GuidelinesIPCR Regional Provincial

ANNEX A
GUIDELINES IN ACCOMPLISHING THE NEW INDIVIDUAL PERFORMANCE

COMMITMENT AND REVIEW (IPCR) FORM FOR BFP PERSONNEL IN THE
NATIONAL HEADQUARTERS, REGIONAL AND PROVINCIAL OFFICES
This is to provide standard guidelines in accomplishing the new

Individual Performance Commitment Review (IPCR) Form compliant with ISO
9001:2015 and updated for Program Expenditure Classification (PREXC) to be
used for CY 2018.
1. Item 1: To be filled in with the appropriate rating period. January-June

201_ or July-December 201_ ONLY. No other rating periods shall be written.
In cases of transfer of assignment, suspension, and other reasons Item 4 is
provided for the explanation/ remarks.
2. Item 2: This provides useful information in case of personnel

movement in order to determine to which delivery unit said Officer or personnel
served at least a minimum of three (3) months or longer within the rating period.
3. Item 3: Instead of MFOs in the old form, the new IPCR form now
highlights the OUTPUTs. This is in consonance with the transition from activities
to outputs.
4. Check the alignment of the performance targets/ outputs of your office

with the higher office line managing you, AND/OR the cascading of your
performance targets to the offices and staff you manage. In other words, the
targets of subordinate offices and employees should be derived from the
targets of the higher offices and/or heads of offices concerned (please refer
to the OPCRs/DPCRs of the offices line managing you or your office).
5. Make sure that the entries in the first column of the IPCRs are
“OUTPUTS”, i.e. goods, products, services, projects or programs. IPCRs
stating tasks, work activities, duties or responsibilities in the said column
shall be returned until done properly.
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6. Outputs under the “General Management and Supervision” refer to
general outputs made by the employee in alignment with the outputs of
his/her office; and shall be numbered 1., 2., 3., and so on. Examples of outputs
falling under General Management and Supervision are listed but not limited to
the following:
a) Information Technology Programs and Systems Applications

b) Information materials
c) Press Releases, Media Outfits
d) Administrative Rules, Policies and Regulations
e) Health and Wellness Programs
f) (Specific) Trainings and Seminar
g) Budget Proposal and Reconciliation
h) Research and Development Studies
i) Consolidated Reports
j) Investigation and Prosecutions of erring BFP Personnel
k) Legal Counseling and Assistance
l) Written Decisions and Resolutions
7. Outputs under the “Administration of Personnel Benefits” (for

Directorate for Comptrollership only) refer to outputs made and/or rendered for
the monetary benefit of the BFP personnel; and shall be numbered 1., 2., 3.,
and so on.
8. Individuals who do not have administrative outputs for BFP personnel

benefits shall not include the “Administration of Personnel Benefits” in the
OUTPUTs column.
9. Construct the SUCCESS INDICATORS, together with the

corresponding rating matrix written in the RATING MATRIX FORM (RMF), with
1) your direct head or staff, better yet 2) as a team.
10. Write “Q-“ or “E-“ or “T-” before each of the SUCCESS INDICATORs
for the rater to know in which “Performance Measure/s” will he/she rate his/her
subordinate; and in which “Performance Measure/s” found in the RMF will be
filled in.
Quality (Q)means getting the right things done. It refers to the degree
to which objectives are achieved as intended and the extent to which issues are
addressed with a certain degree of excellence. It involves the following elements:
 Acceptability
 Meeting standards
 Client Satisfactory with services rendered
 Accuracy
 Completeness or Comprehensiveness of reports
 Creativity or innovation
 Personal initiative
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Efficiency (E)is the extent to which targets are accomplished using the
minimum amount of time or resources. Efficient performance applies to tasks or
frontline services (i.e., issuance of licenses, permits, clearances, and
certificates). It involves the following elements:
 Standard response time

 Number of requests/applications acted upon over the
number of requests/applications received
 Optimum use of resources (e.g., money, logistics, office
supplies)
Timeliness (T) measures if the target deliverable was done within the
scheduled or expected timeframe. Timely performance involves meeting
deadlines as set in the work plan.
11. Item 4: This is for Rater’s Comments and Recommendations for

Development Purposes or Rewards/Promotion; remarks on the status of
the BFP personnel whether relieved, reassigned, suspended, and/or on
schooling/training.
12. Item 5: The authorized signatories of the IPCR: Rater, Ratee, PMT
Secretariat, PMT Chairperson and the Head of Office.Dates of signatures shall
be written on the “Date:” space provided and NOT on the “Start/End of
Rating Period”.
13. Make sure that Items 3 and 4 are not solely printed on the last
page but with at least the last output of the IPCR.
14. Item 6: ISO 9001:2015 QMS code. This code should be embedded
in all pages in order to be considered official. Further, codes should not be
altered nor changed.
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15. The RATING MATRIX FORM (RMF), formerly known as Levels of
Performance (LOP), should always accompany the IPCR. This is used to assess
the ratings in accordance to the actual accomplishments. The columns to be
filled in are only those to be used to measure the SUCCESS INDICATORS.
16. RMF is done in the same manner as LOP, where you will indicate
the scales of each outputs; 5 (outstanding performance) as the highest and 1
(poor performance) as the lowest.
17. Make sure that both the Rater and the Ratee duly sign the RMF and
signatories are not solely printed on the last page but with atleast the last
output/content of the RMF.
18. Item 7: This is also a unique code in each page of the RMF. The
presence of this code makes the document official.
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ANNEX A

GUIDELINES IN ACCOMPLISHING THE NEW INDIVIDUAL PERFORMANCE

This is to provide standard guidelines in accomplishing the new

1. Item 1: To be filled in with the appropriate rating period. January-June

2. Item 2: This provides useful information in case of personnel

4. Check the alignment of the performance targets/ outputs of your office

a) Information Technology Programs and Systems Applications

7. Outputs under the “Administration of Personnel Benefits” (for

8. Individuals who do not have administrative outputs for BFP personnel

9. Construct the SUCCESS INDICATORS, together with the

 Standard response time

11. Item 4: This is for Rater’s Comments and Recommendations for

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