Aerodrome Inspector Handbook

Civil Aviation Authority of Nepal
Aerodrome Inspector
Handbook
Forth Edition
November 2018
Aerodrome Inspector Handbook AI HB
Rev 03 ii November 2018

List of Effective Pages
Revision/
Chapter Pages Date of Issue
Version
List of Effective Pages 3.00 November 2018
November 2018
Records of Amendment 3.00
November 2018
Revision History 3.00
November 2018
Table of Contents 3.00
November 2018
Foreword 3.00
November 2018
Chapter–1 About This Handbook 3.00
November 2018
1.1 Purpose of the Handbook 3.00
November 2018
3.00
1.2 Scope of the Handbook
November 2018
1.3 Overview and Concepts 3.00
November 2018
1.4 Legislation, Regulations, Standards and Manuals 3.00
November 2018
1.5 Amendment of this Handbook 3.00
November 2018
1.6 Definitions and Abbreviations 3.00
November 2018
1.6.1 Definitions 3.00
November 2018
1.6.2 Abbreviations 3.00
Chapter-2 Regulatory Authority and November 2018

3.00
Responsibilities of CAAN
November 2018
2.1 General 3.00
2.2 Functions and Responsibilities of Department November 2018
3.00
of Safety and Standards (ASSD)
November 2018
2.2.1 Aerodrome Certification 3.00
2.2.2 Notifications to Aeronautical November 2018
Information Services and other 3.00
Organizations
November 2018
2.2.3 Safety Audits 3.00
November 2018
2.2.4 Other Safety Functions 3.00
Rev 03 iii November 2018

Revision/
Version
3.00 November 2018
2.2.5 Compliance and Enforcement
3.00 November 2018
2.2.6 Aerodrome Standards
3.00 November 2018
2.3. Technical Library and Records
2.4 Qualifications, Duties and Responsibilities of 3.00 November 2018
Aerodrome Inspectors (AI)
2.4.1 Qualification of Aerodrome 3.00 November 2018
Inspectors (AI)
2.4.2 Duties and Responsibilities of 3.00 November 2018
Aerodrome Inspectors (AI)
2.4.3 Aerodrome Inspector (AI) Powers and 3.00 November 2018
Authority
Chapter-3 Responsibilities of Aerodrome 3.00 November 2018
Certificate Holders
3.00 November 2018
3.1 Requirement for Aerodrome Operation
3.00 November 2018
3.2 Aerodrome Manuals
3.00 November 2018
3.2.1 Submission of Aerodrome Manuals
3.00 November 2018
3.2.2 Approval of Aerodrome Manuals
3.00 November 2018
3.2.3 Amendment of Aerodrome Manuals
3.00 November 2018
3.3 Responsibilities of the Aerodrome Operators
3.3.1 Tasks and Responsibilities of the 3.00 November 2018
Certificated Aerodrome Operators
3.00 November 2018
3.3.2 Internal Audit
3.00 November 2018
3.3.3 Internal Quality Audit Programme
3.00 November 2018
3.4 Corrective Action
3.00 November 2018
3.5 Preventive Action
3.00 November 2018
3.6 Management Review
3.00 November 2018
3.7 Tests
3.00 November 2018
3.8 Records
Rev 03 iv November 2018

Revision/
Version
Chapter-4 CAAN Safety Oversight of 3.00 November 2018
Aerodrome Operators
3.00 November 2018
4.1 Aerodrome Safety Oversight
3.00 November 2018
4.1.1 Safety Oversight Audit
3.00 November 2018
4.1.2 Scheduling Audits/Inspections
3.00 November 2018
4.1.3 Notifying Audits/Inspections
3.00 November 2018
4.1.4 Role of Auditors
4.1.5 Role of Audit Team Leader/Coordinator 3.00 November 2018
of ASSD
3.00 November 2018
4.2 Aerodrome Safety System Audit
3.00 November 2018
4.2.1 System Safety Audit Process
3.00 November 2018
4.2.2 Preparation for Audit/Inspection
3.00 November 2018
4.2.3 Review of Documentation
3.00 November 2018
4.2.4 Preparation of Checklists
3.00 November 2018
4.2.5 Preparation of Audit Timetable
3.00 November 2018
4.2.6 Confirmation of Audit Arrangements
4.2.7 On-site Conduct of Audits and 3.00 November 2018
Inspections
3.00 November 2018
4.2.8 Entry/Opening Meeting
3.00 November 2018
4.2.9 Evidence of Conformity
3.00 November 2018
4.2.10 Interviewing
3.00 November 2018
4.2.11 Recording of Audit Findings
3.00 November 2018
4.2.12 Exit/Closing Meeting
3.00 November 2018
4.2.13 Audit/Inspection Reports
3.00 November 2018
4.2.14 Corrective Actions
Rev 03 v November 2018

Revision/
Version
3.00 November 2018
4.2.15 Audit Records
3.00 November 2018
Chapter-5 Regulatory Enforcement
3.00 November 2018

5.1 General
3.00 November 2018
5.2 Enforcement Options
3.00 November 2018
5.3 Selection of Enforcement Action
3.00 November 2018
Chapter-6 Processes and Procedures
3.00 November 2018
6.1 Issuing an Aerodrome Certificate
6.1.1 Flowchart – Approval Procedure for 3.00 November 2018
Aerodrome Certification
6.1.2 Certification of Aerodromes under the 3.00 November 2018
provisions of CAAN ACR 2004
3.00 November 2018
6.1.3 Aerodrome Certificate Issue Checklist
6.1.4 Aerodrome Operator‘s Application 3.00 November 2018
Form for Aerodrome Certification
3.00 November 2018
6.1.5 Sample Letters
6.1.5.1 Sample Letter for Grant of an 3.00 November 2018
Aerodrome Certificate
6.1.5.2 Sample Letter for Refusal to 3.00 November 2018
Grant an Aerodrome Certificate
3.00 November 2018
6.1.6 Sample Aerodrome Certificate
3.00 November 2018
6.2 Surrender of an Aerodrome Certificate
3.00 November 2018
6.2.1 Surrender Process Flowchart
3.00 November 2018
6.2.2 Surrender of Aerodrome Certificate
6.2.3 Aerodrome Certificate Surrender 3.00 November 2018
Checklist
6.2.4 Sample Letter for Cancellation by 3.00 November 2018
Surrender
3.00 November 2018
6.3 Transferring an Aerodrome Certificate
3.00 November 2018
6.3.1 Transfer Process Flowchart
Rev 03 vi November 2018

Revision/
Version
6.3.2 Processing Transfer of an Aerodrome 3.00 November 2018
Certificate
6.3.3 Aerodrome Certificate Transfer 3.00 November 2018
Checklist
3.00 November 2018
6.3.4.1 Sample Letter for Consent to 3.00 November 2018
Transfer an Aerodrome
Certificate
6.3.4.2 Sample Letter for Transfer 3.00 November 2018
Confirmation of an Aerodrome
Certificate
6.3.4.3 Sample Letter for Non-consent 3.00 November 2018
to Transfer of an Aerodrome
Certificate
3.00 November 2018
6.3.5 Sample Airport Certificate for Transfer
3.00 November 2018
6.4 Amendment to the Aerodrome Certificate
3.00 November 2018
6.4.1 Amendment Process Flowchart
3.00 November 2018
6.4.2 Processing Amendments
6.4.3 Aerodrome Certificate Amendment 3.00 November 2018
Checklist
3.00 November 2018
6.4.4.1 Sample Letter for Amendment 3.00 November 2018
of an Aerodrome Certificate
6.4.4.2 Non-consent to Amend an 3.00 November 2018
3.00 November 2018
6.5 Compliance and Enforcement
6.5.1 Cancelling or Suspending an 3.00 November 2018
6.5.2 Aerodrome Certificate Suspension or 3.00 November 2018
Cancellation Checklist
3.00 November 2018
3.00 November 2018
6.5.3.1 Sample Warning Notification
6.5.3.2 Sample Letter for Suspension 3.00 November 2018
of an Aerodrome Certificate
6.5.3.3 Cancellation of an Aerodrome 3.00 November 2018
Certificate
Rev 03 vii November 2018

Revision/
Version
Appendices:
Appendix 01 – Guidelines on Conducting Aerodrome 3.00 November 2018

Certification Audit
Appendix 02 – Audit Notification Letter to 3.00 November 2018
Aerodrome Operator
Appendix 03 – Activities of Aerodrome Certification 3.00 November 2018
Audit Program
3.00 November 2018
Appendix 04 – Aerodrome Pre-Audit Questionnaire
Appendix 05 – Suggested Agenda Items for an 3.00 November 2018
Opening/Entry Meeting
Appendix 06 – Audit Checklists for Aerodrome 3.00 November 2018
Certification
3.00 November 2018
Appendix 07 – Standard Audit Report Format
3.00 November 2018
Appendix 08 – Post Audit Feedback Form
Appendix 09 – Aerodrome Inspector Handbook 3.00 November 2018
Distribution List
Attachments: 3.00 November 2018
Attachment C – XXX Airport Certification Audit 3.00 November 2018

Initial Findings
3.00 November 2018
Attachment D – Audit Finding Form
3.00 November 2018
Attachment E – Auditor Feedback Form
Rev 03 viii November 2018

Record of Amendments
Revision/
Pages
Version Chapter Changed Signature Date
Replaced
Number
Rev 03 ix November 2018

Revision History
Revision/ Date Chapter/ Details

Version Section
1.00 September 2010 All CAAN Aerodrome Inspector Handbook
2.00 December 2013

All CAAN Aerodrome Inspector Handbook
3.00 November 2018 All CAAN Aerodrome Inspector Handbook
Rev 03 x November 2018

Table of Contents
List of Effective Pages .................................................................................................................... iii
Record of Amendments .................................................................................................................. ix
Revision History .............................................................................................................................. x
Table of Contents ............................................................................................................................ xi
FOREWORD ...............................................................................................................................xv
Chapter – 1 About This Handbook ............................................................................................... 2
1.1 Purpose of the Handbook .................................................................................................... 2
1.2 Scope of the Handbook ....................................................................................................... 2
1.3 Overview and Concepts ...................................................................................................... 3
1.4 Legislation, Regulations, Standards and Manuals .............................................................. 4
1.5 Amendment of This Handbook ........................................................................................... 4
1.6 Definitions and Abbreviations ............................................................................................ 5
1.6.1 Definitions…………………………………………………………………...5
1.6.2 Abbreviations………………………………………………………………...5
Chapter – 2 Regulatory Authority and Responsibilities of CAAN........................................... ....6
2.1 General..... ........................................................................................................................... 6
2.2 Functions and Responsibilities of Aerodrome Safety and Standards Department (ASSD) 6
2.2.1 Aerodrome Certification……………………………………………………..6

2.2.2 Notifications to Aeronautical Information Services and other Organizations..7
2.2.3 Safety Audits…………………………………………………………………7
2.2.4 Other Safety Functions……………………………………………………….9
2.2.5 Compliance and Enforcement………………………………………………..9
2.2.6 Aerodrome Standards………………………………………………………10
2.2.7 Duties and responsibilities of Director of ASSD:…………………………..10
2.2.8 AERODROME INSPECTOR CODE OF CONDUCT…………………….12
2.3 Technical Library and Records ....................................................................................... ..13
2.4 Qualifications & Credentials, Duties and Responsibilities of Aerodrome Inspectors (AI)14
2.4.1 Qualification & Credentials of Aerodrome Inspectors (AI)…………………14

2.4.2 Duties and Responsibilities of Aerodrome Inspectors (AI)………………….15
2.4.3 Aerodrome Inspector (AI) Powers and Authority……………………………18
Chapter - 3 Responsibilities of Aerodrome Certificate Holders................................................19
Rev 03 xi November 2018

3.1 Requirement for Aerodrome Operation ............................................................................ 19
3.2 Aerodrome Manuals.......................................................................................................... 19
3.2.1 Submission of Aerodrome Manuals.................................................................... 19

3.2.2 Approval of Aerodrome Manuals ....................................................................... 19
3.2.3 Amendment of Aerodrome Manuals .................................................................. 19
3.3 Responsibilities of the Aerodrome Operators ................................................................. ..20
3.3.1 Tasks and Responsibilities of the Certificated Aerodrome Operators ................ 20

3.3.2 Internal Audit ...................................................................................................... 20
3.3.3 Internal Quality Audit Programme ..................................................................... 20
3.4 Corrective Action ................................................................................................ 21
3.5 Preventive Action.............................................................................................................. 21
3.6 Management Review ........................................................................................................ 21
3.7 Tests ..................................................................................................................................21
3.8 Records ............................................................................................................................. 22
Chapter - 4 CAAN Safety Oversight of Aerodrome Operators ............................................ 23
4.1 Aerodrome Safety Oversight ............................................................................................ 23
4.1.1 Safety Oversight Audit ....................................................................................... 23

4.1.2 Scheduling Audits/Inspections............................................................................ 25
4.1.3 Notifying Audits/Inspections .............................................................................. 25
4.1.5 Role of Audit Team Leader/Coordinator of ASSD ............................................ 26
4.2 Aerodrome Safety System Audit ...................................................................................... 27
4.2.1 System Safety Audit Process .............................................................................. 27

4.2.2 Preparation for Audit/Inspection......................................................................... 27
4.2.4 Preparation of Checklists .................................................................................... 28
4.2.5 Preparation of Audit Timetable .......................................................................... 28
4.2.6 Confirmation of Audit Arrangements ................................................................. 29
4.2.7 On-site Conduct of Audits and Inspections ........................................................ 29
4.2.8 Entry/Opening Meeting ...................................................................................... 29
4.2.9 Evidence of Conformity...................................................................................... 30
4.2.10 Interviewing ....................................................................................................... 30
4.2.11 Recording of Audit Findings ............................................................................. 31
4.2.12 Exit/Closing Meeting ......................................................................................... 32
4.2.13 Audit/Inspection Reports ................................................................................... 32
4.2.14 Corrective Actions ............................................................................................. 32
4.2.15 Audit Records .................................................................................................... 33
Chapter - 5 Regulatory Enforcement ......................................................................................... 35
5.1 General.................................................................................................................................35
Rev 03 xii November 2018

5.2 Enforcement Options ........................................................................................................ 35
5.3 Selection of Enforcement Action ...................................................................................... 35
Chapter - 6 Processes and Procedures .................................................................................... 36
6.1 Issuing an Aerodrome Certificate ..................................................................................... 36
6.1.1 Flowchart – Approval Procedure for Aerodrome Certification .......................... 36

6.1.2 Certification of Aerodromes under the provisions of CAAN ACR 2004 ............... 38
6.1.3 Aerodrome Certificate Issue Checklist ............................................................... 39

6.1.4 Aerodrome Operator‘s Application Form for Aerodrome Certification ............. 41
6.1.5 Sample Letters .................................................................................................... 43
6.1.6 Sample Aerodrome Certificate ........................................................................... 45
6.2 Surrender of an Aerodrome Certificate............................................................................. 49
6.2.1 Surrender Process Flowchart .............................................................................. 49

6.2.2 Surrender of Aerodrome Certificate ................................................................... 50
6.2.3 Aerodrome Certificate Surrender Checklist........................................................ 50
6.2.4 Aerodrome Certificate Surrender Checklist........................................................ 52
6.2.5 Sample Letter for Cancellation by Surrender ..................................................... 53
6.3 Transferring an Aerodrome Certificate ............................................................................. 54
6.3.1 Transfer Process Flowchart................................................................................. 54

6.3.3 Aerodrome Certificate Transfer Checklist .......................................................... 57
6.3.4 Sample Letters .................................................................................................... 58
6.3.5 Sample Aerodrome Certificate for Transfer ....................................................... 61
6.4 Amendment to the Aerodrome Certificate ........................................................................ 62
6.4.1 Amendment Process Flowchart .......................................................................... 62

6.4.3 Aerodrome Certificate Amendment Checklist.................................................... 65
6.4.4 Sample Letters .................................................................................................... 67
6.5 Compliance and Enforcement ........................................................................................... 69
6.5.1 Cancelling or Suspending an Aerodrome Certificate ......................................... 69

6.5.2 Aerodrome Certificate Suspension or Cancellation Checklist............................ 70
6.5.3 Sample Letters .................................................................................................... 71
Appendix – 01 ................................................................................................................................ 75
Appendix – 02: Audit Notification Letter to Aerodrome Operator ............................................... 82
Appendix – 03: Activities of Aerodrome Certification Audit Program ......................................... 85
Appendix -04: Aerodrome Pre-Audit Questionnaire ................................................................. 87
Appendix – 05: Suggested Agenda Items for an Opening/Entry Meeting ....................... 88
Appendix – 06: AUDIT CHECKLISTS FOR AERODROME CERTIFICATION ......... 89
Rev 03 xiii November 2018

Appendix – 07: Standard Audit Report Format ........................................................................... 155
Appendix – 08: Post Audit feedback Form .................................................................................. 161
Appendix – 09: Aerodrome Inspector Handbook Distribution List............................................. 162
Attachment– C: ........................................................................................................................... 163
Attachment– D: ........................................................................................................................... 170
Attachment– E: ............................................................................................................................ 171
Rev 03 xiv November 2018

FOREWORD
Nepal as a Contracting State to the Convention on International Civil Aviation has an obligation to the
international community to ensure that civil aviation activities under its jurisdiction are carried out in strict
compliance with the Standards & Recommended Practices contained in the eighteen Annexes to the
Convention on International Civil Aviation in order to maintain the required aviation standards.
As per the standards of the Annex 14 vol. II to the Convention, Aerodromes used for International Civil
Aviation are required to be certified by the State. In addition as per the Civil Aviation Authority of Nepal
(CAAN), Airport Certificate Regulation – 2061 (2004) defines when an airport certificate must be obtained:
1. An operator of an aerodrome intended for international operations shall be in possession of an
aerodrome certificate.
2 An operator of an aerodrome intended for domestic operation for public use in accordance
with the national requirements, an Aerodrome Certificate shall be obtained if the maximum
passenger seating capacity of the aircraft employed in the operation exceeds 30 seats .
3 An operator of an aerodrome for which an Aerodrome Certificate is not required may,
nevertheless, apply for an aerodrome certificate. However, such aerodromes shall be registered
with the CAAN.
The Director General of Civil Aviation Authority of Nepal will issue an Airport Certificate only after
confirming the fulfillment of the requirement under CAAN Airport Certification Regulation, B.S. 2061
(AD 2004). The regulatory rules and existing aerodrome physical facilities, its staff, equipment, and
procedures shall be investigated in-depth by CAAN against the requirement under CAAN Airport
Certification Regulation.
In order to issue an Airport Certificate the CAAN has to conduct an in-depth investigation to assess
whether the aerodrome is maintained in accordance with the required standards and the competency of the
aerodrome operator to maintain the aerodrome, staff, equipments, and procedures as per the regulatory
Rules.
The regulatory Rules to be satisfied by the Aerodrome Operators for the certification of an aerodrome are
specified in the CAAN Airport Certificate Regulation, 2061 (2004).
This handbook contains guidance material intended to assist CAAN Aerodrome Inspector(s) in carrying
out their regulatory responsibilities for the issue, transfer, surrender and amendment of airport certificates.
Users of this handbook are reminded that the provisions of the Civil Aviation Authority Act 1996 (2053),
CAAN Airport Certificate Regulations 2004 (2061) and other applicable regulatory documentation, rather
than this handbook, determine the requirements of, and the obligations imposed by or under, the civil
aviation legislation. Users should refer to the applicable provisions when any doubt arises.
It is also expected that the applicant of an Airport Certificate will be benefited by this handbook as it
explains the audit and inspection procedures while assessing the aerodrome manual, aerodrome physical
facilities, equipment and aerodrome operating procedures.
This Authority may, without any prior notice, change the content of this manual as appropriate, to suit the
administrative rules followed by dissemination of such changes to the holders of the handbook.
Director General
Babar Mahal, Kathmandu, Nepal November 2018
Rev 03 xv November 2018

Chapter 1 – About This Handbook
Chapter – 1 About This Handbook
1.1 Purpose of the Handbook
This handbook provides information and guidance to CAAN Aerodrome Inspector (AI)
conducting safety oversight functions on aerodrome operations under the broad guidelines of Rule
6 of CAAN ACR 2004. It provides guidance for Inspectors involved in safety audits of
aerodromes. It provides guidance to AI on the procedures to be followed:
 for the assessment of aerodrome operator‘s application for the certification of the aerodrome
and recommendation to the DG CAAN for the issue, or refusal to issue, aerodrome
certificates as required by Rule 4 of CAAN ACR 2004;
 for cancellation of an aerodrome certificate at the request of the aerodrome operators as per
Rule 10 of CAAN ACR 2004;
 for the transfer of an aerodrome certificate at the request of an aerodrome operator as per
Rule 11 of CAAN ACR 2004;
 for the amendment of an aerodrome certificate as per Rule 13 of CAAN ACR 2004;
 for suspending or cancelling of aerodrome certificate as per Rule 16 of CAAN ACR

2004.
Additionally, guidance is provided for answering enquiries related to the requirements of these
actions.
This handbook establishes various actions required to be undertaken by Aerodrome Inspectors so

that aerodrome operations within Nepal are maintained in accordance with;
 relevant aviation legislation that impacts on safe aerodrome operations, and specifically that
which addresses aerodromes – CAAN ACR 2004;
 Civil Aviation Requirements for Aerodromes, CAR - 14 Part - I;
 Annex 14 to the Chicago Convention of the International Civil Aviation Organization

(ICAO), Aerodromes Volume I; and
 Any other directives issued by the CAAN relevant to civil aerodromes.
This handbook defines the applicable national regulations and clearly sets out the:
 Responsibilities of CAAN AI; and
 Standards and procedures AI must follow while conducting CAAN safety oversight
functions on aerodrome operators.
1.2 Scope of the Handbook
Rev 03 2 November 2018

This handbook is part of the CAAN document set. It includes processes, flowcharts, letters, forms
and other related support documents to aid CAAN AI when conducting entry control actions
related to aerodrome matters.
This handbook contains information for safety audit processes to be adopted for:
(1) Civil airports.

(2) International Civil airports
(3) Domestic airports, others than those mentioned in (2) above
Responsibility for the development, implementation and maintenance of aerodrome standards

rests with the CAAN. Specifically designated CAAN Aerodrome Inspectors are accountable for
the ongoing tasks required to ensure that the contents of this handbook are being effectively
implemented in order to satisfy the following objectives:
a) to verify the effective implementation of aerodrome standards;
b) to monitor the level of compliance with the provisions of CAAN ACR 2004.
b) to determine the adequacy and effectiveness of the handbook through the establishment of
legislation, regulations, inspections and audits;
d) to ensure all persons who are assigned aerodrome audit duties or responsibilities are
trained and instructed to carry out such duties;
e) to ensure that violation of standards are investigated; and
f) to review and re-evaluate aerodrome standards and controls immediately following an act
of violation and on a periodic basis.
1.3 Overview and Concepts
The system described in this handbook covers the following basic elements;
a) Conduct of surveys by CAAN of various airport and other aviation stakeholders to

determine aerodrome requirements;
b) Setting out of operational standards by the CAAN through the requirement for, and
approval of, aerodrome certificate (AC);
c) Voluntary compliance (internal quality assurance) by the holders of aerodrome certificates;
d) Surveillance, including the detection of non conformity with standards, conducted by the
CAAN;
e) Investigation and reporting of non compliance by the CAAN;
f) Notification of violations to stated aerodrome operation requirements by the CAAN to

aerodrome operators;
g) Enforcement action by CAAN in case of non-compliance with requirements by aerodrome

operators;

h) Surveillance and detection of non conformity with aerodrome regulatory requirements as

applied within Nepal, conducted by ICAO under the Universal Safety Oversight Audit
Programme (USOAP).
Under the CAAN ACR 2004 there is a requirement for aerodrome operators to develop and
submit an aerodrome manual to the CAAN. Aerodrome manuals describe in detail how operators
implement the various standards required of them. If an aerodrome manual is approved by the
CAAN, it is an indication that, at the time, information and processes contained within the manual
were to the standards required to be met by the operator, and that the aerodrome certificate holder
is expected to consistently maintain compliance with the mandatory safety requirements. The
contents of the manual form the basis for any audit or inspection conducted by the CAAN.
1.4 Legislation, Regulations, Standards and Manuals
 Civil Aviation Authority of Nepal Act 1996 (2053 BS) provides the provisions for the
establishment of CAAN;
 CAAN ACR 2004, which specifies:
 requirements to be satisfied by the aerodrome operators for the certification of

aerodromes in Nepal;
 regulatory requirements on Safety Management Systems for Aerodrome Operators;
 CAAN CAR AD – 002 Exemption Procedures for Non-compliances at Aerodromes
 Civil Aviation Requirements for Aerodromes (CAR - 14, PART - I);
 Manual of Aerodrome Certification Procedures, CAAN.
1.5 Amendment of This Handbook
a) This handbook is issued as a controlled document. Each page is uniquely identifiable and
amendments will be made from time to time to reflect necessary changes. All copies of the
handbook are numbered and issued in accordance with the distribution list. All copy
holders are responsible for the safe custody and maintenance of their numbered copy of the
handbook.
b) The ASSD of CAAN is responsible for the development, issue and control of amendments
to this handbook. Individual handbook copy holders indicated on the distribution list are
responsible for insertion of all amendments.
c) Within 35 (thirty five) days of the issue of an amendment, confirmation will be provided to
the ASSD that the required amendment action has been accomplished by the return of the
amendment control page, signed and dated by the individual amending an issued Inspector
Handbook.
 Each handbook issued must show the amendment number and the date, as described
in the list of effective pages.

 All amendments will be shown in the Record of Amendment.
d) Minor changes (e.g. telephone number, typographical errors) can be accommodated by ‗pen
and ink‘ if so indicated in any amendment documentation issued by ASSD‘s prior approval.
All such changes will be incorporated accordingly. Distribution of the changes will be the
same as described above and a record of these changes will be shown in the Record of
Amendments. However, minor changes will generally be collated over a period of three to
six months and action by a formal amendment.
1.6 Definitions and Abbreviations
1.6.1 Definitions
Aerodrome A defined area of land or water (including any buildings, installations

and equipment) intended to be used either wholly or in part for the
arrival, departure and surface movement of aircraft.
Aerodrome
Certificate An Airport Certificate granting permission to operate airport pursuant to
Rule 6 of CAAN ACR 2004 and the terms also include the Interim
Airport Certificate granted pursuant to Rule 12.
Aerodrome Inspector An employee of the Authority nominated to carry out typical duties such
as to carry out Authority verification and examination of airport and the
method of airport operation to be carried out in the airport by the
Authority, to carry out field verification and examination of airport
facilities and equipment and inspection from the flying aircraft and to
carry out other flight study.
Aerodrome Manual An Airport Manual to be attached with the application for Airport
Certificate by the Airport Operator interested to obtain Airport
Certificate pursuant to Rule 6 of CAAN ACR 2004.
Aerodrome Operator The airport operation organization which has obtained Airport
Certificate to operate airport pursuant to Rule 6 of CAAN ACR 2004
and which has been registered pursuant to the prevailing Nepal laws.
1.6.2 Abbreviations
AEP Aerodrome Emergency Plan
AI Aerodrome Inspector
ACR Airport Certificate Regulation
AIP Aeronautical Information Publication

AIS Aeronautical Information Services
BCCIU Bird Control Co-ordination & Implementation Unit (TIA)
CAAN Civil Aviation Authority of Nepal
CAR Civil Aviation Requirement
DDG Deputy Director General
ASSD Aerodrome Safety and Standards Department
ATP&DD Air Transportation Planning and Development Directorate
DG Director General
FOI Flight Operations Inspector
ICAO International Civil Aviation Organization
MACP Manual of Aerodrome Certification Procedures
CAR - 14, PART - I Civil Aviation Requirements for Aerodromes
MS Member Secretary
N/A Not Applicable
Annex 14 Annex 14 to the Convention on International Civil Aviation
NCAR Nepal Civil Aviation Regulation
NOTAM Notice to Airman – a notice issued by the NOTAM Office and

containing information or instruction concerning the establishment,
condition or change in any aeronautical facility, service, procedure or
hazard.
RCA Request for Corrective Action

Chapter 2 - Regulatory Authority and Responsibilities of CAAN
Chapter – 2 Regulatory Authority and Responsibilities of CAAN
2.1 General
The primary responsibility of the Civil Aviation Authority of Nepal with respect to regulations and operations
of aerodromes in Nepal is to ensure that:
a) the aerodromes under the jurisdiction of Nepal offer a safe operational environment in accordance with
the Convention on International Civil Aviation; and
b) the obligation of Nepal under Article 38 of the Convention to notify ICAO of differences between its
national regulations and practices and the International Standards contained in Annex 14, Volume I, is
met. It is also recommended that differences between the Recommended Practices contained in the
Annex 14 and the State‘s national regulations and practices be notified to ICAO.
This handbook contains information for safety audit processes to be adopted for:
1. Civil airports.
2. International Civil airports
3. Domestic airports, others than those mentioned in (2) above
2.2 Functions and Responsibilities of Aerodrome Safety and Standards Department (ASSD)
2.2.1 Aerodrome Certification
These tasks and responsibilities of the ASSD include, but are not limited to:
a) receiving, recording, reviewing and processing, in cooperation with the Flight Operations Inspector
(FOI) of the CAAN, the expressions of interest received from an intending applicant for an aerodrome
certificate;
b) receiving, recording, reviewing and processing, in cooperation with the FOI of CAAN, the formal
application for an aerodrome certificate, including the initial inspection covering the review of the
aerodrome manual, on-site verification, inspection and testing of aerodrome particulars, facilities and
equipment, including aeronautical studies;
c) grant or refusal of an aerodrome certificate;
d) receiving, recording, reviewing and processing applications for the transfer of an aerodrome certificate;
e) grant or refusal of the transfer of an aerodrome certificate;
f) receiving, recording, reviewing and processing applications for the surrender of an aerodrome certificate;
g) cancelling or suspending an aerodrome certificate;
h) grant of an interim aerodrome certificate; and
i) reviewing the factors requiring the amendment of an aerodrome certificate and issuing the required
amendments.
Aerodrome Inspector Handbook AIHB
2.2.2 Notifications to Aeronautical Information Services and other Organizations
These tasks and responsibilities include:

a) notifying aeronautical information services (AIS) of the certified status of an aerodrome and providing
the particulars of the aerodrome described in the aerodrome manual for promulgation by the AIS;
b) reviewing any amendments to aerodrome manuals and notifying AIS of the changes to be made i n the
AIS publications;
c) coordinating with AIS in the review of any notification received from an aerodrome operator for
promulgation by AIS, such as notification of:
 inaccuracies in AIS publications;

 changes in aerodrome facilities, equipment and level of services planned in advance;
 obstacles, obstructions and hazards;
 closure of any part of the maneuvering area;
 immediate reduction in the level of service at the aerodrome and any other conditions that could
affect the safety at or near the aerodrome and warrant precautions to be taken; and
d) coordinating with other agencies and service providers such as aeronautical information service, air
traffic services, designated meteorological authorities, and security.
2.2.3 Safety Audits

a) periodic or special on-site audits of the aerodrome safety management system including verification of
the aerodrome, and data published in the aeronautical information publication (AIP) and inspection of
the aerodrome facilities, equipment and operating procedures; and
b) review of the aerodrome operator‘s daily audits and special safety audit reports and actions thereon.
Note.—
(1) An aerodrome audit programme should operate on the principle that the aerodrome certificate holder’s
internal audit programme is of primary importance and that the CAAN’s audits are conducted to review
and evaluate that programme and, in addition, to independently check and verify the particulars of the
aerodrome notified in the AIP, as well as the aerodrome operating procedures, safety measures, facilities
and equipment.
(2) Periodic inspections are therefore required to ensure that aerodrome certificate holders meet their obli -
gations under the terms of the certificate, as set out in Rule 8 of CAAN ACR 2004, and the
requirements of the approved aerodrome manual.
(3) The frequency of inspections may correspond to the class of the aerodrome as categorized by the CAAN
but at least once in a year.
(4) The tasks and responsibilities associated with periodic inspections are descri bed in 2.4.2. These tasks
may be carried out in the following phases
a) Pre-inspection briefing with aerodrome management, including coordination with air traffic
control tower personnel.
b) Administrative inspection of the aerodrome safety management system, including such items as:
 current NOTAMs;
 medical and RFF training records;
 aviation fuel suppliers‘ safety records;
 fuelling agents‘ certificates and fire safety training records;
 documentation of the annual review of the aerodrome emergency plan, inc luding full-scale
emergency exercises; and
 the aerodrome operator‘s records of the safety audits of fixed-base operators, ground handling
agents and other agencies engaged in airside activities.
c) Movement area inspection including:
 the inspection and checking of runways and taxiways in order to ascertain the condition of
pavements, markings, lighting, signs, shoulders, strips and runway end safety areas;
 checking for potentially hazardous conditions if construction work is in progress, such as

excavations, trenches, stockpiled material, inadequate construction area markings,
construction equipment in the movement area and inadequate marking and lighting of
temporary thresholds;
 checking ground vehicle operations in the movement area to verify that only authorized
vehicles have access to the area and that the required procedures are being followed, the
vehicles are properly marked and the drivers know and use the proper communication
terminology;
 checking that the public is protected against unauthorized entry to the movement area and
against jet or propeller blast;
 checking for wildlife hazards and wildlife attractants; and
 checking landing direction indicators and wind direction indicators.
d) Rescue and fire-fighting including:
 the checking of training records;

 random testing of the knowledge of firefighters;
 checking that the equipment is in position, is functional and meets the category requirements;
 conducting a time response drill;
 checking the alarm system; and
 checking and examining proximity suits, other protective clothing and fire-fighting and rescue
tools and supplies in the inventory.
e) Fuel facilities including the examination of the inspection records by qualified and authorized
personnel, particularly checking that the aerodrome fire-fighting standards are adequately covered
in the inspection checklist, and spot checking, including fuel sampling, for compliance with the
applicable requirements.
f) Night inspections including the evaluation and checking for compliance with the standards related
to:
 runway, taxiway and apron lighting and signage;
 pavement markings;
 aerodrome beacons;
 wind direction indicator lighting;
 obstacle lighting and the marking; and
 lighting of construction areas.
g) Post inspection briefing with the aerodrome management, including the determination of appro-
priate enforcement action for non-compliance with the regulations.
2.2.4 Other Safety Functions

a) a first-hand evaluation of full-scale airport emergency exercises to identify problems and deficiencies;
b) the provision of guidance at the design and construction stages of aerodrome projects, particu larly
complex projects or where there is significant work that may impact compliance with the regulations;
c) final inspection of completed projects involving complex or significant work to identify problems or
deficiencies that need to be corrected in order to comply with the requirements of the regulations; and
d) the organization of, and participation in, aerodrome safety seminars and o ther training programmes to
promote a safety culture.
2.2.5 Compliance and Enforcement
Introductory Notes:-
(1) It is the responsibility of aerodrome operators to comply with the requirements of the aerodrome certifi -
cation regulations. Aviation safety at aerodromes depends primarily on voluntary adherence to these
requirements by the aerodrome operators. Promoting compliance with the regulations through
education, training and counseling is therefore of primary importance, and only when these efforts have
failed should formal enforcement action be taken. Sanctions can be administrative or legal depending
on the severity of the violation of the regulations and its impact on aviation safety.
(2) Administrative action in the form of a warning letter or correction letter may be considered appropriate
when legal action is deemed unnecessary. Administrative enforcement action is intended to bring the
violation to the attention of the aerodrome operator, to document corrective action and to require future
compliance. Such actions are warranted when the violation does not result in a significant unsafe
condition, is not caused by incompetence or lack of required qualifications on the part of the aerodrome
operator, is not deliberately caused, the attitude of the operator is constructive and positive towards
compliance with the regulations and there is no history of such a violation by the operator.
(3) Formal legal enforcement action may be warranted to prevent future violations of the regulations. Such
action may include the issuance of cease-and-desist orders and injunctions and the imposition of
sanctions after the act to deter violations. Such sanctions may include revocation, suspension or
amendment of the certificate. Legal enforcement actions are pursuant to CAAN ACR 2004.
(4) In determining the appropriate type and measure of sanction to be applied, the factors to be considered
may include the nature of the violation, whether it was deliberate or inadvertently caused; the potential
or actual hazard to aviation safety created by the violation; the aerodrome operator’s level of
responsibility; records of previous violations; the operator’s attitude toward the violation, including
whether the operator voluntarily disclosed the violation and whether action was taken to correct it; t he
impact of the proposed sanction on the violator and its value as a deterrent to other operators in similar
situations.
(5) Certificate-related legal sanctions can have a significant impact on air services and may also have
other repercussions. Since the public interest and aviation safety are the principal objectives of
aerodrome certification regulations, recourse to the imposition of sanctions may be warranted only
after all other means of resolving safety violations have failed to ensure compliance.
(a) Suspension of an aerodrome certificate, if:
 the aerodrome operator‘s safety management system is found to be inadequate;

 it is in the interest of operational safety;
 all other means for timely correction of the unsafe condition or ensuring safe aircraft operations
have not yielded the required results;
 the technical proficiency or qualifications of the aerodrome operator to perform the duties to meet
the critical safety requirements in accordance with the regulations are found inadequate;
 the operator resists or is unwilling to take action to correct or mitigate the condition affecting
aviation safety; or
 the operator willfully fails to perform an already agreed upon corrective action and suspension of
the certificate is the last resort to avoid unsafe operations in the aerodrome movement area.
(b) Revocation of an aerodrome certificate, if the aerodrome operator:
 is incapable or unwilling to carry out corrective action or has committed/repeated serious violations;
 has demonstrated a lack of responsibility, such as deliberate and flagrant acts of non -compliance or
falsification of records jeopardizing aviation safety; or
 has made it convincingly clear that the continued operation of the aerodrome will be detrimental to
the public interest.
2.2.6 Aerodrome Standards
These general tasks and responsibilities include the following:
a) reviewing ICAO State letters on the subject of aerodromes, preparing responses thereto and taking
action thereon;
b) developing and continuing to review Civil Aviation Requirements for Aerodromes (CAR - 14, PART - I)
and other national standards and practices for aerodrome design, operation and maintenance, and
engineering specifications;
c) developing and issuing orders, rules, advisory circulars and guidance material relating to aerodrome
standards and practices;
d) reviewing plans and designs for new aerodromes or the further development of, or modification to,
existing aerodromes, submitted to the CAAN for approval, to ensure that the requirements of the
national regulations, standards and the ICAO SARPs are complied with; and
e) advising the aerodrome inspectors (AI), as required, on aerodrome standards and practices.
2.2.7 Duties and responsibilities of Director of ASSD:
1. Carry out duties assigned to the Department effectively.

2. Carry out necessary reforms as a consequence of regular monitoring and evaluation of

implementation aspect of duties assigned to the Department.
3. Advising the aerodrome inspectors, as required, on aerodrome standards and practices.
4. Advise the Deputy Director General on matters within the scope of responsibility of the Department.
5. Submit Periodic as well as Annual Progress Report.
6. Make necessary arrangements for proper utilization and protection of the physical facilities and
office equipment required by the Department and ensure their availability.
7. Evaluate the performance of the subordinates and in accordance to the delegated power and submit
it to the concerned authority.
8. Carry out the duties in such a way to set example by yourself among the subordinates in accordance
to the rules of code of conduct contained in the Employee Rules.
9. Disseminate, in a timely manner, only that information and notice not classified by law as
confidential to the concerned official and agency.
10. Implement the approved annual programme of the Department in an economic, efficient and
effective way.
11. Implement the ICAO SARPs, Documents, Guidance Materials, as well as Resolutions adopted by
International Convention, Meetings and Seminars as per the need and ground reality of the State.
12. Make arrangements for the study, training, workshop and seminar to the employees engaged under
the Department necessary for maintaining their skills and abilities.
13. Implement the safety recommendations concerned with AGA pointed out in aircraft
incident/accident investigation reports.
14. Issue an immediate direction for improvement in case something that are hazardous to safety is
found out during inspection of activities related to AGA, and may even issue direction to suspend
such activities for ensuring flight safety.
15. Keep the records related to the Department up-to-date.
16. Formulate and implement AGA Safety Oversight including SMS, Surveillance Plan Program and
non schedule or surprise inspection at all aerodromes.
17. Identify and demand manpower, needed for an effective discharge of various Departmental
responsibilities.
18. Represent CAAN, as required, on domestic and foreign workshops and seminars related to
regulation of Aerodrome.
19. Recommend for Acceptation the Aerodrome Safety Management System (SMS) Manual
20. Recommend necessary arrangement for improvement of CAP submitted by Aerodrome operator
concerning finding raised during inspection/audit that has not been implemented.
21. Recommend departmental action over the official/employee who obstruct or does not provide
necessary cooperation during the performance of assigned duties of Aerodrome Safety Standards
Department.
22. Recommend qualified subordinate official as inspectors for Aerodrome Safety Oversight
Audit/Inspection.
23. Recommend subordinate employees for reward and punishment according to regulation.
24. Execute other works assigned by Deputy Director General of Civil Aviation Safety Regulation
Directorate.
25. Recommend for grant or refusal, transfer of and cancelling or suspending Aerodrome Certificate
accordance with ACR.
26. Notify aeronautical information services (AIS) of certified status of an aerodrome and necessary relating data.
27. Evaluation of full-scale airport emergency exercises to identify problems and deficiencies.
28. Recommend to Director General for compliance and enforcement as per CAAN rules and regulations.
29. Provide guidance to Aerodrome Operators on certification process and any other assistance as required.
30. Ensure that aerodromes offer a safe operating environment in accordance with the Convention on
International Civil Aviation.
31. Coordinate with others regulatory department as required.

32. Establish technical library
2.2.8 AERODROME INSPECTOR CODE OF CONDUCT
A. On-The-Job Ethics and Conduct
1. The conduct of an AI has a direct bearing on the proper and effective accomplishment of official job functions
and responsibilities. Inspectors are required to approach their duties in a professional manner and to maintain
that attitude throughout their activities. Through their conduct, Inspectors working in direct contact with
operators, and with the public, bear great responsibility in the determination of public perception of the
Authority.
2. Rules of Conduct. All Inspectors must observe the following rules of conduct:
a) Report for work on time and in a condition that will permit performance of assigned duties;
b) Render full and industrious service in the performance of their duties;
c) Maintain a professional appearance, as appropriate, during duty hours;
d) Respond promptly to directions and instructions received from their supervisor;
e) Exercise courtesy and tact in dealing with co-workers, supervisors;
f) Obtain approval of all absences from duty;
g) Conserve and protect the Authority‘s property, equipment, and materials (Inspectors may not use or
permit others to use the Authority‘s equipment, property, or personnel for other than official
business.)
h) Inspectors shall not disclose or discuss any information or "official use only" information unless
specifically authorized to do so.
i) Observe the various laws, rules, regulations, and other authoritative instructions, including all rules,
signs, and instructions relating to personal safety;
j) Uphold with integrity the public trust involved in the position to which assigned;
k) Report known or suspected violations of law, regulations, or policy through appropriate channels;
l) Not engage in private activities for personal gain or any other unauthorized purpose while on
government property;
m) Give any supervisor or official conducting an official investigation or inquiry all information and
testimony about all matters inquired of, arising under the law, rules, and regulations administered by
the Authority;
n) Not use illicit drugs or abuse alcohol or other substances;
o) Not participate in telephone eavesdropping (Advance notice must be given whenever any other
person is placed on the line for any purpose whatsoever).

p) Not make irresponsible, false, or defamatory statements that attack, without foundation, the integrity
of other individuals or organizations (Inspectors are accountable for the statements they make and
the views they express.)
3. Inspectors must always keep in mind, no matter how trying the circumstances, that they are visible
representative of the regulatory agency. In their direct contact with a dynamic highly organized and
high profile industry it is crucial that the inspector project a strong professional image.
B. Outside Employment
1. Conflict of Interest.
Inspectors may hold employment or own businesses that do not present a conflict of interest with
their official job functions.
2. Public Speaking
Inspectors may not receive payment for speaking on issues that deal with their official job
functions. Teaching or instructing at colleges, universities, or vocational schools may be acceptable, but
should be coordinated and approved by the Director General.
3. Dress
AIs should be aware that their personal appearance affects their professional image, therefore,
they should adhere to the guidelines below:
a. The dress and grooming of AI shall be clean & neat officials dress code.
b. When conducting AI duties at an aerodrome, the AI Credential and Aerodrome Security Pass when
required by the Aerodrome Administration must be worn at all times on the ramp and air-side of the
terminal.
2.3 Technical Library and Records
Introductory Note:- To enable Aerodrome Inspectors (AI) to keep abreast of the subject of aerodrome design,
specifications, operation and maintenance, it is essential to establish a properly organized and administered
technical library. The library should contain all documents issued by ICAO relating to the design, operation
and maintenance of aerodrome facilities and equipment, and all national standards, rules, orders, advisory
circulars and guidance materials. Additionally, the standards and other relevant documentation issued by
other States which are commonly used as reference material, and important textbooks and magazines on the
subject should also be kept in the technical library. It is important that the documents in the librar y be
promptly amended to keep them current.
The main objective of the establishment of the technical library for ASSD is:
(a) to maintain files for each aerodrome including certified aerodromes;
Note:- The file for each certified aerodrome should contain records from the expression of interest
stage to the issuance or refusal of the certificate, and the file should remain open thereafter for further
documentation and correspondence on the subject. Additionally, an aerodrome certificate register

should be maintained for each aerodrome as well as a reference log of the date of issue of important
letters, forms and certificate numbers.
(b) to maintain close liaison with the Accident Investigation and Prevention Committee of Nepal to obtain
data on aircraft accidents and incidents at or near aerodromes for use by Aerodrome Inspectors
(Members of ASSD) in their continuing work.
2.4 Qualifications & Credentials, Duties and Responsibilities of Aerodrome Inspectors (AI)
2.4.1 Qualification & Credentials of Aerodrome Inspectors (AI)
b) Approval Authority.
The Director General is the approving authority for issuance of the Aerodrome Inspectors credentials.
c) Responsibility
The Director of Aerodrome Safety Standard Department will establish the criteria for eligibility, issuance,
and accountability of application for credentials and the Aerodrome Inspectors credentials.
d) Criteria for Eligibility.
Credentials are issued to qualified persons who are assigned the duties of Aerodrome Inspector and meet
the following criteria:
 Aerodrome inspectors may be engineers (civil or electromechanical) or ARFFS personnel
with minimum three years experience in aerodrome planning, operation or maintenance and
should possess a sound knowledge of the national legislation, standards and practices, and
ICAO Annex 14, Volume I, all relevant manuals published by ICAO. Flight training, airport
management experience and knowledge of modern safety management systems are desirable
qualifications.
 The CAAN may also consider hiring persons with other qualifications, experience and
knowledge suitable for carrying out the duties of aerodrome inspector, subject to any conditions
that the CAAN may have regarding the person‘s qualifications, experience and knowledge. Such
persons may have airport management, flight operations or air traffic control backgrounds.
Training in the appropriate elements of aerodrome engineering relevant to aerodrome inspection
should be an essential requirement.
 Have completed the training requirements of paragraph d.

e) Inspector Training
The training objective is to provide the Aerodrome Inspector with a basic knowledge of aerodrome
operations which will enable him/her to administer the regulatory Aerodrome Certification Program. Such
knowledge may be acquired through a combination of formal training courses and on-the-job training.
a. The minimum training that must be completed prior to issuance of an Aerodrome Inspectors credential
includes all of the following courses offered by any institution recognized by the Authority:
 Safety Oversight Inspectors (Aerodrome) Course or Audit Technique Course (Aviation)
 Aerodrome Certification Course
 Safety Management System(SMS) Course or State Safety Programme (SSP) Course


At least two minimum participation in Surveillance inspections/Audit as Observer and After
completing all above course, At least a week of on-the-job training to include administrative
procedures and a minimum of a Surveillance inspections/Audit with a qualified Aerodrome
Inspector
f) Use of Credentials
a) The credentials shall be used only in the conduct of official business.
b) Holders of credentials are responsible for the safe custody of Aerodrome Inspection /Audit
reports
c) Misuse or improper possession of the credential can subject the offender to disciplinary actions.
g) Surrender of Credentials. The ' credential shall be surrendered to the holder's supervisor who shall
forward the card to Manager Aerodromes of the Authority for proper disposition. The credentials
shall be surrendered under any of the following conditions:
a) Termination of employment;
b) Reassignment to a position which does not require an Aerodrome Inspector credential;
c) Issuance of a revised credential;
d) Upon demand by the issuing authority.
h) Validity and Renewal of Credentials
 Validity of Credentials is two years
 Aerodrome Inspectors shall be attended at least two Surveillance Inspection/Audit for
renewal of Credentials
2.4.2 Duties and Responsibilities of Aerodrome Inspectors (AI)
1. The typical duties of Aerodrome Inspectors (AI) should include but not be limited to:
a) Verification of the aerodrome data in the aerodrome manual including details of:
 the location of the aerodrome;

 the name and address of the aerodrome operator;
 the movement area;
 aeronautical ground lighting;
 the runway declared distances available;
 ground services;
 notices of special conditions and procedures, if any;
 Current Exemptions, if any
 Obstacle Limitation Chart (If Available)
 Aerodrome/Facility Directory
 Aerodrome Layout Plan file
b) On-site verification and audits of aerodrome operating procedures including:
 the overall aerodrome safety management system;

 the aerodrome emergency plan and periodic aerodrome emergency exercises;
 inspection and maintenance of aeronautical ground lighting;
 promulgation of changes to published aerodrome information;
 the prevention of unauthorized entry to the aerodrome, particularly the movement area
and protection of the public against jet or propeller blast;

 the operator‘s daily inspection of the aerodrome;
 the planning and carrying out of aerodrome construction and maintenance work
including compliance with construction safety requirements;
 apron management and parking control;
 the control of vehicles operating on or in the vicinity of the movement area;
 wildlife hazard management;
 the monitoring of obstacle limitation surfaces and notification;
 the removal of disabled aircraft;
 the protection of radar and navigational aids;
 low-visibility operations;
 Drivers use proper terminology and possess airside driving permit
 Vehicles are properly marked
 Check traffic and wind direction indicators
 If construction is in progress, check for the following:
o Adherence to construction safety plan requirements.
o Potentially hazardous conditions to the movement area such as excavations,
trenches or stockpiled material or presence of FOD‘s
o Adequate construction area marking and lighting
o Marking of temporary runway thresholds
o Construction equipment in the movement area
o Observe ground vehicle operations
c) on-site checking and testing of aerodrome facilities and equipment including:
 aeronautical ground lighting systems including flight check records;

 standby power;
 the dimensions and surface conditions and strengths of run-ways, taxiways, stopways,
runway end safety areas, runway and taxiway strips, shoulders and aprons;
 landing direction indicators and wind direction indicators, aerodrome markings and
markers;
 guidance signs and warning signs in the movement area;
 aerodrome maintenance equipment;
 disabled aircraft removal plan;
 wildlife control equipment;
 the presence of obstacles in obstacle limitation surfaces;
 runway visual range measuring equipment;
 the presence of dangerous lights ;
 runway surface friction measuring equipment;
d) Night Inspection
During this phase of the inspection, the Inspector shall:

 Evaluate runway/taxiway and apron lighting and signage, pavement marking
 Inspect OLS marking & lighting and construction areas on or adjacent to movement areas for
adequate marking and lighting
e) Rescue and Fire fighting
During this phase of the inspection, the Inspector shall:

 Check for acceptability of the RFFS curriculum and training records
 Randomly question fire-fighters in the subject areas to determine validity of the training
program and general knowledge of the job
 Perform a walk-around inspection to determine if the Aircraft Rescue Fire Fighting
equipment is operational and meets the Category with the required agents
 Make a check of RFFS vehicle maintenance records
 At the RFFS station check the alarm and communication system for serviceability
 Examine proximity suits, other protective clothing and equipment for condition and
availability
 Check SOP of ARFFS
 Check of records of live fire drills
 Sufficient RFFS personnel are available to operate the required RFFS vehicles
f) flying assessments and aeronautical studies at aerodromes:
 in cooperation with the Flight Operations Inspector of the CAAN and other specialists
as required, organize flying assessments at aerodromes and conduct aeronautical studies,
if and where permitted by the national regulations, standards and practices;
g) general duties:
 all other functions relating to the certification/Inspection of aerodromes including:

- receiving and processing of expressions of interest and applications for aerodrome
certificates;
- processing requests for the amendment, transfer or surrender of certificates or
requests for interim certificates;
- reporting to AIS;
- initiating NOTAMs and determining appropriate enforcement action in the event of
non-compliance with the regulations.
- Previous Inspection Records
- Aerodrome File Violation History
- Any previous Legal Enforcement Investigative Reports
- Aerodrome Master plan Record
- Accident/incident history
- Aerodrome Compliance file (Compliance checklist)
- Instrument Approach Procedure Charts
- Aerodrome Improvement Program File
- Ensure proper directives, charts, advisory circulars, and other appropriate
information, are available while conducting the inspection
- Determine the status of follow-up actions in correcting all previously listed
deficiencies
- Post-Inspection Briefing
- Aerodrome Inspectors will report to the Director, ASSD, through the appropriate
division Head
2.4.3 Aerodrome Inspector (AI) Powers and Authority

Aerodrome Inspectors carry formal authorizations, to be produced if required, enabling them to exercise their
powers in accordance with the Rule 29 of CAAN ACR 2004. These powers include the ability:
i) to inspect any part of any aerodrome;
c) to investigate and test the effectiveness of aerodrome practices and procedures;
d) to require an aerodrome operator, aerodrome manager or occupier of land outside the aerodrome occupied
for business purposes in connection with the aerodrome to provide information relevant to inspections,
surveys, tests and investigations;
e) to enter on any land or in any buildings, access to which is necessary, for the purpose of inspecting an
aerodrome; and
f) to record an operation, procedure or installation in written, photographic or other electronic form.
The above powers apply equally to air navigation installations. Furthermore, Aerodrome Inspectors are allowed to
take into restricted zones of airports, and use, any equipment necessary to their duties, including cameras, video
recorders and tape recorders. These powers may be exercised when CAAN Aerodrome Inspectors are conducting
audits, surveys and inspections.

Chapter 3 – Responsibilities of Aerodrome Certificate Holders Page: 3 - 19
Chapter - 3 Responsibilities of Aerodrome Certificate Holders
3.1 Requirement for Aerodrome Operation
The general requirement for some aviation entities and service providers is to develop aerodrome
manuals and submit them to the CAAN for formal review and approval as per Rule 22 of CAAN
ACR 2004 along with the application for the certification of aerodromes as per Rule 5.
As per Rule 4 of CAAN ACR 2004 an aerodrome certificate must be obtained:
a) for the airport that may be used for public purpose as per the national need; and
b) to operate international public air transportation service at any airport of Nepal.
c) An application may also be submitted for the airport certificate to operate domestic airport
except as referred to in sub-rule (2).
Certified aerodromes must have a current approved aerodrome manual to describe aeronautical
data and other information specific to each particular aerodrome.
Aerodrome Certificate Holder must coordinate and follow up to publish the certified status of the
aerodrome and details as per the aerodrome manual in the AIP.
3.2 Aerodrome Manuals
3.2.1 Submission of Aerodrome Manuals
An aerodrome manual is required to be submitted to CAAN as a component of a formal

application for certification.
3.2.2 Approval of Aerodrome Manuals
Upon receipt of a submitted aerodrome manual, the DG CAAN has authority to approve, reject or
require modification to the submitted aerodrome manual. Notification to the aerodrome operator
of any disapproval or requirement for modification will be made in writing. Where an aerodrome
manual is approved and the other elements of certification have been complied with, an aerodrome
certificate will be issued.
An approved aerodrome manual also provides a basis for on-going surveillance of aerodromes and
aerodrome operators by CAAN Aerodrome Inspectors after initial certification has been achieved.
3.2.3 Amendment of Aerodrome Manuals
Whenever necessary to retain currency or if directed by the CAAN, an aerodrome operator shall
amend the aerodrome manual and provide copy of the amendment(s) to CAAN. The DG CAAN
has authority to approve, reject or require modification of the submitted aerodrome manual
amendment.
Approval will result in an amended aerodrome manual. Notification to the aerodrome certificate
holder of that approval, or rejection (or requirement for change to the amendment) as a result of a
submitted amendment or adjustment will be made in writing to the operator as soon as is
practicably possible, and wherever possible prior to the proposed effective date of implementation
of the proposed amendment or adjustment.
Chapter 3 – Responsibilities of Aerodrome Certificate Holders
3.3 Responsibilities of the Aerodrome Operators
3.3.1 Tasks and Responsibilities of the Certificated Aerodrome Operators
(a) The aerodrome operator shall arrange for internal audits of the safety management system,
including inspections of the aerodrome facilities and equipment.
(b) The aerodrome operator shall ensure that the internal audit reports, including the report on
the aerodrome facilities, services and equipment, are prepared by suitably qualified safety
personnel.
(c) The aerodrome operator shall retain a copy of the report(s) referred to in paragraph (b)
above for a period to be agreed with the CAAN. The CAAN may request a copy of the
report(s) for its review and reference.
(d) The report(s) referred to in paragraph (b) above must be prepared and signed by the persons
who carried out the audits and inspections.
e) A procedure for preventive action to ensure that potential causes of problems that have been
identified within the system are remedied;
f) A process to capture staff suggestions for improvement, followed by management review

and possible implementation of those suggestions;
g) An internal quality audit programme to audit the aerodrome certificate holder‘s organization
for conformity with the procedures in its manual and achievement of the goals set out in it.
3.3.2 Internal Audit
Each certified aerodrome operator will incorporate an internal audit process to provide factual
information for management to make appropriate decisions in accordance with the aerodrome
manual. This internal audit should be able to:
a) Determine the compliance or non compliance of the audit elements with specified
requirements;
b) Determine the effectiveness of the implemented standards in meeting the specified

objectives; and
c) Provide the audited organization with the opportunity to improve the operational standard
and overall performance.
3.3.3 Internal Quality Audit Programme
The aerodrome operator‘s audit process will be contained in an internal quality audit programme
that shall:
a) Specify the frequency and the location of the audits taking into account the nature of the
activity to be audited;
b) Ensure audits are carried out by trained auditing personnel who are independent of those
having direct responsibility for the activity being audited;

c) Ensure the results of audits are recorded and reported to the personnel responsible for the
activity being audited and the manager responsible for internal audits;
d) Require preventive or corrective action to be taken by the personnel responsible for the
activity being audited if problems are found by the audit; and
e) Ensure follow up audits to review the effectiveness of any preventive or corrective actions
taken are regularly carried out.
3.4 Corrective Action
The procedure for corrective action shall specify how:
a) to correct an existing problem;
b) to follow up a corrective action to ensure the action is effective; and
c) management will measure the effectiveness of any corrective action.
3.5 Preventive Action
The procedure for preventive action shall specify how:
a) to correct a potential problem;
b) to follow up a preventive action to ensure the action is effective;
c) to amend any operational procedure as a result of a preventive action; and
d) management will measure the effectiveness of any preventive actions taken.
3.6 Management Review
The procedure for management review shall:
a) specify the frequency of management reviews of the quality assurance system taking
into account the need for the continuing effectiveness of the system;
b) identify the responsible manager who shall review the operational standards; and
c) ensure the results of the review are evaluated and recorded.
3.7 Tests
Each aerodrome certificate holder shall test its level of compliance with standards, the objective of
which is to determine the effectiveness of both the processes and systems involved and the
individual performance of staff members tasked with carrying out those processes in the system.

3.8 Records
Each aerodrome certificate holder shall maintain records to demonstrate the achievement of
quality operational standards. Most of the recording will be normal business processes and
statistical information, however such records should include:
a) Training reports and training records of all members of the organization, including
management;
b) Incident and occurrence reports;
c) Internal audit reports;
d) External audit reports;
e) Recurrent testing reports;
f) Equipment testing and servicing reports;
g) Proposals for change;
h) Records of work improvement coordination meetings and outcomes; and
i) Management review meetings and reports.

Chapter 4 - CAAN Safety Oversight of Aerodrome Operators
Chapter - 4 CAAN Safety Oversight of Aerodrome Operators
4.1 Aerodrome Safety Oversight

Aerodrome safety oversight in the broad sense means the total scope of activity conducted by
CAAN to assess that aerodrome operations are conducted to a level that is as safe as is
reasonably practicable. Aerodrome certification involves, but is not limited to, initial entry
(via a permission from CAAN in the form of a certificate), continuing oversight action by way
of audits and/or inspections, education activity and, where necessary, enforcement action
(ranging from warnings to action to suspend or cancel certificates).
Aerodrome safety oversight is a CAAN function and is additional to any internal audit
conducted by an individual aerodrome operator.
In this manual the safety oversight activity is limited to inspection and audit processes as they
may be applied to certification and surveillance activity by CAAN. Although enforcement is
mentioned, staff will be required to undertake specific additional actions when a need for
certificate action (suspension or cancellation) is determined, such procedure should be
contained within the CAAN Enforcement Manual.
4.1.1 Safety Oversight Audit

There are distinct differences between the aims and objectives of audits and inspections, and
the methodologies used to conduct each one. An audit is a systematic and independent
comparison of the way in which an aerodrome standard is being implemented, against the
way in which the published procedures say it should have been implemented. The general
guidelines for conducting audit for certification of aerodromes are described in Appendix –
01. Figure 4-1 gives an overview of audit activities. An inspection is basically the act of
observing a particular aerodrome operation, action, facility, equipment or document to verify
whether the established procedures and requirements are followed, and whether the required
standard of performance is achieved.
Audits are more comprehensive, focus on system issues, and are more complex and time
consuming than inspections. Inspections, by comparison, are more specifically focused on
specific integral parts of aerodrome operations and are usually of shorter duration. Each of
the two types needs to be planned for and a schedule created that allows for the regular
conduct of both.
Aerodrome safety oversight audits and inspections shall only be carried out by CAAN
authorized and certified personnel. These personnel will have undergone audit training and
be in possession of competency certificates in the conduct of aerodrome audits issued by the
CAAN. Those without the necessary qualifications or experience may carry out audits and
inspections only under the supervision of a person who is appropriately qualified and
experienced.
1. Initiation of the audit

 Appoint team leader (Coordinator of ASSD)
 Define objectives, scope, criteria
 Can we do it?
 Select team members (ASSD)
 Initial contact with auditee
2. Documentation review
 Review relevant documented system for adequacy with
respect to audit criteria
3. Preparing for the on-site audit activities

 Prepare audit plan
 Assign work to audit team
 Prepare checklists and working documents
4. Conducting on-site activities

 Conduct opening/entry meeting
 Collect information
 Generate audit findings
 Analysis of those findings
 Conduct closing/exit meeting
5. Preparing and distribution of the audit report

 prepare report
 distribute report
6. Completing the audit

 Keeping records
7. Audit review
 Follow-up on corrective actions
 Audit performance consideration
Fig. 4 - 1 Overview of Audit Process and Activities

4.1.2 Scheduling Audits/Inspections

The ASSD is responsible for scheduling inspections and audits of all aerodrome
certificate holders and other aerodrome operators.
The selection of the aerodrome and the frequency of the inspections and audits will be
at the discretion of the ASSD, subject to the followings:
a) In normal circumstances each nominated aerodrome certificate holder will be the

subject of audit at least once (1) per calendar year, which will also include the
audits as per the SMS manual.
b) Other aerodromes will be subject to inspection from time to time as determined by the
ASSD;
c) In the intervening period between scheduled audits, inspections of relevant parts of

aerodrome operations may take place, e.g. Inspectors may attend at aerodrome
emergency exercises;
d) In certain situations, or following the occurrence of an accident/incident, or at the

discretion of the Director General, additional full or partial audits may be scheduled
in addition to any other action that may take place.
e) Special inspection will be carried out on as and when required basis, specifically
1. After an accident or incident as defined in ICAO Annex 13

2. During construction, installation and maintenance of safety concerned facilities and
equipment.
3. Any time, when it is believed that it will jeopardize the safety of the aerodrome.
4.1.3 Notifying Audits/Inspections

The ASSD shall notify in writing each selected aerodrome operator that an audit has been
planned for that facility or service provider (See Appendix - 02) along with the Audit
Programme (see Appendix - 03).
Every notification shall include;
a) The dates of the intended audit;
b) Name of the CAAN auditors;
c) Scope of activities to be covered under the audit;
d) List of persons to be made available to the audit team for interview;
e) Deadlines for the submission of the pre-audit questionnaire (if applicable see
Appendix - 04); and
Request for essential documentation, as specified by the CAAN that may be required to be
reviewed prior to the actual audit.
4.1.4 Role of Auditors

All auditors (including the audit team leader) are responsible for:
a. complying with the CAAN aerodrome audit procedures;
b. clarifying audit requirements if necessary;
c. planning and preparing for the audit;
d. carrying out the audit;
e. documenting observations;
f. reporting the audit results;
g. recording findings in the CAAN aerodrome audit database;
h. ensuring corrective and preventative actions are followed up for effective

completion;
i. safeguarding all documents relating to the audit;
j. maintaining confidentiality and treating privileged information with discretion;

and
k. cooperating with and supporting the audit team leader/Coordinator of ASSD.

4.1.5 Role of Audit Team Leader/Coordinator of ASSD
As well as fulfilling the role of an auditor, the audit team leader has additional
responsibility for:
a. liaison with the aerodrome certificate holder regarding the date and time of the
audit;
b. ensuring travel and accommodation is booked, if required;
c. assigning responsibilities to team members;
d. preparation of the audit timetable;
e. ensuring team members are adequately prepared;
f. resolving any issues regarding written programmes and manuals before the
audit;
g. carrying out the opening meeting;
h. leading and supporting the audit team throughout the audit;

i. raising and resolving issues with the aerodrome certificate holder during the
audit;
j. ensuring findings are soundly based, and properly recorded;
k. coordinating preparation of the audit report;
l. writing the draft and final audit/inspection report;
m. ensuring adequate preparation for the exit meeting;
n. carrying out the exit meeting; and
o. presenting findings, identifying causal factors, and negotiating corrective and

preventive actions.
4.2 Aerodrome Safety System Audit
4.2.1 System Safety Audit Process

There are three (3) stages to an audit:
 Preparation for the audit;
 Conduct of the audit on-site; and
 Recording of findings, reporting and follow-up.

4.2.2 Preparation for Audit/Inspection
As mentioned in paragraph 4.1.1, there are distinct differences between audits and inspections.
However, many of the processes for the two remain essentially the same, albeit that an audit is far
more detailed.
There are four (4) phases to the preparation for an audit or inspection, namely:
 Identification and review of all pertinent documentation, including receipt and review of
pre-audit questionnaire;
 Development of checklists;
 Preparation of audit timetable.
 Confirmation of audit arrangements with the aerodrome certificate holder being audited.
4.2.3 Review of Documentation
With regard to the essential documentation that needs to be reviewed, this depends on the
aerodrome certificate holder being audited and the scope of their operations. Generally speaking
the following documents need to be reviewed before each audit is carried out;

a) The aerodrome documents for the entity being audited; e.g aeronautical data, aerodrome
operations procedures, AEP manual, SMS manual;
b) Appropriate regulatory and other legislative texts; e.g. CAAN ACR 2004, CAR - 14, Part - I;
c) Operating manuals and/or standard operating procedures;
a) Site plans and descriptions of the aerodrome certificate holders operations;
b) Logbooks on facilities and equipment;
c) Flight schedules;
d) Previous audit or inspection reports; and
e) Information contained in the pre-audit questionnaire.
The purpose of this review is to determine the status of the documentation as it relates to the entity
being audited, and to identify key areas that need to be observed and analyzed during the actual
audit. Particular attention should be paid to previously identified items of non-compliance from
previous reports. This review will also assist in the preparation of checklists to be used by the
audit team during the actual conduct of the audit.
The pre-audit questionnaire may provide an opportunity to gather useful information about the
entity being audited. This questionnaire shall be developed by the audit team leader and
transmitted to the aerodrome certificate holder in accordance with the requirements of this
handbook. See Appendix – 04 for a pre-audit questionnaire for an aerodrome operator.
4.2.4 Preparation of Checklists
The use of checklists is to be utilized to provide a structure to the audit that allows for consistent
and standardized conduct of audits. Standardizing the conduct of audits guarantees objectivity,
impartiality and credibility. In addition this will also provide a degree of transparency for all
stakeholders subject to audit.
Checklists will be prepared by Audit Team Leader and distributed to the members of the audit
team in advance of the audit in order that they are fully prepared. Generic checklists have been
developed and are included in this handbook (see Appendix – 06), and they are applicable to each
category of aerodrome. However the operational details may vary from one aerodrome to any
other, so checklists specific to that aerodrome operator need to be developed prior to the audit.
4.2.5 Preparation of Audit Timetable
An integral part of the preparation phase of an audit is the development of the audit timetable.
This is done by the audit team leader once the notification process has been completed and all
necessary documentation has been received and reviewed. The generic audit timetable is included
in this handbook in Appendix – 03.
When determining the audit timetable, the audit team leader will take into consideration the
following elements:
a) Determine the principal persons needed to be interviewed;
b) Determine the sequence of the audit, including meetings, interviews, observations of

facilities and operations, and discussions with operational staff;
c) Estimate the time needed to complete each anticipated activity;
d) Make allowances for travelling between areas being audited (if necessary);
e) Schedule entry and exit meetings;
f) Make allowances for peak, off peak, and out of normal hours observations of activities,
facilities and equipment.
g) Allow for review of operational documentation not received prior to the audit; and
h) Allow time for delays and unforeseen circumstances/occurrences.
4.2.6 Confirmation of Audit Arrangements
Prior to the scheduled date of the audit, the audit team leader should confirm to the aerodrome
certificate holder the date(s) and location of the audit, and the availability of senior management
and key staff identified in the preparation of the timetable. It is highly desirable to forward the
audit timetable to the aerodrome operator, well in advance, to assist in their preparation for the
audit.
4.2.7 On-site Conduct of Audits and Inspections
The purpose of the conduct phase of the audit is to gather information and then compare that
gathered information to the information contained within the approved documentation which
establishes the standards for operation of the entity being audited. In this case:
a) National Regulations governing Aerodromes (CAAN ACR 2004);
b) CAR - 14, Part - I, to which the aerodrome certificate holder is subject; and
c) The aerodrome manual and other documents of the entity being audited.
Information can be gathered by;
a) Observations;
b) Review of documentation; and
c) Formal and informal interviews.
4.2.8 Entry/Opening Meeting
The first action taken when commencing an audit is the conduct of an entry meeting. The purpose
of the entry meeting is to;
a) Establish communication between the audit team and representatives of the aerodrome
certificate holder;
b) Ensure there is clear understanding of the purpose of the audit;
c) Explain how the audit will be carried out;
d) brief the audit about expectations for support for the audit team;
e) Clarify and confirm the audit timetable; and
f) Resolve any other matters of concern.
A sample of the typical agenda items for an opening meeting can be found in Appendix - 05.
4.2.9 Evidence of Conformity
Observations of operational equipment, activities and procedures form the main source of
evidence that the aerodrome is conforming to regulatory requirements or otherwise. Verifiable
evidence is necessary to provide the true measure of compliance or non-compliance with required
standards and procedures. Checklists for the inspectors‘ guidance can be found in Appendix - 06.
Evidence provides the verification that written procedures are in fact implemented.
Additionally, evidence by assessment of each facility, equipment or procedure through

observations and discussions to determine compliance with requirements and documentation plus
implementation assists to establish compliance with mandatory obligations.
If non conformities are found, look for facts to establish proof and make a formal record (checklist
notes, photos etc).
Exercise discretion when making observations in the workplace. The presence of an auditor (often
accompanied by a senior person within the organization) can have a disrupting impact on the
workflow in what may be a potentially hazardous environment. Take care to ensure the presence
of the auditor does not create an abnormal situation that could lead to errors or omissions being
made by those being observed. Do not do anything that could disrupt the workflow, or refocus
staff away from their primary tasks.
Where appropriate, watch as technical processes are performed, and observe the work practices of
those involved. Observe the facilities and equipment that are being used, the work instructions
provided, and the working environment. Talk to the people in the workplace. Establish how many
people are involved, and if they have duties other than those they perform in support of aerodrome
operations.
Identify reporting actions for identified or perceived problems. What is the actual documentation
process and does it conform to the required process. If deficiencies are seen, discuss them with
the management representatives away from the workplace.
Make use of the checklists developed for the audit to structure and record the observations.
4.2.10 Interviewing
Another principal element of the audit is the interview of selected staff members from the
aerodrome certificate holder. The position and job function of the interviewee will determine the
type and scope of questions to be put to the interviewee. It is always best to interview the most
senior representative available first, and follow this with interviews of other managers and key
personnel identified in the audit plan. This can extend to individual staff members if necessary,
but normally an informal conversation at their workplace would achieve the same result.
Establish how the senior person expects the aerodrome certificate holder to operate from an
aerodrome operation perspective. Identify any changes that have been made, or are being planned.
Gain knowledge of other issues that may be affecting the organization, for example, changes in
the scope of work carried out, industrial relations etc. Establish how the senior person satisfies

him or herself that the entity is in compliance with the approved aerodrome documents.
Determine how identified or perceived problems are recorded and handled.
Ask open questions based on the checklists. If necessary, and depending on the information
received, adjust the depth of examination. Try to avoid asking questions that can be answered
with a simple ‗yes‖ or ‗no‘. Try to focus on what is occurring now, not what might occur in the
future (the audit finding rely on verifiable evidence).
Formal interviews need to be carefully structured. The objective of the formal interview is to meet
the main representatives of the aerodrome certificate holder and discuss existing measures.
Interviews are usually preceded by on-site observations so the auditor is already aware of the
situation and has perhaps already noticed discrepancies or exceptional performance. Any
discrepancy must be mentioned to the audited party during subsequent interviews. The location of
the interview is important. The selection of the person‘s office is usually the best option, as
interviewing him/her in his/her natural environment might make it easier to establish a climate of
trust and reduce possible tension. The auditor is the one who, as a rule, travels to meet the
interviewee. This is preferable to having individuals meet in the auditor‘s office and helps avoid
the impression of an interrogation.
4.2.11 Recording of Audit Findings
Findings are the result of an observed action once it has been compared to the required approved
documentation. An observation of a documented requirement or an implemented requirement will
indicate whether compliance with required procedures is achieved or not. A non compliance is
classified as a finding, and it should be accompanied by a request for corrective action. Findings
are not opinion, but statements of facts as observed by the auditor. As such they must be backed
up by proof, or other evidence of non compliance, such as a photograph or the completed checklist,
explanation of deficiency, or a statement of findings by the auditor.
Audit findings shall be classified into different categories, as follows;
a) ―Non Compliance Category A‖ finding, defined as a finding that is critical to in that it has
the potential to result in loss of life, serious injury or damage to facilities and which requires
corrective action to be completed immediately. Such action may involve closure of a
facility;
b) ―Non Compliance Category B‖ finding, defined as an occurrence, situation or deficiency

involving an item of equipment, an aerodrome facility or a procedure within a system that
caused, or has the potential to cause, significant safety problems within the system, and
which requires corrective action to be completed within an agreed time frame.
c) Not Applicable (NA), being an element or item on a checklist that does not apply to the
entity being audited although a standard may exist, (eg de-icing facility)
d) Not Confirmed (NC), being an element whose compliance with required documentation
could not be verified during the audit for whatever reason, (e.g. lack of time, absence of key
personnel.)
e) Comments, being references to circumstances where there is conformity, but improvement

may be desirable, e.g. in the light of knowledge about a coming change to standards.
Comments are not binding on the auditee and are made for information only.
It is important that the senior management of organization being audited are made aware of the
results of the audit, including the specific findings. Obviously Category A findings need to have
priority. Therefore, it is necessary to conduct a post audit or exit meeting where these findings
can be communicated. It may not be necessary to inform the aerodrome certificate holder of
everything that may be included in the final written report, as the audit team may need time to
reflect upon their observations before concluding a finding, so the onus is on providing the
aerodrome operator with an initial explanation of the major findings. Additionally, all issues of
concern may be communicated to the auditee‘s staff during the audit as they arise.
4.2.12 Exit/Closing Meeting
The objectives and activities of the post audit, or exit, meeting are to:
a) Review the purpose of the audit and how it was carried out;
b) Record attendance at the meeting;
c) Present the major audit findings;
d) Request comments or explanations on any of the findings;
e) Confirm corrective actions (if possible) and agree time frames for their implementation;
f) Advise what to expect in the final audit report together with time frame for delivery; and
g) Identify, and where possible resolve, any other issues of critical safety concerns.
4.2.13 Audit/Inspection Reports
The audit report formally documents the compliance performance of the aerodrome operator by
recording matters of non-compliance with mandatory regulatory standards and other safety-related
obligations. The report must accurately record all that took place during the audit, should reflect
the tone of the audit and contain no surprises.
It is the responsibility of the team leader to coordinate the development of the audit report. The
team leader and all other auditors/members must sign the report.
While each report will contain factually varying information, it is important that the reports should
be similarly structured and formatted to allow for comparison and analysis and to ensure that each
audit completed is to a consistent standard. A standardized report format is contained in Appendix
- 07.
Audit reports generally will not include recommendations to address findings. The responsibility
for appropriate remedial activity rests with the aerodrome operator.
The audit or inspection report shall also specify a time frame for the organization being audited or
inspected to respond to the findings made in the report.
It is the responsibility of the team leader to ensure that the completed audit or inspection report is
sent/delivered to the aerodrome operator within three (3) weeks from the on-site audit or
inspection exit meeting.
4.2.14 Corrective Actions
On receipt of an audit or inspection report, the organization concerned is required to submit a

Corrective Action Plan (CAP) within an agreed period.

The CAP is a written confirmation by the aerodrome certificate holder detailing the measures they
intend to implement, to address all of the findings of non compliance. The CAP must incorporate
actions that at least will remedy the deficiency in the short term and prevent a future re-occurrence.
Failure to compile a CAP or failure to comply with the deadline for submission of the CAP or
failure to implement the measures outlined in the CAP may result in enforcement action, including
possible sanctions against an aerodrome certificate.
Every CAP generated as a result of findings communicated to an aerodrome certificate holder,

following an inspection or audit, must contain, as a minimum:
a) The recommendations/elements in need of improvement;
b) Planned corrective action;
c) Identification of the person(s) responsible for implementing and finalizing the corrective
action; and
d) Time frame for completion.
Where the CAAN has not received advice that corrective action has been taken by the due date,
the aerodrome operator is to be advised that it is overdue, and that the CAAN expects the matter to
be resolved within ten (10) days. If a formal notice has not been received with satisfactory closing
action, within the ten (10) day period, the aerodrome certificate holder should be advised in
writing by the audit team leader that unless immediate action is taken to close the findings then
action may be taken against the aerodrome certificate holder in accordance with regulatory
provisions.
In cases where the aerodrome certificate holder being audited or inspected does not implement
corrective action regarding the findings made by the audit team because it disagrees with any of
them, it should direct a formal written notice of disagreement to the DG CAAN, laying down the
reasons for the disagreement. The Director General may review this and determine subsequent
action in accordance with the regulatory requirements and the best interests of safety for the
industry within Nepal.
The team leader is responsible to ensure that a follow-up audit or inspection takes place as
necessary after the actions mentioned in the CAP have been advised as completed, in order to
ensure that the stated corrective action has taken place within the agreed time frame, and that the
corrective action has been successful in ensuring compliance with the aerodrome standards and/or
other regulatory obligation.
The ASSD is responsible for maintaining a database of audit and inspection findings. Each team
leader is to enter their respective results onto this database, and review the contents on a regular
basis to ensure that timeframes are being respected and overdue actions are identified.
4.2.15 Audit Records
All documents relevant to the audit or inspection should be retained and placed on the aerodrome
certificate holder‘s file (aerodrome file) after completion of the audit. These should include, where
applicable, the following:
a) A copy of the initial notification of the audit;

b) The audit timetable;
c) Completed checklists;
d) All notes made during the audit by the audit team;
e) Records of any interviews;
f) Records of entry and exit meetings;
g) A copy of the Corrective Action Plan (CAP);
h) Results of follow-up activities to ascertain compliance;
i) Post Audit feedback form from operator (see Appendix - 08).
It is the responsibility of the ASSD to establish and maintain an audit database that will contain all
the findings gained from the audits and inspections of all aerodrome certificate holders. The DG
is overall responsible and ASSD in particular will coordinate and follow up to publish the certified
status of the aerodrome and details as per the aerodrome manual in the AIP. This database will
be utilized by CAAN to monitor the constant surveillance on all aerodrome certificate holders, and
in the development of audit and inspection schedules and timetables.

Chapter 5 - Regulatory Enforcement
Chapter - 5 Regulatory Enforcement
5.1 General
Enforcement action can be in one or more forms but the more extreme forms of enforcement
should be considered as final options. The goal of the CAAN regulatory oversight program as a
component of the safety programme, is to encourage service providers to exceed the minimum
regulatory requirements and voluntarily improve safety to the highest possible level.
5.2 Enforcement Options
There are several enforcement options available to the CAAN as a result of findings following an
audit or an aerodrome inspection. These options include, but may not be limited to:
a) Written notification of corrective action required together with follow-up inspections as

necessary;
b) Provision of education and/or guidance as to how compliance may be achieved;
c) Requirement for re-training or re-certification of facilities, personnel and equipment;
d) Formal warnings;
e) Suspension of an aerodrome certificate pending rectification of deficiencies; and
f) Revocation of an aerodrome certificate.
5.3 Selection of Enforcement Action
The selection of, which enforcement action to be taken with aerodrome certificate holders,
following the identification of findings, will be dictated by the prevailing circumstances. Actions
taken up to 5.2 d) may be initiated by the ASSD, and are to be reported to the DG, CAAN.
No action to initiate the actions mentioned in 5.2 e) and f) will be taken without the prior approval
of the Director General and after consideration of CAAN legal advice.
Chapter 6 – Processes and Procedures
Chapter - 6 Processes and Procedures
6.1 Issuing an Aerodrome Certificate

6.1.1 Flowchart – Approval Procedure for Aerodrome Certification
Fig. 6.1 Work Flow Process for the Approval of the Application for Certification
Receive expression of interest from applicant
1
ASSD
Assigns the application to ASSD
ASSD
Records the details on the Aerodrome file or
the Expression of Interest file
ASSD
Completes assessment and report to DG
ASSD Can the

application
Advises the applicant that the NO proceed?
application cannot proceed
Yes
End
ASSD
Sends the application back for formal
application
for
Receive the formal application
Goto 2
2 From 1
ASSD
Assess the Aerodrome Manual
Assess the aerodrome procedures
ASSD
Assess the aerodrome facilities
(If required get the assistance from FOI)
ASSD
Recommends to DG CAAN to Is the ASSD
issue the Certificate assessment NO Requests additional information
YES satisfactory? or action from the applicant
ASSD
and Manager AIS ASSD
Prepare the AIP supplement for Refuses the application in
publication consultation with DGCAAN
ASSD
Prepares a draft letter of refusal
and to be signed by DG
ASSD
Updates certificate register
Updates aerodrome register
ASSD
Advises the applicant of the refusal
ASSD
Allocates certificate number
DG DG
Issues the Aerodrome Instructs AIS to
Certificate
Rev 03 37 November
promulgate 2018
the AIP
Supplement
6.1.2 Certification of Aerodromes under the provisions of CAAN ACR 2004
This section applies to those aerodrome operators that must obtain a certificate under Rule 4 of
CAAN ACR 2004.
Key functions
The ASSD is responsible for identifying aerodromes that are required to be certified under Rule 4
of CAAN ACR 2004.
The ASSD, shall be the initial contact point for an aerodrome operator seeking a certificate for an
aerodrome. The workflow process (Fig. 6.1) shall be coordinated through ASSD who will track
the progress of the application. All applications must be made on the approved form, Application
for an Aerodrome Certificate (see 6.1.4).
Procedure
On receipt of the application, the ASSD shall:
1. Open a file and reference the application and aerodrome manual.
2. Input from Flight Operations Inspector should be sought for an operational assessment.
3. Applicant advised of applicable fee for certification as per Schedule 2 of CAAN ACR
2004.
4. Confirm that the applicant is the owner of the land or has the permission of the landowner
to operate the site as an aerodrome.
5. Make an assessment of the aerodrome operator‘s documentation:
 ensuring that one copy of the aerodrome manual has been received, and
 ensuring that the aerodrome manual is in the form as prescribed in Rules 18, 20
and Schedule 1 of CAAN ACR 2004.
6. Liaise with Flight Operations Inspector on operational issues and obtain agreement as
necessary.
7. Complete items of the Aerodrme Certificate Issue Checklist mentioned in 6.1.3 including
refusing an application if applicable.
8. Tasks associated with items 7, 8 and 9 of the Aerodrome Certificate Issue Checklist shall
be completed using Aerodrome Certification Audit Checklist provided in Appendix – 06.
9. Aerodrome operator shall be advised of any deficiencies identified as a result of the

assessment of aerodrome manual, aerodrome operating procedures and audit of
aerodrome operator in writing as per format provided in the Attachment – C of the
Aerodrome Certification Audit Report (See Appendix – 07).
10. The report received from the aerodrome operator on corrective actions taken shall be to
the satisfaction of the DG CAAN.
11. If the application is approved, complete the items 14 to 18 described in the Aerodrome
Certificate Issue Checklist provided in 6.1.3 and inform AIS to raise a NOTAM advising
all particulars to be included in AIP.
The ASSD is to forward (if necessary) a copy of the NOTAM to the aerodrome operator.
12. The ASSD places the aerodrome on the schedule for continuing surveillance activity.
Certificates are granted in accordance with Rules 6 and 9 of CAAN ACR 2004.
Note:- In some occasions, conditions may be endorsed on an aerodrome certificate under Rules
8 of CAAN ACR 2004. If conditions are being considered, the ASSD should consult with the DG.
Such consultation is to occur before a decision is made to issue a conditional certificate, so that
any requirement for additional activities not covered in this handbook e.g. a safety case analysis
or a risk assessment, can be considered.
6.1.3 Aerodrome Certificate Issue Checklist
The ASSD must complete the Aerodrome Certificate Issue Checklist, as shown below, to ensure
that each step of the aerodrome certification procedure is completed.
Tick each box to indicate the satisfactory completion of the task. Note the date against each box.
Sign and date this form and file it on the aerodrome file when the process is complete.

Aerodrome Certificate Issue Checklist
√ Date
1. Aerodrome file raised (Put file number: _______)
2. Application checked for completeness
3. Copy of Aerodrome Manual provided by the applicant
4. Operational safety considerations discussed with
FOI (if required)
5. Applicant advised of any operational restrictions
6. Applicant advised of applicable fee for certification
7. Manual assessed
8. Applicant assessed as able to operate the aerodrome
9. Facilities assessed as acceptable by CAAN
10. Applicant advised of any deficiencies if any
11. Action taken report on significant deficiencies received
and acceptable to CAAN
12. CAAN decision made to grant or refuse the Certificate
13. Applicant advised of refusal to grant certificate
with reasons for refusal
14. Applicant advised of grant and conditions if any
15. Receipt of applicable fee
16. Certificate issued
17. Manual endorsed and returned to the aerodrome
Operator
18. Internal CAAN notification completed
19. Notified AIS
Signature: ......................................................................Date:......./......./.......
Name: ...............................................................................( ASSD)

6.1.4 Aerodrome Operator’s Application Form for Aerodrome Certification
Application for an Aerodrome Certificate
1. Particulars of the Applicant
Full Name: .........................................................................................................
Address: ..............................................................................................................
.......................................................................................................
Designation: ........................................................................................................
Phone: ......................................... Fax: ............................................................
2. Particulars of Aerodrome Site
Aerodrome Name: .........................................................................................
Description of the Property: ................................................................................

..............................................................................................................................
Geographical Coordinates of the ARP: ..............................................................
Bearing and Distance from Nearest Town or Populous Area:…………………

…………………………………………………………………………………
3. Is the Applicant the Owner of the Aerodrome Site?
 Yes  No
If No, provide:
a) Details of rights held in relation to the site and
b) Name and address of the owner of the site and written evidence to show that permission
has been obtained for the site to be used by the applicant as an aerodrome.
4. Indicate the Largest Type of Aircraft Expected to Use the Aerodrome

.......................................................................................................................................................
.............................................................................................................
5. Is the Aerodrome to be used for Public Air Transport Operations?
Yes  No

6. Details to be shown on the Aerodrome Certificate
Aerodrome Name: .................................................................................................

Aerodrome Operator: ...........................................................................................
On behalf of the Aerodrome Operator shown above, I hereby apply for a certificate to operate
the aerodrome.
Signed: ......................................................................
My authority to act on behalf of the Aerodrome Operator is:
..............................................................................................................................................
..............................................................................................................................................
..............................................................................................................................................
Name of person
making the
declaration: ................................................................................
Date: ......./ ......./ ........
Information:
1. A copy of the Aerodrome Manual, prepared in accordance with the regulations and
commensurate with the aircraft activities expected at the aerodrome, are required as part of the
application.
2. The application should be submitted to the Director General of Civil Aviation.
3. Documentary evidence in support of all matters in this application may be requested.

6.1.5.1 Sample Letter for Grant of an Aerodrome Certificate
{File reference} Date:
{Applicant’s name}
{Aerodrome name}
{Aerodrome address}
Dear {Sir/Madam},
ISSUE OF CERTIFICATE TO OPERATE (Name of aerodrome)
This has reference to your letter {number} dated {dd/mm/yy} and your application for a certificate
to operate {name of aerodrome}. Your application has been approved and the Aerodrome
Certificate is ready for collection.
Your aerodrome will {now/continue to} be subject to regular routine surveillance/inspection by

this Authority under the Rule 29 of CAAN Airport Certification Regulations 2061 (2004).
If you have any queries regarding this certificate or any other aerodrome-related matters please
contact this Authority.
Yours faithfully,
{Signature}
{Name}
Director General

6.1.5.2 Sample Letter for Refusal to Grant an Aerodrome Certificate

Grant Certificate
{Applicant’s name}
{Aerodrome name}
{Aerodrome address}
Dear {Sir/Madam},
REFUSAL OF APPLICATION FOR AERODROME CERTIFICATE
This has reference to your letter {number} dated {dd/mm/yy} and your application for a certificate
to operate {name of aerodrome}. Your application has been assessed in accordance with the Rule
6 (2) and refused in accordance with the Rule 7 of CAAN Airport Certification Regulations 2061
(2004) due to the following reason(s):
{Delete whichever is not applicable}
a. Following an inspection of the aerodrome facilities and equipment, this office has
found that they do not meet the required standards specified for a certified aerodrome.
b. Following an assessment of the aerodrome's operating procedures this office has

found that they do not make satisfactory provision for the safety of aircraft.
c. Following an assessment of the Aerodrome Manual we have found that it does not
contain the particulars set out in Rule 20 of CAAN Airport Certification Regulations
2061 (2004).
d. Due to above fact(s) and the other factors listed below, I wish to regrettably inform
you that this office is not satisfied with your ability to operate and maintain the
aerodrome as required by Rule 6 of CAAN Airport Certification Regulations 2061
(2004).
{Give details of each deficiency}
You were advised of the above deficiencies on {dd/mm/yy} and your response has led us to the
conclusion that you are unable to comply with the Rule 6 of CAAN Airport Certification
Regulations 2061 (2004) for the issuance of an aerodrome certificate. Therefore, your application
has been refused.
Procedures
If you have any queries relating to this matter please contact the undersigned.
Yours faithfully,
{Signature}
{Name}
Director General

6.1.6 Sample Aerodrome Certificate
Certificate Number: NNN
This certificate authorizes
{Certificate Holder's Name}
to operate
{Aerodrome Name}
{Latitude and longitude of ARP}
This certificate is issued under the provisions of Rule 6 of

Civil Aviation Authority of Nepal (CAAN) Airport
Certificate Regulation 2061 (2004) under the Authority of
CAAN Act 2053 (1996). The operation and use of the
aerodrome is subject to the Rule 4 of CAAN Airport
Certificate Regulation 2061 (2004), and any relevant
directions issued including any conditions endorsed by the
Director General of Civil Aviation Authority of Nepal.
This certificate is valid for five years until surrendered,

suspended or cancelled.
Date: Day/Month/Year Director General


VALIDITY OF THE AERODROME CERTIFICATE

XXX International Airport, Name of City
FROM TO SIGNATURE

GENERAL CONDITIONS
1. The Aerodrome Certificate holder shall ensure that aerodrome facilities, equipment, services and procedures are
operated and / or maintained properly and efficiently in accordance with the Aerodrome Manual submitted to the
DG, CAAN. The applicable standards set out in the Civil Aviation Requirements for Aerodromes (CAR - 14, PART
- I) and conditions of the certificate are specified hereunder.
2. The Aerodrome Certificate holder shall ensure that the copies of the Aerodrome Manual approved by the DG,
CAAN are always kept complete and current. The Aerodrome Certificate holder shall ensure that each member of
the aerodrome operating staff is aware of the contents of the every part of the aerodrome manual, relevant to his
duties and undertakes his duties in conformity with the relevant provisions of these manuals.
3. The Aerodrome Certificate holder shall ensure that an adequate number of qualified and skilled personnel are
employed to perform all critical activities for the operation and maintenance of its aerodrome, and that a programme
to upgrade the competency for the personnel is in place.
4. The Aerodrome Certificate holder shall notify the agency responsible for Aeronautical Information Services and the
air traffic control unit immediately of any obstacles, obstructions or hazards, change in level of service at the
aerodrome as set out in any publication by the aeronautical information services or variation from the Standards;
closure of the movement area of the aerodrome; significant change in aerodrome facility or the physical layout of
the aerodrome; and any other condition that could affect aviation safety at the aerodrome and against which
precautions are warranted.
5. The Aerodrome Certificate holder shall notify the agency responsible for Aeronautical Information Services of any
change to any aerodrome facility or equipment or level of service at the aerodrome which has been planned in
advance and which is likely to affect the accuracy of the information contained in any publication by the agency
before effecting the change.
6. The Aerodrome Certificate holder shall be responsible to ensure that all security and anti-hijacking arrangements
stipulated from time to time by the Concerned Authority for the aerodrome are complied with.
7. When so demanded by an officer duly authorized under the CAAN Airport Certificate Regulations 2004, this
certificate and any other relevant documents shall be produced for inspection.
8. Aerodrome Certificate holder shall maintain record of all aircraft landing at and taking-off from the aerodrome.
9. The Aerodrome Certificate holder shall have legally tenable agreement with CNS and ATM service provider(s) to
ensure continuity and reliability of CNS and ATM to ensure the safety of aircraft in the airspace associated with
aerodrome, and that proper coordination with the agencies responsible for aeronautical information services,
meteorological services, security and other areas related to safety are established.
10. The aerodrome shall at all reasonable times be open to use by any aircraft in the service of the Government of Nepal.
11. The Aerodrome Certificate holder shall ensure that during the validity of the certificate the capability of the
services/facilities, etc. is not degraded below the notified level.
12. The Aerodrome Certificate holder is to submit the application for renewal along with relevant enclosures at least 3
months before expiry of certificate to the DG, CAAN. The certificate may be renewed if the DG, CAAN is satisfied
that all requirements have been fulfilled.
13. Other requirements of the Government of Nepal and the Civil Aviation Authority of Nepal as applicable shall be
complied with.
14. The aerodrome is certified for use in IFR (all weather) conditions.

SPECIAL CONDITIONS
1. Describe the special condition.
2. Describe the special condition.

6.2 Surrender of an Aerodrome Certificate
6.2.1 Surrender Process Flowchart
Receive request to surrender an aerodrome certificate
ASSD
Assigns a task to a member to deal with the request
to surrender an aerodrome certificate
ASSD
Establishes the credentials of the aerodrome operator
requesting the cancellation of the certificate
Are the
credentials
valid?
NO
ASSD
Notifies the applicant
YES
ASSD
Recommends DG CAAN for the cancellation of the Cease
Certificate process
ASSD
After approval of cancellation of the certificate from
DG CAAN, advise the certificate holder that the
request is granted and to take specified action
ASSD
Places all documentation on the aerodrome file
ASSD
ASSD Notifies AIS Division, CAAN to
Notifies aerodrome operator issue an amendment of
to issue a NOTAM publications
ASSD
Adjusts the surveillance plan
6.2.2 Surrender of Aerodrome Certificate
This section provides for the cancellation of an airport certificate at the request of an aerodrome
operator as per Rule 10 of CAAN ACR 2004.
Key functions
The ASSD is responsible for initiating the process for the cancellation of the airport certificate on
the request of the Aerodrome Operators.
The application for the cancellation of the airport certificate submitted to DG CAAN shall be
forwarded to the ASSD for necessary action. The workflow process shall be coordinated by
ASSD who will track the progress of the application.
Procedure
On receipt of the application, the ASSD shall:
1. Establish the credentials of the aerodrome operator requesting the cancellation as the
certificate holder.
2. On the notification of the intention to surrender the airport certificate, check that the
aerodrome operator has:
a. Clearly stated making a request for the cancellation of certificate.
b. Specified when cancellation should become effective.
If no date is specified, the certificate cancellation date is the date 60 days from the date of
notification.
3. If the aerodrome operator has not supplied the required information for a proper notification
of intention to surrender the certificate, contact the operator and advise them to supply the
necessary details in writing.
4. Determine whether the aerodrome is to continue to operate as an un-certificated aerodrome.
6.2.3 Aerodrome Certificate Surrender Checklist
1. The ASSD must complete the Airport Certificate Surrender Checklist as shown below, to
ensure that each step of the aerodrome cancellation procedure is completed.
2. Tick each box to indicate the satisfactory completion of the task. Note the date against each
box.
3. Sign and date this form and file it in the aerodrome file when the process is complete.
4. Using the Aerodrome Certificate Surrender Checklist:
a. Check that the aerodrome operator has given at least 60 days notice.
b. Check that the operator has provided the following information:
 Are there regular public transport (RPT) operations at the aerodrome?

 Are there any changes to reporting officer details?
 If the aerodrome is to be closed to all aircraft, have sufficient safety measures
been taken? For example:
- Will the windsock and boundary markers be removed?
- Will un-serviceability markers be displayed for a period?
5. If the request is properly made, prepare a letter to the aerodrome operator:
a. Notifying the cancellation of the certificate.
b. Directing aerodrome operator to return the original certificate document to the CAAN to
enable cancellation of the certificate.
c. Advising aerodrome operator to carry out any actions necessary in the interests of
aviation safety.
6. Prepare and forward the letter for DG CAAN signature and place a copy in the appropriate
aerodrome file.
7. Send the letter of notification to the aerodrome operator before the nominated surrender
date (if specified). The sample Letter of Cancellation by Surrender of an Airport Certificate
is provided in 6.2.4 below.
8. When you have the original certificate:
a. Mark it as cancelled by completing the following actions using ink:
 Draw a line through the certificate.

 Write ―Cancelled‖ and the date of the cancellation on the certificate.
 Sign the certificate.
b. Place the original cancelled certificate in the appropriate aerodrome file or a copy of
the cancelled certificate.
8. Notify the Aeronautical Information Service (AIS) to issue a NOTAM canceling the
certified status of the aerodrome and amend the AIP.
9. Update the Airport Certificate Register.
10. Amend aerodrome file and surveillance records.

6.2.4 Aerodrome Certificate Surrender Checklist
1. The aerodrome operator must provide CAAN with written notification of the request to
surrender the aerodrome certificate. The ASSD who assesses the request may be required to
investigate the application further to establish the relevant information.
 The cancellation date specified by the aerodrome operator.

 Authority verified — that is, the notification is from the certificate holder and signed.
 Are air transport operations being conducted at the aerodrome?
 Is the aerodrome to be closed?
 Is it necessary for CAAN to recommend any action to be taken by the aerodrome
operator to ensure safety of future aircraft operations?
2. The written notification is accepted by CAAN and the certificate is cancelled
 Confirm that the details specified in section 1 of this checklist have been addressed.
 Endorse the original certificate document or a copy attached in the aerodrome file as
―Cancelled”.
 Sign the endorsed original certificate document or a copy.
 Place endorsed original certificate document or copy on the appropriate aerodrome
file.
3. Advise the following of the details of the cancellation
 Aerodrome Operator in writing the date of cancellation.

 AIS for issuing NOTAM and any changes to the details of the reporting officer.
 AIS for amendment to publications.
 DG
2. Surveillance Update
 Aerodrome Certificate Register update

 Surveillance Plan amendment
............................................................... ........ /........../ ...........

ASSD Date

6.2.5 Sample Letter for Cancellation by Surrender
{file reference} Date:
{Certificate holder’s name}

{Address}
Dear {Sir/ Madam}
SURRENDER OF THE CERTIFICATE TO OPERATE {Name of aerodrome}
This has reference to your letter {number} dated {dd/mm/yy} requesting cancellation of your
airport certificate for {name of aerodrome}. Your Aerodrome Certificate bearing the number {xxxx}
{has been/will be} cancelled on {dd/mm/yy}. We have arranged for a NOTAM to be issued
advising cancellation of the certificate.
{Insert the relevant paragraph below.}
As there {are/are no} regular public transport operations at your aerodrome after the date of
cancellation, it {will/will not} be subject to continued regular surveillance from this Authority.
As the aerodrome {is to be/has been} closed to all aircraft operations, you are advised to take the
following steps.
Remove the windsock and boundary markers.

Advise any known local operators.
Display appropriate un-serviceability markers.
If you have any queries regarding the cancellation of the certificate or the legislative Rules for the
continuing use of your aerodrome, please contact this office.
Yours faithfully,
{Signature}
{Name}
Director General

6.3 Transferring an Aerodrome Certificate
6.3.1 Transfer Process Flowchart

Receive request to transfer an aerodrome certificate
ASSD
Assigns task to ASSD to deal with the request for
transfer
6.3.2
ASSD
ASSD Confirms that the nominated
Identifies the parties to the transferor transferee agrees to the transferor
Determine the circumstances of the transfer and the

likely effects of the transfer
Can the
transfer be ASSD
supported ?
No Draft a letter of non-consent and send it
o to Legal Section for review
Yes
ASSD
Advises both parties that consent is granted
Follows up to ensure that notification of transfer is

received from the transferor before consent lapses
Notifies the transferee and provide the Aerodrome

Certificate
Modifies surveillance as required Send the notification to the relevant parties
Record all action on the Aerodrome Certificate Transfer Register

MS ACC
Update the central records
Place all paperwork on the aerodrome file

6.3.2 Processing Transfer of an Aerodrome Certificate
This section provides for the transfer of an aerodrome certificate at the request of an aerodrome
operator as per Rule 11 of CAAN ACR 2004.
Key functions
The ASSD is responsible for initiating the process for the transfer of the aerodrome certificate on
the request of the Aerodrome Operator.
The application for the transfer of the aerodrome certificate submitted to DG CAAN shall be
forwarded to the ASSD for necessary action. The workflow process shall be coordinated through
ASSD to track the progress of the application.
Procedure
ASSD in consultation with the Members shall:
1. Check whether a request for a transfer of Airport Certificate is made by the aerodrome
operator.
The aerodrome operator (transferor/transferee) must make requests in writing for CAAN‘s
consent to transfer an airport certificate prior to 60 days of expiry of the airport certificate.
2. Assess reasons for a transfer of an Airport Certificate.
An aerodrome operator may request CAAN‘s consent to transfer of the certificate in

following circumstances:
(a) If a person having the Aerodrome Certificate gives a notice in writing to the DG,
CAAN about the person or agency interested to obtain the said Certificate after
having transferred the entitlement of the same,
(b) If a person interested to obtain the Certificate from the person currently having
Aerodrome Certificate by having transferred the entitlement of the same submits an
application to the DG, CAAN prior to 60 (sixty) days of the date of expiry of the
Certificate for permission to obtain the Certificate by having transferred the
entitlement of same, and
(c) If the process of transfer of the entitlement of the Aerodrome Certificate is completed
pursuant to sub-rule (2) of Rule 4 of CAAN ACR 2004.
3. Check the criteria for a transfer of an Airport Certificate.
(a) Consent to a transfer may be given only if CAAN is satisfied that the person to whom
the certificate will be transferred is able to properly operate and maintain the
aerodrome.
(b) Requests for consent to transfer of an aerodrome certificate must be tested to

determine whether:

 The change should be handled as a genuine transfer; or
 A situation exists which requires the certificate to be surrendered and a new

certificate issued to a different entity.
(c) A transfer is appropriate when no significant variation will occur in the day-to-day
operations of the aerodrome — that is, when:
 Aerodrome Manual procedures remain substantially unaltered (minor

amendments — such as contact phone numbers etc — are acceptable)
 Aerodrome facilities remain substantially unaltered
 Key aerodrome operational personnel — such as Reporting Officers, Safety
Manager/ Officers and the like — remain in their positions or are replaced with
staff of equivalent qualification, experience or skill levels.
4. Check the criteria for non-consent to transfer An Aerodrome Certificate.
(a) Consent to transfer must be refused if CAAN is not satisfied that the person to whom
the certificate is proposed to be transferred is able to properly operate and maintain
the aerodrome.
(b) Generally, CAAN‘s policy is that consent to transfer should be refused when
significant changes to operational aspects of the aerodrome will be made — for
example:
 If the certificate document is conditionally endorsed or the transfer would require

conditions to be endorsed on the certificate document
 Reduction of runway, taxiway or apron facilities
 If the ASSD believes:
 Significant revision to the Aerodrome Manual will be necessary as a result of

the transfer.
 The proposed staffing arrangements are not adequate or appropriate.
Note: If consent is not granted, the ASSD should take steps to confirm that the current
aerodrome operator can meet the obligations of the certificate. It is possible that a
transfer of the certificate should be followed up by the CAAN’s surveillance.
5. Check for any reviewable Decision

(a) A refusal to consent to a transfer may be reviewable.
(b) CAAN‘s Legal Section should review any statement of reasons contained in a notice
to the applicant before the notice is sent to the applicant.
After completion of the transfer, the ASSD shall:
 put copies of the documentation relating to the transfer in the aerodrome file;
 notify AIS for issuing NOTAM and any changes to the details of the reporting officer
and for amendment to publications;
 update the Aerodrome Certificate Register; and

 amend the Surveillance Plan.
ASSD shall use the Aerodrome Certificate Transfer Checklist to monitor and record all actions to
process the certificate transfer.
6.3.3 Aerodrome Certificate Transfer Checklist
1. The aerodrome operator must provide CAAN with written notification of the request
to transfer the aerodrome certificate. The ASSD, CAAN who assesses the request may
be required to investigate the application further to establish the relevant information.
 Transfer date (at least 60 days prior to expiry of the aerodrome certificate) specified
by the aerodrome operator.
 Authority verified — that is, the notification is from the certificate holder or from the
transferee and signed.
 Is it necessary for CAAN to recommend any action to be taken by the aerodrome
operator to ensure safety of future aircraft operations?
2. The written notification is accepted by CAAN and the CAAN’s consent to transfer the
certificate is not granted
 Reasons for not granting consent to transfer the aerodrome certificate are enclosed.
 CAAN confirmation not to transfer the aerodrome certificate to transferor/transferee
issued.
3. The written notification is accepted by CAAN and the CAAN’s consent to transfer the
certificate is granted
 CAAN consent to transfer the aerodrome certificate issued to transferor/transferee.
 CAAN confirmation to transfer the aerodrome certificate to transferee issued.
 Endorse the original certificate document or a copy attached in the aerodrome file
as “Transferred”.
 Sign the original transferred certificate document or a copy.
 Place the original transferred certificate document or copy in the appropriate
aerodrome file.
4. Advise the following details of the transfer of airport certificate
 Aerodrome Operator in writing the date of transfer of aerodrome certificate.

 ASSD, an amendment of the aerodrome certificate register.

 Aerodrome Profile Sheet update

.................................... ......... /........../ ...........

ASSD Date
6.3.4.1 Sample Letter for Consent to Transfer an Aerodrome Certificate

3 Letter of Consent to Transfer of Aerodrome Certificate
{Aerodrome Operator}
{Aerodrome name}
{Address}
Dear {Sir/Madam},
TRANSFER OF AN CERTIFICATE TO OPERATE {Name of aerodrome}
This has reference to your letter {number} dated {dd/mm/yy} requesting transfer of your
aerodrome certificate for {name of aerodrome} from {transferor} to {transferee}.
Civil Aviation Authority of Nepal consents to this transfer, provided the transfer is executed on or
prior to {date/time} or before the expiry of the aerodrome certificate.
Three transfer notification forms are enclosed with this letter. Please complete all three with
original signatures and then ensure:
a. One copy of the signed transfer notification is retained for your records;
b. Another copy of the signed transfer notification is retained by the transferee; and
c. The remaining signed transfer notification is returned to this office.
Additionally, would you please ensure the original aerodrome certificate document is passed to the
transferee.
Your cooperation in formalizing the transfer of this aerodrome certificate in the above manner is
appreciated, as, at a future time, it may be important for CAAN to be able to provide evidence of
the chain of title.
Yours faithfully,
{Signature}
{Name}
Director General

6.3.4.2 Sample Letter for Transfer Confirmation of an Aerodrome Certificate
{New aerodrome operator}

{Aerodrome name}
{Address}
Dear {Sir/Madam},
TRANSFER CONFIRMATION OF AN AERODROME CERTIFICATE TO OPERATE

{Name of aerodrome}
This has reference to the transfer of {aerodrome name} aerodrome from {transferor} to yourself
which took effect from {date}.
Please find enclosed a Transferred Aerodrome Certificate. The Transferred Aerodrome Certificate
is provided, should you wish to display publicly that you are now the operator of {aerodrome
name} aerodrome.
The original aerodrome certificate document, with the letter of consent previously copied to you,
establishes the legal basis on which you are certified as the operator of {aerodrome name}
aerodrome and, additionally, provides evidence of the chain of title for this aerodrome certificate.
Please ensure any requirements relating to published information or aerodrome manual data
variations associated with the transferred certificate are actioned by NOTAM and/or amendment
issue, as appropriate.
Yours faithfully,
{Signature}
{Name}
Director General

6.3.4.3 Sample Letter for Non-consent to Transfer of Aerodrome Certificate

{Aerodrome name}
{Address}
Dear {Name}
This has reference to your request for the Civil Aviation Authority of Nepal to consent the transfer
of aerodrome certificate number {XXnnn} for {aerodrome name} aerodrome from you to {name of
the proposed new certificate holder}.
The CAAN has decided not to consent to the proposed transfer of the aerodrome certificate. The
CAAN decision is made because
{Insert statement of reasons. The statement of reasons should refer to your understanding of the
relevant law, any findings of fact on which a conclusion depends and your reasoning process.
Explanations should be stated clearly, using unambiguous language and should not use vague or
legalistic terms. All statements of reasons are to be cleared with legal section before the letter is
issued.
Examples of reasons may be that the transfer will involve significant variation to operational
procedures, substantial variation to the facilities or to the key personnel.}
You are hereby advised that, subject to the current appeal process you or any person whose
interests are affected by this decision may apply to (as required) for a review of the CAAN
decision within 35 days from the date of this letter.
You are reminded that you retain all the obligations of aerodrome operator under the current
certificate. If you are unable or not prepared to continue to meet these obligations, please advise
the concerned official of CAAN of your intentions.
Yours faithfully,
{Signature}
{Name}
Director General

6.3.5 Sample Aerodrome Certificate for Transfer
Number: nnn
Certificate of Transfer
This certifies that the Civil Aviation Authority of Nepal, in

accordance with the provisions of regulation 11 of the CAAN
Airport Certification Regulations 2061 (2004) has consented to
the transferor of the
{Transferee's Name}
to operate
{Aerodrome Name}
The operation and use of the aerodrome is subject to the Civil
Aviation Authority Act 1996, the CAAN Airport Certification
Regulations 2061 (2004), and any relevant directions issued
including any conditions endorsed by the Civil Aviation
Authority of Nepal. This certificate remains in force until
surrendered, suspended or cancelled and transferred.
Date: Day/Month/Year Director General


6.4 Amendment to the Aerodrome Certificate
6.4.1 Amendment Process Flowchart

Receive request to amend to the aerodrome certificate
ASSD
Assigns task to a member to deal with the request for
amendment
6.4.2
ASSD
Determines the circumstances of the amendment and
the likely effects to the operations
Can the ASSD

amendment No Drafts a letter of non-consent and send
be granted ? o it to Legal Section for review
Yes
ASSD
After approval by DG, CAAN, advises the aerodrome
operator that consent is granted
Notifies the aerodrome operator and provide the

Amended Aerodrome Certificate
Modifies surveillance as required Sends the notification to the aerodrome operator
Records all action on the Aerodrome Certificate Amendment Sheet

ASSD
Updates the central records
Places all paperwork on the aerodrome file

6.4.2 Processing Amendments
Rule 13 of CAAN ACR 2004 permits an aerodrome certificate to be amended by CAAN, if the
following circumstances occur:
 Change in the ownership or management of the aerodrome;
 Change in the use or operation of the aerodrome;
 Change in the boundary of the aerodrome; or
 The holder of the aerodrome certificate requests an amendment.
Key functions
The ASSD is responsible for initiating the process for the amendment of the aerodrome certificate
on the request of the Aerodrome Operator.
The application for the amendment of the aerodrome certificate submitted to DG CAAN shall be
forwarded to the ASSD for necessary action. The workflow process shall be coordinated through
ASSD who will track the progress of the application.
Procedure
ASSD in consultation with the Members shall:
1. Check whether the request for an amendment to Aerodrome Certificate be made by the
aerodrome operator.
The aerodrome operator must make requests for consent to amend an aerodrome certificate.
CAAN‘s policy should be that requests for amendment of the aerodrome certificate must be
made in writing.
2. Check reasons for an amendment of an Aerodrome Certificate.
An aerodrome operator may request CAAN‘s consent to amend the certificate when:
 There is a change in the ownership or management of the aerodrome;
 There is a change in the use or operation of the aerodrome;
 There is a change in the boundary of the aerodrome; or
 The holder of the aerodrome certificate requests an amendment.
3. Check criteria for an amendment of an Aerodrome Certificate.
(a) Consent to an amendment may be given only if CAAN is satisfied with the reasons
submitted by the aerodrome operator.

(b) An amendment is appropriate when no significant variation will occur in the day-to-
day operations of the aerodrome — that is, when:
 Aerodrome Manual procedures remain substantially unaltered (minor

amendments — such as contact phone numbers etc — are acceptable)
 Aerodrome facilities remain substantially unaltered
 Key aerodrome operational personnel — such as Reporting Officers, Safety
Officers and the like — remain in their positions or are replaced with staff of
equivalent qualification, experience or skill levels.
4. Check criteria for non-consent to amend an Aerodrome Certificate
(a) Consent to amendment must be refused if CAAN is not satisfied with the reasons
submitted by the aerodrome operator.
(b) Generally, CAAN‘s policy is that consent to amendment should be refused when
significant changes to operational aspects of the aerodrome will be made — for
example:
 If the certificate document is conditionally endorsed or the amendment would

require conditions to be endorsed on the certificate document;
 Reduction of runway, taxiway or apron facilities
 If the ASSD believes that:
 a significant revision to the Aerodrome Manual will be necessary as a

result of the amendment.
 the proposed staffing arrangements are not adequate or appropriate.
Note: If consent is not granted, the ASSD should take steps to confirm that the aerodrome
operator can meet the obligations of the certificate. It is possible that an
amendment of the certificate should be followed up by the CAAN’s surveillance.
5. Check for any reviewable decision
A refusal to consent to an amendment may be reviewable.
CAAN‘s Legal Section should review any statement of reasons contained in a notice to the
applicant before the notice is sent to the applicant.
After completion of the amendment of the aerodrome Certificate, the ASSD shall:
 put copies of the documentation relating to the amendment of the Aerodrome

Certificate in the aerodrome file;
 notify AIS for issuing NOTAM and any changes to the details of the reporting officer
and for amendment to publications;
 update the Aerodrome Certificate Register; and

 amend the Surveillance Plan.
ASSD shall use the Aerodrome Certificate Amendment Checklist to monitor and record all actions
to process the amendment of the aerodrome certificate.
6.4.3 Aerodrome Certificate Amendment Checklist
1. The aerodrome operator must provide CAAN with written notification of the
request to amend the aerodrome certificate. The ASSD, CAAN who assesses the
request may be required to investigate the application further to establish the
relevant information.
 Amendment date specified by the aerodrome operator.

 Authority verified — that is, the notification is from the certificate holder and
signed.
 Is it necessary for CAAN to recommend any action to be taken by the
aerodrome operator to ensure safety of future aircraft operations?
2. The written notification is accepted by CAAN and the CAAN’s consent to amend the
certificate is not granted
 Confirm that the details specified in section 1 of this checklist have been
addressed.
 Reasons for not granting consent to amend the aerodrome certificate are
enclosed.
 CAAN confirmation not to amend the aerodrome certificate issued.
3. The written notification is accepted by CAAN and the CAAN’s consent to amend the
certificate is granted
 Confirm that the details specified in section 1 of this checklist have been
addressed.
 CAAN confirmation to amend the airport certificate issued.
as ―Amended”.
 Sign the amended certificate document.
 Place the copy of the amended certificate document in the appropriate aerodrome
file.
4. Advise the following details of the amendment of aerodrome certificate
 Aerodrome Operator in writing the date of amendment of aerodrome certificate.

 ASSD, an amendment of the aerodrome certificate register.

 Aerodrome Profile Sheet update

.................................... ......... /........../ ...........

ASSD Date:

6.4.4.1 Sample Letter for Amendment of an Aerodrome Certificate
{New aerodrome operator}

{Aerodrome name}
{Address}
Dear {Sir/Madam},
AMENDMENT OF AN AERODROME CERTIFICATE TO OPERATE {Name of

aerodrome}
This has reference to your request for the Civil Aviation Authority of Nepal to amend the
aerodrome certificate number {XXnnn} for {aerodrome name} aerodrome.
The CAAN has decided to consent to amend the aerodrome certificate.
Please find enclosed an amended Aerodrome Certificate. The previous aerodrome certificate
document, establishes the legal basis on which you are certified as the operator of {aerodrome
name} aerodrome and, additionally, provides evidence of the chain of title for this aerodrome
certificate.
Please ensure any requirements relating to published information or aerodrome manual data
variations associated with the amended certificate are actioned by NOTAM and/or amendment
issue, as appropriate.
Yours faithfully,
{Signature}
{Name}
Director General

6.4.4.2 Non-consent to Amend an Aerodrome Certificat


{Aerodrome name}
{Address}
Dear {Name}
This has reference to your request for the Civil Aviation Authority of Nepal to consent an
amendment of aerodrome certificate number {XXnnn} for {aerodrome name} aerodrome.
The CAAN has decided not to consent to the proposed amendment of the aerodrome certificate.
The CAAN decision is made because:
{Insert statement of reasons. The statement of reasons should refer to your understanding of the
relevant law, any findings of fact on which a conclusion depends and your reasoning process.
Explanations should be stated clearly, using unambiguous language and should not use vague or
legalistic terms. All statements of reasons are to be cleared with legal section before the letter is
issued.
Examples of reasons may be that the amendment of the certificate will involve significant
variation to operational procedures, substantial variation to the facilities or to the key personnel.}
You are hereby advised that, subject to the current appeal process you or any person whose
interests are affected by this decision may apply to (as required) for a review of the CAAN
decision within 35 days from the date of this letter.
You are reminded that you retain all the obligations of aerodrome operator under the current
certificate. If you are unable or not prepared to continue to meet these obligations, please advise
the concerned official of CAAN of your intentions.
Yours faithfully,
{Signature}
{Name}
Director General

6.5 Compliance and Enforcement
6.5.1 Cancelling or Suspending an Aerodrome Certificate
Rule 16 of CAAN ACR 2004 empowers the CAAN to suspend or cancel an aerodrome certificate
if CAAN is satisfied that certain grounds exist.
Key functions
The ASSD is responsible for initiating the process for the cancellation of the aerodrome certificate
if the certificate holder:
 Has breached a condition to which the Certificate was subjected; or

 Fails to satisfy the standards required for the aerodrome facilities, operations or
maintenance.
Procedure
1. Using the Aerodrome Certificate Suspension or Cancellation Check sheet ASSD shall:
a. Check that the Aerodrome Operator has been given a period of 21 days to rectify
all deficiencies identified by the Member(s) during inspection before issuing
warning letter to suspend the certificate.
b. Check that the Aerodrome Operator has been given a period of 14 days warning
notice before suspension of the Certificate.
c. Check that the aerodrome operator‘s certificate has been suspended for the period
as specified by the DG CAAN.
d. Check that the deficiencies are not rectified within the period of suspension of the
certificate then action should be taken to cancel the certificate.
Note the Rule 16 (2) of CAAN ACR 2004:

―If there is any solid and reasonable ground which does not allow to suspend or cancel the Airport
Certificate, the Director General may give time not exceeding 35 days to the person having
Airport Certificate to submit justification in writing including the ground; and the justification
shall be seriously taken into consideration prior to deciding to suspend or cancel the Airport
certificate. The written information of suspension or cancellation of the Airport Certificate
must be given to the person having Airport Certificate through prompt means‖.
2. If CAAN makes a decision to suspend or cancel the certificate, prepare a letter of

notification to the aerodrome operator:
a. Notifying the suspension or cancellation of the certificate
b. In case of cancellation of the certificate, instruct the aerodrome operator to return

the original certificate document to the CAAN.

c. Advising aerodrome operator to carry out any actions necessary in the interests of
aviation safety.
3. Prepare and forward the letter for DG CAAN signature. Place a copy of the letter in the
appropriate aerodrome file.
4. Send a letter of notification to the aerodrome operator before the date of cancellation of the
Certificate — refer to 6.5.3.3 for the sample Letter of Cancellation by CAAN.
5. When you have the original certificate:
a. Mark it as cancelled by completing the following actions using ink:
 Draw a line through the Certificate.
 Write ―Cancelled‖ and the date of the cancellation on the Certificate.
 Sign the Certificate.
b. Place the original certificate in the appropriate aerodrome file.
6. Notify the Aeronautical Information Service (AIS) to issue a NOTAM of canceling the
certified status of the aerodrome and amend the AIP.
7. Update the Aerodrome Certificate Register.
8. Amend aerodrome file and surveillance records.
Check for any reviewable decision
A refusal to consent to an amendment may be reviewable.
CAAN‘s Legal Section should review any statement of reasons contained in a notice to the
applicant before the notice is sent to the applicant.
6.5.2 Aerodrome Certificate Suspension or Cancellation Checklist
1. Before issuing a Letter of Warning Notice to the Aerodrome Operator
 Ensure that the Aerodrome Operator is given 21 days period to rectify all
deficiencies identified during inspection of the aerodrome by ASSD.
 Confirm that the Aerodrome Operator has not rectified the deficiencies within 35
days.
 Issue a Letter of Warning Notice.
 Place a copy of the letter in the appropriate aerodrome file.
2. Before issuing a Letter of Suspension of the Certificate to the Aerodrome Operator
 Ensure that the Aerodrome Operator has been issued a Letter of 14 days Warning
Notice

 Confirm that the Aerodrome Operator has not rectified the deficiencies within 14
days of the issue of the Letter of Warning Notice.
 Issue a Letter of Suspension of the Certificate.
3. Before issuing a Letter of Cancellation of the Certificate to the Aerodrome Operator
 Ensure that the Aerodrome Operator has been issued a Letter of Suspension of the
Certificate for a period specified by DG CAAN.
 Confirm that the Aerodrome Operator has not rectified the deficiencies within the
period of the suspension of the Certificate (period specified by DG CAAN) to the
satisfaction of the DG CAAN.
 Action shall be taken to cancel the Certificate
4. If CAAN makes a decision to cancel the Certificate
 Prepare and forward the Letter of Cancellation of the Certificate for DG CAAN
signature.
 Ensure that the Aerodrome Operator has been issued a Letter of Cancellation of the
Certificate.
 Confirm that the aerodrome operator has been instructed to return the original
certificate document to the CAAN to enable cancellation of the Certificate
 Confirm that the aerodrome operator has been advised to carry out any actions
necessary in the interests of aviation safety.
 Advise AIS through for issuing NOTAM of the cancellation of the Certificate and
any changes to the details of the reporting officer.
 Advise AIS for amendment to publications.
 Advise DG
5. When the Aerodrome Certificate has been cancelled and the Certificate returned to
CAAN
as Cancelled.
 Sign the endorsed original certificate document or a copy.
 Place endorsed original certificate document or copy in the appropriate aerodrome
file.
 Aerodrome Profile Sheet updated

 Surveillance Plan amended
.................................. ......... /........../ ...........

ASSD Date
6.5.3.1 Sample Warning Notification

{Address}
Dear {Sir/ Madam}
WARNING NOTICE FOR THE SUSPENSION OF AN AERODROME CERTIFICATE

{name of aerodrome}
This has reference to our letter {Number} dated {dd/mm/yy}.
As you have failed to rectify the findings mentioned in the above letter within the period stated,
this Authority will suspend your Aerodrome Certificate effective from {dd/mm/yy}.
( Note: The date should be 35 days from the date of issue of this letter)
If you have any queries regarding above, please contact this Authority.
Yours faithfully,
{Signature}
{Name}
Director General

6.5.3.2 Sample Letter for Suspension of an Aerodrome Certificate

{Address}
Dear {Sir/ Madam}
SUSPENSION OF AN AERODROME CERTIFICATE {name of aerodrome}
As you have failed to rectify the findings mentioned in the above letter within the period stated,
this Authority has decided to suspend your Aerodrome Certificate effective from {dd/mm/yy} for
the period specified by the DG CAAN.
If you fail to rectify the findings within this period, your certificate will be cancelled by this
Authority.
If you have any queries regarding above, please contact this Authority.
Yours faithfully,
{Signature}
{Name}
Director General

6.5.3.3 Cancellation of an Aerodrome Certificate

{Address}
Dear {Sir/ Madam}
CANCELLATION OF AN AERODROME CERTIFICATE {name of aerodrome}
As you have failed to rectify the findings mentioned in the letter {Number} dated {dd/mm/yy}
within the period stated in the letters reference {Numbers and dates} this Authority has decided to
cancel your Aerodrome Certificate effective from {dd/mm/yy}. We have arranged for a NOTAM
to be issued in this regard.
{Insert the relevant paragraph below}
As there {are/are no} regular public transport operations at your aerodrome after the date of
cancellation, it {will/will not} be subject to continued regular surveillance from this Authority.
As the aerodrome {is to be/has been} closed to all aircraft operations, you are advised to take the
following steps.
Remove the windsock and boundary markers.

Advise any known local operators.
Display appropriate unserviceability markers.
If you have any queries regarding the cancellation of certificate or the legislative rules for the
continuing use of your aerodrome, please contact this office.
Yours faithfully,
{Signature}
{Name}
Director General

Appendix 01 – Guidelines on Conducting Aerodrome Certification
Audit
Appendix – 01
GUIDELINES
ON
CONDUCTING
AERODROME CERTIFICATION AUDIT
CAAN
November 2018

Audit
Aerodrome Certification Audit
………………………. INTERNATIONAL AIRPORT
1. DEFINITIONS AND AUDIT TERMINOLOGY
When the following terms are used in aerodrome certification audit activities, they have the
meanings indicated.
Adequate. Fulfilling minimal requirements; satisfactory; acceptable; sufficient.
Assessment. An appraisal of procedures or operations based largely on experience and

professional judgment.
Audit. A systematic and objective review of an aerodrome operator‘s compliance with the
provisions of national regulations, conformance with or adherence to SARPs, procedures and good
aviation safety practices.
Audit activities. Those activities and procedures by which information is obtained to verify that
the audited aerodrome operator is in conformance with, or adherence to, applicable SARPs,
procedures and good aviation safety practices. Such activities may include, but are not limited to,
interviews, observations, inspections and the review of files and documents.
Audit finding. The determination with respect to the compliance with the provisions of the
national regulations, conformance with or adherence to SARPs, procedures and good aviation
safety practices.
Audit follow-up. An audit of an aerodrome operator to determine progress in implementing

recommendations or the corrective action plan which resulted from certification or safety audit,
and to include supplementary findings and recommendations if made incidental to the audit
follow-up.
Audit preparation briefing for team members. A pre-audit briefing provided to team members by
the audit team leader, the purpose of which is to provide information and instructions, as
appropriate, directly related to the specific audit to be conducted.
Audit report. A standardized means of reporting the audit findings to the aerodrome operator.
Audit team leader/Coordinator ASSD. The individual designated by the Director General, Civil
Aviation Authority of Nepal, to be responsible for the conduct of an audit, including the
consolidation and completion of the audit report.
Certification. The process of determining competence, qualification, or quality on which an

aviation document is based.
Conformance. The state of meeting the requirements of an ICAO Standard.
Corrective action plan. An action plan submitted to DG, CAAN, by an audited aerodrome
operator, detailing the action(s) proposed to be taken, on the basis of findings made by an audit
team. Implementation of the corrective action plan should bring the audited aerodrome operator
into full compliance with the provisions of the national regulations, conformance with or
adherence to SARPs, procedures and good aviation safety practices.
Audit
Inspection. The basic activity of an audit, which involves examination of the specific
characteristics of the safety related activities of the aerodrome operator.
Non-adherence. A deficiency in characteristic, documentation or procedure with respect to a

recommended practice, procedure, guideline or good aviation safety practice.
Non-compliance. A deficiency in characteristic, documentation or procedure with respect to

provisions of a national regulation.
Non-conformance. A deficiency in characteristic, documentation or procedure with respect to an

ICAO Standard.
Objective evidence. Information which can be proved to be true, based on facts obtained through
independent observation, measurement, test or other means.
Observation. Information provided to an operator as an alert regarding conformance of an

existing condition compared to a potential new standard about which CAA has knowledge.
Post-audit meeting. A meeting of the CAAN audit team and the representatives of the audited
aerodrome operator at the end of the audit, the purpose of which is to provide the operator
authorities with a brief on audit findings and to enable the operator to start working on its
corrective action plan.
Pre-audit meeting. A meeting of the CAAN audit team and the representatives of the aerodrome
operator to be audited before the commencement of the audit, the purpose of which is to provide
the operator with information on the audit process and the scope of the audit.
Procedure or process. A series of steps followed in a methodical manner to complete an activity

(what shall be done and by whom; when, where and how it shall be completed; what materials,
equipment, and documentation shall be used, and how it shall be controlled).
Safety. Safety is the state in which the risk of harm to persons or property damage is reduced to,
and maintained at or below, an acceptable level through a continuing process of hazard
identification and risk management.
Standard auditing procedures. Established criteria governing the conduct of an audit, aimed at
measuring an operator‘s level of compliance, conformance or adherence.
Verification. The independent review, inspection, examination, measurement, testing, checking,

observation and monitoring to establish and document that products, processes, practices, services
and documents conform to specified standards. This includes evaluating the effectiveness of
management systems.
2. AUDIT PERSONNEL
Audit personnel must satisfy certain qualification and experience criteria. Examples of such
criteria are that personnel must:

Audit
a) have extensive knowledge of Civil Aviation Authority Act 1996, CAAN Airport Certification
Regulation 2004 and the Manual of Airport Certification Procedures, CAAN;
b) have adequate knowledge of Civil Aviation Requirements for Aerodromes, ICAO Annex 14
Volume I and other guidance materials;
c) demonstrate motivation and the ability to write clearly and concisely;
d) have initiative, judgment, tact and the ability to maintain harmonious working relationships in
a multidisciplinary environment; and
e) have command of both Nepalese and English languages.
3. OBSERVERS
Observers of CAAN airport certification audits may be permitted with the approval of DG CAAN.
Personnel may also be allowed to participate as observers if, in the opinion of DG CAAN, their
participation will benefit the overall safety objective of the audit.
Observers may also be assigned for on-the-job training. Such observers of an audit are personnel
other than Members of the ASSD assigned to participate in the audit for training or familiarization
purposes.
Participation of observers shall be made known to the audited aerodrome operator in the same
manner the audit team members are made known and they shall also be included in the list of team
members.
4. DEPARTMENT of AERODROME SAFETY and STANDARD (ASSD)
4.2 Coordinator of ASSD
DG CAAN will appoint an audit team leader for each audit, who is usually the Coordinator of
ASSD. The audit team leader/Coordinator ASSD assumes responsibility for the conduct and
reporting of the audit in accordance with guidance and instructions provided by DG CAAN,
including those found in this document.
DG CAAN will take into consideration qualifications, experience and relations with other team
members when choosing an audit team leader.
In addition to specific tasks assigned by DG CAAN, an audit team leader‘s/Coordinator‘s

responsibilities may include:
a) preparation of the aerodrome specific audit plan;
b) coordinating with the aerodrome operator in matters related to the conduct of the audit;
c) holding an audit preparation briefing for team members prior to the conduct of the audit;
d) conducting pre- and post-audit meetings with the operator;

Audit
e) providing leadership and guidance, as necessary, to audit team members; and
f) coordinating the development of the audit report and submitting it to DG CAAN.
4.3 Members of ASSD
Members of ASSD are assigned to specific audits by DG CAAN and are accountable to the
Coordinator of ASSD.
Members of ASSD are required to be free from bias and influences that could affect their
objectivity as aviation safety audit team members. Members of ASSD must maintain independence
from the audited aerodrome operator. They must always remain within the scope of the audit,
display integrity, exercise objectivity and remain alert to any indication of evidence that may
influence the audit result.
In addition to the specific tasks assigned by DG CAAN or the Coordinator of ASSD, the Members‘
responsibilities may include:
a) communicating and clarifying audit requirements;
b) planning and carrying out assigned responsibilities effectively and efficiently;
c) documenting all findings and observations;
d) developing a report of findings and recommendations;
e) assessing the effectiveness of the corrective action plan submitted by an audited aerodrome
operator; and
f) cooperating with and assisting the Coordinator of ASSD at all times during the preparation,
conduct and completion of the audit process.
4.4 Aerodrome Inspectors (Members of ASSD) Code of Conduct
As a Coordinator of or as a Member in a ASSD, each individual is required to comply with a code

of conduct that directs his/her actions during the entire process of the audit. These rules of
conduct for each individual Coordinator/Member of ASSD are as follows;
a. To exercise in all loyalty, discretion and conscience the functions entrusted to

them as a Coordinator/Member of the ASSD (aerodrome safety oversight audit
team);
b. To discharge these functions to the best of their ability;
c. To conduct themselves with integrity, impartiality and honesty;
d. To abide by the rules, procedures and guidance prescribed in this handbook;
e. Not to misuse their official position as part of the CAAN aerodrome safety
oversight audit team;
Audit
f. Not to receive benefits of any kind from a third party which might reasonably
be seen to compromise their personal judgment or integrity;
g. To avoid giving cause for resentment and abstain from conduct which would
reflect adversely on the CAAN; and
h. Not to disclose any information of a confidential nature related to the findings

of the audit to any other party other than those identified in this handbook.
5. AUDIT FINDINGS
5.1 Non-compliance, Non-conformance and Non-adherence
An audit finding that identifies lack of compliance with legislation or a regulation promulgated by
the Government of Nepal will be recorded as a non-compliance.
An audit finding that identifies lack of conformance with or implementation of an ICAO Standard
will be recorded as a non-conformance.
An audit finding that identifies lack of adherence to an ICAO Recommended Practices, procedure,
safety-related guidance material or recognized aviation safety practices will be recorded as a non-
adherence.
The finding record will describe the relevant standard auditing procedure and reasons for the
finding. If applicable, the record will include recommendations for corrective action. However,
operators will generally be expected to provide corrective actions based on their own knowledge,
skills and environmental considerations for assessment by the CAAN as appropriate or otherwise.
5.2 Observations
An audit finding, that is not in accordance with a future requirement, of which CAAN ASSD aware
will be alerted to the aerodrome operator as an observation. Operators are advised that
observations are not required to be addressed with a corrective action.
5.3 Communication of Audit Findings
CAAN ASSD will informally advise the operator‘s staff of audit findings as the audit proceeds.
The complete list of confirmed findings (including any confirmed remedial action) will be
presented to the aerodrome operator at the exit meeting, and confirmed in the formal report
provided by ASSD subsequent to the audit conclusion and exit meeting.
6. CORRECTIVE ACTION PLAN
At the completion of an audit, the operator has the responsibility to develop a corrective action
plan defining action planned to be taken to resolve unfavorable findings within the period
determined and agreed upon for this purpose.
Corrective actions and deadlines, as necessary, should be established for each of the audit findings.
Together, the corrective actions form the operator‘s corrective action plan.

Audit
The operator‘s corrective action plan must be submitted within 45 calendar days after receiving
the audit report, which is to be submitted to the operator within 35 calendar days following the
post-audit meeting.
If deemed necessary, DG CAAN will establish contact with the audited aerodrome operator within
approximately 35 days after the CAAN has accepted a corrective action plan, in order to assess
progress made in implementing the accepted corrective action plan. The contact may be effected
through a visit to the aerodrome or through written or oral communication.
If the operator has not submitted a corrective action plan within the agreed-upon period, the ASSD
will indicate that the aerodrome operator has failed to provide a corrective action plan within the
prescribed period.
7. AUDIT REPORTS
The products of each certification audit are the briefs and reports prepared and submitted as
appropriate. Each audit will conclude with the preparation and submission of an audit report.
All briefs and reports will be prepared on the basis of guidance included in this document.
All materials, notes and reports obtained or made during the audit will be considered confidential
by CAAN.
8. FOLLOW-UP ACTION
If findings of non-compliance with CAAN Airport Certification Regulations 2004 and SARPs of
Civil Aviation Requirements for Aerodromes are revealed during the audit, an audited aerodrome
operator will be required to resolve such identified differences.
If the operator fails to do so and differences still remain during the preparation of the audit report,
the differences will be included in the audit report.
Follow-up action will be effected through monitoring the status of implementation of accepted
aerodrome operator‘s corrective action plans and completion of audit follow-ups.
The CAAN will maintain a status of implementation record of accepted corrective actions.
Aerodrome operators are required to provide update information as corrective actions are
completed, so that the status report can be kept current and an audit follow-up mission planned.
9. ASSD FEEDBACK
9.1 Following the conclusion of an audit and the compilation of the audit report, each individual
Coordinator/Member ASSD is required to complete and submit an ―Auditor Feedback Form‖ (see
Attachment - E) providing his/her observations on the conduct of the audit. These forms will be
utilised to provide a qualitative assessment on the audit process so as to identify areas of
improvement for future audits. The assessment will be carried out by the ASSD.
9.2 If an individual auditor or group of auditors (Coordinator/Members of ASSD) has reason to believe
that they are under any pressure to act illegally, improperly or in an unethical manner, or are asked

Audit
to take any action that is in contravention of the procedures laid out in this handbook, they are to
report this matter in writing to the Director General CAAN.

Appendix 02 – Audit Notification Letter to Aerodrome Operator
Appendix – 02: Audit Notification Letter to Aerodrome Operator

{Address}
Dear {Sir/ Madam},
Subject: Aerodrome Audit
As part of the CAAN safety oversight of aerodrome safety, an audit of your organisation is required and
has been scheduled during the week commencing mm/dd/yyyy.
The demonstrated performance of organizations (personnel, equipment, information, facilities, etc) as

observed during these audits is the prime means used by the CAAN when establishing the approval of,
and continuing compliance for, certificated aerodromes, as well as providing an indicator for the
frequency and scope of future surveillance programmes.
Audit Reference Number
All enquiries relating to this audit should refer to Aerodrome Audit Reference Number nnn.
Objective
The objective of the audit is to assess your organization‘s aerodrome safety compliance with respect to
CAAN ACR 2004 and safety standards specified by the CAR - 14, PART - I.
Documents, records, equipment and facilities
Documents and records will be sampled, and a physical inspection of the relevant procedures, equipment
or facilities is likely to be carried out. To facilitate this process would you please have available any of
the following that may be relevant to the audit:
 Local training records;

 Personnel competency records for individual aerodrome Officers;
 Recurrent testing procedures and records;
 Operations Manuals and/or Standard Operating Procedures (SOPs);
 Records of meetings and decisions taken regarding safety matters; and
 Management must be available for interview.
Access to key staff associated with aerodrome operations and management will also be required.
Personnel
At the commencement of the audit the Senior Executive of the aerodrome should be present and
available. The person responsible within your organisation for quality assurance is welcome to attend.

Appendix 02 – Audit Notification Letter to Aerodrome Operator
The requirements for their ongoing presence throughout the audit will be discussed at that time. If for any
reason a senior person is unavailable to attend this audit then please contact the Audit Team Leader
(Coordinator of ASSD).
Confirmation of date and time
The Audit Team Leader for this audit will be Mr. AAA and he will contact you directly to confirm the
audit dates. Any audit enquiries should be addressed directly to him.
Yours faithfully,
{Signature}
{Name}
Director General

Appendix 03 – Aerodrome Certification Audit Program Activities
Appendix – 03: Activities of Aerodrome Certification Audit Program
[Example only]
Date Activity Time Task

Day 1 Opening meeting 09:30 – 10:00 General briefing and audit
entry meeting with Airport
Manager
Aerodrome Manual, Part 1, 10:30 – 12:30 Documentation review
General Information
Aerodrome Manual, Part 2, 13:30 – 16:00 Documentation review
Particulars of the Aerodrome
Site
Day 2 Aerodrome Manual, Part 3, 09:00 – 12:30 Documentation review
Particulars of the aerodrome
required to be reported to the
AIS
 Site visit to verify 13:30 – 16:00 Airside visit
aerodrome data
Day 3 Aerodrome Manual Part 4, Aerodrome Operating Procedures:
4.1 Aerodrome reporting 09:00 – 10:00 Documentation review
4.2 Access to the aerodrome
movement area 10:00 – 11:00 Documentation review
4.3 Aerodrome Emergency Plan 11:00 – 12:30 Documentation review
4.4 Rescue and Fire Fighting 13:30 – 16:00 Documentation review and
Services visit of RFFS
4.4 Inspection of the aerodrome 09:00 – 10:00 Documentation review and
movement area and obstacle Aerodrome serviceability
limitation surfaces inspections
4.5 Visual aids and aerodrome 10:00 – 11:30 Documentation review and
electrical system visit to electrical department
 Visit to power house
11:30 – 12:30
4.6 Maintenance of the 13:30 – 14:00 Documentation review and
movement area visit to civil maintenance
14:00 – 15:00 department:
 Aerodrome maintenance
programs
 Friction testing
4.7 Aerodrome works safety 15:00 – 16:00 Documentation review and
visit to civil maintenance
department
Night Inspection 18:30 – 22:00 Approach and airfield
lighting system
4.9 Apron management 09:00 – 10:00 Documentation review
4.10 Apron safety management 10:00 – 11:00 Documentation review
4.11 Airside vehicle control 11:00 – 12:30 Documentation review
4.12 Wildlife hazard 13:30 – 14:30 Documentation review and
management visit to office

Appendix 03 – Aerodrome Certification Audit Program Activities
Date Activity Time Task

4.13 Obstacle control 14:30 – 16:00 Documentation review
4.14 Removal of Disabled 09:00 – 10:00 Documentation review
Aircraft
4.15 Handling of hazardous 10:00 – 11:00 Documentation review and
materials: Site visit to fuel farm
 Site visit to fuel farm 11:00 – 12:30
4.16 Low visibility operations 13:30 – 14:30 Documentation review
4.17 Protection of sites for 14:30 – 16:00 Documentation review and
Radar and navigational aids site visit
Day 7 Aerodrome facilities and equipment:
Aerodrome facilities 09:30 – 12:30 Documentation review
 Runway and runway strip
 Runway lighting
 Taxiway and taxiway strips
 Other movement area
marking, lighting, signs
 Aprons
Site visit to the movement area
13:30 – 16:00
Day 8 Aerodrome Manual, Part 5, Aerodrome Administration and Safety Management
System:
Aerodrome Administration 09:00 – 13:00 Documentation review
Coordination with AIS 10:00 – 11:30 Documentation review
Aerodrome manual amendment 11:30 – 12:30 Documentation review
procedure
Audit exit meeting 14:00 - 15:30 Briefing on audit findings
and observation to Airport
Manager and senior officials

Appendix 04 – Aerodrome Pre-Audit Questionnaire
Appendix -04: Aerodrome Pre-Audit Questionnaire
AERODROME PRE-AUDIT QUESTIONAIRE
AERODROME OPERATOR:
Name of Airport: _______________________________

Name of General/Airport Manager ______________________
Contact #_____________
Name of Head of Operations ___________________
Contact #_____________
Part 1 - Aerodrome
S/N QUESTIONS ANSWERS BY AERODROME

OPERATOR
1.1 Does the airport have an approved
aerodrome manual?
1.2. Who is responsible within the airport
management for the maintenance of this
manual?
1.3. Who is responsible for coordinating the
implementation of the contents of the
manual at the airport?
1.4. Has the airport established procedures for
the amendment of this manual, and if so,
where are these measures described.
1.5. When was the manual last amended?
1.6 List ground handling agencies, and their
functions, at the airport. e.g. airlines,
ground service providers and fuel
organizations
1.7 Is there any document on Airport
Emergency Procedures?
1.8 Who are the officers responsible for its
implementation?
1.9 Is there any Aerodrome plan
2.0 Is there any Aerodrome development
programme in place?
2.1 Any Safety Management Systems in place?
2.2 Who monitors implementation?
2.3 Any Quality Management System in place?
2.4 How effective is the system?
2.5 Does the airport have a copy of the
Aerodrome Standards Manual?
2.6 Is it being implemented?
2.7 Have you received the Audit checklist and
other relevant documentation manual?

Appendix 05 – Suggested Agenda Items for an Opening/Entry
Meeting
Appendix – 05: Suggested Agenda Items for an Opening/Entry Meeting
1) Welcome
2) Introduction of the auditors and interviewees from the audited organization
3) Presentation of the audit team members (if not already done)
4) Presentation of the audit approach
5) Presentation of the audit context
6) If appropriate, mention the previous audit
7) Review of objectives and the field of application of the audit
8) Brief presentation of the audit methodology while insisting on its standardized nature
9) Presentation of the audit sequence: discussions, visits (ask if it is possible to take photos),
consulting of documents
10) Auditor‘s code of ethics: non-argumentative, non-intrusive, non-accusatory, confidentiality

assured
11) Presentation of the advantages of the audit (progress and improvements in the aerodrome
programme)
12) Presentation of the audit plan with possible last-minute changes
13) Confirmation of the date and time of all discussions and of the final meeting
14) Clarification of any unclear aspects of the audit plan
15) Resolution of material aspects: Confirmation of the availability of the necessary equipment and
installations
16) Clarification of any unclear aspect of the aerodrome certificate holders aerodrome programmes
or pre-audit questionnaire
17) Answer the questions of the representatives from the different services responsible for
aerodrome operations
18) Record of attendees
19) Audit termination
20) Conclusion

Appendix 06 – Audit Checklists for Aerodrome Certification
Appendix – 06: AUDIT CHECKLISTS FOR AERODROME CERTIFICATION
A system safety audit is the usual means for a regulatory organization to assess initial and on-going
compliance of a service provider with the minimum mandatory obligations that are associated with
activity in the aviation industry. These checklists pertain to aerodrome operations, and encompass the
full gamut of activity required by CAAN for initial audit of a complex airport to determine if a
certificate can be issued. The checklists may need to be reviewed at subsequent surveillance audits or
inspections depending on the scope and depth of regulatory oversight activity that is planned to occur.
It is important to consider [at least] the following when verifying a process:

 The adequacy of the available Infrastructure and how it supports the process.
 How does the Auditee monitor the performance of the process and make improvements?
 Has the organization assigned a responsible and competent person to ensure the process remains
adequate and current?
 Is there a competent person who has the appropriate authority to change the process?
 Are the people involved adequately trained?
When identifying a non-compliance with the regulations, look beyond the immediate occurrence and
ask:
Why?
Who?
What led to this? What’s the history?
What are the broader factors involved, and how do they inter-relate in the chain of events leading to the
conditions which allowed the non-compliance to exist?
For a certification audit the required elements are to be tested for conformity with mandatory obligation
imposed by CAAN ACR 2004 and the safety specifications of the Civil Aviation Requirements for
Aerodromes -14 Part I (and ICAO Annex 14 Volume I if appropriate).
Within the checklists, status of individual items may be ‗compliant‘ (C), ‗non-compliant‘ (NC), ‗not
applicable‘ (NA) or observation (O).

CONTENTS OF AERODROME CERTIFICATION AUDIT CHECKLIST
1. Aerodrome manual general requirements, including authorization by the Chief Executive

Officer (or equivalent)
2 Information about the aerodrome site
3. Information to be notified to AIS
4. Aerodrome operating procedures

4.1 Aerodrome reporting
4.2 Access to movement area
4.3 Aerodrome Emergency Plan
4.4 Aerodrome Rescue and Fire Fighting Service
4.5 Inspections of movement area and obstacle limitation areas
4.6 Visual aids and electrical systems
4.7 Maintenance of movement area
4.8 Aerodrome work safety
4.9 Apron operation management
4.10 Apron safety management
4.11 Airside vehicle control
4.12 Wildlife hazard management
4.13 Obstacle control
4.14 Disabled Aircraft Removal Strategy Plan
4.15 Handling of hazardous materials
4.16 Low visibility operations
4.17 Protection of Radar and Navigational Aid Sites
5. Aerodrome administration
a. Aerodrome administration
b. Aerodrome safety management system
Note: The details listed represent the minimum content of an aerodrome manual. Each
aerodrome operator must tailor the content of their manual to reflect the complexity and
operating environment of the aerodrome.

Audit Checklist
Audit Checklist - Aerodrome Manual
Part 1. General Information
Activity and objective Regulatory /standards Status Comments

reference “C”,
“NC”.
“O”,
“N/A”
Does the aerodrome operator have a complete and current copy kept at the
aerodrome? ACR 2004 – 18.1
Is it in a printed form? ACR 2004 – 18.2
Has the operator provided DG CAAN with a complete and current copy? ACR 2004 – 5
Is the operator‘s copy available to authorized persons during normal business
hours? ACR 2004 – 18.1
Does the manual consist of more than 1 document?
If yes, is there adequate cross-reference between documents?
Are other copies kept in electronic form?
Has DG CAAN approved the manual? ACR 2004 – 22
Are omitted sections covered by reason for non-applicability? ACR 2004 – 20 (3)
Are details of exemptions included? ACR 2004 – 35
Are details of conditions included? ACR 2004 – 8
Does the manual include a procedure to ensure that it will be amended
whenever necessary to maintain its accuracy? ACR 2004 –21
Does the manual include a procedure to ensure that it will comply with any
directions that DG CAAN may give to amend the manual? ACR 2004 – 21
Does the manual include a procedure to ensure that the operator will advise
DG CAAN of any amendments? ACR 2004 – 21

reference “C”,
“NC”.
“O”,
“N/A”
Has a person been appointed to be controller of the manual? ACR 2004 – 23
Does the manual have details of the persons who hold copies of it? And ACR 2004 – 23
procedures for ensuring that updates of the manual are distributed to all ACR 2004 – 23
holders?
Can a reader tell when changes have been made to the manual? ACR 2004 –21
Can a reader tell if the manual is up to date?
Does the manual have a process to ensure that the procedures it contains ACR 2004 –18 (D)
remains relevant, current and accurate
And procedures for ensuring that any deviations from the manual that are
made to ensure the safety of aircraft are reported to DG CAAN. NA

Part 2. Aerodrome Site Details

reference “C”,
“NC”.
“O”,
“N/A”
Does the aerodrome manual contain relevant data in Part 2 for the ACR 2004 – 20,
aerodrome site? schedule -1
Does Part 2 of the manual contain:
a plan of the aerodrome showing main facilities including location of
each wind direction indicator? ACR 2004 – 20,
schedule -1
a plan showing aerodrome boundaries?
a plan showing distance of the aerodrome from the nearest city, town or
populous area and position of the aerodrome?
the location of any aerodrome facilities and equipment outside the
aerodrome boundary?
Does Part 2 of the manual contain either:
ACR 2004 – 20,
details of the land certificate(s) for the aerodrome site or schedule -1
details of the control over (eg, lease agreements) the property on which
the aerodrome is located?


Part 3. Information to be notified to AIS
Does the manual contain the following information?

Can the aerodrome operator verify it?
Does information in the manual correlate with published AIP data?
Activity and objective

Regulatory /standards Status Comments
reference “C”, “NC”.
“O”, “N/A”
Sub-part 3.1 General information:
The name of the aerodrome; ACR 2004 schedule -1,
Part 3, 3.1
Aerodrome Reference Code CAR - 14, PART I -
1.6
The town or city where the aerodrome is located; ACR 2004 schedule -1,
Part 3, 3.1
The geographic coordinates of the aerodrome reference point (WGS 84); ACR 2004 schedule -1,
Part 3, 3.1
CAR - 14, PART I -
2.2
The elevation of the aerodrome, and geoid undulation; ACR 2004 schedule -1,
Part 3, 3.1
CAR - 14, PART I -
2.3
The elevation of:
each threshold and the geoid undulation;
the elevation of the runway end and any significant high or low ACR 2004 schedule -1,
points along the runway; Part 3, 3.1
the highest elevation of the touchdown zone for a precision approach CAR - 14, PART I -

“O”, “N/A”
runway: 2.3.2
The aerodrome reference temperature; ACR 2004 schedule -1,
Part 3, 3.1
CAR - 14, PART I -
2.4
ACR 2004 schedule -1,
Part 3, 3.1
Details of the aerodrome beacon;
CAR - 14, PART I -
5.3.3.3 to 5.3.3.7
ACR 2004 schedule -1,
The name of the aerodrome operator and the address and telephone Part 3, 3.1
numbers at which the aerodrome operator may be contacted at all times; ACR 2004 schedule -1,
Part 3, 3.1
Local information:
The hours of operation, if applicable; ACR 2004, 34
The available ground services;
Any special procedures;
Any local precautions.
Geographical co-ordinates and top elevation for each significant obstacle ACR 2004 schedule 1,
in the approach and take-off climb areas, in the circling area and in the Part 3, 3.2
vicinity of the aerodrome; CAR - 14, PART I -
2.5.5
Contact information for the aerodrome co-ordinator of the disabled aircraft
recovery plan, and statement of capability to remove the largest disabled ACR 2004 schedule 1,
aircraft using on-airport equipment. Part 3, 3.2
Sub-part 3.2 Aerodrome dimensions and related information:
The true bearing of each runway and the runway designation number;

“O”, “N/A”
Magnetic variation in degrees, date of information and annual change; ACR 2004 schedule 1,
Part 3, 3.1
The length, width and slopes of each runway; ACR 2004 schedule 1,
Part 3, 3.1
CAR - 14, PART I -
2.5.1 a)
Location of displaced threshold if any; ACR 2004 schedule 1,
Part 3, 3.1
CAR - 14, PART I -
2.5.1 a)
Geographical co-ordinates of each threshold; ACR 2004 schedule 1,
Part 3, 3.1
CAR - 14, PART I -
2.5.2
Runway surface type ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -
2.5.1 a)
Type of runway (instrument, non-instrument) ACR 2004 schedule 1,

“O”, “N/A”
Part 3, 3.2
CAR - 14, PART I -
2.5.1 a)
Obstacle free zone avalable (applicable instrument runways) ACR 2004 schedule 1,
Part 4, 4.13
CAR - 14, PART I -
2.5.1 a)
Dimensions and surface type for RESA and stopways; ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -
2.5.1 b)
The length, width and surface type of the graded and overall runway strip; ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -
2.5.1 b), 3.4.2 and 3.4.4
Dimensions, ground profile and surface type of clearways when provided; ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -
,2.5.1 f)
The pavement surface type and its strength rating in PCN system; ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -
2.6
The runway declared distances for each runway; ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -

“O”, “N/A”
,2.8
The intersection take-off distances for each runway if available; ACR 2004 schedule 1,
Part 3, 3.2;
5.4.3.20
Length, width, surface type and numbering system of taxiways ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -
2.5.1 c)
Taxiway pavement strength in PCN system ACR 2004 schedule 1,

Part 3, 3.2
CAR - 14, PART I -
2.6
Location and designation of any standard taxi routes; ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -
2.5.1 i)
Geographical co-ordinates of any appropriate taxiway centre line points ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -
2.5.3
Apron surface type, pavement strength and aircraft stand numbers; ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -

“O”, “N/A”
2.6
Geographical co-ordinates for aircraft stands; ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -
2.5.4
The Aerodrome Obstacle Chart Type A details as applicable ACR 2004, 30 &
schedule 1, Part 4, 4.13
CAR - 14, PART I -
2.5.5
Aerodrome RFFS Category; ACR 2004 schedule 1,
Part 3, 3.2
CAR - 14, PART I -
2.11
Location and frequency for any VOR checkpoints; ACR 2004 schedule 1,
Part 4, 4.4
CAR - 14, PART I -
2.5.1 h)
Locations and elevations for any established pre-flight altimeter check ACR 2004 schedule 1,
positions; Part 3, 3.2
CAR - 14, PART I -
2.7
Sub-part 3.3 Information about visual aid systems:
The type of runway lighting, if any, for each runway ACR 2004 schedule 1,
Part 4, 4.6
The type of approach lighting; ACR 2004 schedule 1,


“O”, “N/A”
Part 4, 4.6
The visual approach slope indicator system for each runway, if any; ACR 2004 schedule 1,
Part 4, 4.6
Is portable lighting available and listed? ACR 2004 schedule 1,
Part 4, 4.6
The type of lighting for taxiways; ACR 2004 schedule 1,
Part 4, 4.6
The type of lighting for aprons; ACR 2004 schedule 1,
Part 4, 4.6
Other visual control and guidance aids for runways, taxiways and aprons ACR 2004 schedule 1,
(RWY holding position, intermediate holding position and stop bars); Part 4, 4.6
Details of the system of marking runway, taxiway and apron elements; ACR 2004 schedule 1,
Part 4, 4.6
Availability of standby power, switching arrangements and changeover ACR 2004 schedule 1,
times; Part 4, 4.6
A description of the visual docking guidance systems at any aprons used
by aircraft conducting international operations, and the aircraft parking CAR - 14, PART I –I
positions where the systems are installed; 5.3.25
Note: See CAR - 14, PART - I for specifications about data elements and required degrees of accuracy

Audit Checklist - Aerodrome Manual, Part 4 - Aerodrome Operating Procedures and Safety Measures
Sub-part 4.1 Aerodrome Reporting Procedure
Activity and objective Regulatory Status Comments

/standards reference “C”, “NC”.
“O”, “N/A”
Aerodrome Manual
Does the manual contain details of the arrangements for reporting any ACR 2004, 30
changes that may affect aircraft operations to AIS and local air traffic CAR - 14, PART I -
services? 2.13.1
And for recording the reporting of changes during and outside the
normal hours of aerodrome operation? ACR 2004, 30
Does it include the contact details for the persons and organizations to ACR 2004, 30 &
which changes are to be reported? schedule 1, Part 4
And the name of the reporting officer responsible for reporting the ACR 2004, 30 &
changes and the telephone numbers for contacting him or her during schedule 1, Part 4
and after working hours?
And the process for ensuring that the reporting officer is trained in ACR 2004, 25 (1)
accordance with the CAR - 14, PART - I?
And the arrangements for reporting changes of aerodrome information
published in AIP to AIS and CAAN? ACR 2004, 30
And for ensuring that the notification to AIS is in writing? ACR 2004, 30
And the procedures for issuing NOTAMs? ACR 2004, 30
Including NOTAMs for temporary or permanent changes in the
physical condition of the aerodrome that may affect the safety of ACR 2004, 30
aircraft?
Does the manual have a process for review of data published in AIP ACR 2004, 30
and NOTAM?
And any other occurrence relating to the operation or maintenance of ACR 2004, 26
the aerodrome that may affect the safety of aircraft?


“O”, “N/A”
And the arrangements for keeping records of reports made? ACR 2004, 26
Record Keeping
Check the records at
List of documents checked (e.g. NOTAM etc.).
AIS
Is the operator maintaining records in accordance with the aerodrome Check the records at
manual? AIS
Are records of staff training available?
Facilities
Interview the Director
Are adequate and suitable staff and resources available?
and staff
Has the reporting officer been trained in accordance with the ACR Records of training –
2004 and CAR - 14, PART - I ? HRD, CAAN
Procedures
Are reports made to AIS in accordance with the manual or changes in Check the NOTAM
the physical condition of the aerodrome? initiation and issues
And for changes to published information?
And for obstacles?
Are reports made by the persons identified in the manual? Check in
ACR 2004, schedule 1,
Are their contact details in accordance with the manual? Part 4
Are staff members aware of safety requirements related to reporting? Part 4
Are conditions or exemptions complied with? AM
Product Check
Does the field condition confirm any existing or recent NOTAMs?
CHECK THE
NOTAM
INITIATION


“O”, “N/A”
Feedback
Are reporting related incidents noted, reported and followed up? Check the records

Sub-part 4.2 Access to Aerodrome Movement Area

Regulatory Status Comments
“O”, “N/A”
Aerodrome Manual
Does the manual contain particulars of information about preventing
the unauthorized entry of persons, vehicles, equipment, plant or
ACR 2004, 29 & 45
animals, or other things that may endanger aircraft safety, into the
movement area?
ACR 2004, 29 &
Does it include details of the arrangements for controlling airside
schedule 1, Part 4, 4.2,
access?
4.11
And the names and roles of the persons who are responsible for ACR 2004, 29 &
controlling access to the movement area and the telephone numbers for schedule 1, Part 4, 4.2,
contacting them during and after working hours? 4.11
Record Keeping
List of documents checked (e.g. records of permanent and casual pass
issued by BCAO, AP Security Programme, SoP for access control to
airport restricted areas etc.)
Is the operator maintaining records in accordance with the aerodrome Gt5gtgt
manual?
Facilities
Are adequate and suitable staff and resources available? Interview the Director
Are physical control measures in place in accordance with the
Inspect at Airside visit
aerodrome manual?
Procedures
Are the arrangements for controlling airside access in accordance with Check the records of

Regulatory Status Comments
“O”, “N/A”
the manual? pass issued
Are the appropriate persons carrying out this function in accordance
Interview the Director
with the manual?
Is the staff aware of safety requirements related to unauthorised entry? Interview the staff
Are any conditions or exemptions complied with? Check AM
Product Check
Was airside control observed to be effective and in accordance with the
manual? Inspect at Airside visit
Feedback
Are unauthorized entry incidents noted, reported and followed up? Check the records

Audit Checklist - Aerodrome Manual, Part - 4 Aerodrome Operating Procedures and Safety Measures
Sub-part 4.3 Aerodrome Emergency Plan
“O”, “N/A”
Aerodrome Manual
ACR 2004, schedule
Does the manual contain details of the agencies (committee) involved 1, Part 4, 4.3
in case of the aerodrome emergency on and off the airport and contact
details for each member of the agencies? CAR - 14, PART - I,
9.1.5 d)
ACR 2004, schedule
Does the committee include a representative from all emergency 1, Part 4, 4.3
services that would be likely to be asked to assist in an emergency? CAR - 14, PART - I,
9.1.3
ACR 2004, schedule
Does it contain a description of the role of each emergency service 1, Part 4, 4.3
organization involved in the plan? CAR - 14, PART - I,
9.1.5 c)
ACR 2004, schedule
And details of the activation, control and coordination of the 1, Part 4, 4.3
emergency service organizations during an emergency? CAR - 14, PART - I,
9.1.2
ACR 2004, schedule
And the aerodrome‘s emergency facilities and arrangements to keep 1, Part 4, 4.3
them in readiness? CAR - 14, PART - I,
9.1.7 to 9.1.10
And the operational response to an emergency including any ACR 2004, schedule
arrangements for aerodrome access and assembly areas? 1, Part 4, 4.3
ACR 2004, schedule
And the response to a local stand-by calls out?
1, Part 4, 4.3

“O”, “N/A”
CAR - 14, PART - I,
9.1.9
ACR 2004, schedule
1, Part 4, 4.3
And the response to a full emergency call out?
CAR - 14, PART – I,
9.1.8
And the arrangements to return the aerodrome to operational status ACR 2004, schedule
after an emergency? 1, Part 4, 4.3
ACR 2004, schedule
What are the arrangements for a periodic review (at least once per year) 1, Part 4, 4.3
in consultation with the organization referred to in the plan? CAR - 14, PART - I,
9.1.13
ACR 2004, schedule
And arrangements for reviewing actual emergencies or exercises as 1, Part 4, 4.3
soon as practicable to assess the plan‘s adequacy and take corrective
action? CAR - 14, PART - I,
9.1.13
ACR 2004, schedule
And keeping records of each review for at least 1 year?
1, Part 4, 4.3
ACR 2004, schedule
Does the manual include the arrangements for testing the aerodrome 1, Part 4, 4.3
emergency plan with a full-scale exercise at least every 2 years? CAR - 14, PART - I,
9.1.13 a)
ACR 2004, schedule
And arrangements to ensure that the exercise tests the coordination of 1, Part 4, 4.3
the emergency services and the adequacy of the procedures and
facilities provided for in the plan? CAR - 14, PART - I,
9.1.13 Note


“O”, “N/A”
ACR 2004, schedule
Does the manual include arrangements to defer an exercise if an actual
1, Part 4, 4.3
emergency occurs?
ACR 2004, schedule
1, Part 4, 4.3;
Does the manual observe human factor principles?
CAR - 14, PART - I
9.1.6
ACR 2004, schedule
Does the manual include arrangements for partial exercises in the 1, Part 4, 4.3
intervening year between full-scale exercises? CAR - 14, PART - I
9.1.13 b)
Record Keeping
AEP, Report of
List of documents checked. exercises and critique
forms
Is the operator maintaining records in accordance with the aerodrome Check the above
manual? records
Facilities
Are adequate and suitable staff and resources available? Interview the Director
Procedures
Are the current membership and contact arrangements for the ACR 2004, schedule
Aerodrome Emergency Committee in accordance with the manual? 1, Part 4, 4.3
ACR 2004, schedule
Is the frequency of meetings in accordance with the manual?
1, Part 4, 4.3
Are all of the necessary participating/responding agencies adequately ACR 2004, schedule
represented? 1, Part 4, 4.3
ACR 2004, schedule
Is the AEP reviewed in accordance with the manual?
1, Part 4, 4.3

“O”, “N/A”
ACR 2004, schedule
Is the AEP tested in accordance with the manual?
1, Part 4, 4.3
ACR 2004, schedule
Are copies of the AEP distributed in accordance with the manual?
1, Part 4, 4.3
ACR 2004, schedule
Is the staff aware of safety requirements for emergency planning?
1, Part 4, 4.3
Are any conditions or exemptions complied with? AM N/A
Product Check
DG CAAN may not attend AEP exercises. If it is considered necessary Reports of the
to attend, the check should be done as an observation exercise. exercises conducted
In other cases, the following product check can be conducted from
records kept by the operator.
Was the exercise planned in accordance with the manual? AM/AEP
Date of last exercise?
Did the appropriate agencies attend?
Was an appropriate objective tested?
Was a debriefing held in accordance with the manual?
Were appropriate amendments made to the AEP?
Feedback
Are aerodrome emergency related incidents noted, reported and
followed up

Sub-part 4.4 Aerodrome Rescue and Fire Fighting Service (RFFS)

“O”, “N/A”
Aerodrome Manual
Does the manual include procedures for meeting the needs of a RFFS, ACR 2004, 39 &
including the information on facilities, equipment, personnel and schedule 1, Part 4, 4.4
vehicles?
Is the category determination process stated clearly? ACR 2004, 39 &
CAR - 14, PART - I

Is the category determined in accordance with the standards for
9.2.3
international or domestic requirements?
CAR - 14, PART - I
Is provision made for difficult terrain environments?
9.2.2
ACR 2004, 39 &
Is provision made for category coverage during periods of reduced schedule 1, Part 4, 4.4
frequency of operations? CAR - 14, PART - I
9.2.7
ACR 2004, 39 &
Does the manual provide information about the quantities of water schedule 1, Part 4, 4.4
available for foam production and complementary agents? CAR - 14, PART - I
9.2.11
ACR 2004, 39 &
And is the quantity of foam provided on vehicles in proportion to the
quantity of water provided?
CAR - 14, PART - I

“O”, “N/A”
9.2.11
CAR - 14, PART - I
Does the manual provide information about operational objectives?
9.2.27 to 29
Does the manual give information about training requirements: ACR 2004, 25, 43
- Initial firefighter requirements? CAR - 14, PART - I
- Continuing training? 9.2.42
- Live fire drills?
- Pressure fed fuel fires?
ACR 2004, 25, 43
Does the training have human performance and team co-ordination
CAR - 14, PART - I
components?
9.2.43
ACR 2004, 39 &
Does the manual provide for provision of suitable protective clothing schedule 1, Part 4, 4.4
and respiratory equipment for staff? CAR - 14, PART - I
9.2.46
Record Keeping
List of documents checked (SoP, Drill book, CAA training programme Check at RFFS office
and training records.) all documents
Is the operator maintaining records in accordance with the aerodrome Check: Fault report
manual and/or Fire Service Manual SOPs? form, station activity
logbook, watch tower
log book, aircraft
movement logbook
etc.
Facilities
Are adequate and suitable staff and resources available? Interview the Chief,
RFFS, staff
CAR - 14, PART - I


“O”, “N/A”
9.2.44
Is the Fire Station adequate to house all vehicles and equipment? Check at site visit
ACR 2004, 39
Is the minimum required complementary agent available on the
CAR – 14, Part – I
vehicle?
9.2.19
Is the quantity of foam compound the same level - performance level A CAR – 14,Part I 9.2.17
or B type?
ACR 2004, 39
Is the available equipments capable to discharge foam solution in
CAR – 14, Part – I
prescribed time and rate?
9.2.18
Is discrete communication system available between ATC Control CAR – 14, Part – I
Tower and RFF Watch Tower and RFF vehicle 9.2.39
Is access from the Fire Station(s) to the movement area clear and
direct?
Is static water storage provided at strategic locations? Check at site visit
Check at site visit at
West End towards
Are adequate access roads from runway ends to airport perimeter/ approach light area.
security fences provided (crash roads)?
CAR - 14, PART - I
9.2.34
Check at site
Are facilities for difficult terrain considerations provided? CAR - 14, PART - I
9.2.2
Check at RFF complex -
Is the communication system suitable and effective?
CAR - 14, PART - I
9.2.39
Check at RFF complex
Are the fire alarm systems suitable and capable?
CAR - 14, PART - I

“O”, “N/A”
9.2.40
Check at RFF complex
Is the Number of RFFS vehicles adequate?
CAR - 14, PART - I
9.2.41
Procedures
Are the current procedures specified in the manual able to be verified? Verify the procedures
CAR - 14, PART - I
Are procedures for training adequate?
9.2.43
CAR - 14, PART - I
Procedures for testing equipment provided?
9.2.26
Verify by actual
Is the actual response time able to be verified from actual tests? physical test during
RFFS visit
Is the communication system tested in accordance with the manual? Check at watch tower
Are alarm systems tested for serviceability? Check at RFF complex
Are maintenance procedures appropriate for vehicles, equipment and
building facilities?
Product Check
Do field inspections of RFFS facilities and records confirm on-going Check the records kept
compliance with existing procedures? in RFF complex/office
Feedback
Check the records and
Are RFFS-related hazards, incidents and accidents noted, reported and
internal investigation
followed up
reports, hazards etc.

Sub-part 4.5 Inspections of movement area and obstacle limitation surfaces

“O”, “N/A”
Aerodrome Manual
Does the manual include procedures for safety inspections of the ACR 2004, 30 &
movement area and obstacle limitation surfaces? schedule 1, Part 4, 4.13
Does the manual include particulars of the arrangements for carrying ACR 2004, 30,
out serviceability inspections during and after working hours? schedule 1, Part 4, 4.5
& 4.13
CAR - 14, PART I -
2.9.3
Does it include details of the items that need to be inspected?
Does it include arrangements for measurement of runway friction? ACR 2004, schedule 1,
Part 3, 3.2
CAR - 14, PART - I

2.9.5 to 2.9.8 and
10.2.3
Does it include arrangements for measurement of water depth? ACR 2004, 30,
& 4.13
CAR - 14, PART - I,

2.9.4
ACR 2004, 30,
Does it include details of the intervals at which the inspections are schedule 1, Part 4, 4.5
carried out? & 4.13

“O”, “N/A”
CAR - 14, PART I -
2.9.3
And the time of the inspections? ACR 2004, 30,
& 4.13
CAR - 14, PART - I
2.9.3
And the arrangements for keeping an inspection logbook? ACR 2004, 30,
& 4.13
And the place where the log book is kept? ACR 2004, 30,
& 4.13
And details of the serviceability inspection checklist? ACR 2004, 30,
& 4.13
And a process for ensuring that the intervals, times and content of ACR 2004, 30,
inspections are in accordance with ACR 2004 and CAR - 14, PART - schedule 1, Part 4, 4.5
I? & 4.13
And a process for ensuring that the inspections are carried out by ACR 2004, 30,
suitably trained staff? schedule 1, Part 4, 4.5
& 4.13
And the arrangements for communicating with air traffic control ACR 2004, 30,
during the inspections (if appropriate)? schedule 1, Part 4, 4.5
& 4.13
And the arrangements for reporting the results of the inspections? ACR 2004, 30,
& 4.13
And the arrangements for taking prompt follow-up action to ensure ACR 2004, 30,
correction of unsafe conditions/ defects? schedule 1, Part 4, 4.5

“O”, “N/A”
& 4.13
And the arrangement for ensuring that if any facility is considered to ACR 2004, 30,
need a technical inspection that that is required following a schedule 1, Part 4, 4.5
serviceability inspection is carried out? & 4.13
And the names and roles of the persons who are responsible for ACR 2004, 30,
carrying out the inspections and the telephone numbers for contacting schedule 1, Part 4, 4.5
them during and after working hours? & 4.13
Record Keeping
List of documents checked. 1. Daily Airfield
lighting Inspection
Logbook – El.
Section.
2. Daily Generator
Inspection Logbook
– Mechanical Duty
Room
3. Daily runway
inspection logbook
Primary/Stand by
Generating Plant Log
book – Generator
House
Is the operator maintaining records in accordance with the aerodrome
Check the records
manual?
And keep in the records for at least 3 years?
Does the operator have records of the qualifications, experience
Check training records
training of persons conducting technical inspections?
Facilities
Are adequate and suitable staff and resources available? ACR 2004, 25 (1) &
43

“O”, “N/A”
Are inspections carried out by the persons identified in the manual? ACR 2004, schedule 1,
Part 4
Are those persons appropriately trained accordingly? ACR 2004, schedule 1,
Part 4
Does the operator have records of the qualifications and experience of Check the basic and
persons conducting technical inspections? other training records
Procedures
Are serviceability inspections carried out during and after working ACR 2004, schedule 1,
hours in accordance with the manual? Part 4, 4.5 & 4.13
Is the time and frequency of inspections in accordance with the ACR 2004, schedule 1,
manual? Part 4, 4.5 & 4.13
Is the logbook kept in accordance with the manual? (Check for ACR 2004, schedule 1,
location and format). Part 4, 4.5 & 4.13
AM and during the
Is the checklist used in accordance with the manual? inspection of
concerned office
Is the method of communicating with ATC during inspections in Check during
accordance with the manual? inspection
When a serviceability inspection indicated the need for a technical
inspection, was it carried out as soon as practicable?
Do the technical inspections include all items in accordance with the
manual?
Are the times of the inspections in accordance with the manual?
Is the complete inspection completed in a 12-month period?
Is each item inspected not more than 12 months after the previous
inspection?
Are inspections conducted by appropriately qualified and experienced Check after Night
persons in accordance with the manual? inspection

“O”, “N/A”
Is prompt follow-up action taken to ensure correction of defects in
accordance with the manual?
Is the staff aware of safety requirements related to inspections? Interview the staff
Are any conditions or exemptions complied with? AM
Product Check
Does the field condition of a sample of the aerodrome facilities Verify after site
confirm the results of the serviceability inspections? inspection
Does the operator indicate how he can ensure that the aerodrome
facilities will comply with the CAR - 14, PART - I ?
Do the physical characteristics of the movement area comply with
CAR - 14, PART - I standards?
Do the aerodrome markings comply with CAR - 14, PART - I
standards?
Does the signal area comply with CAR - 14, PART - I standards?
Do the wind indicators comply with CAR - 14, PART - I standards?
Does the PAPI comply with CAR - 14, PART - I V- standards?

Does the lighting of the movement area comply with CAR - 14, PART
- I standards?
Feedback
Are inspection related incidents noted, reported and followed up? Check the records

Sub-part 4.6 Visual Aids, Lighting and Electrical Systems

reference “C”,
“NC”.
“O”,
“N/A”
Aerodrome Manual
Does the manual contain procedures to ensure that the lighting system and ACR 2004, schedule 1,
VASIS are planned, installed and maintained accordingly? Part 4, 4.6
Are there arrangements for ensuring that certain lighting is not put into
service unless it has been flight checked, checked by trained electrical staff
Part 4, 4.6
and surveyed by an appropriate person?
Does the manual contain details of the arrangements for carrying out ACR 2004, schedule 1,
lighting inspections and the checklist for inspections? Part 4, 4.6
Does this include obstacle lighting? ACR 2004, schedule 1,

Part 4, 4.6
Does it include the arrangements for recording the results of inspections? Part 4, 4.5 & 4.6
Are there arrangements for taking follow-up action to correct deficiencies?
Part 4, 4.6
Are there arrangements for switching lights on and off, including back-up ACR 2004, schedule 1,
arrangements? Part 4, 4.6
Are there the arrangements for carrying out routine maintenance and ACR 2004, schedule 1,
emergency maintenance? Part 4, 4.6
CAR - 14, PART - I,
10.5.10

reference “C”,
“NC”.
“O”,
“N/A”
Are there arrangements for stand-by power if available? ACR 2004, schedule 1,
Part 4, 4.6
CAR - 14, PART - I,
8.1.10 & 11
Are there particulars of any other method of dealing with partial or total ACR 2004, schedule 1,
system failure? Part 4, 4.6
CAR - 14, PART - I,
8.1.3 & 4
And the names and roles of the persons who are responsible for the ACR 2004, schedule 1,
inspection and maintenance of the lighting and the telephone numbers for Part 4, 4.6
contacting them during and after working hours?
Record Keeping
List of documents checked (e.g. Lighting inspection and maintenance
Inspection Form
records).
Check the checklists
manual?
Are technical inspection reports filed and is there evidence of Check the technical
recommendations and findings being acted on? inspection reports
Facilities - See Facilities worksheet for serviceability check.
Are adequate and suitable staff and resources available? ACR 2004, 25 & 43
Are spare parts available as detailed in the aerodrome manual? ACR 2004, schedule 1,
Part 4, 4.6
Procedures
Are lighting inspections carried out in accordance with the manual? Check the inspection
checklists and logbook

reference “C”,
“NC”.
“O”,
“N/A”
Are the checklists used in accordance with the manual? Check the records of
checklists
Are deficiencies followed up in accordance with the manual? Check the logbooks
Is routine and emergency maintenance carried out as per the manual? Check the logbooks
Are arrangements for switching lights on and off in accordance with the Check during night
manual? inspection
Are arrangements for standby power in accordance with the manual? Check during the visit
of Generator/power
house.
Are other arrangements for dealing with partial or total system failure in AM and records in
accordance with the manual? logbook.
Is the staff aware of safety requirements related to lighting? Interview Chief
Manager El./Mech. Div.
Have new element of the lighting system been checked as required? Check the records
Product Check
Does sample of aerodrome lighting checked during audit, comply with
Night Inspection
CAR - 14, PART – I ?
Is a PAPI installed if required?


reference “C”,
“NC”.
“O”,
“N/A”
Are the necessary elements of a lighting system installed?
Feedback
Are lighting related incidents noted, reported and followed up? Check the records

Sub-part 4.7 Maintenance of movement area

/standards reference “C”,
“NC”.
“O”,
“N/A”
Aerodrome Manual
Does the manual contain particulars of the procedures for the routine
ACR 2004, 26 &
maintenance of movement area surfaces and drainage systems to ensure that
their performance will not be degraded?
Does it include the arrangements for the maintenance of paved and/or ACR 2004, 26 &
unpaved runways and associated, shoulders and safety areas? schedule 1, Part 4, 4.7
CAR - 14, PART - I ,
10.1.1 & 2 and 10.2.1
&2
Does it include the arrangements for the maintenance of paved and or ACR 2004, 26 &
unpaved taxiways and associated shoulders? schedule 1, Part 4, 4.7
CAR - 14, PART - I

10.1.1 & 2 and 10.2.1
&2
Does it include the arrangements for the maintenance of associated runway ACR 2004, 26 &
and taxiway strips? schedule 1, Part 4, 4.7


“NC”.
“O”,
“N/A”

10.2.1
Does the manual provide particulars about regular runway friction testing? ACR 2004, 26,
& 4.7

2.9.5 to 2.9.9 and
10.2.3
Record Keeping
List of documents checked. Log book,

manual?
Facilities
Are adequate and suitable staff and resources available? ACR 2004, 25 & 43,
schedule 1, Part 4
Interview Chief
Manager
Has the operator provided sufficient and adequate equipment? ACR 2004, 26 &

“NC”.
“O”,
“N/A”
Procedures
Are maintenance activities on or near the movement area controlled in ACR 2004, 26 &
accordance with the manual? schedule 1, Part 4, 4.7
Is ground maintenance carried out in accordance with schedules or routines ACR 2004, 26 &
documented in the manual? schedule 1, Part 4, 4.7
Can runway friction test results be related to serviceability and safety limits? ACR 2004, 26, 27 &
& 4.7
CAR - 14, PART - I
10.2.3 to 10.2.5
Is the staff aware of safety requirements related to movement areas? Interview the CMS,
Product Check
ACR 2004, 26, 27 &
Are procedures conducted in accordance with work safety arrangements? schedule 1, Part 4, 4.5
& 4.7
Are visual aids and pavement markings in a condition expected from the Check during airside
scheduled maintenance programme? inspection
CAR - 14, PART - I
10.1.1
Are pavement surfaces free of surface irregularities? Check during airside
inspection
CAR - 14, PART - I
10.2.2

“NC”.
“O”,
“N/A”
Does the operator indicate how he can ensure that the aerodrome facilities
will comply with the CAR - 14, PART -I?
Feedback
Are maintenance-related incidents noted, reported and followed up? Check the records

Sub-part 4.8 Aerodrome Work Safety

“NC”.
“O”,
“N/A”
Aerodrome Manual
Does the manual contain particulars of the procedures for planning and safely ACR 2004, 27 &
carrying out aerodrome works (including works that may have to be carried
out at short notice)?
Including ensuring that the works do not create a hazard to aircraft or ACR 2004, 27 &
confusion to pilots? schedule 1, Part 4, 4.8
Does it include details of the preparation of a method-of-working plan? ACR 2004, 27 &
And identifying areas of the aerodrome affected during each stage of the ACR 2004, 27 &
work? schedule 1, Part 4, 4.8
And steps taken to ensure safety standards are met? ACR 2004, 27 &
And the process for ensuring that any works safety officers have been trained ACR 2004, 27 &
accordingly? schedule 1, Part 4, 4.8
Does it include the distribution list for the method-of-working plan? ACR 2004, 27 &
And the arrangements for telling aircraft operators and other aerodrome users ACR 2004, 27 &
of the method-of-working plan and the telephone numbers for contacting
those operators and users during and after working hours?
And the process for complying with CAR - 14, PART - I requirements ACR 2004, 27 &
relating to the period of notice for works? schedule 1, Part 4, 4.8
And the arrangements for communicating with air traffic control and aircraft ACR 2004, 27 &

“NC”.
“O”,
“N/A”
during the carrying out of the works? schedule 1, Part 4, 4.8
And the arrangements for carrying out time-limited works? ACR 2004, 27 &
And the names, telephone numbers and roles of the persons and ACR 2004, 27 &
organisations responsible for planning and carrying out the works, and the
arrangements for contacting those persons and organisations at all times?
Record Keeping
List of documents checked.
AM
manual?
Facilities
schedule 1, Part 4
Are suitable visual aids available for marking works sites and unserviceable Check during airside
areas? visit
Procedures
Are works planned and documented in accordance with the manual? Check at the site and
interview the staff
Is consultation for works planning and production in accordance with the Check the records of
manual? coordination meetings
etc.
Is notice of works given in accordance with the manual? AM
Is the staff aware of safety requirements during works? Interview the staff
Are procedures available for setting out visual aids for works? Check at site during
airside visit.

“NC”.
“O”,
“N/A”
Product Check
AM and observe Verbally
Is the interface with ATC and/or air traffic in accordance with the manual?
during airside visit
Is the content and format of MOWPs correct? Check the records at
the project office.
Are works being conducted in accordance with the MOWP?
Are works within runway strip carried out in accordance with the manual? Check the records at
the project office and
observe during airside
visit.
Are other works including time-limited works carried out in accordance with Check the records at
the manual? the project office.
Check the records at
Are time limited works done under supervision of a Works Safety Officer?
the project office.
Feedback
Are works related incidents noted, reported and followed up? Check the records

Sub-part 4.9 Apron Management

“NC”.
“O”,
“N/A”
Aerodrome Manual
Does the manual contain particulars of the procedures for aircraft parking control, ACR 2004, schedule
if established? 1, Part 4, 4.9
9.5.1
Does it include the arrangements between air traffic control and apron ACR 2004, schedule
management? 1, Part 4, 4.9
9.5.1
And the arrangements for allocating aircraft parking positions? ACR 2004, schedule
1, Part 4, 4.9
CAR - 14, PART - I
9.5.1 b)
And the arrangements for initiating engine start and ensuring clearances for ACR 2004, schedule
aircraft pushback? 1, Part 4, 4.9
CAR - 14, PART - I
9.5.1 b)
And an inventory and description of the activation and deactivation of any visual
docking guidance system used at the aerodrome?
And details of the marshalling service? ACR 2004, schedule
1, Part 4, 4.9

“NC”.
“O”,
“N/A”
And the leader van service or follow-me service? ACR 2004, schedule
1, Part 4, 4.9
And the names, telephone numbers and roles of the persons responsible for ACR 2004, schedule
planning and implementing aircraft parking control? 1, Part 4, 4.9
Record Keeping
Apron safety
List of documents checked. management ,
operating procedures
Is the operator maintaining records in accordance with the aerodrome manual? Bay allocation chart
for flights,
Facilities
Are suitable staff available to control aircraft parking?
Are suitable staff and facilities available to design parking layouts and marking? ACR 2004, 25 & 43,
schedule 1, Part 4
Are staff available to provide follow me vehicle service if required? ACR 2004, 25 & 43,
schedule 1, Part 4
Procedures
Is the staff aware of safety requirements relating to clearances and blast? Interview the staff
Are the organisational responsibilities and control arrangements in accordance AM and visit to
with the manual? concerned
divisions/sections
Are parking positions allocated in accordance with the manual? AM & site inspection.
Are engine starts and push backs initiated in accordance with the manual? AM & site inspection
Product Check

“NC”.
“O”,
“N/A”
Are the visual docking systems in accordance with the manual?
Are the aircraft parking markers and markings in accordance with the manual?
Feedback
Are aircraft parking related incidents noted, reported and followed up?

Sub-part 4.10 Apron safety management

“NC”.
“O”,
“N/A”
Aerodrome Manual
Does the manual contain particulars of the procedures for management of ACR 2004, 20 &
safe apron operations? schedule 1, Part 4, 4.8
& 4.9
Does it include the arrangements protection from jet and propeller blast? ACR 2004, 20 &
& 4.10
Including arrangements for parking position design? ACR 2004, 20 &
And provision of blast protection structures? schedule 1, Part 4, 4.8
& 4.10
Does the manual contain procedures for enforcing safety precautions during ACR 2004, 20 &
aircraft re-fuelling? schedule 1, Part 4, 4.8
& 4.10
CAR - 14, PART - I
9.6.1 & 9.6.2
Does the manual contain procedures for ensuring the apron is swept to ACR 2004, 20 &
remove debris? schedule 1, Part 4, 4.8
& 4.10
Does the manual contain procedures for ensuring the apron is clean of ACR 2004, 20 &
hazardous contamination? schedule 1, Part 4, 4.8
& 4.10
Does the manual contain procedures in regard to reporting incidents and ACR 2004, 20 &

“NC”.
“O”,
“N/A”
accidents on an apron? schedule 1, Part 4, 4.5,
4.9 & 4.10
And the names, telephone numbers and roles of the persons responsible for ACR 2004, 20 &
planning and implementing aircraft parking control? schedule 1, Part 4, 4.5,
4.9 & 4.10
Record Keeping
Apron operating
List of documents checked. procedure, apron
safety procedure
Is the operator maintaining records in accordance with the aerodrome ACR 2004, schedule
manual? 1, Part 4
Facilities
Are suitable staff available to control monitor and/or supervise apron safety ACR 2004, 25 & 43,
activities? schedule 1, Part 4
Are suitable staff and facilities available to design parking layouts, marking ACR 2004, 25 & 43,
and blast protection facilities? schedule 1, Part 4
Procedures
Is the staff aware of safety requirements relating to clearances and blast? ACR 2004, schedule
1, Part 4, 4.10
CAR - 14, PART - I
9.5.7
Are the organisational responsibilities and control arrangements in ACR 2004, 27 &
accordance with the manual? schedule 1, Part 4,
4.10
Are cleaning and sweeping actions taken in accordance with the manual? ACR 2004, 27 &
schedule 1, Part 4,

“NC”.
“O”,
“N/A”
4.10
Are refueling activities initiated and conducted in accordance with the ACR 2004, schedule
manual? 1, Part 4, 4.10
CAR - 14, PART - I
9.6.1 & 9.6.2
Product Check
Are the visual docking systems in accordance with the manual? NA
Are the aircraft and tug operator guidance markings in accordance with the ACR 2004, schedule
manual? 1, Part 4, 4.9 & 4.10
Are apron surfaces in a condition consistent with specified procedures? ACR 2004, schedule
1, Part 4, 4.5 & 4.9
Feedback
Are apron safety incidents noted, reported and followed up? ACR 2004, schedule
1, Part 4, 4.5 & 4.9

Sub-part 4.11 Airside Vehicle Control

reference “C”,
“NC”.
“O”,
“N/A”
Aerodrome Manual
Have procedures been established at the aerodrome for the control of ACR 2004, 20 &
surface vehicles operating on or near the movement area? schedule 1, Part 4, 4.11
If established, does the manual include details of the applicable traffic rulesACR 2004, 20 &
including speed limits? schedule 1, Part 4, 4.11
CAR - 14, PART - I
9.7.1 to 9.7.4
And the means of enforcement of the rules? ACR 2004, 20 &
And the method of instructing and testing drivers in relation to the ACR 2004, 20 &
applicable traffic rules? schedule 1, Part 4, 4.11
And the names, telephone numbers and roles of the persons who are ACR 2004, 20 &
responsible for airside vehicle control? schedule 1, Part 4, 4.11
Record Keeping
List of documents checked
manual?
Facilities
Are adequate and suitable staff and resources available to test drivers, issue ACR 2004, 25 & 43,
permits and monitor driving? schedule 1, Part 4
Are copies of driving rules available and in accordance with the manual?

reference “C”,
“NC”.
“O”,
“N/A”
Procedures
Are applications in accordance with the manual?
Is driver testing in accordance with the manual?
Is monitoring carried out in accordance with the manual?
Are sanctions imposed in accordance with the manual?
Is the staff aware of safety requirements related to airside vehicles?
Product Check
Are permits/ licences carried in accordance with the manual?
Are driving rules being observed?
Are vehicles marked/ lit and approvals attached in accordance with the Observe during airside
manual? visit
Are correct radio procedures being used? Observe during airside
visit
Feedback
Are airside vehicle incidents noted, reported and followed up?

Sub-part 4.12 Wildlife Hazard Management

“NC”.
“O”,
“N/A”
Aerodrome Manual
Does the manual contain particulars of the procedures to deal with danger ACR 2004, 20 &
to aircraft operations caused by the presence of birds or animals on or near schedule 1, Part 4, 4.12
the aerodrome?
Does it include details of the arrangements for assessing any bird or animalACR 2004, 20 &
hazard? schedule 1, Part 4, 4.12
CAR - 14, PART - I
9.4.1
And the arrangements for the removal of any bird or animal hazard? ACR 2004, 20 &
CAR - 14, PART - I
9.4.3 & 9.4.4
And the names and roles of the persons responsible for dealing with bird or ACR 2004, 20 &
animal hazards, and the telephone numbers for contacting them during and schedule 1, Part 4, 4.12
after working hours?
Record Keeping

manual? (Check records of bird count, bird strikes and inspections etc.)
Facilities


“NC”.
“O”,
“N/A”
schedule 1, Part 4
Is equipment available in accordance with the manual?
Is wildlife strike data/record is available with the operator? CAR – 14, Part I,
9.4.2
Are licenses and permits available in accordance with the manual?
Procedures
Is monitoring carried out in accordance with the manual? AM and Check the
records
Is harassment carried out in accordance with the manual? AM and check the
records
Is environmental management undertaken in accordance with the manual? AM and check the
records
Are all bird-strikes reported to CAAN HO (ASSD)?
Is the staff aware of safety requirements related to bird and animals
hazards?
Product Check
Do the field situation correspond with logbook entries? 1. Daily Bird Activity
Observation Schedule
2. Daily Hunter Activity
Is environmental management in accordance with the manual?
Feedback
Reports received
Are bird and animal hazard related incidents noted, reported and followed
through ASSD
up?
Briefing

Sub-part 4.13 Obstacle Control

reference “C”,
“NC”.
“O”,
“N/A”
Aerodrome Manual
Does the manual contain particulars of the procedures for establishing OLS ACR 2004, 20 &
for the aerodrome in accordance with the CAR - 14, PART - I? schedule 1, Part 4, 4.13
And for taking all reasonable measures to monitor the OLS? ACR 2004, 20 &
And for detecting obstacles as quickly as possible? ACR 2004, 20 &
Including objects, buildings, structures? ACR 2004, 20 &
And for monitoring the Type A chart take-off surfaces for obstacles? ACR 2004, 20 &
And the procedures for monitoring building developments (in relation to the ACR 2004, 20 &
height of buildings and other structures) within the horizontal limits of the schedule 1, Part 4, 4.13
obstacle limitation surfaces?
And if the aerodrome has instrument approach procedures, the procedures ACR 2004, 20 &
for monitoring for new objects or building developments in any other areas schedule 1, Part 4, 4.13
nominated by the instrument procedure designers?
And the arrangements with DGCA, local planning authorities and other ACR 2004, 20 &
relevant organizations in relation to the approval of building developments schedule 1, Part 4, 4.13
that may infringe the obstacle limitation surfaces?
Including the process for asking DGCA to assess proposed obstacles? (If ACR 2004, 20 &
applicable to the aerodrome) schedule 1, Part 4, 4.13
And for reporting obstacles by NOTAM including amended declared ACR 2004, 20 &

reference “C”,
“NC”.
“O”,
“N/A”
distances? schedule 1, Part 4, 4.13
And the names, telephone numbers and roles of the persons responsible for ACR 2004, 20 &
planning and implementing obstacle control? schedule 1, Part 4, 4.13
Record Keeping
manual? (Check OLS survey data, Inspection logbooks, Obstacle control
reporting (NOTAM) etc.)
Facilities
schedule 1, Part 4
Are OLS surveys conducted by an appropriately trained or qualified person?
Procedures
Is the OLS monitored in accordance with the manual?
Are type A surfaces monitored in accordance with the manual?
Are NPA areas monitored in accordance with the manual?

Is monitoring conducted for temporary and permanent structures?
And for gaseous effluxes?
Are the procedures for liaising with other authorities being followed?
Is the staff aware of safety requirements related to obstacles?
Product Check
Is OLS plan prepared in accordance with the CAR - 14, PART - I? CAR - 14, PART - I,

reference “C”,
“NC”.
“O”,
“N/A”
4.2
Do survey records agree with published information?
Does field condition appear to reflect survey data and published
information?
Do obstacle related NOTAMs reflect field condition? Check the NOTAM
issued
Feedback
Are obstacle control incidents noted, reported and followed up? Check the records N/A

Sub-part 4.14 Removal of Disabled Aircraft

reference “C”,
“NC”.
“O”,
“N/A”
Aerodrome Manual
Does the manual contain particulars of the procedures for removing an ACR 2004, 20 &
aircraft that is disabled on or near the movement area? schedule 1, Part 4, 4.14
CAR - 14, PART - I,
9.3.1
Does it include details of the roles of the aerodrome operator and the holder ACR 2004, 20 &
of the aircraft‘s certificate of registration? schedule 1, Part 4, 4.14
And the arrangements for telling the holder of the certificate of registration? ACR 2004, 20 &
And the arrangements for liaising with air traffic control and the Air Safety ACR 2004, 20 &
Department? schedule 1, Part 4, 4.14
And the arrangements for obtaining equipment and persons to remove the ACR 2004, 20 &
aircraft? schedule 1, Part 4, 4.14
CAR - 14, PART - I,
9.3.2
And the names and roles of the persons who are responsible for arranging ACR 2004, 20 &
for the removal of an aircraft which is disabled, and the telephone numbers schedule 1, Part 4, 4.14
for contacting them during and after working hours? CAR - 14, PART - I,
9.3.1
Record Keeping
List of documents checked. RODA Manual
manual?
Facilities
schedule 1, Part 4
Procedures
Are the arrangements for contacting the certificate of registration in
Are the arrangements for liaising with ATC and Air Safety Department in
Are the arrangements for obtaining equipment and persons to remove the
aircraft in accordance with the manual?
Is the staff aware of safety requirements during aircraft removal?
Are any conditions or exemptions complied with AM
Product Check
If observed, was the removal in accordance with the manual?
Feedback
Are disabled aircraft removal incidents noted, reported and followed up?

Sub-part 4.15 Handling of Hazardous Materials
Note 1 Hazardous materials include explosives, flammable liquids and solids, corrosive liquids, compressed gases, and magnetised or
radioactive materials. Hazardous material do not include materials classed by ICAO/IATA as dangerous goods, where freight forwarders and
airlines have responsibilities for safe packaging and handling procedures.
Note 2 The arrangements to deal with an accidental spillage of hazardous materials are to be set out in the aerodrome emergency plan.

reference “C”,
“NC”.
“O”,
“N/A”
Aerodrome Manual
Does the manual contain particulars of the procedures for the safe handling ACR 2004, 20 &
of hazardous materials on the aerodrome? schedule 1, Part 4, 4.15
Does it include the names, telephone numbers and roles of the persons who ACR 2004, 20 &
are to receive and handle hazardous materials? schedule 1, Part 4, 4.14
And the arrangements for special areas on the aerodrome to be set up for the ACR 2004, 20 &
storage of flammable liquids (including aviation fuels) and any other schedule 1, Part 4, 4.14
hazardous materials?
And the methods to be followed for the delivery, storage, dispensing and ACR 2004, 20 &
handling of these materials? schedule 1, Part 4, 4.14
Record Keeping
List of documents checked. No Documents
manual?
Facilities
schedule 1, Part 4

reference “C”,
“NC”.
“O”,
“N/A”
Procedures
Are the persons who receive and handle hazardous materials the same as
identified in the manual?
Are the procedures for delivery, storage, dispensing and handling of these
materials in accordance with the manual?
Site visit of cargo
Is the staff aware of safety requirements related to hazardous materials?
terminal and NOC
Product Check
Are the arrangements for special areas for storage of hazardous materials in
Are the materials stored correctly?
Feedback
Are hazardous material related incidents noted, reported and followed up? Check the records

Audit Checklist - Aerodrome Manual, Section 4 Aerodrome Operating Procedures and Safety Measures
Subsection 4.16 Low-visibility Operations
reference [Y/N]
Aerodrome Manual
Does the manual contain particulars of the procedures for aerodrome ACR 2004, 20 &
operator‘s staff involved in ground activities for low visibility operations? schedule 1, Part 4, 4.16
CAR - 14, PART - I,
9.5.4
Does it include the arrangements for: ACR 2004, 20 &
the alerting procedures, airside access restrictions and checks of lighting schedule 1, Part 4, 4.16
installations and signs?
Where RVR is determined manually, does the manual contain information ACR 2004, 20 &
about: schedule 1, Part 4, 4.16
Measurement methods, reporting procedures, observation positions and
personnel requirements including training to be undertaken?
And the names and contact details for the persons responsible? ACR 2004, 20 &
Record Keeping
manual?
Facilities
Are adequate and suitable staff and equipment available? ACR 2004, 25 & 43,
schedule 1, Part 4
Procedures
Are visibility measurement arrangements along the runways in accordance
with the manual?
Are procedures for minimizing vehicular traffic carried out in accordance
with the manual?

reference [Y/N]
Are arrangements for runway inspections during low visibility periods in
Is the staff aware of safety requirements related to low visibility operations?
Product Check
Are appropriate signs, gates and warning signs in place for low visibility
operations in accordance with the manual?
Feedback
Are low visibility operationally related incidents noted, reported and
followed up?
Note: This section of the manual is intended only to be applicable to processes associated with ground operations in low visibility
conditions. It is not intended to replicate procedural arrangements in place for Air traffic Services and Meteorological Officers.
Normally low visibility operations are considered to be in effect when conditions are such that ILS Category II or III procedures are in
operation.

Sub-part 4.17 Protection of Radar and Navigational Aid Sites

“O”, “N/A”
Aerodrome Manual
Does the manual contain particulars of the procedures for the protectionACR 2004, 20 &
of radar and navaids located on the aerodrome to ensure that their schedule 1, Part 4,
performance will not be degraded? 4.17
Does it include the arrangements for the control of activities near radar
ACR 2004, 20 &
and navigational aid installations? schedule 1, Part 4,
4.17
And the arrangements, made in consultation with the provider of the ACR 2004, 20 &
navigational aid installation, for the supply and installation of signs schedule 1, Part 4,
warning of hazardous microwave radiation? 4.17
And the arrangements for ground maintenance near these installations? ACR 2004, 20 &
schedule 1, Part 4,
4.17
Record Keeping
manual?
Facilities
schedule 1, Part 4
Procedures
Are activities near radar and navaids controlled in accordance with the
manual?
Is ground maintenance near these facilities carried out in accordance
with the manual?


“O”, “N/A”
Is the staff aware of safety requirements related to radar and navaids?
Product Check
Are appropriate signs warning of microwave radiation hazards supplied
and installed in accordance with the manual?
Feedback
Are radar and navaid related incidents noted, reported and followed up?

Part 5. Audit Checklist – Aerodrome Manual, Aerodrome Administration

reference “C”,
“NC”.
“O”,
“N/A”
Aerodrome Manual
Has the aerodrome manual been amended whenever necessary to maintain
its accuracy? ACR 2004, 21(1)
Has the operator complied with any directions given by DGCA to amend the
manual? ACR 2004, 21(3)
Has the operator told DGCA in writing within 30 days of an amendment to ACR 2004, 21(2) and
the manual? ACR 2004, 22(2)
Do the persons identified as holding copies of the manual have their copy?
ACR 2004, 23
Are they up to date?
Management Structure
Is the management structure in place according to the aerodrome manual?
Management Responsibility
Is the person nominated as manual controller carrying out his/her functions?
Does management have a process in place to ensure that the aerodrome is
operated in accordance with the aerodrome manual?
Record Keeping
List of documents checked
Are there records of the nomination of persons who are responsible for the
ACR 2004, 25 & 43
operation and maintenance of the aerodrome?

reference “C”,
“NC”.
“O”,
“N/A”
Are their contact details correct?
Facilities
Are there facilities available for training and/or keeping personnel up to date ACR 2004, 25 (3)
on standards and requirements?
Procedures
Is the nominated person ensuring that the conditions attached to any
exemption are being complied with?
And that any conditions attached the Certificate are being complied with? ACR 2004, 8
Product Check
Do records of staff training indicate an ongoing commitment by ACR 2004, 25
management?
Are staff aware of requirements and responsibilities?
Feedback
Are staff encouraged to note and report any problems related to the
administration?
And are such reports followed up?

Trigger List - Aerodrome Facilities
1. RUNWAY(S)
Markers and markings
Pavement condition
Profile Surface texture (e.g. grooving)
Roughness
Cleanliness
Vegetation height (if grassed)

Other (cracks, holes, oversized stones, etc.)
Stopways
Shoulders
RESA
2. RUNWAY STRIP(S)
RWS obstacles
Surface condition (graded and overall)
Clearway
Markers
Vegetation height
3. TAXIWAYS
Pavement condition
Roughness
Cleanliness
Shoulders
Taxiway strips
Markers, markings
Other faults
4. APRONS
Pavement condition
Roughness
Cleanliness

Markings, markers
Aircraft tie-down areas
Aircraft parking and clearances
Other (earthing points, vehicle access, etc.)
Other faults
5. LIGHTING
Note: Lighting inspection carried out Day or Night?
Runway(s)
Runway intermediate holding point or guard lights
Portable
Apron edge
Apron flood
Stand-by power
Wind indicator(s).
PAPI/T-VASIS
Obstacle
Other (beacon, etc.)
6. GENERAL
Wind indicators
Signal area
Un-serviceability markings and markers available
Boundary fence/access control
Crash roads

Appendix – 07: Standard Audit Report Format

_____________________________________________________________________
Report on Aerodrome Certification Audit
of
XXX International Airport,
State Name
{Month/Year}
____________________________________________________________________
TABLE OF CONTENTS Page
EXECUTIVE SUMMARY .................................................................................................................. nn
1. BACKGROUND……………………………………………………………………….. nn
1.1 Airport/Organization Information……………………………………………… nn
1.2 Audit Team……………………………………………………………………… nn
1.3 Audit Scope and Objective……………………………………………………. nn
1.4 Identity and Administrative Information of Audited Organization………….. nn
1.5 Documents Reviewed…………………………………………………………. nn
1.6 Persons Contacted and Interviewed…………………………………………. nn
1.7 Entry/Opening Meeting………………………………………………………... nn
1.8 Audit Activity……………………………………………………………………. nn
1.9 Exit/Closing Meeting…………………………………………………………… nn
1.10 Distribution of Report………………………………………………………….. nn
1.11 Confidential Nature of the Report……………………………………………. nn
2. AUDIT FINDINGS AND OBSERVATIONS………………………………………... nn
2.1 Summary of Findings………………………………………………………….. nn
2.2 Audit Findings………………………………………………………………….. nn
2.3 Observations…………………………………………………………………… nn
3. CORRECTIVE ACTION PLAN……………………………………………………… nn
4. CONCLUSION………………………………………………………………………... nn

EXECUTIVE SUMMARY
A short explanation of the main activities of the audit and the principal findings are described here.
1. Background
1.1 Certification of aerodromes used in international civil aviation operations became applicable as of 27
November 2003 under the standards and recommended practices of Annex 14. On
{Day/Month/Year}, {Name of the Aerodrome Operator} applied to the Director General of Civil
Aviation Authority of Nepal (DG CAAN) for an aerodrome certificate.
1.2 Currently Nepal, Airport Certification Regulations (ACR) 2004 provides the legislative basis for
aerodrome regulation by the DG CAAN including certification of aerodromes in Nepal.
1.3 This audit was undertaken in accordance with the requirements of CAAN ACR 2004. The CAAN has
established the various processes and procedures required to be undertaken by the different
organizations and persons to whom this programme applies, in order to satisfy the needs of ensuring
that aviation practices within Nepal are maintained in accordance with the requirements of the CAAN.
1.4 This airport/ organization has been the subject of previous audits on {Day/Month/Year}.
1.1 Airport/Organization Information
Airport Visited: XXX International Airport
Dates of Audit: {Day/Month/Year} to {Day/Month/Year}
1.2 Audit Team
A certification audit team was established for the assessment process. This team consisted of:
 Mr. AAA, Dy. Director General, CAAN - Team Leader;

 Mr. BBB, Aerodrome Inspector - Member; and
 Mr. CCC, Aerodrome Inspector - Member
1.3 Audit Scope & Objectives
The audit was designed to assess compliance with the {insert regulations, manual procedures,etc} of
XXX International Airport/organization.
1.4 Identity and Administrative Information of Audited Organization
The management of XXX International Airport, representing the aerodrome operator, was
1) Mr. DDD, General Manager

2) Mr. EEE, Aerodrome Operations Office
3) Mr. FFF, Safety Manager
4) Mr. GGG, Aerodrome Manual Comtroller

1.5 Documents Reviewed
1.5.1 The following documents were reviewed prior to, and during, the audit;
 List the documents

1.5.2 Aerodrome Manual Review
The team commenced an assessment process with a thorough review of the XXX Aerodrome Manual
submitted by XXX Airport in the application process. The manual was reviewed in depth during the
period {Day - Day/Month/Year}.
On Day/Month/Year a briefing of findings derived from that review was presented to the XXX
Airport Assistant Airport Manager Airside, Mr. CCC at the conference hall of XXX Airport.
1.6 Person Contacted and Interviewed
The following persons were interviewed and questioned during the audit;
 Mr. HHH Director, XXX Airport

 Ms. JJJ Chief, RFFS, XXX Airport
1.7 Entry/Opening Meeting
1.7.1 An opening meeting was carried out on Day/Month/Year at Location. This briefing was conducted by
the CAAN Audit Team Leader, Mr. AAA and attended by the most of the senior officials of XXX
Airport.
A list of attendees is attached in Attachment – A.
1.7.2 The entry meeting marked the commencement of the audit process. It was held to allow the team to
be introduced to the aerodrome operator‘s staff and to allow the Team Leader to provide a briefing
on how the audit was planned to proceed, the allowance for minor variations of the audit program if
necessary to suit individuals and to explain the steps to be taken by the team and the aerodrome
operator both during and after the audit. A copy of the audit programme delivered at the entry
meeting is attached as Attachment – B
1.8 Audit Activity
1.8.1 This was conducted over the period {Day - Day/Month/Year} and comprised observations,
inspections and measurements of airport facilities, equipment and procedures, as well as interviews
with airport staff and contractors. Checklists supported the audit activity and those used are
retained on File No. {../../..} for future reference. An inspection of the airport at night was conducted
on Day/Month/Year.
1.9 Exit/Closing Meeting

1.9.1 A closing meeting was conducted on Day/Month/Year at Location. This was conducted by the
CAAN Audit Team Leader, Mr. AAA and attended by most of the senior officials of CAAN. A list
of attendees is attached as Attachment - A
1.9.2 The exit meeting marked the end of the audit activity at the airport for the team, and was the
opportunity for the team to brief the staff of the operator on the findings generated through the audit
process. Some {insert the numbers} findings were presented; each being assessed either as non-
conformance to CAR - 14, PART - I/ICAO standards or non-adherence to recommended practices or
other significant safety guidelines. In addition {insert the numbers} observations were made which,
in the opinion of the team, would contribute to improving safety, regularity and efficiency of the
airport if adopted.
2. Audit Findings and Observations
2.1 Summary of Audit Findings
2.1.1 From this audit there were:
 {Number} instances recorded where facilities, equipment, procedures or other matters did not
conform to National Aerodrome Standards/standards specified in Annex 14 - {Number} non-
conformances;
 {Number} instances recorded where facilities, equipment, procedures or other matters did not
adhere to recommended practices or other significant guidelines - {Number} non-adherences;
and
 {Number} observations made that may be useful in improving airport safety, efficiency or
regularity of operations.
2.2 Audit Findings
2.2.1 Describe each finding as a result of an observed condition.
2.2.2 Finding: Describe the deficiency and the corrective action required by the audited organization
together with reference to mandatory requirement and associated evidence of non-conformity.
2.2.3 Status: Assign category of finding.
2.2.4 Timing: Agreed deadline for rectification.
2.2.5 It is noted that the provisions of ACR 2004 /Applicable Regulation are applicable. ACR }/Applicable
Regulation imposes an obligation to ensure the physical characteristics, aeronautical ground lights
and surface marking colours, obstruction clearing and marking and visual ground aids and equipment
at aerodromes conform to CAR - 14, PART - I/Annex 14 standards, and that recommended practices
shall be implemented as far as possible.
2.2.6 All of the non-conformances and many on the non-adherences could have been classed as non-
compliances under the provision of ACR 2004}/Applicable Regulation, but the team elected to use
the less severe finding classifications to demonstrate our intention of encouraging voluntary
compliance rather than threatening enforcement.
2.2.7 We were also mindful of the need to develop awareness of some requirements and that XXX Airport
staff may need to acquire technical documentation for reference.

2.2.8 The audit findings are attached as Attachment - C.
2.2.9 Prepare an Audit Finding Form (Attachment – D) for each finding and provide with the draft final
report for corrective action by audited organization with appropriate timeframe.
2.3 Observation
2.3.1 Record comments.
Note:-
When drafting findings following an audit or inspection, the following guidelines should be used;
 Do not wait until the last moment to draft the documents.
 The draft findings must be filled in as the observations are made to maintain a satisfactory level of objectivity.
 The final report of the audit must be drafted as quickly as possible after the audit is completed.
 Every formulation must be clear, concise and comprehensive.
 Sentences should be short.
 The classification of recommendations must be carried out with objectivity and candour.
3. CORRECTIVE ACTION PLAN
3.1 List all the corrective action required by the audited organization in the Corrective Action Plan form
in order of priority as classified in this Handbook (see Table 1).
Table 1 – Audit/Inspection Corrective Action Plan
DOCUMENT FINDINGS FINDINGS CORRECTIVE ACTION PERSON AGREED

REFERENCE CATEGORY (BY AERODROME OPERATOR) RESPONSIBLE TARGET
DATE

4. Conclusion [Example only]
4.1 As a result of this audit the team is of a view that a recommendation for issue of an Aerodrome
Certificate to XXX International Airport is appropriate/not yet appropriate.
4.2 We recommend that the list of findings be provided to XXX Airport with a request for a corrective
action plan to be provided within a reasonable time, preferably 30 days.
4.3 On receipt of an action plan from XXX Airport, the audit activity may be reactivated by DG CAAN
with a view to making a certification recommendation if all identified concerns have been
satisfactorily remedied, and compliance with the mandatory safety requirements has been achieved.
4.4 We recommend also that once certification has been achieved, a surveillance plan be adopted which
adopts a narrow scope, high frequency program, with visits planned on a monthly interval for various
specific topics during the first 12 to 18 months after certification to enable the regulator to ensure that
standards are maintained by offering frequent assistance and feedback to the operator at both
operational and executive levels.
Department of Aerodrome Standards and Safety
Aerodrome Inspector :
Day/Month/Year

Appendix 08 – Post Audit Feedback Form
Appendix - 08 : Post Audit Feedback Form
XXX International Airport
Item Activity Comments/Remarks
1 Post audit opening
2 Conduct of auditors
3 Documentation
4 Comment on findings
5 Quality of the audit report
6 General/Others

Appendix 09 – Aerodrome Inspector Handbook Distribution List
Appendix – 09: Aerodrome Inspector Handbook Distribution List
Copy Copy Holder Location Contact

Details
Copy No. 1 Director General, CAAN CAAN, HO
Copy No. 2 Civil Aviation Safety CAAN, HO
Regulation Directorate
Copy No. 3 ASSD
Copy No. 4 Member ASSD (Civil)
Copy No. 5 Member ASSD (ATS)
Copy No. 6 Member ASSD
(Electromechanical)
Copy No. 7 Member ASSD (RFF)
Copy No. 8 Member ASSD (FOI)
Copy No. 9
Copy No. 10
Note:
Finalization of this distribution list is subject to the completion of organizational structure and staffing
arrangements. The titles of the positions listed above may change, they are provided as examples only.

Attachment C – Audit Findings
Attachment - C
XXX Airport Certification Audit Initial Findings

{For Guidance Purpose only}
An entry meeting was conducted by the CAAN team and concerned staff of XXX Airport on Day/Month/Year
and an exit meeting was conducted on Day/Month/Year.
A summary of the initial findings of the audit was provided for the exit meeting, as per the items listed below.
Aerodrome Manual, Part 1
1. The aerodrome operator is to be responsible for distribution and change management of the
Aerodrome Manual. No such system could be identified. This is a non-adherence to
Document 9774 Section 3C.1.1(c).
2. Procedures for review, amendment and notification of changes to the Aerodrome Manual
need to be provided. This is a non-adherence to Document 9774 Section 3C.1.2(b), (c) and
(d)
3. A procedure for advising of changes in aeronautical information to AIS is referred to but not
provided in the manual or elsewhere. This is a non-adherence to Document 9774 Section
3C.4.1.
4. A procedure is required for providing aircraft movement information to Manager Finance.

This is a non-adherence to Document 9774 Appendix 1 Part 1 para (e).
5. Map showing aerodrome facilities should include information relating to runway and
taxiway designations and runway strip dimensions. This is a non-adherence to Document
9774 Appendix 1 Part 2 para (a).
6. Map showing aerodrome boundary is required. The perimeter is to be clearly defined. A

separate map may be provided if necessary. The maps must be clear and legible. Reference
to large-scale maps is permissible, but if these are not contained in the manual a reference to
their location is to be made in the manual. The lack of an aerodrome boundary map is a non-
adherence to Document 9774 Section 9774 Appendix 1 Part 2 para (b).
7. All data provided in the manual needs to be able to be verified prior to forwarding to AIS for
publication in AIP. Accuracy and reference of some items could not be substantiated. This
is a non-conformance with the standard specified in CAR - 14, PART - I /Annex 14 para.
2.5.1.
8. Standards for individual data elements are to be as per specifications in CAR - 14, PART - I
/Annex 14 and Annex 15.
9. Data elements about the aerodrome are not to be sourced from AIP but the manual is
expected to contain the source information with verification able to be demonstrated on
request. This is a non-adherence to Document 9774 Sec 3C.3 part 3. (See also Document
9774 Section C introduction note 1)

10. Pavement strength ratings should reflect the actual assessment method, and if technically
assessed the procedure used and results achieved should be made available. If no actual test
assessment has been made the strength rating should indicate assessment method code ‗U‖.
As pavement strength determination (other than design criteria) could not be demonstrated,
publication as a ―T‖ rating is a non-conformance with the standard specified in CAR - 14,
PART - I /Annex 14 para 2.6.6.d.
11. All co-ordinates shall be provided to WGS-84 reference. As confirmation was not stated or
evident, this is a non-conformance with the standard specified in CAR - 14, PART - I /
Annex 14 para 2.1.5.
Hazardous materials
12. References in the manual to Dangerous Goods matters may be removed, as these are not
necessary for certification. DG procedures were not audited. (Observation 1)
13. References to handling of explosive cargo may be removed, as the aerodrome operator does
not handle explosive cargoes. (Observation 2)
14. Provide reference to agreement between fuel agency and XXX Airport regarding supply of
aviation fuel on the airport. (Observation 3)
15. The audit team was advised that the fuel agency staff perform maintenance on apron
facilities from time to time but no procedure exists, so that the aerodrome operator can be
assured that such staff are aware of or are required to abide by airport safety rules when so
employed. Procedures requiring adequate arrangements for staff to perform fuel system
maintenance on apron equipment should be provided. This is a non-adherence to Document
9774 Section 3D.3.3
Wildlife hazard management
16. Procedures for monitoring wildlife hazards (including checklists) and arrangements for
dealing with wildlife control programs are conducted by staff on a 24 hr roster but are not
documented. Airport Manager indicated that a SOP would be prepared to address the issues.
The procedure is required to be incorporated in the aerodrome manual. This is a non-
adherence to Document 9774 Appendix 1 part 4.12.
Protection of Radar and Navaid
17. The relevant procedure as stated in the aerodrome manual varies from the actual process that
is used to manage the conduct of ground maintenance activity in the vicinity of navaids.
Procedure states that navaids will be withdrawn from service while works are in progress in
the vicinity but in fact the work is managed while the navaids are not operationally required
and are selected off, although they remain fully serviceable. In fact the work in the area is
ceased and work staff are withdrawn before the navaids are required to be operated.
The procedure in the manual and the actual procedure in practice should agree. In this case
the Aerodrome Operator is not operating and maintaining the aerodrome in accordance with
the procedures set out in the manual. This is a non adherence to Document 9774 Section
3D.3.1.
Airside vehicle control
18. Procedures are under development as responsibilities have recently been reallocated within
CAAN and between CAAN and Airlines. In discussion, it was noted that the proposed

procedure would permit SLA to train and test their own staff, with XXX Airport to issue
Driver Licences on application by Airlines.
Before issuing a drivers licence authoring a person to drive on airside, XXX Airport
procedures should incorporate a provision to enable XXX Airport to be satisfied that the
applicant is competent to do so, either by testing all applicants or by approving and auditing
Airlines training. (Observation 4)
19. The team was advised that an enforcement scheme is to be introduced utilizing electronic
speed measurement equipment. A procedure for compliance and enforcement of airside
traffic rules should also be produced, as the lack of such a procedure is non-adherence to
Document 9774 Appendix 1 4.11(a).
Training for airside drivers may incorporate routine or specific refresher training, especially
as new facilities such as additional aprons and new aerobridge facilities are introduced.
(Observation 5)
Removal of Disabled Aircraft
20. A new procedure was presented to the team at the audit session. This was reviewed and the
following noted.
The procedure should provide clarification of roles and responsibilities for each person
undertaking some action in regard to co-ordination of aircraft removal action. Non-
adherence to Document 9774 Appendix 1 Part 4.14 para (a).
The tasks and actions required of the disabled aircraft co-ordinator seem not to be specified
in the manual procedure. Non-adherence to Document 9774 Appendix 1 part 4.14
The capacity of the airport to remove a disabled aircraft should be stated in terms of the
largest aircraft that can be handled with the equipment and facilities readily available on-site
and not with equipment that may be supplied from a remote location. Non-adherence to
recommended practice in CAR - 14, PART - I / Annex 14 para 9.3.2(a)
Note: The compliance of staff with the new procedure presented was not audited at this
time, and only a brief assessment of the new procedure was performed. Future
arrangements will be notified regarding audit of this item.
Aerodrome Works Safety
21. Work safety officer positions and functions are described in the manual but no person has
been appointed specifically as a work safety officer to ensure compliance with aviation
safety. Consequently the actual process is different from the aerodrome manual and so the
Aerodrome Operator is not operating and maintaining the aerodrome in accordance with the
procedures set out in the manual, which constitutes a non-adherence to Document 9774
Section 3D.3.1
22. The contractor‘s Safety Manual specifies that that ICAO SARPS will be complied with on-
site, but the SARPs were found not to comply because:
(a) No ICAO standard unserviceability markings are in use. Non-conformance with

CAR - 14, PART - I/ Annex 14 Standards 7.4.1 and 7.4.3.
(b) Unserviceability lights used on project work areas on the apron and taxiway do not
comply with ICAO standards, flashing lights were noted to be in use as opposed to

steady red lights required by ICAO rules. This is a non-conformance with CAR - 14,
PART - I /Annex 14 Standard 7.4.4.
(c) Markers used to indicate an unserviceable portion of apron or taxiway are fabricated
from steel drums. Markers used for such purposes on movement areas are required
to be frangible. Non-conformance with CAR - 14, PART - I/Annex 14 Standard
5.5.1.
Aerodrome Reporting
23. The aerodrome manual requires that permanent changes to airport information will be
advised directly to DG CAAN but does not indicate when such changes will be notified or
who is to make the notification. This is a non-adherence to Document 9774 Part 4.1 para
(a).
Civil Engineering Maintenance
24. Well organized. It is suggested that the procedure should state the requirements for
maximum permissible grass height on runway and taxiway strip so that all inspectors are
aware of requirements. Safety inspections were done by staff from other sections who were
not aware of grass height limits. (Observation 6)
25. Friction testing. Testing is done and records of results are maintained but no procedure as
to actual process is provided in the manual. This is non-adherence to Document 9774
Appendix 1 para 4.5(a).
Standby Power
26. Good. Procedures are clear and full documentation of maintenance and test records was
available on request.
RFFS
27. Initially the manual contained no reference to training requirements. At the audit visit an
amendment was provided to address this matter. The amendment needs to be incorporated
formally into the Aerodrome Manual.
28. Facilities for static water storage on the airside should be incorporated into the aerodrome
plan and the grid map. Non-adherence with Document 9774 Appendix 1 part 2 (a).
AEP
29. Procedures to return the aerodrome to operational condition after an emergency should be
incorporated into the procedures of the aerodrome manual and/or emergency procedures
documentation. Currently the procedures only cover cancellation of the emergency and its
notification, and does not address the actions necessary to ensure the aerodrome is properly
restored to a safe operational status. Non-adherence with Document 9774 Appendix 1 part
4.3 (a) ‗after the emergency‘
OLS
30. The process of monitoring is unclear. For example, monitoring of a crane on the new
catering building could not identify if it would penetrate the relevant OLS or exceed the
approved height for the building. Non-adherence to Document 9774 Appendix 1 part 4.13(a)

31. A procedure is in the manual for OLS protection against the requirements for current OLS
(temporary objects) and future airport development OLS (permanent objects). In fact
separate procedures are not used. It is suggested that the section be deleted (Observation 7).
In any event the actual procedure used should be document so that the audit can determine if
the aerodrome is being operated in accordance with the provisions of the manual. Non-
adherence to Document 9774 Section D para 3D3.1
32. Procedure for review of ICAO Type A chart is unclear. Existing chart appears to have been
last surveyed in 1999 and many of the identified obstacles are trees. No assessment as to
any need for resurvey is evident. Non-adherence to Document 9774 Appendix 1 part 4.13
(a)
Inspection of Aerodrome Facilities
33. The facilities were assessed by taking into account the requirements of Airport Certification
Regulation 2004, which provides that the physical characteristics of aerodromes,
aeronautical ground light and surface marking colours, obstruction clearing and marking,
visual ground aids and aerodrome equipment, shall conform to the standards prescribed in
CAR - 14, PART - I/ Annex 14 to the Convention, and the recommended practices therein
shall be implemented as far as possible.
34. Runway
(a) Markings
Existing runway markings generally use a striated application method, which is

normally only adopted in areas subject to low ground temperatures to reduce the effect
of frost heave. Striated markings should only be used where necessary as they reduce
the conspicuity of the marking. Non-adherence to Aerodrome Design Manual (ADM)
Part 4 Appendix 3 para 24.
It was noted that some markings have been repainted using solid block display.
Runway side stripe markings across taxiways are normally broken to reduce confusion
to pilots, as permitted by CAR - 14, PART - I/ Annex 14, 5.2.1.3. In BIA markings are
extended across the taxiways but are significantly faded and are obliterated in some
areas. It is recommended that the runway side strip markings be broken at taxiway
intersections (Observation 8).
35. Taxiways
―B‖ No runway holding position marking is provided although the taxiway is used
to access the runway. Non-conformance with CAR - 14, PART - I/Annex 14
Standard 5.2.10.1
―C‖ Aircraft entering the runway using TWY C are doing so in violation of
mandatory instruction ‗NO ENTRY‘ signs. Non-conformance with CAR - 14,
PART - I/Annex 14 Standards 5.4.1.1 and 5.4.2.7. Additionally, the
characteristic of the ‗NO ENTRY‘ sign is as per the physical characteristics
specified in Annex 14. Non-conformance with CAR - 14, PART - I/Annex 14
Standard 5.4.2.15.
―D‖ No runway holding position marking is provided although the taxiway may be
used to access the runway. .Non-conformance with CAR - 14, PART - I/Annex
14 Standard 5.2.10.1

Old light fittings that extend above the pavement have been allowed to remain
in the new widened taxiway pavement surface. Non-conformance with CAR -
14, PART - I/Annex 14 Standard 3.9.13.
Parallel The transition from newly surfaced taxiway shoulder edge to taxiway
Taxiway strip at several locations between the intersections with TWY D and
TWY E has a drop-off of up to 15 centimetres. This is despite the
requirement in CAR - 14, PART - I/Annex 14 that the surface of the taxiway
strip should be flush with the taxiway shoulder. Non-conformance to Annex 14,
Standard 3.4.10.
Along the length of the taxiway system the centerline and edge markings have
been permitted to become very faded and are very difficult to observe clearly.
An effective maintenance programme does not appear to be in place. Non-
adherence with CAR - 14, PART - I/Annex 14 recommended practice 10.1.1.
36. Runway Strip
On the Airforce side of the runway, the runway strip is obstructed by an apron area 130
metres from runway centreline and a row of military bunkers, fences and barriers up to 101
metres from the runway centerline. Data in the Aerodrome manual and the {State} AIP
indicates that a runway strip width of 300 metres is provided.
37. Taxiway Strip
In areas where work has recently been undertaken to widen the taxiway fillets, numerous
concrete blocks were noted on the strip surface adjacent to the taxiway shoulders. To
prevent damage to an aircraft running off the taxiway these items should be removed or
made flush with the surface. (Observation 9)
38. MAGS ―CAT 1‖ signs at Twy A and E should be mandatory signs incorporating RWY
THR identification and TWY location information. The existing incorrect signage is a non-
conformance with CAR - 14, PART - I/Annex 14 Standards 5.4.2.1, 5.4.2.5 and Fig 5-28.
Where intersection take-offs are permitted an appropriate sign should be provided. Non-
adherence to CAR - 14, PART - I/Annex 14 para 5.4.3.5.
Guidance sign characters for some signs are not in accordance with standard characteristics.
Characters which are 300 mm in height have a 30 mm stroke width, as opposed to the 48
mm width required. Non-conformance with CAR - 14, PART - I/Annex 14 Appendix 4 para
3.
Mandatory instruction signs have a minimum character height of 300 mm instead of the 400
mm height required. Non-conformance with CAR - 14, PART - I/ Annex 14 Appendix 4
para 1.
38. Aprons
Apron edge markings were noted to be by single yellow lines. The limits for non-load
bearing surfaces should be delineated with a taxi side stripe marking which utilizes two
yellow lines. The current markings are non-conformances with CAR - 14, PART - I/Annex
14 Standard 7.2.1, and non-adherence to CAR - 14, PART - I/Annex 14 para 7.2.2
Markings on aprons where increased conspicuity is desired may be enhanced by outlining

with black borders. Concrete pavements are generally recognized as providing a poor

conspicuity for yellow pavement markings. Markings on new apron ―C‖ do not have black
outlines, and aircrew and ground handlers may make complaints. (Observation 9 – the
ADM Part 4 Appendix 3 para 25 provides relevant guidance.)
Apron Management
40. The design of the apron parking positions appears to use a combination of elements, some
for use by aircrew (pilot position stop line) and some for use of marshallers (nose wheel
position markings). The audit team could not establish the relationship of the parking
position elements from observation and so cannot comment on the design.
41. It was noted that various aircraft were marshaled onto parking bays where no nose wheel
parking position designator was provided, eg A340, MD 11, B767. The audit team was
unable to verify if all relevant clearances were provided in such cases.
42. The aerodrome manual indicates that all day-to-day allocation of parking positions is
performed by ATC. No information was available to indicate how these allocations were
made or how restrictions were known and applied if necessary. Non-adherence to
Document 9774 Section D para 3D.3.1.
The aerodrome manual indicates that {State} Airlines Engineering Unit disseminates
information to all interested parties about apron parking allocations but it was apparent that
some airline representatives have to obtain information by reference to ATC. This is a non-
adherence to Document 9774 Section D para 3D.3.1.
Apron Safety
43. Procedures relating to apron sweeping and cleaning and general safety oversight appear to be
conducted by staff of the operator, but are not yet documented in the manual, so were not
audited. This is a non adherence to Document 9774 Section 3D.3.1.

Attachment D – Audit Finding Form
Attachment - D
AUDIT FINDING FORM
Regulatory Audit
Aerodrome Operator Name: Location: File Ref:
Area of the Audit: Ref. No:

Non-conformance with: {For Guidance Purpose Only}
CAR - 14, PART - I/Annex 14 standard Para 2.5.1 states ―The following data shall be measured or described as
appropriate, for each facility provided on the aerodrome‖.
{For Guidance Purpose only}

1. The data provided in the Aerodrome Manual, Part 3 is not verifiable by the operator. The Operator has no record of how
the aerodrome data has been forwarded to AIS for the publication in the AIP.
2. Data elements in the aerodrome manual has been source from the AIP, where as the manual should contain the source
information with verifications.
3. Pavement strength assessment procedure and the results achieved could not be verified by the operator.
Auditor‘s signature Auditor‘s Name Date:

Aerodrome Operator Corrective Action Plan
Immediate/ Short Term:
…………………………………………………………………………………………………………………...
…………………………………………………………………………………………………………………...
Long Term
…………………………………………………………………………………………………………………...
…………………………………………………………………………………………………………………...
Aerodrome Operator Representative‘s signature Date
Response of the Civil Aviation Authority of Nepal:

Aerodrome Operator Response Accepted:  Yes  No
Comments:.……………………………………………………………………………………………………
…………………………………………………………………………………………………………………...
Signature of the authorized officer Date
Audit Follow Up
Target Completion Date: Actual Completion Date:
……………………… ………………………...
Signature of the authorized officer Date

Attachment - E
Auditor Feedback Form
1. General Conduct of the Audit
Audit component Answers and Comment

(If “Yes”, provide explanation)
1. Did the team experience difficulties working ⁭
together? If so what aspects could be improved? Yes
Were there any individual auditors who did not ⁭
function as part of the team? If so, who were they? No
2. Did the audit team leader function effectively as a ⁭
team leader? Were the functions of the team Yes
adequately and fairly distributed? ⁭
No
3. Was all the documentation used by the team the ⁭
current version? Were there adequate copies of all Yes
documents, manuals and guidance material made ⁭
available? No
d) Were there any major impediments to the ⁭
successful conclusion of the audit? If ‗yes‘, were Yes
they resolved or not? ⁭
If answer to Q4 is yes, describe how impediments No
were resolved.
2. Preparation for the Audit
Issues assessed by Answers and Comment

Team Participants (If “No”, provide explanation)
1. Did you experience any difficulties with travel ⁭
arrangements, such as air tickets, hotels, allowances Yes
etc? ⁭
No
2. Were all the documents required from the audited ⁭
organisation supplied on time prior to the audit? If no, Yes
was there a reason for this? ⁭
No
3. Were the pre-audit questionnaire fully completed ⁭
and submitted in sufficient time before the audit? Did Yes
the answers help, or were they of limited use? How ⁭
best can this be improved? No
4. Were there any scheduling problems with the ⁭
audited organisation, or failures in communication Yes
with the audited organisation? ⁭
No
5. Did you have sufficient time to review all the ⁭
documentation prior to the actual audit? Yes
⁭
No
6. Was the audit timetable realistic and achievable? ⁭
Yes
⁭
No

3. Conduct of the Audit
Issues Assessed by Answers and Comment

Team Participant (If “Yes”, provide explanation)
1. Was the entry briefing of value? Did it sufficiently ⁭

deliver the scope and objectives of the audit to the Yes
audited organisation? If not, why? ⁭ No
2. Did you experience any difficulties in ⁭
communicating with representatives of the audited Yes
organisation, and if so, why? ⁭ No
3. Did you experience any lack of cooperation or ⁭
reluctance on the part of the audited organisation Yes
during the audit? ⁭ No
4. Were there any incidents during the audit that ⁭
require management attention? If so please Yes
describe. ⁭ No
5. Was the guidance material provided current and ⁭Yes
adequate? ⁭ No
6. Were the checklists current and adequate? ⁭Yes
⁭ No
7. Did the exit briefing cover all the findings of the ⁭Yes
team? ⁭ No
8. Did the audited organisation respond positively or ⁭
negatively to the findings in the briefing? Yes
⁭ No
4. Reporting and Other Issues
Issues Assessed by Answers and Comment

Team Participant (If “Yes”, provide explanation)
1. Did you experience any difficulties with the

preparation of the audit report? If so, what aspects Yes
need improving? No
2. Were there any other issues that need to be brought ⁭
to the attention of senior Management? Describe them. Yes
⁭
No
3. Are there any areas of the audit process that require ⁭
revision or could be done better? If so, please describe. Yes
⁭
No
4. Are there any areas in the Civil Aviation ⁭
Regulations part 12 (aerodromes) or any other supplied Yes
guidance material that warrants revision or ⁭
amendment? No

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Civil Aviation Authority of Nepal

Rev 03 ii November 2018

List of Effective Pages

Chapter-2 Regulatory Authority and November 2018

Rev 03 iii November 2018

Rev 03 iv November 2018

Rev 03 v November 2018

3.00 November 2018

Rev 03 vi November 2018

Rev 03 vii November 2018

Appendix 01 – Guidelines on Conducting Aerodrome 3.00 November 2018

Attachment C – XXX Airport Certification Audit 3.00 November 2018

Rev 03 viii November 2018

Rev 03 ix November 2018

Revision/ Date Chapter/ Details

1.00 September 2010 All CAAN Aerodrome Inspector Handbook

2.00 December 2013

3.00 November 2018 All CAAN Aerodrome Inspector Handbook

Rev 03 x November 2018

Record of Amendments .................................................................................................................. ix

Revision History .............................................................................................................................. x

Table of Contents ............................................................................................................................ xi

Chapter – 1 About This Handbook ............................................................................................... 2

1.1 Purpose of the Handbook .................................................................................................... 2

1.2 Scope of the Handbook ....................................................................................................... 2

1.3 Overview and Concepts ...................................................................................................... 3

1.4 Legislation, Regulations, Standards and Manuals .............................................................. 4

1.5 Amendment of This Handbook ........................................................................................... 4

1.6 Definitions and Abbreviations ............................................................................................ 5

2.1 General..... ........................................................................................................................... 6

2.2.1 Aerodrome Certification……………………………………………………..6

2.4.1 Qualification & Credentials of Aerodrome Inspectors (AI)…………………14

Rev 03 xi November 2018

3.1 Requirement for Aerodrome Operation ............................................................................ 19

3.2 Aerodrome Manuals.......................................................................................................... 19

3.2.1 Submission of Aerodrome Manuals.................................................................... 19

3.3.1 Tasks and Responsibilities of the Certificated Aerodrome Operators ................ 20

3.6 Management Review ........................................................................................................ 21

3.7 Tests ..................................................................................................................................21

3.8 Records ............................................................................................................................. 22

Chapter - 4 CAAN Safety Oversight of Aerodrome Operators ............................................ 23

4.1 Aerodrome Safety Oversight ............................................................................................ 23

4.1.1 Safety Oversight Audit ....................................................................................... 23

4.2.1 System Safety Audit Process .............................................................................. 27

Rev 03 xii November 2018

5.2 Enforcement Options ........................................................................................................ 35

5.3 Selection of Enforcement Action ...................................................................................... 35

Chapter - 6 Processes and Procedures .................................................................................... 36

6.1 Issuing an Aerodrome Certificate ..................................................................................... 36

6.1.1 Flowchart – Approval Procedure for Aerodrome Certification .......................... 36

6.1.3 Aerodrome Certificate Issue Checklist ............................................................... 39

6.2.1 Surrender Process Flowchart .............................................................................. 49

6.3.1 Transfer Process Flowchart................................................................................. 54

6.4.1 Amendment Process Flowchart .......................................................................... 62

6.5.1 Cancelling or Suspending an Aerodrome Certificate ......................................... 69

Appendix – 02: Audit Notification Letter to Aerodrome Operator ............................................... 82

Appendix – 03: Activities of Aerodrome Certification Audit Program ......................................... 85

Appendix -04: Aerodrome Pre-Audit Questionnaire ................................................................. 87

Appendix – 05: Suggested Agenda Items for an Opening/Entry Meeting ....................... 88