
specification.
D. Preclude the PGVCL from getting the work done by another agency. Neither party is entitled to
bring a claim to arbitration latest by the thirty days after the expiration of the defects liability
period.
E. The provisions of the Arbitration & conciliation Act, 1996, Gujarat Public Works Contract
Disputes Arbitration Tribunal Act, 1992 and rules made there under shall apply to the arbitration
proceeding under this clause.
F. The Contractor shall be responsible for the loss destruction or deterioration of the materials, stores
or articles supplied to him by the PGVCL, even if such loss destruction or deterioration has
occurred under any circumstances whatsoever beyond his control as if the material, stores or
articles so supplied were his property. The contractor shall be responsible for returning the residual
materials after completion of the contract and if fails to return, the balance material supplied to him
 PASCHIM GUJARAT VIJ COMPANY LIMITED
CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

by the PGVCL, the cost of the residual materials will be recovered from the contractor at the
market rate or stock issue rate whichever be higher at the time of materials account plus 15%.
14. JURISDICTION:
All questions, disputes or differences arising under out of or in connection with the Tender /
Contract if concluded shall be subject to the exclusive jurisdiction of the court under whose
jurisdiction the place from which the tender / Acceptance of tender is issued, is situated i.e. Rajkot.

15 RECOVERIES:
a. In case of any damage to equipment/machinery or structure/building of PGVCL or any
public property due to negligence’s of contractor or any other reasons attributed to contractor the
decision of E.I.C. regarding the amount of recovery shall be final and shall be paid by contractor.
b. If the contractor fails to execute the work as per direction of E.I.C. within the time frame
given by PGVCL time to time, shall get the work done partially or fully through any other
contractor at the risk and cost of the contractor and the cost of execution of such work along with
15% overhead charges shall be deducted from contractor monthly bill over and above recovery as
per rules.
16 Water Supply Connection: The contractor has to make his own arrangement of water for
construction activity at his own cost i.e. bore well or other sources and PGVCL will not recover
the water charges.
However, if possible, PGVCL may allow to use the water from their existing sources as per the
contractor’s request. For which recovery for water charges will be affected at 2 (two) percent of
the cost of items as executed in which the water supplied by PGVCL, is used, as certified by the
EIC however if any change in charge of water by PGVCL then same will be applicable.
The electric power, at site, will be made available at one mutually agreed point, free of cost by
PGVCL if required.
17 Labour Laws:
A. Persons below the age of 18 years shall not be employed for the work.
B. No female worker shall be employed in the night shift between 7.00 p.m. to 6.00 a.m.
C. Contractor shall maintain a valid labour license under the Contract Labour (Regulation and
Abolition Act) for employing necessary manpower to be required by him. In the absence of
such license, the contractor shall be liable to be terminated without assigning any reason
thereof.
D. The contractor shall at his own expense comply with all labour laws and keep the PGVCL
indemnified in respect thereof. Some of the major liabilities under various labour and
industrial laws which the contractor shall comply with are as under :
E. Payment of contribution of wages of employer’s contributions towards Provident Fund,
Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative Charges etc. at
the rates made applicable from time to time by Government of Gujarat / Government of
India or other Statutory Authorities.
F. Payment of deposit in respect of each contract labour of the rate of RS.30/- with the office
of the Commissioner of Labour as per the Contract Labour Act (Regulation & Abolition).
G. License Fee as prescribed under the contract Labour Act (Regulation and Abolition) and
Rules framed there under depending upon the number of workmen employed by the
contractor.
 PASCHIM GUJARAT VIJ COMPANY LIMITED
CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

H. Paid leave facility and wages as per the provision of the Factories Act at the rate of one day
for every 20 days of working.
I. Identity cards as prescribed under the factories Act with photo affixed thereto, the same for
identification.
J. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial
Disputes Act. Any payment to the contractor’s employees arising out of any claim of
disputes under the Industrial Disputes Act – 1947 or any other laws.
K. Provision of compensation in the case of accidental injury.
L. Payment of crèche if the female labour employed is more than 30 numbers
M. Maternity leave as per the provision of the Maternity Benefit Act.
The above are some of the major liabilities of the contractor in addition to other liabilities
prescribed under the various Labour Las in force from time to time from Statutory Authorities like
State Government / Government of India which the contractor shall have to comply with.
1.3 Provident Fund and Family Pension Scheme: The contractor shall submit along with his bill
(month wise) a statement regarding deductions against employees provident fund and family
pension scheme in respect of each concerned employees’ Provident Fund and Family Pension
scheme at the rate of 12 % (or at the rates made applicable by the Government from time to
time) of the wages. Contractor’s contribution and his workers contribution towards provident
fund and family pension scheme shall be deposited by the contractor with regional Provident
Fund Commissioner, Ahmedabad.
1.4 Deposit Linked Insurance Scheme: The contractor shall have to deposit ½ % of the wages in-
respect of employees who is a member of the Provident Fund as the contribution to the Deposit
Linked Insurance Scheme with Regional Fund Commissioner, Ahmedabad.
1.5 Administrative Charges: The contractor shall deposit administrative charges for maintaining
Provident Fund Account with Regional Provident Fund Commissioner, Ahmedabad at the rates
applicable.
1.6 Paid Leave Facility: Paid leave facility at the rate of one day for every 20 days worked by the
contract laborer shall be provided by the contractor to his workers. He shall maintain Leave
records/ Leave Cards for individual laborer which shall be duly verified and approved/ certified
by the authorized officer of the PGVCL.
1.7 Workmen’s Compensation Fund and Employers Liability Insurance: The contractor shall
cover all his employees under Workmen’s Compensation Fund and under the Liability
Insurance. The contractor shall employ adequate number of experienced staff at site for daily
supervision and for maintenance of various registers and records required under the law and
contract. No payment for supervision shall be admissible.
1.8 Contractor to Indemnify to the PGVCL: The contractor shall indemnify and keep indemnified
the PGVCL and every officer and employees of the PGVCL and also Engineer-In-Charge and
his staff against all actions, proceedings, claims, demands, costs and expenses whatsoever
arising out of or in connection with the matters referred in above clauses and elsewhere and
against all actions, proceedings, claims, demands, costs and expenses which may be made
against the PGVCL by any workman/ employee of the contractor or any sub-contractor and / or
from any liability may arise to any workman / employees of the contractor or any sub-contractor
under any laws, rules or regulation having the force of law including but not limited to claims
against the owner under workman’s compensation Act, 1923. The employee’s Provident Act
 PASCHIM GUJARAT VIJ COMPANY LIMITED
CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

1952, and / or the contract Labour (Abolition and Regulation) Act 1979. The PGVCL shall not
be liable for or in respect of or in consequence of any accident or injury to any workmen or other
person in the employment of the contractor or his sub-contractors, and the contractor shall
indemnify and keep indemnified the PGVCL against all such damage and compensation and
against all claims, demands, proceedings costs, charges and expenses whatsoever in respect
thereof or in relation thereto.
1.9 Workmen’s Compensation and Employer’s Liability Insurance: Insurance shall be affected
for all the contractor’s for all the contractor’s employees engaged in the performance of this
contract. If any of the work is sublettéd to the sub-contractor, the contractor shall require that he
or his sub-contractor to provide workmen’s compensation and employer’s liability insurance for
the latter’s employees unless such employees recovered under the contractor’s insurance.
A. The PGVCL reserves the right to terminate this rate contract at any time during it pendency
without giving notice of termination or any reasons thereof.
B. The PGVCL will be entitled to deduct directly from the bills, to be paid to the Sub-
contractor and Labourers any sum or sums payable by contractor and which sum/sums the
PGVCL is required to pay as a principal employer on account of contractor’s default in
respect of all liabilities referred to in above clauses.
C. Nothing in the contract document stated shall any wise constitute any workmen/ employees
of the contractor or any sub-contractor as or to be workmen/employee of the power, or
place obligation or liability in respect of any such workmen/ employee upon the PGVCL.
NOTE:-The prevailing Act at the time of execution of work over and above act specified herein shall
be binding to the contractor.
18 Agreement/Indemnity Bond: Agreement/ Indemnity Bond to be executed by successful bidder on
stamp duty of Rs. 300/- duly notarized in prescribed format of PGVCL cost of which will be born
by contractor/bidder Copy of the same also to be incorporated.
19 Time limit extension:- If due to any stoppages, or litigation / stay order etc. work is suspended
then no idle charges will be paid. Only suitable time limit extension will be granted based on
genuine reason but no extra claim will be entertained.
20 The PGVCL reserves the right to terminate this rate contract at any time during it pendency
without giving notice of termination or any reasons thereof.
21 The other general terms and condition of standard tender of PGVCL of civil works will be
applicable to this contract on request of bidder the copy of the same will be issued.

I agree to the above Condition: Superintending Engineer (O&M)

Signature & Seal of the contractor PGVCL, Rural Circle, Rajkot
 PASCHIM GUJARAT VIJ COMPANY LIMITED
CORPORATE OFFICE
Nana Mava Road, Laxminagar, RAJKOT – 360004.
CIN U40102GJ2003SGC042908
Rural Circle office, Nana Mava Road, Laxminagar, RAJKOT – 360004.
FAX : (0281) 2370566 PHONE: (0281) 2370561/62/65

E. M. D. BANK GUARANTEE FORMAT

TENDER NO.: RRC/T-2/Tender/2021-22/14/7

APPENDIX – I
(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)
BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

Whereas M/s___________________________________________________ (name & address of the Firm) having

their registered office at_____________________________________________ (address of the firms Registered
Office) (hereinafter called the ‘Tenderer’) wish to participate in the tender no :
_______________________________ for ________________________________________________________ for
Paschim Gujarat Vij Company Limited and WHEREAS a Bank Guarantee for (hereinafter called the ‘Beneficiary’)
Rs.__________________(amount of EMD) valid till___________ (mention here date of validity of this Guarantee
which will be 6 (SIX) months from the date of opening of Technical Bid which is required to be submitted by the
Tenderer along with the Tender.

We, ______________________________________________________ (name of the Bank and address of the

Branch giving the Bank Guarantee) having their registered office
at_____________________________________________ (address of the Bank’s Registered Office) here by give
this Bank Guarantee No: ________________________ Dtd: ___________
and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from Paschim
Gujarat Vij Company Limited or any Officer authorized by it in this behalf any amount not exceeding
Rs._______________ (amount of E.M.D) Rupees____________________________________(in words)) to the
said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.
We ______________________________ (name of the Bank) also agree that withdrawal of the Tender or part
thereof by the Tenderer within its validity or Non-submission of Security Deposit by the Tenderer within one month
from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij Company Limited would
constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed
within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the
encashed amount is liable to be forfeited by the Beneficiary.
This agreement shall be valid and binding on this Bank upto and inclusive of______________________(mention
here the date of validity of Guarantee) and shall not be terminable by notice or by Guarantor change in the
constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not
be impaired or discharged by any extension of time or variations or alternations made, given, conceded with or
without our knowledge or consent by or between the Tenderer and the PGVCL.

"Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this
Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or
invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank.
Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to
Rs.______________ (amount of E.M.D.) (Rupees___________________________
(In words). Our Guarantee shall remain in force till___________ (Date of validity of the Guarantee). Unless
demands or claims under this Bank Guarantee are made to us in writing on or before _______________ (Date of
validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be
released and discharged from all liabilities there under:

Place:
Date:

Please mention here Complete Postal Signature of the Bank's

Address of the, Bank with Branch Code, Authorized Signatory with Telephone and Fax Nos.
Official Round Seal.