Pyalong Primary School: 10-14 Bourke Street, Pyalong, VIC, 3521 03 5785 1291 / Pyalong - Ps@education - Vic.gov - Au

Pyalong Primary School
Emergency and Critical Incident

Management Plan 2020-2021
10-14 Bourke Street, Pyalong, VIC, 3521

03 5785 1291 / [email protected]
Department of Education and Training
Date Approved: 3/09/2020
Emergency Management Plan: Pyalong Primary School - 2020-2021

Printed: 14/09/2020
Page 1
Purpose
The purpose of this Emergency and Critical Incident Management Plan (EMP) is to provide a detailed
plan of how this school campus will prepare and respond to emergencies and critical incidents that may
impact on student and/or staff health, safety and well-being and/or school operations.
Context
Schools have the authority to activate their EMPs when an event warrants a response. Schools should
know how to access multiple information sources including the VicEmergency app,
https://www.emergency.vic.gov.au, emergency services and/or the Department of Education and
Training.
All principals and key school staff should download the VicEmergency app on their phone with a watch
zone around their school to receive alerts and information regarding hazards and incidents in their vicinity.
Should the principal or school be made aware of an emergency in the local area, the principal or
nominated person will consult the following sources for information:
1. Call ‘000’ for life-threatening or time critical emergencies.
2. Contact the Incident Support and Operations Centre (ISOC) on 1800 126 126.
3. Seek support from your region/regional Manager, Operations and Emergency Management or
Emergency Management Support Officer if required.
4. Check the VicEmergency app or www.emergency.vic.gov.au for up to date information on
warnings and incidents.
5. Contact your Senior Education Improvement Leader.
6. Check the Department of Education and Training web site for incident updates.
Emergency Management Plan: Pyalong Primary School - 2020-2021

Printed: 14/09/2020
Page 2
Distribution List
Name Position Title and Organisation Communication Date Email or Postal
Name Address
Vacant Manager Operations and 02/09/2020

Emergency Management,
Regional Office, DEECD>
Brendan Kelly CFA - Pyalong 02/09/2020 c/o Pyalong Post

Office/General Store
Pyalong Police Station Police - Pyalong 02/09/2020 c/o Pyalong Post

Office/General Store
All school staff Pyalong Primary School 02/09/2020 c/o Pyalong Primary
School
All visitors to school All visitors 02/09/2020 On display on

noticeboard in main
office
All School parents Pyalong Parents 02/09/2020 On display on

noticeboard in main
office, on school
website
Emergency Management Plan: Pyalong Primary School - 2020- Printed: 14/09/2020

2021
Page | 3
2021
Page | 4
Facility Profile
School Name/Campus Name Pyalong Primary School
Address 10-14 Bourke Street, Pyalong, VIC, 3521
Phone 03 5785 1291
Email [email protected]
Fax 03 5785 1249
DET Region NORTH-EASTERN VICTORIA
DET Area Goulburn Area
LGA Mitchell (S)
BOM/Fire District North Central District
Is your school on Bushfire Yes

At- Risk Register?
Bushfire At-Risk Register Category 3

Category
Operating Hours 8:45AM - 3:45PM
Number of Students 73
Number of Staff 13
Number of Buildings 3
Is the School a designated No

Neighborhood Safer Place?
Shelter-In-Place Location Main Building - Open Learning Area
On-site Evacuation Location Main School Oval
Off-site Evacuation Location Pyalong Recreation Reserve

2021
Page | 5
Typical method used for SMS, School Newsletter, website
communications to school
community
Is this school has other Yes

services or users of the site?
Other Services/Users of Site

Service/User Location Number of Student Emergency Contact Phone Mobile
Name or Visitor
Pyalong Room 3 Building ID Max 15 students 0700 - 0900 1530 - 5785 1291 0434 492 632
Primary - 61 before school and 15 1800
School Out of students after school
School Hours
Care
Pyalong Room 3 Building ID Max 15 students 0700 - 0900 1530 - 5785 1291 0403 357 962
Primary - 61 before school and 15 1800
School - Out students after school
of School
Hours
Pyalong Stephanie Max 15 participants 0930 - 1130 5785 1291 0400 720 022
Playgroup Alexander Kitchen
Building ID - 61
Building Information Summary

Telephones (landlines)
Location Number
Office (03) 5785 1291
Alarms
Description Location Monitoring Number
Company
Fire fill this in only if required

2021
Page | 6
Intrusion Main building DET DET - FOB
required
Other
Utilities
Description Location Service Location of shutoff
Provider Instructions
Gas / Propane LPG - Lower school Elgas Turn off gas bottle at
grounds - Adjacent to the rear of main
old school building building
Water Bourke Street boundary, Goulburn Valley Turn off at Mains,

school water tanks located Water Bourke Street
behind toilet block (Building boundary
ID 20, 21, 22)
Electricity Main Switchboard - AGL (Powercor) Turn off at main power

Administration Building board in administration
area
Sprinkler System
Control Valve Location
Shutoff Instructions Location
Boiler Room
Location
Access
Emergency Power System

Type
Location
Provides power to

2021
Page | 7
Shutoff Instructions Location
Building and Site Hazards

Location Number
Additional Profile Information

Additional Info

2021
Page | 8
Emergency Kit Checklist
Checklist Yes / No
Student data and parent contact information (contained in EMP) Yes
Student and staff with additional needs list (contained in EMP) Yes
including any student medications
Staff contact information Yes
Student Release Forms/sign out book Yes
List of staff on the IMT Yes
Traffic/emergency safety vests and tabards Yes
Standard portable First Aid Kit. Refer to First Aid Kits Contents Yes
Checklist
Torch with replacement batteries (or wind up torch) Yes
Whistle Yes
Portable battery powered radio Yes
Copy of facility site plan and EMP including evacuation routes Yes
Water Yes
Sunscreen and spare sunhats Yes
Plastic garbage bags and ties Yes
Toiletry supplies Yes
Sanitary products Yes
Review Emergency kit checked date
Date emergency kit checked 28/08/2020
Next check date 28/08/2021

2021
Page | 9
Drill Schedule
School Term Drill Type Contact Person Schedule Date Actual Date
Term 1 Incident Management Team Jessica Bowen- 27/01/2021 01/09/2020

Training Duarte
Term 1 Evacuation Procedures and Jessica Bowen- 16/02/2021 07/03/2018

drills (on site) Duarte
Term 2 Lock down procedures Jessica Bowen- 07/06/2021 08/05/2018

Duarte
Term 3 Evacuation Procedures and Jessica Bowen- 09/09/2021 02/08/2018

drills (on site) Duarte
Term 4 Evacuation Procedures and Jessica Bowen- 15/11/2020

drills (off site) Duarte

2021
Page | 10
First Aid Training
Staff Member Training Completed Date Qualified To
Jessica Bowen-Duarte Stitches Level 2 First Aid / Asthma / 17/07/2022

Anaphylaxis/ CPR (2019)
Narelle Smith Stitches Level 2 First Aid / Asthma / 17/07/2022

Margaret Dickinson Stitches Level 2 First Aid / Anaphylaxis / 17/07/2022

Asthma / CPR (2019)
Rita Pollock Stitches Level 2 First Aid / Asthma / 17/07/2022

Heather Smith Stitches Level 2 First Aid / Asthma / 17/07/2022

Samantha Briggs Stitches Level 2 First Aid / Asthma / 17/07/2022

Stephen Cadusch Stitches Level 2 First Aid / Asthma / 17/07/2022

Robyn Dwyer Stitches Level 2 First Aid / Anaphylaxis / 17/07/2022

Asthma / CPR (2019)
Andi Ferraro Stitches Level 2 First Aid / Asthma / 17/07/2022

Erica Stute Stitches Level 2 First Aid / Asthma / 17/07/2022

Michelle Gyton-Taylor Stitches Level 2 First Aid / Asthma / 17/07/2022

Jessica Ciampi Stitches Level 2 First Aid / Asthma / 17/07/2022

Other Training Record

Staff Member Training Type Date
Stephen Cadusch 10710NAT Course in Allergy and 18/06/2019

Anaphylaxis Awareness
Stephen Cadusch Trauma Responsive Practice 04/08/2020

2021
Page | 11
All staff Mandatory Reporting 01/09/2020
All staff Working Safely in Schools during 01/09/2020

COVID training

2021
Page | 12
Students or Staff with Additional Needs
To ensure adherence to the provisions of the Information Privacy Act 2000 you should
not record personal details here.
Add summary of those with additional needs or medical conditions below, without
including personal details.
Category Number of Staff Number of Students
Severe Language Disorder 0 2
Asthma 0 5
Severe behaviour disorder 0 4
Intellectual disability 0 3
Mobility issues 0 1
Epilepsy 1 0
Intellectual disability 0 1
Austism 0 5

2021
Page | 13
Risk Assessment
Identified Hazards Description of Risk Existing Controls Effectiveness of Risk Rating Controls to be implemented Revised Risk Rating
existing controls
Building fire Probable Causes: Inappropriate Effective

management of stored chemicals  Fire services equipment (fire hose reels, fire Consequence  Ensure Emergency Management Plan Consequence
such as cleaning fluids; Incident in extinguishers, fire blankets, hydrants) is tested and is up to date.
Major Major
science laboratory; Exploding gas tagged as per Australian Standards.  Ensure all students and staff participate
tank; Faulty electrical wiring;  A Workplace Inspection is completed once per term to
Likelihood in emergency drills and know the Likelihood
Faulty electrical equipment check that exit signs and other emergency equipment is Rare evacuation process and points Rare
Probable Consequences: Physical working. Risk Level  Ensure that all cleaning fluids are Risk Level
injury to staff or students; Stress or  Communication systems (PA system) are tested on a stored appropriately (in the outside,
Medium Medium
psychological injury requiring regular basis. locked cleaning cupboard)
clinical support for multiple  A fire blanket (tested and tagged to Australian Standards)  Regualr maintenance checks as per
individuals is available in all kitchen areas. OHS schedule
 All electrical equipment is tested and tagged as per
Australian Standards and that frayed leads, damaged
equipment and so on. are disposed of in an appropriate
manner.
Bushfire/Grassfire Probable Causes: Lightning strike; Effective

Arson; Spark ignited by machinery;  Weekly checks of safety equip are conducted during Consequence  Ensure grounds are kept in good Consequence
Power line failure; Escaped bushfire season. condition with grass cut, long grass
Severe Major
planned burn Probable  School liaises with local fire services regarding beside buildings whipper snipped -
Consequences: Injury; Serious preparedness prior to start of the Fire Danger Period.
Likelihood fortnightly mowing roster Likelihood
injury from smoke inhalation;  WatchZone on VicEmergency App Unlikely  Ensure gutters are cleaned twice yearly Unlikely
Stress or psychological injury  Evacuation drills are conducted in Terms 1 and 4; Risk Level  Enact fire prevention maintenance Risk Level
requiring clinical support for conduct Shelter-In-Place drill in Term 1. measures using School Council
High Medium
multiple individuals, risk of  Working bees to clear and clean up school site occur at allocated funds
property damage or property loss. least twice per year.  Ensure all parties are aware of the
 EMP is reviewed and socialised with staff before fire Emergency Management Plan
season.
 Staff and parents are aware of EMP and understand their
role within it.
 ‘Annual facilities bushfire readiness review checklist’ is
implemented in October to prepare for the bushfire
season
 Pre-determined arrangements implemented as fire
danger escalates (in accordance with school’s category
on the Bushfire at Risk Register)
Off-site emergencies Risk of injury to staff and student's Complete Student Activity Locator. Acceptable Ensure all staff have proper documentation with
in the event that an emergency Consequence them on excursions. Consequence
occurs offsite at an excursion, Adhere to the Guidelines for Outdoor Education.
Major Moderate
professional development day,
camp or other offsite activity. Staff should follow DET's Work-related driving procedures. Likelihood Likelihood
Possible Possible
Complete risk assessment for all off site excursions/camps. Risk Level Risk Level
High Medium

2021
Page | 14
Intruder Physical or psychological injury Ensure visitors/contractors sign in through the office area Effective Ensure all personnel are vigilant on reporting
could occur to staff, students, when they first arrive on site. Consequence any visitors to office Consequence
visitors or contractors if threatened Ensure contact details for Police and Emergency services
Moderate Moderate
or physically assaulted by an are located at the front office.
intruder. There is a risk that Practice drills Likelihood Likelihood
property could be damaged. Possible Possible
Students witnessing the event may Risk Level Risk Level
also be psychologically harmed.
Medium Medium
Bomb/substance Physical or psychological injury Ensure each phone has a Bomb Threat Checklist available. Effective Ensure checklist available at all phones.
threat could occur to staff, visitors or Consequence Consequence
contractors. Schedule and practice emergency evacuation drills on a
Severe Severe
regular basis.
Likelihood Likelihood
Implement and follow Bomb Threat response procedure Rare Rare
(located in EMP) Risk Level Risk Level
Medium Medium
Severe weather Risk of roof down flooding Risk of Ensure roofs/gutters/drains are clear. Acceptable Hire personnel to clean gutters as part of yearly
event injury Risk of property damage. Consequence maintenance schedule. Consequence
Physical injury to staff or students Liaise with SES/Local Government to identify potential risks.
Moderate Moderate
Stress or psychological injury Visual check roof structure as part of Working
requiring clinical support for Develop contingency for storage of equipment/materials if Likelihood Bee maintenance Likelihood
multiple individuals necessary. Possible Possible
Risk Level Risk Level
Test communications.
Medium Medium
Influenza pandemic Risk of health and possible death Ensure relevant staff are familiar with DET's Pandemic Effective Use newsletter and other technology to advise
(in extreme cases) Incident Response Procedures including the School Consequence parents and the community of risk. Consequence
Influenza Response Plan template.
Severe Severe
Educate parents of necessity of keeping sick
Ensure basic hygiene measures are in place and posters Likelihood children at home. Likelihood
are displayed at the beginning of flu season (April). Unlikely Unlikely
Risk Level Risk Level
Ensure there is convenient access to water and liquid soap
High High
and/or alcohol based sanitiser.
Ensure staff and children are educated about covering their

cough to prevent the spread of germs.
Loss of essential Lack of availability of school Ensure that bottled drinking water is kept on site and Acceptable Tanks to be filled with drinking water when
services resources such as computers encourage students to bring their own bottled water each Consequence empty. Consequence
Lack of availability of fresh drinking day.
Major Moderate
water and water for flushing toilets Tanks are connected to drinking taps (to be used when
town water is unavailable). Likelihood Likelihood
Permission forms to be distributed at the beginning of each Possible Unlikely
school year, allowing us to access the Recreation Reserve Risk Level Risk Level
in instances of emergency ie. no flushing toilets.
High Medium
Contact SEIL and Emergency Services Unit.

2021
Page | 15
Child Abuse Probable causes: Domestic Effective Provide support to parents in the form of online
violence; Substance abuse;  Recognise indicators of Child Abuse Consequence parenting courses Consequence
Stress/isolation; Mental health  Child Safe Standards Ensure all staff are trained in mandatory
Major Major
problems/intellectual disability;  PROTECT protocol reporting
Lack of parenting skills Probable  Student Critical Incident Advisory Line
Likelihood Seek early intervention and assistance from Likelihood
consequences: Physical and  Student Support Services/Student Welfare Coordinator Possible visiting SSSO. Unlikely
psychological Risk Level Risk Level
trauma/distress/injury;
High Medium
Depression/apathy; Inability to
concentrate;
Emotional/behavioural/learning
problems; Eating Disorder
Information Security Probable Causes: Hacking; Effective

Malware virus; Unprotected  Privacy (including DET’s Schools’ Privacy Policy) Consequence
systems/passwords; Accidental  Privacy, Department provided software
Moderate
Probable consequences:  Privacy (requests for Information about Students)
Inconvenience Inability to  Acceptable use of ICT Resources
Likelihood
access/use computer system;  Staff member manages and reviews school’s privacy Unlikely
Loss/corruption of files/data; practices Risk Level
privacy breach  Regular privacy audit to determine what information the
Medium
school collects, how it is used and with whom information
is shared.
 Examine data security arrangements
 Password protocols for ICT
Medical Emergency Probable causes: Effective Ensure medical alert forms are up to date ad
Accident/misadventure;  Staff trained in first aid Consequence easily accessible Consequence
known/unknown illness Probable  First Aid Kit Induction program includes information sharing
Major Major
consequences: Ill health,  Staff observant to signs of illness about students at risk of anaphylaxis, asthma,
recuperation; hospitalization;  Medical history – staff/students
Likelihood diabetes etc Likelihood
impact on continuity of education;  First Aid and Infection Control Procedure Possible Ensure first aid supplies are regularly audited Unlikely
Psychological distress for those  Medication Authority Form and authority to administer Risk Level and supplies are maintained at an adequate Risk Level
witnessing incident level
High Medium
Mental Stress Probable causes: Exposure to Effective Minimise workload through ensuring face to face
distressing event;  Student Support Services Consequence teaching load does not exceed set guidelines Consequence
Anxiety/depression; illness  Well-being staff in school Mentoring for new staff
Moderate Moderate
Probable consequences:  Student Engagement and Inclusion Guidance Access to EAP 1300 361 008
Psychological trauma/distress;  Building Resilience Framework
Likelihood Weekly check-in on staff wellbeing Likelihood
Attempted suicide; Suicidal  Victorian Anti-bullying and Mental Heath Initiative Possible Unlikely
ideation/self-harm; Interrupted  Respectful Relationships Initiative Risk Level Risk Level
learning
Medium Medium
Missing person - Probable causes; Lost or Effective 1:1 supervision for students at risk
school or school separated whilst on  School records attendance Consequence Frequent home - school contact Consequence
camp/excursion camp/excursion; Truancy;  Student engagement policy to promote school
Moderate Moderate
Unknown - i.e. distress Probable attendance and address truancy, which is staged
consequences: injury; interrupted  Recess and lunchtime supervision. Likelihood Likelihood
education; psychological  Behaviour Support Plans to address individual truancy. Possible Unlikely
trauma/distress  Student Activity Locator to be completed ahead of all Risk Level Risk Level
camps (which includes outlining all students to attend
Medium Medium
camp)

2021
Page | 16
 List of students to attend camp to be held at school site
and by Teacher in Charge on camp.
 School excursion/camp risk assessment
Traumatic Probable causes: Effective

Death/Injury/Grief Accident/misadventure; Existing  Student Support Services Consequence
illness; Sudden medical  Well-being staff in school
Moderate
emergency Probable  Managing Trauma Guide
Consequences: Distress/anger;  Incident Support and Operations Centre referrals
Likelihood
Disruption to school operations;  Employee Assistance Program Possible
Disruption to school operations; Risk Level
Stress, psychological injury,
Medium
impact on well-being requiring
support
Violence, Aggression Probable causes: underlying Site based policies and strategies Effective Staff not to be at school alone in the evenings
and/or harassment abuse or exposure to family  Lunchtime and recess supervision Consequence Consequence
violence; developmental factors  School based security measures such as dual entry
Major Major
Probable Consequences: physical points
or psychological harm; Disruption  Behavioral Code of Conduct
to learning/continuity of education  Requirement for multiple staff to be present at meetings Possible Unlikely
or incidents involving aggressive parent or student Risk Level Risk Level
School pursues specific interventions or referrals as
High Medium
required/appropriate:
 Trespass order
 Child Protection referral
 Family violence referral
Specific supports for students with challenging behaviors and
interventions:
 Referral to Student Support Services (SSS)
 School Wide Positive Behaviour Support strategies
(Behaviour Support Plans etc.)
 Restraint and Seclusion procedures
 Respectful Relationships
 Health and Human Services Behaviour Support Services
 More advanced supports accessed as appropriate e.g.
Engagement of a Student Support Services visiting
professional
 School welfare officer/coordinator engaged
Training
 Diffusion strategies and training for staff
 Conflict management training
 Awareness training and resources – Building Resilience
and Preventing Radicalisation to Violent Extremism
Specific support for teacher/staff in dealing with challenging
behaviours
 Employee Assistance Program (EAP) for impacted staff
 Principal Mentor Program
 Proactive Wellbeing Supervision
 Principal Health Checks
 Early Intervention Principal Support Service
Refer to additional resources for impacted persons
 School breakfast club (where available)
 School wide Positive Behaviour Support

2021
Page | 17
 Koori inclusive School Wide Positive Behaviour Support
Heat (Extreme) Probable causes: Prolonged Effective

period of excessively hot weather  Sun and UV protection policy Consequence  Move students into the areas with an Consequence
Probable Consequences:  SunSmart program are implemented air conditioner installed
Major Major
hyperthermia: heat and sunlight  Playground areas are shaded
overheat human body resulting in  Sufficient shelter available for students awaiting pick-up
heat cramps, heat exhaustion, by parents Possible Unlikely
heat stress and heat stroke;  Sufficient unrestricted water available Risk Level Risk Level
dehydration exacerbating existing  Restricted outdoor time during hot days (indoor recess
High Medium
medical conditions; power outages and lunch, sports programs moved to gym/indoor area) or
due to high use of air-con, cancelled in response to the severity of the event
refrigeration; failure of public  Staff are trained in identifying early signs of heat
transport (rail); food poisoning due stress/dehydration
to unrefrigerated school lunch
Snakes Probable Causes: Warm, dry Effective

temperatures; Proximity of  School grounds are cleared of all refuse and grass is cut Consequence  Students educated in safety around Consequence
bushland/grassland to school regularly snakes
Major Moderate
Probable Consequences: Physical  Staff with first aid qualifications are trained in responding  Ensure snake first aid kit is available in
injury to staff or students; Stress or to a snake bite
Likelihood the First Aid cupboard Likelihood
psychological injury requiring  Staff wear protective footwear on yard duty Possible Possible
clinical support for multiple  School has a closed shoe policy Risk Level Risk Level
individuals  Food in the chicken coup/shed is kept in tight sealed
High Medium
containers to reduce vermin
 Phone number of snake handler is on display in office
Smoke Probable Causes: Fire at nearby Effective

factory/premises; Road accident  Medical treatment plans for children with pre-existing Consequence  Keep students inside the building for Consequence
involving a vehicle transporting a heart or lung conditions are current and accessible i.e. recesses and lunchtimes
Major Major
hazardous substance; asthma
bushfire/grassfire; planned burning  Medication is kept accessible
Probable Consequences: Physical  Air conditioners allow recirculation of air Unlikely Unlikely
injury to staff or students; Stress or  Watch Zone on VicEmergency App Risk Level Risk Level
psychological injury requiring  EPA AirWatch
Medium Medium
clinical support for multiple  Follow precautionary health advice on smoky days – i.e.
individuals limit outside activity, limit physical activity, consider
rescheduling outdoor events
Bus Emergency Probable Causes: Bus incident Effective

While En Route (eg. breakdown, fire or flood or  Engage approved Accredited Bus Operators Drivers Consequence
other emergency event) or bus  Buses with seat-belts are used for transporting students
Major
accident which occurs: while Controls for bus travel to or from school:
school bus enroute to or from  Complies with School Bus Program Emergency Likelihood
school or while bus conveying staff management Operational Guidelines Unlikely
and students for camp excursion  School’s EMP consistent with bus operator’s plan. Risk Level
or other school activity Probable  Student Transport Emergency management procedures
Medium
Consequences: Risk of socialised with school and bus operator.
death/injury to passengers or  Supervision during bus arrival and departure.
pedestrians; Delay/disruption  Bus coordinator appointed (bus coordinating schools
only).
 Log of bus travel risks.

2021
Page | 18
 School maintains a bus roll to determine who is travelling
on the bus each day.
 School maintains emergency contact records for all
students travelling on buses.
Controls for bus travel during camp or excursion:
 Staff to follow DET’s work-related driving procedure.
 Bus driver to maintain log book as required.
 Students supervised and monitored while participating in
off-site school activities, including bus transport.
 Permission forms for excursions and camps contain
parent/guardian emergency contact details and copy of
these kept on school site, with one copy to be taken on
trip.
 Student Activity Locator (SAL) completed.
 Contact details of emergency contacts for students on
camp or excursion.
 Risk assessment planning has occurred for all off-site
camps and excursions.
 First aid kit to accompany excursions and first aid
qualified staff to attend.
 Traffic management plan to manage school
access/egress at drop off/pick up times.
 Supervision to monitor student compliance with school
road and bike safety policy.
Gas Leak/Chemical Probable causes: Faulty Effective

Spill (on-site) equipment; Gas leak; Non-  School Site Safety policy Consequence  Chemicals stored in locked cleaners Consequence
compliance with storage and  Chemical management procedures outlined in: cupboard outside of main school
Major Moderate
handling procedures; Contractors  Managing Chemicals building
completing building works  OHSMS Chemical Management policy, covering
Probable consequences: Exposure dangerous goods and hazardous substances Unlikely Unlikely
to harmful substance; Poisoning  School seeks and follows advice of nominated OHS Risk Level Risk Level
representative
Medium Medium
 All dangerous goods and hazardous substances are
identified in school and included in chemical register
maintained by school
 School drills evacuation procedures for gas leak/chemical
spill.

2021
Page | 19
Core Emergency Response Procedures
Core Procedures Procedure Instructions
On-site evacuation/relocation When it is unsafe for students, staff and visitors to remain inside the school building the Chief
procedure Warden on-site will take charge and activate the Incident Management Team if necessary.
 Call 000 for emergency services and seek and follow advice.
 Evacuate students, staff and visitors to your main school oval.
 Report the emergency and evacuation to Incident Support and Operations Centre (24
hour, 7 days) on 1800 126 126.
 Take your emergency kit/first aid kit (including your student and staff attendance lists
and a copy of this EMP).
 Once at your primary and/or secondary assembly point/s, check all students, staff and
visitors are accounted for.
 Ensure communications with emergency services is maintained.
 Wait for emergency services to arrive or provide further information.
 Notify your region and seek advice from your regional Manager, Operations and
Emergency Management if required.
 Confirm with emergency service personnel that it is safe to return to normal
operations.
 Maintain a record of actions/decisions undertaken and times.
 Contact parents as required.
Actions after on-site evacuation/relocation procedure
 Ensure any students, staff or visitors with medical or other needs are supported.
 Advise the Incident Support and Operations Centre and the region (regional Manager,
Operations and Emergency Management) that the evacuation is over.
 Determine whether to activate your parent re-unification process.
 Determine if there is any specific information students, staff and visitors need to know
(for example, parent reunification process or areas of the facility to avoid).
 Contact the SSSO Network Coordinator if required.
 Print and issue pre-prepared parent letters and give these to students to take home.
 Ensure all staff are made aware of Employee Assistance Program contact details.
 Seek support from your region/regional Manager, Operations and Emergency
Management if required.
 Undertake operational debrief with staff and Incident Management Team to identify
any on-site evacuation and procedural changes that may be required.
 Complete your Post Emergency Record.
Off-site evacuation procedure If it is unsafe for students, staff and visitors to remain on the school grounds the Chief Warden
on-site will take charge and activate the Incident Management Team if necessary.
 Identify which off-site assembly point you will evacuate staff, students and visitors to.
 Evacuate staff, students and visitors to the Pyalong Recreation Reserve, Northern
Highway Pyalong, declared a Safe Bushfire Shelter.
 Report the emergency and evacuation to Incident Support and Operations Centre (24
hour, 7 days) on 1800 126 126.
 Once at primary and/or secondary assembly point/s, check all students, staff and
visitors are accounted for.

2021
Page | 20
 Confirm with Emergency Service personnel that it is safe to return to normal
operations.
Actions after off-site evacuation procedure
Operations and Emergency Management) that the evacuation is over.
 Direct all Media enquiries to DET Media Unit on 8688 7776.
any off-site and procedural changes that may be required.
Lock-down procedure When an external and immediate danger is identified and it is determined that the students
should be secured inside the building for their own safety the Chief Warden on-site will take
charge and activate the Incident Management Team if necessary.
 Initiate the lock-down and provide instructions to staff, for example, close internal
doors and windows, remain in classroom, sit below window level or move into
corridors.
 Check that all external doors (and windows if appropriate) are locked.
 If available, allocate staff to be posted at locked doors to allow students, staff and
visitors to enter if locked out.
 Report the emergency and lock-down to the Incident Support and Operations Centre
(24 hour, 7 days) on 1800 126 126.
 Divert parents and returning groups from the school if required.
 Ensure a telephone line is kept free.
 Keep public address system free.
 Keep main entrance as the only entry point. It must be constantly monitored and no
unauthorised people allowed access.
 If safe to do so, have a staff member wait at the main entry to the school to guide
emergency services personnel.
 As appropriate, ascertain that all students, staff and visitors are accounted for.
 As appropriate, confirm with emergency services personnel that it is safe to return to
normal operations.
Actions after lock-down procedure

2021
Page | 21
Operations and Emergency Management) that the lock-down is over.
any lock-down and procedural changes that may be required.
Lock-out procedure When an internal immediate danger is identified and it is determined that students should be
excluded from buildings for their safety the Chief Warden on-site will take charge and activate
the Incident Management Team if necessary.
 Announce lock-out with instructions about what is required. Instructions may include
nominating staff to:
o Lock doors to prevent entry
o Check the premises for anyone left inside
o Obtain Emergency Kit
 Go to the designated assembly point/s at the far end of the Pyalong Primary School
Oval (signed).
 Check that students, staff and visitors are all accounted for.
 Report the emergency and lock-out to the Incident Support and Operations Centre (24
hour, 7 days) on 1800 126 126.
 Where appropriate, confirm with emergency services personnel that it is safe to return
to normal operations.
Actions after lock-out procedure
Operations and Emergency Management) that the lock-out is over.
Management as required.
any lock-out and procedural changes that may be required.

2021
Page | 22
Shelter-in-place procedure When an incident occurs outside the school and emergency services or the Chief Warden
determines the safest course of action is to keep students and staff inside a designated building
in the school (as evacuation might reasonably expose people to a greater level of danger until
the external event is handled), the Chief Warden on-site will take charge and activate the
Incident Management Team if necessary.
 Chief Warden activates the Incident Management Team.
 Move all students, staff and visitors to the pre-determined shelter-in-place area Main
school building - Central Learning Area.
 Report the emergency to the Incident Support and Operations Centre (24 hour, 7
days) on 1800 126 126.
 Check that all students, staff and visitors are accounted for.
 Where appropriate, confirm with emergency service personnel that it is safe to return
to normal operations.
Actions after shelter-in-place procedure
 Advise the Incident Support and Operations Centre that shelter-in- place is over.
(for example parent reunification process or areas of the facility to avoid).
Management as required.
any shelter-in-place and procedural changes that may be required.

2021
Page | 23
Specific Emergency Response Procedures
Specific Procedure Instructions
Procedures
Building fire
 Activate the fire alarm.
 If appropriate, follow the procedure for on-site evacuation.
 Report the emergency immediately to the Chief Warden who will convene your IMT if necessary.
 Extinguish the fire (only if safe to do so).
 Evacuate to the onsite evacuation point at the far end of the school oval (signed), closing all doors and windows.
 Check that all areas have been cleared and notify the Chief Warden.
 Check that all students, staff, visitors and contractors are accounted for.
 Report emergency to the Incident Support and Operations Centre (ISOC) on 1800 126 126.
 Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required.
 Direct all Media enquiries to DET Media Unit on 8688 7776
8688 7776
8688 7776
.
Bushfire/Grassfire If immediate assistance is required phone ‘000’

Contact Vic Emergency 1800 226 226 for information on the fire
Report the emergency immediately to the Chief Warden who will convene your IMT and in consultation with emergency services determine
the appropriate response
Report the emergency to the Incident Support and Operations Centre (24 hour, 7 days) on 1800 126 126.
Notify your region and seek advice from your Regional Manager, Operations and Emergency Management if required
Continue to monitor local conditions (wind changes, size of fire, direction of travel) and emergency warnings and advice messages through
the VicEmergency App, TV, battery powered radio tuned to an emergency broadcaster (local ABC radio)
Ensure staff and students do not hinder emergency services or put themselves at risk by going near damaged buildings or trees
Direct all Media enquiries to DET Media Unit on 8688 7776
Contact parents as required
Staff will remain with children until they are collected by parents or relocated by emergency services.
Off-site Risk assessment template completed for all camps and excursions.
emergencies Ensure that all camps and excursions are listed on the Student Activity Locator.
Contact 000 and follow advice.
Check that all students, staff, parent assistants etc are accounted for.
Report the incident to the Incident Support and Operations Centre on 1800 126 126.
Notify the region and seek advice from the Regional Manager, Operations and Emergency Management if required.
Direct all Media enquiries to the DET Media unit on 8688 7776.
Ensure that all families are contacted as soon as possible.
Child Abuse
In the event of an incident, disclosure, or suspicion of child abuse, the school will:
 Follow the Four Critical Actions for Schools about Responding to Incidents, Disclosures and Suspicions of Child
Abuse hyperlinked at
https://www.education.vic.gov.au/Documents/about/programs/health/protect/FourCriticalActions_ChildAbuse.pdf
 Report the incident internally to the Incident Support and Operations Centre (ISOC) by calling 1800 126 126. If you require
additional advice and support with managing the incident, ask to consult with the Incident Management and Support Unit (IMSU),
available on the same phone number.
This is an abridged version of schools’ obligations which are outlined in more detail in Identifying and Responding to All
Forms of Abuse in Victorian Schools hyperlinked at
https://www.education.vic.gov.au/Documents/about/programs/health/protect/ChildSafeStandard5_SchoolsGuide.pdf
For suspected student sexual offending, the school will:
 Follow the Four Critical Actions for Schools on Responding to Student Sexual Offending hyperlinked at
https://www.education.vic.gov.au/Documents/about/programs/health/protect/FourCriticalActions_SSO.pdf.
 Report the incident internally to ISOC by calling 1800 126 126. If you require additional advice and support with managing the
incident, ask to consult with the IMSU, available on the same phone number.
The Four Critical Actions is a summary of schools’ obligations which are outlined in greater detail in Identifying and
Responding to Student Sexual Offending hyperlinked at
https://www.education.vic.gov.au/Documents/about/programs/health/protect/SSO_Policy.pdf

2021
Page | 24
Information
Security  Contact your IT specialist technician for advice and support
 If you require support from IMTD contact the Service Desk through one of the following mechanisms:
o Phone 1800 641 943
o Email [email protected]
o Submit an IT Service Request through the Service Gateway
 If the incident involves sensitive and/or personal information that may identify an individual without their consent
 Phone the privacy help desk on 8688 7967
 Email [email protected]
 Consider notifying the Media Unit on 8688 7776
 If the information security breach is considered malicious contact local police
 Offer impacted staff option to access EAP (as applicable)
 Offer Student Support Services support to impacted students (as applicable)
Intruder Call 000 for emergency services and seek and follow advice.
Report the emergency immediately to the Chief Warden.
Do not do or say anything to the person to encourage irrational behaviour.
Initiate action to restrict entry to the building if possible and confine or isolate the threat from building occupants.
Determine whether evacuation, lock-down or shelter-in-place is required in consultation with police where possible. Evacuation only
should be considered if safe to do so.
Report emergency to the Incident Support and Operations Centre on 1800 126 126
Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required.
Contact parents as required.
Direct all Media enquiries to DET Media Unit on 8688 7776
Bomb/substance If a suspicious object is found (or the threat identifies the location of a bomb)
threat Immediate response
 Immediately clear and cordon off the area in the vicinity of the object.
 Call 000 for police and seek and follow advice.
 Report the threat to the Chief Warden/principal who will coordinate the emergency response until police arrive.
 Report the emergency to the Security Services Unit on 1800 126 126.
 Do not approach, touch, tilt or tamper with the object.
Evacuation
 Evacuate the school and:
o Ensure students and staff are not directed past the object
o Alert any other services co-located at the school site
o Check that all students, staff and visitors are accounted for
o Restrict all access to the site and ensure there are no barriers inhibiting access by police
Communication
 Provide police with details of the situation, including actions you have taken and intend to take. Follow any advice provided by
police.
 Contact parents when evacuation is complete and it is safe to do so.
 Notify your regional emergency management contact and seek advice if necessary.
 Await "all clear" advice from police before returning to school buildings to resume normal school activities.
If a bomb/substance threat is received by telephone
 DO NOT HANG UP
 Keep the person talking for as long as possible and obtain as much information as possible.
 Without alerting the caller, signal a co-worker to:
o call 000 for police on a separate phone
o notify the Chief Warden/principal

2021
Page | 25
o report emergency to the Security Services Unit on 1800 126 126.
 Fill out the Bomb Threat Checklist and record the following details while you are on the phone to the caller (The Bomb Threat
Checklist is provided in the "Related forms" section of your on-line EMP. The checklist should be located with staff who normally
answer in-coming phone calls):
o gender of caller
o age of caller
o accents and speech impediments
o background noises
o key phrases used
o whether the threat is automated/taped/recorded.
Ask the caller:
 where exactly is the bomb/substance located?
 what time will the bomb explode/the substance be released?
 what will make the bomb explode/how will the substance be released?
 what does the bomb look like?
 what kind of device/substance is it?
 who put the bomb/substance there? Why was it put there?
 what kind of substance is it (gas, powder, liquid)? How much is there?
 where are you? Where do you live?
 what is your name? What are your contact details?
 Once the call is finished:
o DO NOT HANG UP - it may be possible for police to trace the call if the telephone line is kept open, regardless of
whether the caller hangs up.
o Immediately:
 inform the Chief Warden/principal if this has not yet been done
 call 000 to report threat to police if this has not yet been done - use a different telephone line or mobile phone
 o clear and cordon off the area if the caller identified the location of the object. Do not approach, touch, tilt or
tamper with the object.
o implement evacuation and communication procedures as indicated in section "If a suspicious object is found" above
o report the emergency to the Security Services Unit on 1800 126 126.
o ensure all of the caller information has been written down and provided to police on arrival.
If a bomb/substance threat is received by letter
 Place the letter in a clear bag or sleeve and store in a secure place
 Avoid any further handling of the letter or envelope
 Call 000 for police and seek and follow advice
 Notify the Chief Warden/principal
 If the letter identifies the location of a device, immediately clear and cordon off the nominated area. Do not approach, touch, tilt or
 Implement evacuation and communication procedures as indicated in section "If a suspicious object is found" above.
 Report emergency to the Security Services Unit on 1800 126 126.
If a bomb/substance threat is received electronically e.g. by email
o DO NOT DELETE THE MESSAGE
o Call 000 for police and seek and follow advice
o Notify the Chief Warden/principal
o If the email identifies the location of a device, immediately clear and cordon off the area. Do not approach, touch, tilt or
o Implement evacuation and communication procedures as indicated in section "If a suspicious object is found" above.
o Report emergency to the Incident Support and Operations Centre on 1800 126 126.
If you are at the site of an explosion
o Direct staff to shelter students under sturdy tables or desks if objects are falling around you.
o Implement evacuation and communication procedures as indicated in section "If a suspicious object is found" above.
Do not retrieve personal belongings or make phone calls when evacuating.
o Help others to leave the area. Use stairs instead of elevators.
o Be aware of weakened floors and stairways and watch for falling debris.
o Once out of the affected building:
 Move students away from windows and glass doors or other potentially hazardous areas
 Use caution to avoid debris that could be hot or sharp
 Call 000 for emergency services and seek and follow advice
 Report the emergency to the Security Services Unit on 1800 126 126.
 Be aware of any potential secondary explosions
 Limit use of phones as communications systems may become congested.
Severe weather
event  Call 000 if emergency services are needed and seek and follow advice.
 Before the storm, store or secure loose items external to the building, such as outdoor furniture and rubbish bins.
 Secure windows (close curtains and blinds) and external doors. If necessary, tape windows and glass entrances. Utilise boards
and sandbags if required.
 During a severe storm:
o Remain in the building and keep away from windows.
o Restrict the use of telephone landlines to emergency calls only, particularly during a thunderstorm.
 Report any matter concerning the safety and wellbeing of students, staff and visitors to the Chief Warden.
 Disconnect electrical equipment - cover and/or move this equipment away from windows.
 Report emergency to the Incident Support and Operations Centre on 1800 126 126.
 Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required.
 Listen to local radio or TV on battery-powered sets for weather warnings and advice
After the severe weather event
 After storm passes, evaluate the need to evacuate if uncontrolled fires, gas leaks, or structural damage has occurred as a result of
the storm.

2021
Page | 26
Influenza Appendix B of the DET Pandemic Influenza Incident Response Plan provides details of the key actions for schools to implement at each of
pandemic the preparedness and response stages of a pandemic influenza event (See attached and below).
PREPAREDNESS STAGE
Description - No novel strain detected (or emerging strain under initial detection)
Category
 Key Actions
Review Emergency Management PlanReview your Emergency Management Plan (EMP), including:
 pandemic planning arrangements
 contact lists of staff, students, families, local services and DHHS regional emergency management coordinators
 communication tree (key staff).
Influenza prevention
Promote basic hygiene measures within the school by:
 providing students and staff with information about the importance of hand hygiene (more information is available at Better Health)
 providing convenient access to water and liquid soap and alcohol-based hand sanitiser
 educating staff and students about covering their cough with a tissue or their inner elbow to prevent the spread of germs
 ensuring careful disposal of used tissues.
 Exercise appropriate home-based exclusion from school among staff and students with flu-like illness.
 Encourage staff to seek immunisation for seasonal influenza.
Communications
 Communicate personal hygiene messages to staff and students.
 Convey seasonal influenza messages as directed by DET.
Travel advisories
 Encourage staff and parents/carers to access the smartraveller website prior to international travel being undertaken by the school
and incorporate this advice into travel risk assessment and mitigation strategies for pandemic.
Business continuity
 Ensure currency of business continuity plan which:
 identifies minimum requirements and key staff for continued operations (including planning for the absence of the principal and
school council)
 considers workforce strategies to enable continued operations, if pandemic affects a portion of the workforce.
RESPONSE STAGE – STANDBY
Description – Sustained community person-to-person transmission detected overseas
Category
 Key Actions
Review Emergency Management Plan
In April, (or at the time of the overseas detection, if earlier):
 ensure EMP (including emergency numbers and key contacts) are up to date and pandemic planning arrangements are included
 ensure contact lists of staff, students, families, local services, and DHHS Emergency Management Coordinators are up-to-date
 ensure communication tree (key staff) is circulated to nominated school Incident Management Team (IMT) members.
Incident response
In April, (or at the time of the overseas detection if earlier), prepare to enact pandemic response section of your EMP with stakeholders and
prepare to activate IMT.
Hygiene measures
 Reinforce basic hygiene measures including:
 provide students and staff with information about the importance of hand hygiene (more information is available at Better Health)
 provide convenient access to water and liquid soap and alcohol-based hand sanitiser
 educate staff and students about covering their cough with tissue or inner elbow to prevent the spread of germs
 careful disposal of used tissues.
 Ensure germicidal wipes are available in stationary supplies for staff to clean staff administrative area, telephones etc.
Communications
In May, (or at the time of the overseas detection, if earlier), ensure hygiene information/posters are communicated/ displayed.
In late May, (or at the time of the overseas detection, if earlier), consider providing information sessions for staff and parents/carers to
communicate:
 the status of the situation
 the risk of influenza and how to identify pandemic influenza symptoms and cases of possible influenza based on the current, up-
to-date case definition by the Chief Health Officer, DHHS best practice hygiene measures for vulnerable students.
 Access and follow Chief Health Officer, DHHS/Principal Medical Advisor advice provided by DET and distribute consistent
messaging to staff, students and parents/carers.
 Encourage staff and parents/carers to obtain seasonal flu vaccination as appropriate (especially those people/families at a greater
risk of infection).
 School Nursing Program nurses may assist with information dissemination (provided by the DHHS) as directed by Area School
Nurse Managers (based at regional offices).
 Prepare sample letters for parents/carers for the next stage (if required).
Travel advisories
 Encourage staff and parents/carers to access the smartraveller website prior to international travel.
 Where appropriate, consider implementing procedures to repatriate staff and students who are overseas on a school trip if there is
a risk of travel restrictions and overseas border closures, or risk of pandemic in a nearby country.
 For international students studying in Australia, provide advice to students and their parents/carers that in the event of an
increased influenza pandemic risk, students may be sent home and, if travel restrictions apply, how the school will meet its duty of
care obligations etc.
Business continuity
 Ensure currency of business continuity plan which:
 identifies minimum requirements and key staff for continued operations (including planning for the absence of the principal)
 considers workforce strategies to enable continued operations, if pandemic affects a portion of the workforce.
RESPONSE STAGE – INITIAL ACTION
Description – Cases detected in Australia – information about the disease is scarce
Category

2021
Page | 27
 Key Actions
Review Emergency Management Plan
In April, (or at the time of the overseas detection if earlier):
 ensure your EMP (including emergency numbers and key contacts) are up to date and pandemic planning arrangements are
included
 ensure contact lists of students, staff, families, local services and DHHS Emergency Management Coordinators are up to date.
 Ensure communication tree (key staff) is circulated to nominated school Incident Management Team members.
Incident response
 Enact your EMP.
 Activate school Incident Management Team (IMT) to implement the school’s response as appropriate to advice from the DET.
Hygiene measures
 Ensure germicidal wipes are available in stationary supplies for staff to clean staff administrative area, telephones.
Communications
Follow and distribute information and advice from DET in accordance with instructions, including information about:
 the local status
 personal hygiene measures
 containment measures, including any plans for closure if applicable to staff, parents/carers using templates developed by DET.
 Communicate the risk of influenza and how to identify cases of possible pandemic influenza based on current, up-to-date case
definition by the Chief Health Officer, DHHS.
 School Nursing Program nurses (or equivalent) may assist with information dissemination as directed.
Containment strategies
The appropriate containment strategy will vary depending upon the level of clinical severity as determined by the DHHS.
Encourage staff who develop flu-like symptoms to:
 Leave school immediately and seek medical attention
 Stay away from school until completely well.
 Follow the advice of the DHHS and DET regarding service closures and exclusion periods for infectious diseases.
If required, schools may be closed on advice of the Chief Health Officer, DHHS. In these circumstances:
 inform teachers of their obligations during school closures
 for students at home, provide access to educational materials including online learning.
 Identify a designated area to keep sick students quarantined from the general school population until they can be taken home by
parents/carers.
Travel advisories
 Encourage staff and parents/carers to access the smartraveller website prior to international travel being undertaken by the
school and incorporate this advice into travel risk assessment and mitigation strategies for pandemic.
Business continuity
 Implement business continuity plan to promote adequate workforce supply and capacity to continue service, by:
 prioritising work functions to ensure adequate workforce availability to deliver education
 implementing contingency strategy, which may include employing replacement staff and/or modifying programs.
Governance and reporting obligations
 Report confirmed incidents of influenza.
 You will be advised of any additional reporting requirements by DHHS.
RESPONSE STAGE – TARGETTED ACTION
Description – Cases detected in Australia – enough is known about the disease to tailor measures to specific needs
Category
 Key Actions
Incident response
Enact your EMP.
Activate your school Incident Management Team to implement the school’s response as appropriate to advice from DET.
Hygiene measures
 Ensure germicidal wipes are available in stationary supplies for staff to clean staff administrative area, telephones.
Communications
Follow and distribute information and advice from DET in accordance with instructions, including information about:
 the local status
 personal hygiene measures
 containment measures, including any plans for closure if applicable to staff, parents/carers using templates developed by DET.
 Communicate the risk of influenza and how to identify cases of possible pandemic influenza based on current, up-to-date case
definition by the Chief Health Officer, DHHS.
 School Nursing Program nurses (or equivalent) may assist with information dissemination as directed.
The appropriate containment strategy will vary depending upon the level of clinical severity as determined by the DHHS.
Encourage staff who develop flu-like symptoms during a pandemic to:
 leave school immediately and seek medical attention
 stay away from school until completely well.
 Follow the advice of DHHS regarding containment activities and exclusion periods for infectious diseases.

2021
Page | 28
 Help lower risk of exposure by reducing non-essential school interactions and minimising attendance at mass gatherings such as
sports days and school fetes.
 If required, identify a designated area to keep sick students quarantined from the general school population until they can be
taken home by parents/carers.
 If required, schools may be closed on advice of the Chief Health Officer, DHHS. In these circumstances:
 inform teachers of their obligations during school closures
 for students at home, provide access to educational materials including online learning.
Travel advisories
 Encourage staff and parents/carers to access the smartraveller website prior to international travel.
Business continuity
Implement business continuity plan to promote adequate workforce supply and capacity to continue service, by:
 prioritising work functions to ensure adequate workforce availability to deliver education
 implementing contingency strategy, which may include employing replacement staff and/or modifying programs.
Governance and reporting obligations
 Report confirmed incidents of influenza.
 You will be advised of any additional reporting requirements by the DHHS.
RESPONSE STAGE – STAND DOWN
Description – The public health threat can be managed within normal arrangements and monitoring for change is in place
Category
 Key Actions
 Be aware that multiple waves of the virus may occur.
 Replenish PPE (if required).
Business continuity
Implement business continuity plans for resumption of full business capacity which may involve:
 restoring workforce capacity
 following procedures for re-opening of service (if applicable)
 providing supports, including counselling (if required)
 monitoring cumulative effects of pandemic and identifying and supporting those who may need assistance.
 Chief Warden to de-activate Incident Management Team (IMT) and conduct final debrief(s).
 Utilise template letters if they are prepared by DET to communicate status of situation to staff and parents/carers, including any
available supports.
 Review effectiveness of EMP and update as appropriate – involving relevant staff and others (eg. school nurses) particularly as
multiple waves of the virus may occur.
Communications
 Communicate the updated status of situation to staff and parents/carers including supports that may be available.
Travel
 Continue to encourage staff and parents/carers to access the smartraveller website prior to international travel.
Medical If a medical emergency occurs on a school site or on a camp/excursion

Emergency  Call’ 000’ if immediate/life threatening
 Administer first aid
 Contact parent/guardian of affected student
 Contact Incident Support and Operations Centre (ISOC) on 1800 126 126
 Record evidence (if applicable)
 Keep other students away from the emergency/incident
 Provide support for students who may have witnessed early stage of emergency
Mental Stress
 If there is immediate and/or life threatening concern for an individual’s health or wellbeing contact ‘000’
 Administer first aid (if appropriate) – keep physically and emotionally safe
 Report the incident to the Incident Support and Operations Centre on 1800 126 126
 Consider whether the following supports are appropriate:
o School’s student wellbeing officers
o Student Support Services
o Doctors in Secondary Schools
o Kids Helpline - 1800 55 1800
o Headspace in schools 0458 559 736
o Lifeline - 13 11 14
o Referral to the Navigator program for wrapround support for disengaged learners
o Suicide prevention resources from Beyond Blue and/or Headspace
o CAT Team – acute mental health triage
Loss of essential When there is a loss of essential services (power, water, communications):
services  Determine which services are affected and the extent of the impact.
 Respond to any immediate threat to student and staff safety and isolate/secure buildings/areas if necessary.
 Call 000 if emergency services are required to respond e.g. power lines down in front of school.
 Contact the relevant provider/s to report outage and ascertain when restoration will occur.
 Consider consequential impacts, e.g. power outage will impact on phone lines and IT systems.

2021
Page | 29
 Contact your Senior Education Improvement Leader or regional Manager, Operations and Emergency Management for
advice and support if necessary.
 Report the loss of essential services to the Incident Support and Operations Centre on 1800 126 126.
 Refer to the school’s Business Continuity Management Plan if the essential services are likely extend beyond 24 hours.
Missing person - If student/child is missing and/or cannot be accounted for:

school or school
camp/excursion  Search the immediate area
 Contact the parent/carer
 Contact ‘000’ for police to report child missing
o Provide a description, time last seen and location
 Report the incident to the Incident Support and Operations Centre on 1800 126 126
Traumatic If death or injury occurs on a school site (that impacts or risks impacting the health, safety and wellbeing of students or
Death/Injury/Grief staff):
 Contact ‘000’ for police/ambulance attendance
 Contact the Incident Support and Operations Centre (ISOC) on 1800 126 126
 Seek Student Support Services support
 Refer to the ‘Managing Trauma’ guide to support, plan for, and lead an effective recovery including:
 Develop a Communications Plan – check what information can be released:
o Notification (as appropriate) to school community – letter, newsletters, emails, phone calls, text
messages or SMS alert
o Limit exposure to ongoing trauma, distressing sights, sounds and smells
o Continue to identify those most at risk and triage for support
o Consider tribute, memorial, ritual
 Monitor the wellbeing of staff
 Actively implement self-care strategies
 If the incident occurs on school premises/camp/excursion
o Preserve the evidence
o Contact Region – i.e. Senior Education Improvement Leader, regional Manager, Operations and
Emergency Management
o Contact Legal Division on 9637 3146
o Consider a Worksafe Notification 13 23 60
o Contact Communications Division/Media Unit on 8688 7776
Heat (Extreme)
Snakes
Violence, Violence, aggression, harassment, on school site:

Aggression  Intervene only if safe to do so
and/or  Contact ‘000’ if immediate/life threatening and require police/ambulance attendance
harassment  Initiate action to confine or isolate the aggressor
 Determine whether evacuation, lock-down or Shelter in Place is required.
 Administer first aid if required and safe to do so
 Contact parent/guardian of student(s) impacted
 Report the incident to the Incident Support and Operations Centre (ISOC) on 1800 126 126
 Seek Student Support Services or School Wellbeing Officer support to develop a behaviour management plan
 Record evidence (if applicable)
 If multiple students involved and/or witness incident, isolate to preserve the integrity of the evidence until
interviews etc can take place
If staff are directly impacted:
 Consider lodging an eduSafe report
 Consider whether a report to WorkSafe is required
 Contact Employee Assistance Program for support
 Consider liaison with the Principal Early Intervention Program
If there is an allegation of reportable conduct:
 Notify the Employee Conduct Branch on 9637 2595 or [email protected] and follow their
advice
Smoke
Bus Emergency
While En Route
Gas
Leak/Chemical
Spill (on-site)

2021
Page | 30
Emergency Contacts
During emergency, refer any of the emergency contacts
School Contacts
Key Roles Name Phone Phone (After Mobile
Hours)
Principal Jessica Bowen-Duarte 5785 1291 0422 565 794 0422 565 794
SSSO Network Leader Sharon Blackwell 5784 1200 0429 041 776 0429 041 776
Business Manager Heather Smith 5785 1291 0412 122 006 0412 122 006
Year leader F -6 Narelle Smith 5785 1291 54291565 0400 017 593
Health and Safety Narelle Smith 5785 1291 54291565 0400 017593
Representative
First Aid Officer Heather Smith and 5785 1291 0412 122 006 0448 064 275
Stephen Cadusch
School Council President Sean Walsh 0458 367 406 0458 367 406 0458 367 406
Out of School Hours Care Sam Briggs 5785 1410 0434 492 632 0434 492 632
Service Manager
DET Contacts
Roles Name Phone Mobile
Regional Director Terry Bennett 1300 333 231
Regional Office ([email protected]) General enquiries, Benalla, 1300 333 231, (03)
Glen Waverley 8392 9500, (03)
8392 9300
Manager, Operations & Emergency Cristina Perra 03 7505 3641 0448 284 749
Management
Emergency Management Support Officer Eloise Martin 0427 374 563
Incident Support and Operations Centre 1800 126 126

(ISOC)
Programmed Maintenance Services 1300 133 468

2021
Page | 31
OHS Advisory Service 1300 074 715
Employee Assistance Program 1300 361 008
Media Unit (on call 24/7) (03) 8688 7776
SEIL Rhonda Cole 0457 525 133 0457 525 133
SSSO Team Leader Sharon Blackwell (03) 5770 2000 0429 041 776
Local / Other Organizations

Name Phone
Local Police Station 57 851 212
Ambulance 000
Fire Services Authority MFB/CFA 000
State Emergency Service 132 500
Hospital(s) Kilmore Hospital - 57 34 2000
Gas Elgas 13 11 61
Electricity AGL 1300 793 477
Water Corporation Goulburn Valley Water, 1800 454 500
Department of Human Services (Regional Office) 5793 6400
Department of Human Services- Child Protection (Regional Office) 1800 650 227
Local Government Mitchell Shire 03 5734 6200
Environment Protection Authority 9695 2722
School Bus Emergency Contacts

Bus Routes Areas Services Schools serviced or bus Contact Details
coordinating school

2021
Page | 32
Not applicable

2021
Page | 33
Incident Management Team
IMT Structure
Roles Primary Contact Secondary Contact
Chief Warden/Education
Commander Name: Name:
Jessica Bowen-Duarte Narelle Smith

2021
Page | 34
Phone/Mobile: Phone/Mobile:
5785 1291/0422 565 794 5785 1291/0400 017 593
Communications Officer
Name: Name:
5785 1291/0422 565 794 5785 1291/0400 017 593
Planning Officer
Name: Name:
5785 1291/0422 565 794 5785 1291/0400 017 593
Operations Officer (Area Warden)

Name: Name:
5785 1291/0422 565 794 5785 1291/0400 017 593
Logistics Officer (Warden)

Name: Name:
5785 1291/0422 565 794 5785 1291/0400 017 593
First Aid Officer

Name: Name:
Steve Cadusch Heather Smith
5785 1291 / 0448 064 275 5785 1291 / 0412 122 006

2021
Page | 35
Incident Management Team Roles &
Responsibilities
Core Procedures Procedure Instructions
Chief Warden/Education Pre-Emergency

Commander  Maintain current contact details of IMT members.
 Conduct regular exercises/drills.
 Ensure students/staff with special needs list and staff trained in first aid list are up to
date.
 Ensure our emergency response procedures are kept up-to-date.
 Ensure staff on the IMT are aware of their responsibilities.
During Emergency
 Attend the emergency control point.
 Ascertain the nature and scope of the emergency.
 Ensure that the emergency services have been notified.
 Ensure the appropriate response has been actioned.
 Convene our IMT as required.
 Initiate evacuation of affected areas/lock-down/lock-out/shelter-in-place as required.
 Brief the incoming emergency services and respond to their requests.
 Report the emergency to the Security Services Unit on 1800 126 126.
Post- Emergency
 When the incident is rendered safe or the emergency services returns control, notify
the IMT members to have staff and students return to normal operations.
 Organise debrief with the IMT and, where appropriate, with any attending emergency
Service.
 Compile a report for the IMT and region and notify Security Services Unit (24 hour, 7
days) and the region.
Communications Officer Pre-Emergency

 Assist the Chief Warden.
 Attend training in the use of the school’s communication system.
 Maintain records and logbooks and make them available for emergency response.
 Ensure emergency and parent contact details are up-to-date.
 Participate in emergency exercises/drills.
During Emergency
 Ascertain the nature and location of the emergency. Maintain up to date information.
 Confirm that emergency services have been notified.
 Notify appropriate IMT members.
 At the direction of the Chief Warden provide instruction and information to staff,
students and parents as required.
 Keep a log of events that occurred during the emergency.
 Act as directed by the Chief Warden.
Post- Emergency
 Collate logs of events completed by all IMT members during the emergency for the
debrief and ensure they are secured for future reference.

2021
Page | 36
Planning Officer Pre-Emergency
 Assist the Chief Warden.
 Identify resources required.
During Emergency
 Ascertain the nature and scope of the emergency.
 Report any changes in the situation to the Chief Warden.
 Plan for contingencies.
Post- Emergency
 Collect and evaluate information relating to the emergency.
 Identify recovery needs and develop a recovery plan (if required).
Operations Officer (Area Pre-Emergency

Warden)  Regularly check and report on deficiencies of emergency equipment and kits.
 Coordinate Safety practices (e.g. clear egress paths, access to first attack equipment
e.g. fire extinguishers and disposal of rubbish) by wardens throughout their areas.
During Emergency
On hearing alarm or becoming aware of an emergency, the Operations Warden will:
 Communicate with the Chief Warden by whatever means available and act on
instructions.
 Implement the emergency response procedure relevant to the floor or area and
ensure that the Chief Warden is notified.
 Direct logistics officer (wardens) to check the floor or area for any abnormal situation.
 Commence evacuation if the circumstances on their floor or area warrant this.
 Control the movement of people.
 Co-opt persons as required to assist a logistics officer (wardens) during an
emergency.
 Confirm that the logistics officer’s (warden) activities have been completed and report
this to the Chief Warden or a senior officer of the attending emergency services if the
Chief Warden is not contactable.
Post Emergency
 Compile report of the actions taken during the emergency for the debrief.
Logistics Officer (Warden) Pre-Emergency

 Ensure staff and students are aware of the emergency response procedures.
 Carry out safety practices (e.g. clear egress paths, access to first attack equipment
e.g. fire extinguishers and disposal of rubbish).
During Emergency
Persons selected to perform as Logistics Warden will carry out activities as set out in the
emergency response procedures and as directed by the Operations Warden (Area Warden).
Activities may include the following:
 Operate the communication system in place.
 Check that any fire doors and smoke doors are properly closed
 Close or open other doors in accordance with the emergency response procedures.

2021
Page | 37
 Search the floor or area to ensure all people have evacuated. This function is of
greater importance than a later physical count of those evacuated.
 Ensure orderly flow of people into protected area.
 Assist occupants with disabilities.
 Act as lead of groups moving to nominated assembly areas.
 Report status of required activities to the operations officer (area warden) on their
completion.
Post- Emergency
First Aid Officer Pre-Emergency

 Regularly check and report on deficiencies of kits. Make sure that all kits are available
in the designated areas.
 Ensure medical information and medical plans are up to date and copies are located
in the emergency kits
During Emergency
On hearing alarm or becoming aware of an emergency, the First Aid Officer will:
 Attend the emergency control point and await specific instructions.
 Gather medication and forms from the safe
 Collect epipen and additional asthma kits from the staff room
 Communicate with the Chief Warden by whatever means available and act on
instructions.
 Co-opt persons as required to assist during an emergency.
Post Emergency

2021
Page | 38
Communication Tree
Communication Tree

2021
Page | 39
Business Continuity
Business continuity planning is intended to minimise any safety, financial, educational,
operational, reputational and/or other damaging consequences of a disruptive event.
 An inability to access your school site

 A loss of IT / telephone / data / power
 A loss of shortage of staff or skills
1. Arrangements to manage inability to access your school

site
You may like to consider mutual support agreements with other schools/other local premises, virtual
learning, scheduling offsite excursions
Workaround Partial site unavailable: Revise timetable and relocate

students and staff to other facilities ie. large outdoor shed,
Stephanie Alexander Kitchen Admin staff may need to wok
remotely from Tooborac Primary School Contact Regional staff to
discuss issues and possible options for relocation once length of
reinstatement program is confirmed Confirm possible
accommodation availability with Tooborac and Willowmavin
Primary Schools for admin team and student groups Implement
remote learning Provide regular updates to the school community
via SMS, emails and newletter Organise student transport to
alternative site Notify Out of School Hours Service, playgroup and
Details of arrangements cleaning staff If other sites unavailable, contact local Hall
committee to obtain permissions to use the site. Whole site
unavailable: Contact Regional staff to discuss issues and possible
options for relocation once length of reinstatement program is
confirmed Confirm possible accommodation availability with
Tooborac and Willowmavin Primary Schools for admin team and
student groups Provide regular updates to the school community
via SMS, emails and newletter Implement remote learning
Organise student transport to alternative site Notify Out of School
Hours Service, playgroup and cleaning staff If other sites
unavailable, contact local Hall committee to obtain permissions to
use the site. Considerations:
Name Contact Details Support Role
Jessica Bowen- 0422 565 794 Communications Oficer

Duarte
Heather Smith 0412 122 006 Business Manager

2021
Page | 40
Samantha Briggs 0434 492 632 Out of School Hours Care
Service Manager
2. Arrangements to manage a loss of technology /

telephony / data / power
You may like to consider backing up school data, use of paper based systems, flexible lesson plans,
generators, emergency lighting
Data/technology: Relocate admin and staff facilities to another

networked space within the school Utilise laptops where available
to provide access to networks School data (U Drive) is backed up
each night and the curriculum server Lesson plans are to be
printed at the beginning of each week once they have been sent to
the Principal. Plans uploaded on the Google classroom so that they
can be printed from alternate site if necessary Telephony: Ensure
there is an up to date, printed, hard copy list of all student and staff
contact details in an accessible, secure location. Paper based rolls
are to be used as a backup should Sentral not be accessible.
Details of arrangements
Mobile phones maybe used if the landline becomes unavailable
Place message on answering machine, if possible, referring callers
to the Principal's number (0422 565 794) or alternative contact
Power: Emergency lighting is in place should power be lost to the
facility. Restructure school program to account for the loss of power
Considerations: Ensure OH&S issues are considered when using
back up power Ensure staff contact details are updated and include
mobile numbers Staff and student wellbeing Key Contacts: CASES
21 Support - 1800 641 943 DET IT helpdesk - (03) 9637 3333
Telephone provider - 1300 659 746
3. Arrangements to manage a loss or shortage of staff or

skills
You may like to consider temporary staff arrangements, multi-skilling/cross training, alternate
operational arrangements, suspending non critical activities and/or mutual support with other
school(s)
Workaround: Prioritise work allocations for remaining staff

Determine the number of CRT's required CRT's to be sourced
Details of arrangements from: - School access bank of Casual Relief Teachers Merge
classes where possible to make up full class groups Implement
succession plan for key roles within the school Communications

2021
Page | 41
sent to surrounding schools requesting assistance Ensure
individual and behaviour management places are up to date and
included as part of the staff induction process. Lesson plans are to
be printed at the beginning of each week once they have been sent
to the Principal. Considerations: Workload of staff and emergency
teachers Key Contacts: CRT list located in the main office
Business Continuity Checklist

Action Actioned?
Activate the school’s Incident Management Team
Evaluate the impact of the incident for:

 School activities
 Impact over time
 Manageability
 Staffing levels
 Resources for recovery
Identify actions to mitigate impact, including:

 Suspension of non-critical activities
 Mutual support arranged with other schools
 Distance/virtual learning Use of different areas within site
 Off-site activities
 Back–up of key school data
 Using paper based systems
 Flexible lesson plans
 Using generators, portable lighting
Produce an Action Plan for maintaining critical activities that includes:

 Priorities
 Communications
 Resource deployment
 Allocation of specific roles
 Monitoring
 Reporting
 Stakeholder engagement

2021
Page | 42
Establish a register to log all decisions and actions
Establish a register to log all financial expenditure incurred
Secure resources for continuity/recovery including:

 Staffing
 Premises
 IT and equipment
 Welfare
Deliver appropriate communications including to:

 Staff
 Parents/Carers
 School Council
 School bus contractor/bus coordinating school (as
appropriate)
 Outside School Hours Care provider
 Other users of site
 Region
 Suppliers
 Local Shire/Municipality (as appropriate)

2021
Page | 43
Area Map
Area Map

2021
Page | 44
2021
Page | 45
Evacuation Map
Building Name Evacuation Procedures
Pyalong Primary School

2021
Page | 46

Pyalong Primary School: 10-14 Bourke Street, Pyalong, VIC, 3521 03 5785 1291 / Pyalong - Ps@education - Vic.gov - Au

Uploaded by

Copyright:

Available Formats

Pyalong Primary School: 10-14 Bourke Street, Pyalong, VIC, 3521 03 5785 1291 / Pyalong - Ps@education - Vic.gov - Au

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Pyalong Primary School: 10-14 Bourke Street, Pyalong, VIC, 3521 03 5785 1291 / Pyalong - Ps@education - Vic.gov - Au

Uploaded by

Copyright:

Available Formats

Pyalong Primary School

Emergency and Critical Incident

10-14 Bourke Street, Pyalong, VIC, 3521

Department of Education and Training

Date Approved: 3/09/2020

Emergency Management Plan: Pyalong Primary School - 2020-2021

Emergency Management Plan: Pyalong Primary School - 2020-2021

Vacant Manager Operations and 02/09/2020

Brendan Kelly CFA - Pyalong 02/09/2020 c/o Pyalong Post

Pyalong Police Station Police - Pyalong 02/09/2020 c/o Pyalong Post

All visitors to school All visitors 02/09/2020 On display on

All School parents Pyalong Parents 02/09/2020 On display on

Emergency Management Plan: Pyalong Primary School - 2020- Printed: 14/09/2020

Address 10-14 Bourke Street, Pyalong, VIC, 3521

Phone 03 5785 1291

Fax 03 5785 1249

DET Region NORTH-EASTERN VICTORIA

DET Area Goulburn Area

LGA Mitchell (S)

BOM/Fire District North Central District

Is your school on Bushfire Yes

Bushfire At-Risk Register Category 3

Operating Hours 8:45AM - 3:45PM

Is the School a designated No

Shelter-In-Place Location Main Building - Open Learning Area

On-site Evacuation Location Main School Oval

Off-site Evacuation Location Pyalong Recreation Reserve

Emergency Management Plan: Pyalong Primary School - 2020- Printed: 14/09/2020

Is this school has other Yes

Other Services/Users of Site

Building Information Summary

Office (03) 5785 1291

Fire fill this in only if required

Emergency Management Plan: Pyalong Primary School - 2020- Printed: 14/09/2020

Water Bourke Street boundary, Goulburn Valley Turn off at Mains,

Electricity Main Switchboard - AGL (Powercor) Turn off at main power

Shutoff Instructions Location

Emergency Power System

Emergency Management Plan: Pyalong Primary School - 2020- Printed: 14/09/2020

Building and Site Hazards

Additional Profile Information

Emergency Management Plan: Pyalong Primary School - 2020- Printed: 14/09/2020

Student data and parent contact information (contained in EMP) Yes

Staff contact information Yes

Student Release Forms/sign out book Yes

List of staff on the IMT Yes

Traffic/emergency safety vests and tabards Yes

Torch with replacement batteries (or wind up torch) Yes

Portable battery powered radio Yes

Sunscreen and spare sunhats Yes

Plastic garbage bags and ties Yes

Toiletry supplies Yes

Sanitary products Yes

Review Emergency kit checked date

Date emergency kit checked 28/08/2020

Next check date 28/08/2021

Emergency Management Plan: Pyalong Primary School - 2020- Printed: 14/09/2020

Term 1 Incident Management Team Jessica Bowen- 27/01/2021 01/09/2020

Term 1 Evacuation Procedures and Jessica Bowen- 16/02/2021 07/03/2018