SELECTION OF DEALERS

FOR
BIO DIESEL RETAIL OUTLETS ON DEALER OWNED DEALER
OPERATED (DODO) BASIS

November 2020

VISHWA BHARTI BIO GAS LIMITED .

Office: 508C, Hall No.04, Second Floor, Near Ramesh Nagar Metro Station,
Basai Dharapur, New Delhi-110015
Website: www.vishwabhartigas.com
Contact: 9871846322/9899533188
Email: [email protected]

BIO DIESEL RETAIL OUTLETS

Vishwa Bharti Bio Gas Limited (“Company”) having authorization to setup and operate Bio-Diesel
Distribution networks at all over India.

To increase the distribution and sale of Bio-Diesel and facilitate easy availability of it for consumers,
Company proposes to set up additional Retail Outlet through the Dealer Owned Dealer Operated
(DODO) model. For this purpose Company wishes to appoint Dealers at various locations in its
authorized areas.

B. DODO Model (Dealer Owned Dealer Operated RETAIL OUTLET):

Company requires the land (size: 1200 sq. Metres & above) for setting up the Retail Outlet at the
selected location. Once the sites are selected, the landowner shall have to enter into a long term
agreement with the Company. Company may enter into Dealership agreement with landowners and
/or relatives of landowners.

The entire earmarked plot shall be developed exclusively for setting up of Retail Outlet. Large Plots
at vantage locations may be housed with allied commercial activities such as: Retail Outlet,
Automobile service centres, ATMs, Convenience stores, Coffee Shop, etc at the discretion of the
Company.

C. Identification of Locations:

Company shall identify the locations for setting up Retail Outlet based on assessment of demand and
other techno-commercial considerations. Indicative locations at all over India:

D. Selection of Sites / Land:

 Non-agricultural (N.A.) commercial Plots / Land with clear title shall be preferred. In case it is
required to obtain the NA/NOC, it shall be responsibility of the applicant to obtain the same
in a time bound manner as described in this document.
 Technical / Commercial suitability of land offered by the applicant for any locations will be
ascertained by the Company.
 Station equipment and capacity shall be decided by company depending upon the size of the
plot.
 Decision of Company in selection of Plot shall be final.

E. Eligibility

 Any individual / partnership firm having land in his/her/its name is eligible to apply.
 The land owners who have the land / plots of required size and are willing to do the
investments required for development of land/plot for Retail Outlet to be considered for the
dealership on DODO model.
 The eligibility criteria for landowners on DODO Model is as below:

For Individuals:
I. Nationality Should be Indian National.
 II. Age As on the date of application (in completed years) not less than
21 years
III. Educational Qualification Adequate to understand complexity of Bio-Diesel business
IV. Financial Strength Should have sufficient financial strength. (Income tax return of
last three years and statement of movable and immovable
properties as a proof are required).
V. Experience Land owners with the experience (his/her or in the following
Field / activities shall be given priority
─ Forecourt management of retail outlets of Bio fuel products
─ Experience in Bio Fuel sector

For Others:
I. Partnerships In case of partnerships, at least one partner should fulfil the
eligibility criteria as specified above. However, consent shall be
required to be signed by all the partners.
Only the partnership firms making a net profit (PAT) for the
previous three consecutive financial years as certified by a
Chartered Accountant are eligible.

Documentary proofs fulfilling all the above eligibility criteria shall have to be submitted by the applicants.

F. Disqualification:

The following land owners shall not be eligible for submitting the application:

 Applicants convicted or against whom charges have been framed by a Court of law for any
criminal offence involving moral turpitude/economic offence (other than freedom struggle).
 Mentally unsound person / totally parlay zed person.
 Guilty of will fully giving wrong information.
 If any statement made by landowner at any stage is found to be incorrect or false and/or the
applicant conceals any information, which if declared, would have made him/her, ineligible
in case of the land owner has been appointed as a dealer, the application / dealership is
liable to be terminated. In such cases the land owner /dealer shall have no claim whatsoever
against Vishwa Bharti Bio Gas Limited. Such Land Owner shall not be considered for any
future requirements of lands on DODO model or dealings of the Company.

Self-declaration shall be taken from dealer on above. If in case given declaration is found to be in
violation of above requirements, Dealership Agreement shall be terminated In case of termination of
Dealership on account of adulteration or malpractice, the Security Deposit shall be forfeited in full.

G. Process of Selection of Dealer’s

The process to be followed by the Company is summarized below:

1. Expression of Interest
 Interested entity shall submit “Expression of Interest” (EOI) cum Application Form (EOI) to set up
Retail Outlet in the prescribed format. The duly completed form along with all required attachments
/ enclosures and Non-Refundable Fee ofRs.10000/-should be submitted in Company Account.
EOI form can be downloaded from Company website: https://www.vishwabhartigas.com

2. Scrutiny by Company
EOI received shall be put through three level scrutiny.
Scrutiny Level 1:
This is the initial level of checking of the EOI for the completeness, sufficiency and adequacy of the
documents. Incomplete forms and Forms not accompanied with the required attachments and
details are liable to be rejected.

Scrutiny level 2:
After ascertaining the completeness of the form, Company representatives shall visit the site to
assess the business potential, accessibility, power availability, and distance from pipeline, Overhead
High Tension Cables, fitment with business plan and other business parameters.
After this scrutiny the plots shall be shortlisted for further reconsideration.

Scrutiny Level 3:
Shortlisted plots shall be legally verified for ownership, title clearance, status/nature of land usage,
ownership details, Khasra/Khatauni maps, identification of town planning/village maps, etc.

3. Interview
After detailed scrutiny if plot of land offered is found suitable to Company, land owner shall be
called for meeting cum interview to assess the interest of the person / entity, financial and
management capability, readiness to invest, ability to mobilise resources required for construction
and management of operations.

4. Management Approval

Company shall take approval of its management for selection of Land/Plot and Dealers.

5. Term sheet Signing

Company, based on various business considerations and evaluation of plots and owner shall select
the plot for development of Retail Outlet on Dealer Owned Dealer Operated (DODO) basis.

Plots with “NA” (Non-Agriculture” Use) status shall be preferred.

A term sheet shall be offered to dealer. Dealer should carefully study the conditions of„ term sheet‟,
understand scope, terms and condition including applicable trade margin, rules and regulations and
sign the „term sheet‟. Signing of term sheet is intent but not an obligation of Company to convert it
into the Agreement.

Company reserves the right to appoint additional Dealer/s and install additional Retail Outlet
anywhere in the same Geographical Area for selling and marketing of the products without any
requirement of the Dealer’s consent.

6. Letter of Intent (LOI) – Dealership Allotment

After management approval is granted & signing of term sheet, LOI shall be issued to the land
Owners for taking up necessary actions for setting up Retail Outlet. Land owners shall however
submit acceptance of LOI within seven days along with Deposit amount.

LOI will be cancelled if dealer fails to submit acceptance and the refundable fees of Rs 5lacs within
seven days of issuance of LOI.
 Wherever there is requirement by authorities of comfort letter from Company for issuing NA / NOC,
Company shall issue the same for obtaining NA/NOC. However if the dealer fails to obtain the obtain
NA/NOC within 12 months, the Company reserves right to cancel the LOI. Responsibility of obtaining
NA / NOC rests solely with the Dealer.

7. Agreement Signing

There will be Agreement of Company shall enter into with dealer.

Dealership Agreement

After handover of land with infrastructure by land owners to Company and receipt of all applicable
Permits required to be taken by each party, Dealership agreement (DODO) is to be executed by the
Company.

8. Statutory Permissions

Dealer shall obtain & maintain all applicable Permits for operating of Retail Outlet and for sale of
products at its own cost and expenses.

Dealer shall also submit layout plan to Company for its review prior to undertaking any construction
at Retail Outlet.

9. Construction

Dealer is required to complete the construction of Retail Outlet within 180 days from the date of
signing of the Dealership Agreement including the all necessary civil/electrical work as per the
drawings provided by the Company.

In case of construction delay or any NOC/Permission/Approvals/utility related delay in scope of

H. Document requirement:
 The applicant(s) is/are required to furnish copies of following documents, as applicable,
along with EOI
 Certified Copy of Ownership / Title Document.
 Notarized Affidavit of Title of Ownership on Rs. 100 stamp paper.
 Details of Offered plot in the total plot on certified copy of Demarcation Plan issued within
3years from the date of application submission date (copy).Map showing Plot No./Khasra
No./ Shujra Plan
 Property tax payment receipts of subject land for last five years
 Document clearly indicating NA status for Commercial use of the offered site.
 Registered Partnership Deed along with certificate of registration (Certified Copy).
 Document clearly indicating Commercial Status of the offered site.

Company may call for verification of the copies of above documents with Original documents and
may also call for further documents as may be required for verification after the short listing of the
plot/ land.

In addition to the above, following documents are also required, as applicable, for evaluation:

Share of
Sr. Situation of Documents required in addition to Above
applicant in
No. Ownership
land
1 Self Full Nil
 2 Self with members of Part Consent letter from members of family Unit
family unit
3 Self with other Part Consent letter on stamp paper or an Affidavit or
owner(s) Power of Attorney from other owner(s)
4 Self and members of Part Consent letter from members of family unit and
family unit with other Consent letter on stamp paper or an Affidavit or
owner(s) Power of Attorney from other owner(s)
5 Only members of Part Consent letter from members of family unit
family unit
6 Members of family Part Consent letter from members of family unit and
unit with other Consent letter on stamp paper or an Affidavit or
owner(s) Power of Attorney from other owner(s)

Note: All consents must be obtained on Rs.100 stamp paper and duly notarized

I. Scope of Company:

All the Bio Diesel equipment like Bio Diesel Dispensing Machines, Storage
Installation of
Tank, Pipeline, Fitting Board, Lighting Canopy And Machine Canopy Normal
Equipment
Size will be supplied, installed and commissioned by Company.
Company shall finalize station layout including sales office, electrical
Design and rooms, forecourt area, canopy, signage, monolith etc
Specifications Dealer has to construct the station as per the design and specifications
provided by the Company.
Maintenance and All periodic and break down maintenance of equipment will be in the scope
Operations of Company.
Company will train the manpower hired / deployed by the dealer for
Training
dispensing
Insurance Company will cover insurance for Company Assets installed at Retail Outlet.
Bio Diesel Selling The Retail Selling Price (Dispenser Price) of Bio Diesel at the Bio Diesel retail
Price outlet shall be decided by Company.
Company, at its sole discretion, wishes to establish, construct or erect any
of the additional Facilities, at the Dealer Forecourt Area, the Dealer shall
establish (for and on behalf of the Company) or assist the Company in the
establishment of such facilities in accordance with such proposal.
Other Charges Any costs incurred by the Dealer in respect of the establishment of the
Additional Facilities shall be borne by the Dealer.
For additional revenues earned from the Dealer Forecourt Area, a revenue
sharing model shall be evolved and separately agreed upon by the Parties.

J. Scope of Dealer:

Land owner (Dealer) shall get the CLU of the land plot at his/her own cost
Change in Land Use
before the project activities are commenced at the plot. Only upon receiving
(CLU)
of CLU / NA, affirm dealership and land lease agreement shall be signed.
Dealer shall have to arrange for all necessary permission required from all
Permissions/NOC statutory authorities such as: local Municipal office, Fire, DM, NHAI, Building
/Approvals proposal, Factory department, Environment department, City Development
Authority, CFO, PCB, Directorate of Health &Safety, Local Office, Traffic
 Police, Health License, Weights & Measurement etc. for setting up of Retail
Outlet.
Dealer shall appoint technical manpower, engineers and contractors as per
Design provided by Company. All civil works such as foundations (excluding
Compressor foundation), canopies, electrical rooms, trenches, driveway,
Construction
boundary wall, Sales room, signage, monolith, entry/exit signs, hoardings,
lightings etc. Are in the scope of the Dealer. The technical details & design
will be provided by the Company.
Dealer shall deploy competent staff for dispensing of Bio Diesel to vehicles,
Filling of cascade, Cash handling, Forecourt area housekeeping/cleanliness,
Traffic management, security of station and marketing. Cost of the same shall
be borne by the Dealer. Dealer shall ensure the safe operation of the
equipment and the station.
Dealer shall be liable to pay all remuneration, salary and other payments
Manpower including statutory benefits as per labour laws/wage policy of the
Government of India and shall also undertake necessary insurance for its
employees.
Dealer shall maintain all relevant records in the form and manner prescribed
by the Company with respect to Bio Diesel sales, customer complaints,
cascade dispatch register, housekeeping or any other records as required and
specified by company From time to time.
All Housekeeping expenses, telephone charges and horticulture expenses etc
shall be borne by the Dealer.
Dealer shall obtain, at its cost, insurance including third party insurance of
the Dealer Forecourt Area, except any insurance for the Company Assets.
Cost of fuel for operation of Diesel generator shall also be borne by Dealer.
Business related Dealer shall protect, defend, indemnify and hold the Company harmless from
expenses & and against any and all losses arising directly or indirectly from or incurred by
Insurance coverage reason of the acts or omissions of the Dealer, its Affiliates, or any of their
respective personnel during the performance of the Dealer’s obligations
under this Agreement, without limitation, whether or not resulting from any
defect or destruction in or condition of the Dealer Forecourt Area, including
any such losses arising from injury to or death or damage to any common
area, amenity or facility or loss of property.
Following basic facilities will be provided by dealer at the Retail Outlet: Land
&its development, Driveway, Compound wall, Sales Office, Showroom, Store,
Provision of Basic
Toilets, , Diesel generator 10Kva, Generator, Yard lighting, Free Air filling &
facilities at the Bio
Drinking Water Facilities, Canopy, Monolith, Signage, Security System,
Diesel retail outlets
Customer Service, etc., such as Staff Room cum change Room, Rest Room,
First Aid kit with medicines, Toilet.
If in future business opportunity arises such as dispensing other fuels (CBG/
EV Charging stations), Dealer shall have the obligation to provide the same
Provision of
for which separate terms and conditions shall be agreed and signed up.
Additional facilities
Similarly for availing additional revenues from facilities such as eateries, ATM
at the Bio Diesel
machine, Convenience stores etc revenue sharing model shall be evolved and
retail outlets
separately agreed too. However it will be mandatory on dealer to agree for
setting up of such facilities at the discretion of Company.
The entire plot has to be developed exclusively for setting up of Retail Outlet
only and no other activity shall be allowed without consent of Company.
Dealer shall ensure compliance with all such Safety Procedures given by the
Company from time to time
Other Obligations
Dealer shall submit Non-refundable fee of Rs. 5Lac within the stipulated time
from date of issuance of LOI.
The Dealer shall also furnish to the Company an interest free variable
security deposit, Such variable security deposit shall be of an amount
 equivalent to Rs.5,00,000 (Rupees Five Lac only) on the date of
commencement of commercial operations of the Retail Outlet. After the
commencement of commercial operations at the Retail Outlet, the amount
of variable security deposit shall be maintained at an amount equivalent to
the cash sales made by the Dealer for the preceding 3(three) days at the
Retail Outlet or Rs. 5,00,000 (Rupees Five Lac only), whichever is higher .
The Dealer shall procure electric connections at the Retail Outlet and install
separate sub-meters for calculating the electricity charges pertaining to the
Power Area.
The Dealer shall pay the total electricity bill amount for the Retail Outlet
Area.

K. Tenure of Dealership

The tenure of dealership shall be for an initial period of 10 years and renewable for every 5years
thereafter, subject to the examination of the performance of the dealership by Company and on the
terms and conditions mutually agreed upon. However Dealership Agreement shall be firm for initial
10 years and renewable for period of 5 years thereafter.

L. Termination of Dealership

Company can terminate Dealership agreement for the reasons including the following:

I. In case of the death of the Dealer (if the nature of the organisation of the Dealer is of a sole
proprietor);
II. In the event the Dealer affects a Change in Control (if the nature of the organisation of the Dealer is
of a partnership firm) without the prior consent of the Company.
III. The Dealer fails to comply with any of its obligations or the code of conduct and guidelines issued
under the Applicable Law and/or the Safety Procedures and Guidelines provided by the Company or
breaches any of its covenants or obligations under this Agreement;
IV. There is any material adverse change or any change in Applicable Law that prevents the sale of Bio
Diesel as envisaged under this Agreement;
V. Any Applicable Permit required by the Dealer to enable it to carry on its business or to sell Bio Diesel
under this Agreement is suspended, cancelled, with drawn or expires; or
VI. Dealer Event of Default “has not been remedied with in stipulated time frame.
VII. Dealer or any partner of the Dealer, as the case may be, is engaged in any contravention of
Applicable Law.

In such cases, the Lease Deed shall continue to remain in force& Company reserves the right to allot
Dealership for the particular location/Retail Outlet to any other Dealer or retain the operations with
Company itself. However, a Dealership also stands to be terminated in the event of termination of
Land Lease of the particular Retail Outlet (which could be due to closure of operations of the station
because of Court / Government order, non-extension of lease by Company, etc.)
Company reserves the right to terminate the lease by giving an advance notice of three (3)
months to the land -owner.

M. Expiry of Contract:

After expiry of contract duration of 10 years if both parties agreed to renew it further security,
deposits shall be returned to the dealer after necessary adjustments / settlement of dues, if any.
 Company shall vacate the station and take back company assets at its own cost and leave the plot on
“as is where is” basis after removal company asset.
No cost other than removal of company assets shall be borne by company.

N. Furnishing of False Information / Concealing information

If any information furnished by the applicant is found to be false at any point of time before or after
appointment as a dealer or conceals any information which if declared would have made him/her
ineligible for dealership, the allotment will be cancelled forthwith and dealership terminated, and
security deposit shall be forfeited forthwith. Such applicants shall not be considered for any future
requirements of dealership or lands on DODO model or dealings of the Company.

O. Instructions to Applicants
 Applicants in their own interest should carefully go through the Terms & Conditions
enclosed with the Application Form before submitting their application.
 Applicant should affix his/her recent photograph in the space provided for in the application
form.
 Original of affidavit and attested copies of all supporting documents should be submitted
along with completed EOI duly signed.
 No addition/deletion/alteration will be permitted in application form once submitted. No
additional document what so ever will be accepted or considered after the cut off dated for
submission of application.
 During selection process, if at any stage, the applicants bring any sort of external influence
on Company to influence the selection process, then forth with the case of such applicant
shall not be evaluated and they will be disqualified.
 Site offered shall be scrutinized and evaluated based on business plan of the Company,
business potential, Pipeline availability and related business parameters. Only the site
shortlisted by Company shall be taken up for further evaluation for dealership.
 Applicant who has offered land for Retail Outlet and site which have been shortlisted shall
be considered for further process basis their financial and business acumen, experience,
education qualification and other parameters as details in this document.
 Company reserves the rights to select any number of sites and/or offer more than one
dealership at the same location/road, vice a versa may not select any site/award any
dealership at any of the advertised location/road. Decision of Company shall be final and the
applicant shall not question or challenge the validity of such decision taken by Company.
 Final selection of the dealer will be on the basis of evaluation of the land offer and
evaluation of the candidate. Company shall have sole discretion for final selection of dealer
and in case of non-selection of any applicants they shall have no rights to question or
challenge the validity of Company’s decision.
 Scope of work of Dealer and Company described above is only indicative for the purpose of
understanding only.