REGISTERING BIRTH, DEATH, FETAL DEATH and MARRIAGE

CERTIFICATE

Office/Department:
City Civil Registration Office (CCRO)
3/F, Makati City Hall Main Bldg.
J.P. Rizal St., Poblacion, Makati City

Contact Person (s):

Josephine Camata Copada
City Civil Registrar

Shirly R. Dela Cruz

Registration Officer IV- Registration Division
Tel. No. 8895-5125/8870-1345

Requirements for Timely Registration of Birth, Marriage, Death and Fetal Death
Certificate:

1. Filled-out Certificate of Live Birth, Marriage, Death and Fetal Death properly in
three (3) original copies.
2. For birth registration, photocopy of the father's valid ID attached to the Affidavit
of Admission of Paternity or Acknowledgment, if the child is
illegitimate.
• If executed outside of Makati but within the Philippines, must be
endorsed by the Civil Registrar of the place where the party resides.

• If executed abroad with the Philippine Consular Official, must be

registered at the nearest Foreign Service Post and authenticated by the
Office of the Consular Affairs, Dept. of Foreign Affairs, together with Cert.
of Registration

2.1 Municipal Form No. 102, if the parent/s is/are of ethnic origin.
2.2 Indigenous People (IP) Form No. 1, if the parent/s belong/s to an
indigenous tribe.

3. For death registration, Medico Legal Certificate, if the deceased was

pronounced dead-on- arrival, has expired in transit, or in case of questionable
death.
4. For marriage registration, copy of Marriage, License secured outside of Makati,
and photocopy of Authority of Solemnizing Officer (SO) to solemnize marriage.

4.1 Certified True Copy of Pre-Nuptial Agreement, if couple has entered

into one, and registered prior to the date of marriage at the Civil
Registry Office (CRO) where the marriage took place
4.2 Sworn and subscribed request, if marriage was held outside of the
church, sala, or office of the Solemnizing Officer.
4.3 Affidavit for Marriage without License under Family Code
PROCESS:

STEP Client / Taxpayer Service Provider Employee-in-Charge Fees Duration of

# (per procedure) Process
1 Submit properly filled- Validate submitted Certificate
up Certificate of Birth, of Live Birth (COLB)/Certificate
Marriage, Death and of Marriage (COM)/Certificate
Fetal Death together of Death (COD)/Certificate of
with the transmittal Fetal Death (COFD) vis-a-vis Clerk 3 minutes
letter/slip. transmittal. Assign Transaction
Number to the transmittal form.
Stamp "Received by/date/time"
and return to the client
receiving copy of the
transmittal.

2 Review and Evaluation of

Certificates
-For City Civil Registrar's
(CCR) approval/signature
registrable documents Clerk/Division Head
-Preparation of letter of non-
compliance for not registrable
Documents

10-20 minutes
Approval & signing of
registrable documents
Issuance of advice/decision for City Civil Registrar
unregistrable documents
STEP Client / Taxpayer Service Provider Employee-in-Charge Fees Duration of
# (per procedure) Process
3 Present the receiving Upon submission of
copy of compliance
transmittal/follow up Re-evaluate documents and
slips. recommend for City Civil
Receive owner's copy Registry's (CCR) Approval Clerk/Division Head 5 minutes
of Civil Documents (Return to Step 2)
and instruction where
to secure Community
Tax Certificate (CTC),
or the written advice
on what action to take
for compliance for
unregistrable
documents.
4 Process the registration of
registrable civil documents.
(Assign registry number, Clerk 10-20 minutes
encode entries on data base,
enter registry book and affix
Philippine Statistics Authority
(PSA) Codings

5 Transmit Daily registered

documents to the City Civil
Registry (CCR), Office of the
Registrar-General (OCRG Clerk 2-3 minutes.
Copy) and Civil Registry Office
(CRO) Archives Local Civil
Registry Office (LCRO Copy)
Forward Office of the
Registrar-General (OCRG)
copies to Philippine Statistics
Authority (PSA) thrice a month
(01-10th day, every 15th; 11-
20th, on or before 25th, and
21st to 30th/31st day, every
5th or 10th of the following
month.
 APPLYING FOR DELAYED REGISTRATION OF BIRTH, MARRIAGE AND
DEATH OR FETAL DEATH CERTIFICATE (30 Days Processing)

Office/Department:
City Civil Registration Office (CCRO)
3/F, Makati City Hall Main Bldg.
J.P. Rizal St., Poblacion, Makati City

Contact Person (s):

Josephine Camata Copada
City Civil Registrar

Shirly R. Dela Cruz

Registration Officer IV- Registration Division
Tel. No. 8895-5125/8870-1345

Requirements for the Delayed Registration of Birth, Marriage, Death or Fetal

Death Certificate:

DELAYED REGISTRATION OF BIRTH

1. Original Philippine Statistical Authority (PSA) and City Civil Registration Office
Certificate of No Record.
2. Present any of two of the following documents showing name, date of birth,
place of birth and parents of registrant:
a. Original Copy of Baptismal Certificate
b. Certified copy of Form 137/school records (Highschool, Elementary,
Nursery, Kinder or Prep)
c. Certified copy of Medical Records
d. Parents' Income Tax Return
e. Certified Copy of Voter's Registration Record (VRR), If a voter
f. Employment Service Record, if employed
g. Insurance policy, if insured.
h. Other supporting documents that can be presented if only one of the
above-mention requirements is available such as Certificate from the
Barangay Captain, or an Affidavit from two disinterested persons who
might have knowledge on the person's birth background.
3. If married, must present a Certificate of Marriage.
4. Affidavit of Delayed Registration to be executed by the registrant/authorized
representative
5. Affidavit of Acknowledgement/Admission of Paternity. If the child is illegitimate.
 6. Duly accomplished Certificate of Live Birth (COLB).

• If executed outside of Makati but within the Philippines, must be endorsed

by the Civil Registrar from the place where the party resides.
• If executed abroad with the Philippine Consular Official, must be registered
at the Manila Civil Registry Office after an authentication by the
Department of Foreign Affairs (DFA).
7. For those born and to be registered outside Makati execute an affidavit of out
of town reporting attested by two (2) witnesses of birth event.

Note: Oldest documents are more acceptable or preferable. Present original with
clear photocopies.

DELAYED REGISTRATION OF DEATH

1. Four (4) copies of Certificate of Death or Fetal Death accomplished correctly
and completely.
2. Affidavit for Delayed Registration of Death or Fetal Death executed by the
Hospital or Clinic Administrator, if the person died in the hospital, clinic or similar
institution; or by the Attendant-at-Death, if the person died elsewhere. In the
absence of a Hospital or Clinic Administrator or Attendant-at-Death, the Affidavit
shall be executed by any of the nearest relatives of the deceased, or by any
person having legal charge of the deceased when he was still alive.
3. Authenticated copy of Certificate of Burial, Cremation or other means of corpse
disposal.

DELAYED REGISTRATION OF MARRIAGE

1. Philippine Statistics Authority (PSA) and City Civil Registry Office (CRO)
Certificate of No Record.
2. Original copy of unregistered Marriage Certificate with signatures.
3. Affidavit for Delayed Registration of Marriage stating the cause of delay,
executed by the solemnizing officer/his secretary/ies, witness/es and
contracting parties or the person reporting the marriage.
4. In the absence of an old Marriage Contract, certified copy of Solemnizing
Officer's record/registry book.
5. Certified copy of Marriage License or Certification that was issued.
6. Certificate of No Marriage (CENOMAR) from both parties involved.
 PROCESS:

STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of

# Charge (per procedure) Process
1 Receive draft or 1. Receive Draft Civil
unregistered original Registry Certificate and
Civil Registry Certificate all the required
and all the required documents stated in the
documents stated in the checklist.
checklist.

Log in the transaction 2. Assign transaction

logbook. number, issue follow-up
slip to customer, and
prepare an Order of
Payment. Frontline Clerk 30-60 Minutes

Fill-up application form 3. Check draft or

and draft Certificate of unregistered Civil
Live Birth (COLB), Registry Certificate,
Certificate of Marriage evaluate the attached
(COM), Certificate of documents and indicate
Death (COD), Fetal finding/s.
Death Certificate (FDC)

Affix signature on the 4. Finalize the Civil Registry

finalized Civil Registry Certificate.
Certificate
5. Forward application to the
head of the Registration
Division.
STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of
# Charge (per procedure) Process
2 Pay the necessary fees Evaluate final Civil Registry
at Window A or B. Certificate and other
Secure an Official attachments, and require
Receipt and present it to submission of additional
the Registration Officer. evidence for non-conforming Division Head/ For below 2 years
application. Registration delayed.
Officer Php. 200.00 10-20 minutes.

Give Order of Payment and For Beyond 2

instruct client to pay at the years of delayed.
Miscellaneous Taxes and Php. 500.00
Fees Division.
Forms
Receive payment for the Php. 50.00
delayed registration of Cashier 5-10 minutes.
marriage. Out of Town
Reporting
Recommend for the Division Head/ (Regardless of
Administration of Oath and Registration Officer age) 3-5 minutes.
instruct to prepare Notice of Php. 500.00"
Posting for approved
application.

3 Present documents to Affidavit of Admission of

City Civil Registration or Paternity for Delayed
City Legal Officer for Registration of Two City Civil
Administration of Oath. Disinterested Persons for Registrar/City Legal 10-20 minutes.
administration of oath. Officer
STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of
# Charge (per procedure) Process
4 Re-evaluate
recommendations endorsed
by the Division Head and
issue instructions for 10-20 minutes
compliance to non-
conforming application. City Civil Registrar

Sign Notice of Posting for

Delayed Registration of
Birth, Marriage, Death and 10 days
Fetal Death.

5 Processing after 10 days of

posting.

Receive posted
application/s for registration.
Sign in the "Received by"
portion of the Civil Registry
Certificates. Registration 10-20 minutes
Officer
Write the Registry No. in the
LCRO Registry No. portion
of the document.

Encode data in the E-

Register and prepare
Transmittal list of the
documents.
STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of
# Charge (per procedure) Process
5 Record data on the Register
Cont.. of Birth/Marriage/Death.
Stamp facsimile of the City
Civil Registrar and affix
initials on the "Received"
portion of the documents. Clerk 4 days
Fill-up statistical box
Forward all registered
Certificates of
Birth/Marriage/Death/Fetal
and its transmittal to
Archives.
6 After 15 days

Present Follow Up Slip. Clerk/Division

Head/City Civil
Receives owner's copy Registrar 5-10 minutes.
of civil documents and
instructions where to
secure a Certificate
True Copy of Marriage.

7 Secure owner's copy; Release to client owner's Scheduled

and request for Certified copy. Accept request for Clerk/Officer/ Request 2-3 minutes
True copy Certified True Copy (this is Frontline Service Php. 104.00
an archive transaction- this
should be given another Rush Process 3-5 minutes
step) Php. 154.00
 CHANGE OF FIRST NAME AND CORRECTION OF CLERICAL ERROR
OR ENTRY ON BIRTH, MARRIAGE, OR DEATH CERTIFICATE
PURSUANT TO R.A. 9048 AND R.A. 10172
(2-4 months processing)

Office/Department:
City Civil Registration Office (CCRO)
3/F, Makati City Hall Main Bldg.
J.P. Rizal St., Poblacion, Makati City

Contact Person (s):

Josephine Camata Copada
City Civil Registrar

Anna Marie I. Villa

Administrative Assistant II - R.A. 9048 Unit
Tel. No. 8895-5125/8870-1341

Requirements for Change of First Name and Correction of Clerical

Error. (All requirements must be in the original copy and with two
photocopies each):

CHANGE OF FIRST NAME

1. Certified True Copy (CTC) of documents to be corrected from Philippine
Statistics Authority (PSA) and CRO.
2. Clearance: Employer’s clearance, if employed; Affidavit of non-employment
and non-pending case, if unemployed; reason for change of first name.
NBI and PNP clearances stating all names used (ex. Ma. Ana also known as
Maria Ana) and the purpose for the Change of First Name.
3. Authentic documents to prove the correct data/information (not less than 2
public/private documents):
a. Baptismal Certificate e. GSIS/SSS/PAGIBIG Records
b. School Permanent Records f. Philhealth Records (MDR)
c. Medical Records g. Voter's Certificate
d. Employment Records h. Birth Certificate of parents
(father/mother)
4. Certificate of Posting
5. Newspaper publication at least once a week for 2 (two) consecutive weeks upon
issuance of Notice of Publication by the Civil Registrar.
a. Affidavit of Publication
b. Copy of newspaper clippings

Note: Postal Money Order Check to cover filing and incidental expenses for processing in the
province, city, or municipality (migrant). Bring Community Tax Certificate (CTC or
Cedula), one (1) valid ID and long brown envelope.
CORRECTION OF TYPOGRAPHICAL ERRORS
1. Certified True Copy (CTC) of document to be corrected from PSA and CRO.
2. Original documents to show proof of the correctness of data/information
provided; at least 2 public or private documents.
a. Baptismal Certificate e. GSIS/SSS/PAGIBIG Records
b. School Permanent Records f. Philhealth Records (MDR)
c. Medical Records g. Voter's Certificate
d. Employment Records h. Birth Certificate of parents
(father/mother)
3. Birth Certificates / Marriage Certificate
4. Other documents that the Civil Registrar may deem necessary such as: Birth
Certificate of parents (father/mother), Voter’s Affidavit, Baptismal, Certificate or
Employment Records, Marriage Contract of parents, Birth Certificate of older
siblings, Birth Certificate of children.
5. Certificate of Posting

Note: Postal Money Order Check to cover filing and incidental expenses for
processing in the province, city or municipality. Bring Community Tax
Certificate (CTC or Cedula), one (1) valid ID and a long brown envelope.

CORRECTION OF BIRTH MONTH, DAY & SEX (R.A. 10172)

1. Certified True Copy (CTC) of documents to be corrected from PSA and CRO.
2. Clearance: Employer’s clearance, if employed; Affidavit of non-employment
and non-pending case, if unemployed; reason for change of first name.
NBI and PNP clearances stating both birthday/genders reason: for correction
of sex/birthday and month.
3. Authentic documents to prove the correct data/information (not less than 2
public/private documents):
a. Baptismal Certificate e. GSIS/SSS/PAGIBIG Records
b. School Permanent Records f. Philhealth Records (MDR)
c. Medical Records g. Voter's Certificate
d. Employment Records h. Birth Certificate of parents
(father/mother)
4. Certificate of Posting
5. Newspaper publication at least once a week for 2 (two) consecutive weeks
upon issuance of Notice of Publication by the Civil Registrar.
a. Affidavit of Publication
b. Copy of newspaper clippings

Note: Postal Money Order Check to cover filing and incidental expenses for
processing in the province, city, or municipality (migrant). Bring Community Tax
Certificate (CTC or Cedula), one (1) valid ID and long brown envelope.
PROCESS:

STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of

# Charge (per procedure) Process
1 Submit erroneous Validate submitted requirement
document with vis- a-vis checklist. Assign
corresponding evidence. Transaction Number and issue 15-20 minutes
Secure proforma of follow-up slip Clerk/Officer
petition and Draft Petition II
for Pre-evaluation.
2 Evaluate submitted evidences
recommend for the process of
acceptable documents. Section 20-30 minutes
Prepare draft letter of non- Head/Officer
compliant. After evaluation, II
notify petitioner by mail or thru
phone regarding the status of
his submitted documents.

3 Submit corrected draft Issue referral letter to City

petition. Referral to City Health Officer and payment
Health Office for Physical order or list of requirements for
Exam. (For correction of compliance.
sex) Secure Order of
Payment Clerk/Officer 5-10 minutes
II
For non - compliant
document insufficient
evidence, secure letter of
non - compliance for re -
evaluation
STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of
# Charge (per procedure) Process
4 Pay corresponding fees
at Window B, (cashier).
Secure official receipt.

Filing fee for Change of

First Name (CFN) Php. 3,000.00

Filing fee for Correction of

Clerical Error (CCE) Issue official receipt (OR). Cashier Php. 1,000.00 10 minutes

Filing fee for RA 10172 Php. 3,000.00

Miscellaneous fees Php. 402.00

Service fee for Migrant

CFN/RA 10172 Php. 3,000.00

5 Submit official receipt Prepare Finalize Petition to

(OR) with (2) two Petitioner Clerk /Officer II 15-30 Minutes
photocopies. Print-out (2) two copies of the
Finalize Petition for Petition
typing.

Submit self for Administers oath Notary Public or

administration of oath by City Civil 10-15 Minutes
CCR or Notary Public at Registrar
Law Dept.
STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of
# Charge (per procedure) Process
6 Post the petition for 10 days
Upon Receipt of Affidavit of
Publication types CCR Clerk/Officer/ 5 days to 1.5
Decision. Prepare letter to CCR/OCRG months
Denied Petitions.
Publish Petition in Newspaper
of General and National
circulation for two consecutive
weeks.

7 Upon Receipt of Affirmation,

Issue Certificate of Finality,
annotated documents and
certified copy of Petition.
Clerk/Officer 5-10 days
Retrieve original petitions and II
documents, prepare the
certificate of finality, Annotate
original records. Reproduce
complete Set of Petitions,
annotated and unannotated
documents.

8 Submit follow-up slip Release processed petition Releasing

and annotated document to Clerk 5-10 minutes
client
 SECURING CERTIFIED TRUE COPY (CTC) OF BIRTH,
MARRIAGE, DEATH AND FETAL CERTIFICATE
(Processing Time: Rush – 1 Hour; Scheduled/SECPA – 3 Days)

Office/Department:
City Civil Registration Office (CCRO)
3/F, Makati City Hall Main Bldg.
J.P. Rizal St., Poblacion, Makati City

Contact Person (s):

Josephine Camata Copada
City Civil Registrar

Remedios M. Carreon
Registration Officer II - Archives & Data Management Division
Tel. no. 8895-5125/8870-1363

Requirements for Certified True Copy of Birth, Marriage, Death or

Fetal Death Certificate:
1. Government Issued ID of the requesting party (the document owner, his or her
parents, spouse or offspring of the document owner) pursuant to R.A 10173.

2. Authorization letter from the document owner if to be taken by his or her

representative other than parent, spouse or offspring.
PROCESS:

STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of

# Charge (per procedure) Process
1 Fill up a Request Form for Receive and review
Certified True Copy of completeness of information
Birth, Marriage, Death or provided in the Verification
Fetal Death Certificate. Request Form (VRF)
Frontline
Fill-up the Order of Payment Clerk 5 minutes
for the VRF and instruct the
client to pay necessary fees
at the Miscellaneous Taxes
and Fees Division and at the
cashier of the Office of
Provincial Statistician for the
Security Paper (SECPA)

2 Pay the Corresponding Receive Payment and Cashier Window A

fees and secure an official Issues Official Receipt (Birth), Window B
receipt (OR) (Marriage & Death)
A. Pay at the at Misc. and Taxes Php. 100.00 for
Miscellaneous Taxes Division Scheduled and
Division for scheduled or Php. 150.00 for
rush processing. LGU Window Rush Process 10-30 minutes
(PSA-NCR IV
- Certified True Copy Outlet) Php. 2.00

- Photocopying Fee/copy Php. 2.00

- Legal Research Fund

STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of
# Charge (per procedure) Process
2 B. Pay at the PSA Receive Payment and PSA Cashier 5th Php. 90.00 (LGU)
Cont.. Provincial Office for Issues Official Receipt flr. Carolena
SECPA (PSA Corporate Bldg.
authenticated) request: Cardona St. Php. 2.00 (LGU)
- Certified Copy (COLB, Poblacion, Makati 30 minutes
COM, COD) City
Php. 60.00 (PSA
- Photocopying Fee/copy

- PSA Authentication

3 Submit O.R. and Receive the O.R. and Frontline Clerk

Verification Request Form assign a transaction number 2-3 minutes
(VRF) to CRO Personnel to the VRF.
Receive claim stub. Issue claim stub to client

4 Verifies record on E- Computer 2-5 minutes

Register and Civil Registry Operator
Computerized Retrieval
System

5 Retrieve original documents Searcher, 10-15 minutes for

and submit for reproduction Reproduction Rush Process; and
Stamp Certified True Copy Machine Operator up to 3 days for
the reproduced documents and Division Head Scheduled
affix dry seal and signature Process/
SECPA
6 Present claim slip and Release requested Releasing
acknowledge receipt of document/s to client Clerk 2 minutes
requested documents.
 REGISTRATION OF COURT DECREE AND
LEGAL INSTRUMENT (CDLI)

Clients whose Birth, Marriage or Death Certificate have undergone judicial and/or
administrative proceedings. Children eligible under RA 9255 and RA 9858 and
legitimated children.

Office/Department:
City Civil Registration Office (CCRO)
3/F, Makati City Hall Main Bldg.
J.P. Rizal St., Poblacion, Makati City

Contact Person (s):

Josephine Camata Copada
City Civil Registrar

Federico P. Rodriguez
Registration Officer III - Miscellaneous Registration Division
Tel. No. 8895-5125/8870-1364

Requirements for Registration of CDLI:

Requirements must be original copy with two (2) photocopies.

Note: Registration will be considered late for: Court Decree (CD) - If not filed within
thirty (30) days after the issuance of finality.
Legal Instrument (LI) - If not filed within twenty (20) days from the time it
was executed.
• If executed outside of Makati but within the Philippines, must be
endorsed by the Civil Registrar of the place where the party resides.
• If executed abroad with the Philippine Consular Official, must be
registered at the Manila Civil Registry Office after authentication by the
Department of Foreign Affairs (DFA). Except for RA 9255.

Submit Affidavit citing the reason for the late registration. For those cases by
Representatives, submit authorization from Petitioners with the purpose specifically
stated, pursuant to RA 10173 (Data Privacy Act) with photocopy of their valid IDs.

A. Acknowledgement by Parents/Admission of Paternity for an illegitimate

child.

i. Civil Code - Birth before August 3, 1988, both parents to acknowledge the
illegitimate child (Article 185)

ii. Family Code - August 3, 1988 to March 18, 2004.

Proof of filiation to be presented:
1. GSIS/SSS member's data records
2. Income Tax Return of the father
3. Member's Data Record of the father
4. Father’s Insurance Record
5. Original copy of Report Card or Certified True Copy of School Record showing
the father's signature
6. Statement of Assets, Liabilities and Net Worth (SALN)
7. Medical Record of the child with information and signature of Father.
• Affidavit of Admission of Paternity to be registered at the Civil Registry
Office where the child's birth was recorded.

RA 9255
• Affidavit of Admission of Paternity to be registered at the Civil Registry
Office where the child's birth was recorded.
• For Father residing outside of the Philippines, Affidavit of Admission of
Paternity must be executed and registered at nearest Philippine Foreign
Service Post; and
• Together with Certificate of Registration to be submitted to Local Civil
Registrar's Office where child was born.

B. Use of Surname of the Father by an illegitimate child of unmarried woman.

REPUBLIC ACT 9255 (for children born on 19 March 2004 onwards (Revised
IRR effective Aug. 1, 2016) (4-6 weeks processing):
1. City Civil Registration Office (CCRO) and Philippine Statistics Authority (PSA)
Certified True Copy of child’s Birth Certificate.
2. Affidavit of Admission of Paternity executed by the father; Certificate of
Registration issued by the Phil. Foreign Service Post and duly authenticated by
the DFA (for AAP and AUSF executed abroad)
3. Affidavit to Use the Surname of the Father (AUSF), executed by the mother; or
by child if aged 7-17 years old. attested by the mother; or by child. If of age; or
by guardian, in the absence of the mother;
• For Mother/child residing outside of the Philippines, Affidavit to Use
Surname of Father must be executed and registered at nearest
Philippine Foreign Service Post; and together with Certificate of
Registration, to be submitted to Local Civil Registrar's Office where child
was born.
4. Valid ID’s of parents/child/guardian;

C. Requirements for legitimation by subsequent marriage/s:

1. City Civil Registration Office (CCRO) & Philippine Statistics Authority(PSA)
Certified Copy of Birth Certificate.
2. Father’s Affidavit of Admission of Paternity/ Acknowledgement, if not yet
acknowledged.
3. Joint Affidavit of Legitimation executed by parents.
 4. Certified Copy of Marriage Certificate, with copy of Annulment/ Divorce Decree
(if with previous marriage/s) or Death Certificate, in case of deceased parent.
5. Certificate of No Record of Marriage (CENOMAR) for both parents

Note: If a child was conceived and born from parents with previous existing
marriage or when parents have legal impediments to marry, an Affidavit
of Legitimation is not registrable.
• Parents' appearance is a must to execute an Affidavit of Legitimation.
• IDs of parents’ subject for verification.
• Notarial service fees will be charged to the applicant/s. Free if oath is
administered by the Civil Registrar.

D. Requirements for Registration of Foundling (4 weeks processing):

1. Duly accomplished Certificate of Foundling (3 copies)
2. 2x2 picture of the child (3 pcs)
3. Affidavit of Finder citing the facts, circumstances and date when he was found,
stating the child's condition.
4. Certified Copy of DSWD Secretary's Certificate of a Child Legally Available for
Adoption and Child's Profile Form.

E. Requirements for Election of Citizenship/Repatriation - Administrative

Proceedings
Requirements for Naturalization (30 days posting period, 6 weeks processing):
1. Affidavit of Election of Citizenship and Oath of Allegiance,
2. City Civil Registration Office (CCRO) and Philippine Statistics Authority (PSA)
Birth Certificate
3. 2 X 2 picture with signature – 3 pcs.,
4. Marriage Contract of parents, and
5. Alien Certificate of Registration.

F. Requirements for Supplemental Report (4 weeks processing):

1. City Civil Registration Office (CCRO) and Philippine Statistics Authority (PSA)
copy of the document,
2. At least three (3) supporting evidences showing the correct entry/ies omitted on
the document

G. Requirements for Pre-Nuptial Agreement:

1. Proof/Certification when and where marriage will be held.
2. Duly notarized agreement of the would be couple (4 copies).
3. Authorization if submitted by representatives.
4. Valid ID's of couples and representatives.

H. Requirements for Re-appearance of Person declared Presumptively dead.

1. Sworn statement of the fact and circumstances of reappearance executed at
the instance of an interested person.
2. Proof of residency of the parties to the subsequent marriage.
3. Copy of Notice given to spouses of the subsequent marriage.
COURT DECREE PROCESS:

STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of

# Charge (per procedure) Process
1 Secure Checklist. Fill up Assign Transaction
application form and Number and issue follow-
submit requirements. up slip.
Frontline Clerk 5- 10 minutes
Secure Transaction
number and follow - up
slip
2 Secure letter of non- Evaluate submitted
compliance if document evidence/s and
is not acceptable. recommend for the
processing of registrable Clerk/Section Head 30-60 minutes
documents.

Prepare draft letter of non-

compliance

3 Follow - up to confirm Verify authenticity and Officer II/ 6 weeks (Court

payment veracity of the document Section Decrees)
with RTC and/or LCRO Head/Division
Head/CCR

4 Follow - up to confirm Inform client to pay. Clerk 2-3 minutes

payment Prepare payment order

5 Pay Official Receipt Issue Payment Order / list

(OR). of payment. Cashier 10-15 minutes
STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of
# Charge (per procedure) Process
5 Pay Official Receipt Processing Fee for:
Cont... (OR). Adoption 800.00
Annulment 1500.00
Presumptive Death 3000.00 10-15
Change of Cashier minutes
Name/Correction of Entry 500.00
thru Court
Election of
Citizenship/Naturalization 2000.00

6 Submit OR with Register Court Decree Registration

Photocopy for the and/or Civil Documents Officer/CCR 3-5 days
Registration of Court
Decree
7 After 6 weeks Release registered Court
Decree and annotated Frontline/Clerk 2-3 minutes
Present claim slip documents.

LEGAL INSTRUMENT PROCESS:

STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of

# Charge (per procedure) Process
1 Secure Checklist. Submit Assign Transaction
requirements. Fill up Number and issue follow- Frontline Clerk/
application form. Log in up slip. Registration Officer 2-3 minutes
the transaction Book
STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of
# Charge (per procedure) Process
2 Submit documents and Evaluate submitted
drafted Legal Instrument evidence/s and Frontline Clerk/
for screening. recommend for the Registration 30-60 minutes
processing of registrable Officer 30-60 minutes
documents.

Prepare draft letter if non-

compliant
3 Finalize Legal Instrument Secure finalized Legal Frontline Clerk/
Instrument and submit for Registration
evaluation and approval Officer 60 minutes
and Notarial Service or
Administration of Oath
4 Execute Oath before Administer Oath City Civil
authorized Notary Public Registrar/City Legal 2-3 hours
or City Civil Registrar Officer
5 Pay corresponding fees Issue Payment Order / list
of payment.

Processing Fee for:

Acknowledgment/ 670.00
Admission of Paternity Cashier
Processing Fee 10-15 minutes
RA 9255 Use of Father's 670.00
Last Name
Legitimation 670.00
Supplemental Report 602.00
Pre-Nuptial Agreement 3000.00
STEP Client / Taxpayer Service Provider Employer-in- Fees Duration of
# Charge (per procedure) Process
6 Submit Official Receipt Issue follow-up slip. Frontline Clerk/ 5-10 minutes
(OR) with photocopy for Registration Officer
authentication. Secure
Follow-up slip and
original OR.

7 Register Legal Instrument 3-5 days

upon CCR's approval Clerk/Division
Head/CCR 3-5 days
Annotate Original
documents.

8 After 4 weeks Release registered Legal

Instrument and annotated Frontline Clerk 2-3 minutes
Present claim slip documents.
 ISSUANCE OF MARRIAGE LICENSE
(Two (2) weeks Processing and ten (10) days Posting)

Office/Department:
City Civil Registration Office (CCRO)
3/F, Makati City Hall Main Bldg.
J.P. Rizal St., Poblacion, Makati City

Contact Person (s):

Josephine Camata Copada
City Civil Registrar

Charina C. Macadaeg
Administrative Assistant III - Marriage Licensing Section
Tel. No. 8895-5125/8870-1329

Requirements for Marriage License Application:

1. Certified Copy of Birth/ Baptismal Certificate (bring original);
2. Pre-Marriage Counseling Cert. (DSWD & MHD accredited counselor);
3. Parental Advice (21 yrs. – below 25 yrs. old);
4. Parental Consent (18 yrs. – below 21 yrs. old);
5. CENOMAR from Philippine Statistics Authority (PSA);
6. Divorce/ Annulment Decree, if divorced/ annulled;
7. Death Certificate, if widow/ widower;
8. Legal Capacity to Marry issued by Foreigner’s Embassy;
9. Photocopy of Foreigner’s Passport w/ recent arrival stamp;
10. Barangay Certification and Community Tax Certificates.
11. Photocopy of valid Identification Card

Note: Application for Marriage License (3 copies) must be accomplished in applicants’

own handwriting. LEFT column for MALE and RIGHT column for FEMALE.
PROCESS:

STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of

# Charge (per procedure) Process
1 Secure Provide list of requirements
requirements/checklist and 5 - 10 minutes
Payment Order for Pre- Clerk
marriage Counselling and
Marriage Licensing fee.
2 Pay the Following at the Issue Payment Order for
Miscellaneous Marriage Counseling and
Marriage Licensing
Pre- Marriage Counseling Php100.00 5 - 10 minutes
Certificate Cashier
Marriage License Fee Php100.00
Application for Marriage Php50.00
License Form

Filing Fee for Application for Php50.00

Marriage License
3 Proceed to Makati Social Conduct Information
Welfare Department (MSWD) Educational Campaign on
(Pre-Marriage Counselling the proper filling-up of
Division, 4th Floor) for Marriage License and on the DSWD and
seminar schedule. Attend importance. Family Planning 4-5 hours
scheduled Pre-Marriage Counselor
Counseling and Family
Planning Seminar at the
assigned venue and Secure
Pre-Marriage Counselling and
Family Planning Certificate
 STEP Client / Taxpayer Service Provider Employee-in- Fees Duration of
# Charge (per procedure) Process
4 Fill-up Application for Check and evaluate
Marriage License (AML) and submitted requirements. Clerk/
submit the requirements and Registration
accomplished AML. Secure Officer
Transaction number and 10 days
claim stub. 15 minutes

5 Appear before the City Civil Administer Oath

Registrar(CCR) or City Legal CCR/City Legal
Officer for Administration of Register Marriage License Officer
Oath. 10 days of posting period

6 Post Notice and register Clerk/

AML. Registration 10 days
Officer
7 Present Claim slip Acknowledge receipt of
Marriage License and all
necessary documents. Clerk 5 minutes

Release Marriage License

to Applicant

Source: City Civil Registration Office (CCRO)