CQS (Certified Quality Systems)

External Audit Report

ISO 9001:2008 GB2002721 06/02/08 Feb 2011 TBA

Reference GB2002721/10WB Date 11/03/10

Company Name B. Bowden & Co. Limited

Audit Type External Start 10:00 Finish 12:20

Auditor Wayne Bennett

Management Amanda Homer

Further Action Req

Actioned By

Auditor's Signature

Client's Signature

Client's Name

Internal Use Only

Items Outstanding

Notes

CQS (Certified Quality Systems) Ltd

Reference Evidence Findings

4.1 General General and documentation requirements in place as stated. Quality manual is in
4.2.1 Requirements place that outlines documented procedures, Quality Policy and measurable
1
4.2.1 objectives. The required process model has been followed over this period as
seen through various QMS documentation.

Control of ISO 9001:2008 requirements have been implemented into the electronic copy
4.2.3 documents version. All templates and quality critical documents are held on server,
2
overwritten and saved when amendments are made.

04/02/04 Control of Records relevant to this section are in place, are legible, are stored securely and
records were readily available at this audit on request.
3

5.1 Management The quality team have shown a commitment to the on-going development and
commitment administration of the QMS over this period. This has been seen through various
4
QMS documents and records as noted in section 4.1.

5.2 Customer Focus Customer focus is evident throughout section 7 procedures and processes.
Feedback processes in place as per section 8.2.1
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5.3 Quality Policy, The Quality Policy is in place as stated, approved, signed and displayed to all
5.4 Quality staff. Quality Objectives are contained throughout the procedures manual and
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Objectives are also identified as per planning processes at section 7.1. The Quality Policy
and objectives have been monitored as per sections 5.6.1/8.2.2 for effectiveness
and suitability.
5.5.1 Responsibility Roles of Quality Manager and Internal Quality Auditor(s) remain in place to
5.5.2 and authority oversee all aspects of quality as reflected on internal audit documentation. All
7
roles within the organisation are reflected on the company structure chart.

5.5.3 Quality Review Formal reviews of the QMS have been held at planned intervals to monitor all
5.6.1 (Feb 09 – Feb aspects the system. Meetings have been documented and records have been
8
10) retained, available for inspection at this audit.

5.6.2 Quality Review Correct agenda and input guidelines continue to be followed to ensure all major
5.6.3 (Feb 09 – Feb points and objectives of the standard are monitored. Actions and minutes of
9
10) previous meetings have been reviewed and agreed.
Inputs & outputs

6.2.1 Training and Documented training records are in place, held electronically on the Backstage
6.2.2 competence system which automatically signals any certificate or training up-dates.
10
Demonstration of this system has been seen today. Training schedules also in
place, reviewed as an on-going basis.
 Findings

Reference Evidence Findings

6.3 Infrastructure, Equipment registers in place for all equipment, tools and machinery used in
6.4 work everyday processes. Safe working practices and safe environment processes in
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environment place as per safe systems of work policies and site risk assessment/method
statement documentation. Gas analysing equipment test certificates in place.

7.1 Planning of Planning processes in place as demonstrated on the Backstage system today.
product/service These enquiry/review processes take into account service/product requirements,
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realisation health & safety/risk assessment/method statements/COSHH assessments
materials, resource and quality objectives. All information and correspondence is
retained and logged on the Backstage system.
7.2.1 Requirements Quoting/estimate and tender documentation has been seen. These highlight
7.2.2 related to service requirements, service delivery strategies and material costings The
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product/service Backstage system allocates a unique job reference for each job. Survey request
(Metropolitan and survey sheet documentation seen that reflect manual procedures.
Housing tender)
Purchasing Approved supplier/sub-contractor list in place. All orders are placed via the use of
7.4 (P.O. 9452) sequentially numbered duplicate book process. Example of this seen today.
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Goods received are checked off on site against the delivery note.

7.5.1 Control of Electronic methods are in place to ensure all engineers and electricians receive
7.5.2 service work instructions through the Backstage system. Service provision
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7.5.3 provision, documentation such as risk assessment/survey sheets, health and safety
inspection reports, job sheets/works orders, gas safety certificates and
Identification and installation works certificates all seen today. These have all been signed on
traceability completion to verify stage completion/completion of works, scanned into the
system and returned to the office for further processing. The Backstage system
operates a service provision 'traffic light' system for all work carried out for
identification and traceability of job status.
7.6 Control of Gas analysing equipment calibration certificates are held, reviewed and up-dated
monitoring and as per the Backstage system.
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measuring
devices

8.2.1 Customer The organisation has gained feedback from clients over this period through the
Satisfaction use of customer surveys. Examples of these surveys have been seen today.
17

8.2.2 Internal audit A full programme of internal quality audits have taken place over this period.
(Feb09 - Feb10) Reports have been well documented with audit check lists and information
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reports that outline procedures audited and any actions put into place. Reports
have been used as an input to quality review meetings.

Non - Any breach of the QMS has been investigated and documented. Reports seen
8.3 conformances today outline corrective/preventive actions. Each NCR is logged into the
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backstage system, referenced to job number for easy traceability.

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 Observations & Non Conformances
Certification and guidelines from ROSPA, CHAS, EXOR, Safe Contractor and Considerate Major
Construction to be added to section 4.2.1 as part of the organisation's quality procedures and
1 Minor
documentation requirements. CORGI to be amended to Gas Safe registration.
4.2.1 Observation
!

Major
Suggestion to add customer feedback analysis and supplier/sub-contractor performance
2 Minor
review to quality review meetings
! Observation
5.6.1

Major
3 Minor

Observation

Major
4 Minor

Observation

Major
5 Minor

Observation

Major
6 Minor

Observation

Major
7 Minor

Observation

Major
8 Minor

Observation

Major
9 Minor

Observation

Major
10 Minor

Observation

Recommendation
Pass Pass Subject to Rectification Probationary Pass Suspension Cancellation