Office Functions – Ver.

Name of Office/ Division: Office of the Regional Director

Strand/Governance level: Regional Office

Statement of Purpose
The Office of the Regional Director (ORD) lead and engage Schools Division Offices, partners, and other educational stakeholders in
providing quality and accessible basic education through policy and direction setting, partnership building, enforcement of standards, and
resource management.
Outcomes Outcomes Indicators
 School Division Offices are able to manage curriculum
implementation effectively.
 Regional Office (RO) and Schools Division Offices (SDOs)
continuously improve their operations
 Partners and other stakeholders continuously and actively
support the regional offices’ programs, projects, and
activities

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Curriculum To manage the Percentage of Contextualized learning
Management development and contextualized learning material in all subject
implementation of materials across all areas
curriculum subject areas
contextualization
To manage the Number of developed and
development and contextualized ALS LRs
contextualization of the
Alternative Learning

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
System (ALS) Learning
Resources (LRs)
To contextualize policies Percentage of Contextualized Policies
on curriculum contextualization Policies on CI, LD and LRM
implementation (CI), on CI, LD, & LRM
learning delivery (LD) and
learning resource
management (LRM)
To ensure the Curriculum Learning
Number of developed
development of Assessment
curriculum learning
contextualized learning
assessment
assessments
Strategic Leadership To translate the National Regional Strategic Regional Education
and Management Education Development Directions and Policy Development Plan
Plan (NEDP) and Framework (REDP)
(KRA specifically for the framework to Operational
Office of the Regional Plan that is suited to
Director) context and situation of
the Region
To ensure RO and SDOs Percentage of Full utilization of
are managed and led Programs/Projects/ resources and timely
effectively, efficiently, and Activities (P/P/As) reporting
implemented by the RO
collaboratively
Percentage of SDOs
implementing their plans
Percentage of SDOs Efficient implementation
To establish a mechanism
adapting the mechanism of P/P/As
for effective
of P/P/As implementation

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
implementation of P/P/As
in the region
Quality Assurance To institutionalize a Percentage of SDOs/ Operational, Functional,
Regional Quality Functional Divisions (FDs) QA-ME and
Assurance, Monitoring, adopting the Regional Assessment Framework
Evaluation (QAME) and QA-ME and Assessment
Assessment Framework Framework
To utilize the results of Percentage of SDOs/FDs Regional Policy on the
QA-ME to improve which utilized the results utilization of QA-ME
functional divisions and of the QA-ME results
SDOs performance
To approve the Percentage of schools Government permit or
establishment and compliant to standards recognition issued
regulate the operations of
public and private schools Number of schools
Recommendation to CO
established, separated
for legislation
and integrated
To ensure the proper Percentage of P/P/As Policy gap analysis and
implementation of P/P/As monitored, evaluated and recommendations
for continuous results analyzed
improvement and
sustainability
Partnership Building To identify resource Number of identified Signed MOA/MOU
needs and potential local and international
local and international donors of education-
donors related program/project

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Number of firmed-up
partnerships
To craft localized policies Number of localized Regional Memoranda
and standards for policies and standards
partnership building prescribed and adapted
To create opportunities for Number of activities MOAs/MOUs
partnership in relevant organized and conducted
areas Number of partnerships Support/Assistance
established received with applicable
support documents (e.g.
contracts, pledges, etc.)
To establish effective Number of sustained Progress report
M&E for partnership partnerships Organized information
sustainability system
People Development To ensure that the Number of qualified and List of employees hired
recruitment, selection and competent employees
placement system is hired without delay
implemented effectively
and efficiently
To institutionalize a Number of policies Localized Welfare
comprehensive employee formulated and Program System
welfare program on implemented re:
wellness, rewards and comprehensive
incentives, and gender employees welfare
and development, etc. program

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
To provide continuous Percentage of employees Localized Human
professional learning and capacitated Resource Development
development for RO and (HRD) System
SDO personnel List of employees
capacitated

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 Office Functions – Ver. 2

Name of Office/ Division: Legal Unit

Strand/Governance level: Regional Office

Statement of Purpose
The Legal Unit provides prompt and responsive legal services to the stakeholders of the region to ensure integrity and accountability in public
service, and the efficient delivery of quality basic education.
Outcomes Outcomes Indicators
 The stakeholders are assured of judicious decisions and
actions adherent to DepEd policies, rules and regulations,
and other relevant laws.
 Rights and welfare of learners and personnel are promoted
and protected

Key Performance
Key Result Areas Objectives Outputs Output Indicators
Indicators
Investigation To evaluate complaints 100% of complaints acted Orders, Notices, Formal
and to facilitate the upon charges, indorsements
appropriate handling. and resolutions
To facilitate/conduct Percentage of complaints Investigation reports
investigations on resolved
complaints within the
jurisdiction of the RO
To conduct investigations 100% of complaints acted Showcase cause orders
of complaints against upon and cease and desist
private schools orders

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Output Indicators
Indicators
Resolution of cases To ensure the proper and Number of resolutions Resolved cases
prompt disposition and prepared
resolution of cases
To monitor the Percentage of Memorandum/Orders
implementation of the decisions implemented
decision or order
Legal Services To prepare or review 100% of contracts, Duly signed and notarized
contracts, MOAs and MOAs, MOUs to which contracts, MOAs, MOUs
MOUs to which the the Regional Office is
Regional Office is a party party prepared or
reviewed
To render legal 100% of legal Copy of the written legal
opinions/advice and/or issues/concerns of the opinion/advice and/or
recommendations to the Regional Officials and recommendation provided
officials of the Region and other stakeholders are (Legal Memorandum)
its stakeholders given legal opinion/advice Indorsements and other
communications relative
to legal matters.
Resolution/order on
correction of school
records
To provide support 100% of services in Certification on pendency
services within the region relation to retirement, or non-pendency of
in relation to retirement, leave for travel abroad administrative cases filed
leave for travel abroad and other personnel in DepEd
and other personnel actions provided with
actions. adequate support

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Output Indicators
Indicators
To ensure legal 100% of cases involving Pleadings, comments,
representation in cases the DepEd region which briefs, etc.
involving the DepEd are filed in judicial and
region which are filed in quasi-judicial bodies are
judicial and quasi-judicial represented.
bodies Legal representation/
appearance before
appropriate tribunals
Pleadings, comments,
briefs, etc
To ensure the Number of
involvement of OSG in the appearances of the
cases filed by and on OSG in hearings
behalf of DepEd attended by DepEd
To provide support Percentage of completion Certificate of Land
services as regards of issuance of Titles Titles
School Sites Titling and
related concerns
To develop and manage Number of meetings Legal M&E
legal monitoring system conducted with relevant Tools/Tracking System
offices in developing
*** If decision is already the legal monitoring
delivered system

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 Office Functions – Ver. 2

Name of Office/ Division: Public Affairs Unit

Strand/Governance level: Regional Office

Statement of Purpose
The Public Affairs Unit (PAU) provides the stakeholders with accurate, adequate, and timely information and strengthens linkages with all
stakeholders towards enhanced awareness and perception of the Region and of the Department
Outcomes Outcomes Indicators
 All stakeholders are guided by a communication system in
support of DepEd Programs/Projects/ Activities (P/P/As)
and the Regional Strategic Direction.
 CO, RO & SDO officials are prepared for various
successful public relations engagements

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Communication To implement the national Percentage of RO & Communication Plan
Systems and communications SDOs adopting the
Processes framework developed at communication protocol
the national level and to
manage communication
protocols at the RO and
SDOs
To set standards on 100% of issued print and Guidelines/Standards,
issuances of print and non-print materials print and non-print
non-print materials compliant to standards materials
To facilitate immediate Crisis Management Plan
100% of issues/ concerns
action on matters Crisis Management
immediately addressed
concerning the region Team

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Communication To conduct media and Number of press Press kit
Linkages public relations events conferences/public Press briefer
briefings conducted
To act as spokesperson/ Number of media Tracking system
representative of the RD interviews, dialogues
and ARD granted and
representations made
To strengthen partnership Number of published/ Information & Education
with various media and broadcast stories Campaign (IEC) and
stakeholders Advocacy Materials
Communication To prepare information Number of information Press Statements, Press
Support materials (messages, materials (documented in Releases, Interviews
speeches, talking points, portfolios)
consolidated data)
needed for RD’s
interview, press
conferences/media
briefings and other Public
Relations (PR)
engagements
To provide assistance on 100% of issues and Memorandum of
crisis management concerns addressed Understanding (MOU)
To gather and consolidate Number of Newsletters (e-copy and
data for stakeholders accomplished/submitted hard copy)
reports

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 Office Functions – Ver. 2

Name of Office/ Division: Information and Communication Technology Unit

Strand/Governance level: Regional Office

Statement of Purpose
The Information and Communication Technology Unit (ICTU) provides support to regional employees and Division Information Technology
Officers (ITOs) to ensure quality services through delivery and deployment of ICT-enabled solutions and services
Outcomes Outcomes Indicators
 Regional Office employees and SDO ITOs adhere to and
efficiently and effectively implement Regional ICT policies and
standards aligned with national directives.

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Localization of ICT To comprehensively Number of Divisions, M & E Reports
Policies, Programs, monitor complete and Section and Units of the
and Projects timely compliance of the Regional Office and
Divisions, Sections and SDOs monitored.
Units of the Regional
Office and SDO to the
ICT national and regional-
related policies
To provide appropriate Number of technical M & E Reports
technical assistance to assistance in ensuring
Divisions, Sections and the implementation of ICT
Units of the Regional programs and projects
Office and SDOs
To create an ICT Plan Completed the creation of Approved ICT Plan
aligned with National ICT Plan

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
ICT system and ICTS Strategic Plan and
infrastructure design responsive to regional
and management needs
To design and develop Completed, developed Functional ICT System
ICT systems and implemented at least
one ICT System
To monitor and evaluate Number of system M and E Reports
system and infrastructure functionalities and
infrastructure
performance that are
utilized
Management of ICT To review the Percentage of reviewed Action slip
service provider MOA/MOU/Contracts/ existing and incoming
Service Level Agreement MOA/MOU/Contracts/
(SLA) and recommend SLA and recommend
appropriate action (in appropriate action
coordination with Legal
Unit)
To manage new Number of managed MOA/ MOU/ Contracts/
partnership (in partnerships with ICT SLA
coordination with service provider
concerned division/unit)
To monitor and evaluate Percentage of M & E Reports
the compliance of partnerships sustained
partners as to stipulated
provision in the MOA/
MOU/ Contract/ SLA

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 Office Functions – Ver. 2

Name of Office/ Division: Curriculum and Learning Management Division

Strand/Governance level: Regional Office

Statement of Purpose
The Curriculum and Learning Management Division (CLMD) supervises the Schools Division Offices in full implementation of the Basic
Education Curriculum(BEC) towards the improvement of learning outcomes by contextualizing the curriculum, enforcing standards, and
increasing access to quality and varied learning resources
Outcomes Outcomes Indicators
 Schools Division Offices are able to manage the schools
effectively in implementing relevant curriculum

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
Curriculum To develop and Number of programs and Programs and strategies
Management implement programs and strategies developed or on contextualized
strategies to implemented curriculum
contextualize
competencies in the
curriculum per subject
area
To realize and actualize
the learning standards
To develop systems and Number of systems and Contextualized
mechanisms for mechanisms developed Curriculum Framework
managing and monitoring
the contextualized
curriculum

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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
To conduct Monitoring 100% of Schools Division Monitoring and
and Evaluation on the Offices monitored and Evaluation guidelines
implementation of the evaluated
contextualized curriculum
To utilize the evaluation 100% of Monitoring and Monitoring and
results Evaluation results utilized Evaluation Reports
To provide Implementing Number of policies Policy guidelines
Guidelines for policies formulated on curriculum
contextualization
To formulate policies on Number and quality of Policies formulated
special curricular/interest policies formulated
programs and support Number and quality of Evaluation Report
activities evaluation reports
To analyze assessment Number and quality of Assessment results
results for the region assessment result analysis
analysis
Number of policies Polices on Assessment
recommended
Learning Delivery To manage Number of Master list of
contextualization of Contextualized Contextualized Learning
curriculum delivery with Curriculum Delivery or Systems, Modalities and
Schools Divisions Instructional Innovations Innovations
To recommend policies Number of Policies on Localized Policies on
on learning delivery Learning Delivery Learning Delivery
arising from evaluation,
studies and researches
for region-wide adoption

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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
To conduct regular 100% of Schools Division Quarterly Monitoring
monitoring of Offices monitored Report
contextualized curriculum
delivery for sustainability
Learning Resource To conduct an inventory Number of existing List of LRs to be
Management of existing learning Learning Resources Contextualized per
resources (LRs) per learning area learning area and grade
and grade level level
To develop Number of Contextualized LRs per
contextualized learning Contextualized LRs learning area and grade
resources Developed per learning level
area and grade level
To quality assure Percentage of
contextualized learning Contextualized LRs Quality Assured
resources which passed the quality Contextualized LRs
assurance standards
To publish the quality Percentage of Published
Published Quality
assured contextualized Quality Assured
Assured Contextualized
LRs in the LR Portal Contextualized LRs in the
LRs in the LR Portal
LR Portal
Assessment of To develop a
Learning Outcomes contextualize assessment
program
To provide technical
assistance to SDO’s in
analyzing assessment
results

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 Office Functions – Ver. 2

Name of Office/ Division: Education Support Services Division

Strand/Governance level: Regional Office

Statement of Purpose
The Education Support Service Division (ESSD) assist and supervise the Schools Division Offices and Schools in the provision of
services and facilities towards a safe, child-friendly learning environment, and youth leadership formation.
Outcomes Outcomes Indicators
 Schools Division Offices increased partners to address the
resource gaps of schools and learning centers.
 Schools Division Offices established conducive and safe
learning environment.
 Schools Division Offices provided services for learners’
readiness, wellness and youth leadership formation.

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Partnership and To build partnership for Number of responsive Additional enrollees,
Linkages the provision of additional partners established learning resources,
education resources and capacity building and
for access, quality facilities, etc.
teaching-learning, youth
leadership, personnel
development, learning
and resources for
learners and teachers
Percentage of education Education resources
resources generated in

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
To sustain relationship of accordance with identified
partners for education needs
support programs. Number of MOA / MOU MOA / MOU
forged / instituted Approved Project
Proposals
To craft localized policies Number of localized Localized policies and
and standards for policies and standards standards
engaging Education crafted within planned
Support Services (ESS) period/quarter
partners. Percentage of Schools Schools Division Offices
Division Offices that are are compliant to
compliant to agreed standards
localized policies and
standards
To establish a regular Number of coordination Agreement
coordination mechanism, meetings/ consultation
database, and protocol organized, during the
for organizing, sharing, planning period
and tracking information, Number of database Functional data-base
resources, expertise and developed and used
best practices among Number of partners Partners are adherent to
external and internal adhering to TOR/ protocol protocol
partners Number of Partners with MOA / MOU
MOA/MOU
To identify areas for Number of activities
partnership with relevant conducted in partnership

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
offices in connection with with relevant offices, Agreement, DRRM, CCA
Disaster Risk Reduction within the planned period and EIE strategic
and Management Number of convergence interventions
(DRRM), Climate Change meetings with partners
Adaptation (CCA), and
Education in
Emergencies (EIE).
Educational Facilities To facilitate the conduct 100% of Schools Division Consolidated
Management of needs assessment of Offices submitted needs accomplishment result of
Schools Division Offices assessment reports on implemented projects
on basic education basic education facilities
facilities such as school such as school buildings,
buildings, furniture, and furniture and other
other facilities facilities within the
prescribed period
To ensure equitable 100% of resource Approved and
distribution of resources allocation to Schools implemented localized
in the Schools Division Division Offices, vis-à-vis policies
Office and provide their actual validated
recommendations for the needs.
maximum utilization of Number of localized
the same policies
To formulate localized Number of approved and Schools and offices use
policies on school site implemented localized uniform templates
development plan, policies on school site
National School Building development plan, NSBI

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Inventory (NSBI) and safe and safe school
school community communities, etc.
To create uniform Percentage of offices and 100% reports are
templates to schools using uniform generated
accommodate required templates
data and provide
Percentage completion of
feedback to the different
reports within agreed time
DepEd officers and
period
partners
Health and Nutrition To manage, supervise 100% of Schools Project accomplishment
Services Management and monitor the delivery Division Offices that are reports
of Health and Nutrition compliant to policies,
services in accordance to standards, and guidelines
policies, standards and Percentage of Health and
guidelines. Nutrition services work
plan assessed for
management and
supervision, within the
planned period/ quarter
To provide technical 100% of Schools Division Agreement, Pledge of
assistance for the Offices that effectively Commitment and
effective provision of provide Health and Compliance
Health and Nutrition Nutrition Services within
services. the prescribed period
Percentage of learners Learners are ready and
reached for readiness well
and wellness of Health

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
and Nutrition services per
quarter
To evaluate Schools 100% of Schools Division Validated evidence-based
Division Offices Health Offices Health and reports
and Nutrition Services Nutrition Services submit
accomplishment through evidence-based data
evidence-based data reporting during the
reporting. agreed reporting period
Events Management To assist the Schools Number of CBs, Agreement/Commitment
Division Offices in the orientations, meetings, Improved level of
implementation of the and consultations performance
P/P/As through capacity conducted, within the Localized policy
building (CBs), planned period.
orientations, meetings,
consultations such as
Youth Leadership
Formation (YLF), sports
program, Adopt a School
Program (ASP), Disaster
Risk Reduction and
Management (DRRM),
Bottoms Up Budgeting
(BuB) Programs, etc.
To implement progress Percentage of monitoring Calamity-Resilient school
and result monitoring activities. and office buildings
system to Schools
Division Offices

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
To craft and issue Number of issued local Mobilized prepositioned
localized policies policies supplies
To undertake Percentage of Schools DRRM Plans
coordination on Division Offices affected Contingency Plans
prepositioning of provided prepositioned
materials and materials immediately
interventions for Percentage of Schools Active DRRM Teams
preparedness, response, Division Offices with Functional Twinning
rehabilitation, and workable DRRM Plans, System
recovery Contingency, and
Recovery Plans
To establish enabling Percentage of Divisions IEC and advocacy
mechanisms for SDOs and Schools with resource materials
and Schools to locally functional and active
manage their response, DRRM Team
rehabilitation and Percentage of Division Evidence-based research
recovery needs and with functional twinning Policies, standards and
interventions system programs
Percentage of Schools
To develop, enhance and
Division Offices
disseminate IEC and
disseminated IEC and
advocacy resource
advocacy resource
materials on YLF, DRRM,
materials on DRRM,
CCA, and EIE (needs-
CCA, and EIE during the
based)
prescribed period
Conduct evidence-based Number of evidence-
research relative to YLF, based research

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
DRRM, CA, and EIE as undertaken within the
basis for risk-informed prescribed/planned
policy and standard Number of risk-informed
formulation and program policies, standards and
implementation programs developed/
enhanced, based on
research

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 Office Functions – Ver. 2

Name of Office/ Division: Policy, Planning and Research Division

Strand/Governance level: Regional Office

Statement of Purpose
The Policy, Planning and Research Division (PPRD) provides RO and other stakeholders accurate, and updated data for policy, planning,
research, and other data-driven decisions
Outcomes Outcomes Indicators
 RO, SDO and other stakeholders make informed data and
research-driven decisions for policy formulation/
recommendation and strategic planning directions.

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Regional Education To lead in the Number of plans 100% Regional Education
Planning development of the compliant to standards of Development Plan
regional education development education (REDP)
strategic and operational strategic and operational Annual Implementation
plans. plan developed Plan (AIP) / Work and
Financial Plan (WFP)
Budget Execution
Documents (BEDs)
To provide technical Number of TAs TA Plans and Reports
assistance in the
development of the
REDP/ Division
Education Development
Plan (DEDP)

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
To spearhead the Number of physical
consolidation of physical reports consolidated
reports on operation
Policy Development To lead in the review of Number of policies Reviewed policies
the existing policies and reviewed Policy recommendation
issuances
To facilitate the Number of policies Contextualized policies
contextualization of contextualized
policies based on data Number of policies Disseminated policies
and research findings disseminated
To establish a policy Policy mechanism Policy feedback
feedback mechanism for established mechanism
research based policy
modification and
adjustment
Research Management To lead in the
development/ Regional Research
Regional Research
identification of the Agenda developed /
Agenda and Framework
Regional Research identified
Agenda
To provide TA in the
Technical Assistance
conduct of research Number of TA provided
Plan
studies.
To promote a culture of Number of research, Research journal
research fora/conferences List of research
conducted disseminated

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Number of research Research conference
results disseminated /congress
Data Management Data on Basic
To provide complete, Percentage of data
educational needs
valid, timely and accurate completed
analysis
data and information for
Number of data sets Basic education data sets
planning, budgeting and
provided Inputs to Budget proposal
policy direction
Feedback mechanism
To provide Technical Number of technical Technical Assistance
Assistance on data assistance provided Plan
management

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 Office Functions – Ver. 2

Name of Office/ Division: Quality Assurance Division

Bureau/Service
Strand/Governance level: Regional Office

Statement of Purpose
The Quality Assurance Division (QAD) provide the RO and SDOs with a guide in decision-making and policy directions compliant with
standards of quality basic education by promoting accountability and transparency towards continuous improvement
Outcomes Outcomes Indicators
 RO and SDOs’ standards, guidelines, systems and processes
are well defined and relevant to the context of the region.
 RO top management based their decisions and actions on
accurate, timely, validated and relevant information
 All schools are operating in compliance with the policies,
guidelines, and standards set by DepEd.

Key Performance
Key Result Areas Objectives Output Outputs Indicators
Indicators
Quality Assurance To institutionalize a Presence of QA Functional/ Operational
Framework, Policies, regional Quality Framework, M&E QA-M&E and Assessment
Systems and Processes Assurance – Monitoring Framework and Framework
and Evaluation (QA-M&E) Assessment Framework
and Assessment Number of systems Established Systems
Frameworks, policies, established
systems and processes Clear and well-defined Contextualized policies,
based on national core-process flow of standards and guidelines
standards and guidelines services rendered for QA of core processes
Number of
recommendations to

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Output Outputs Indicators
Indicators
policy formulation and
development of regional
policy guidelines
Presence of regional
policies, standards and
guidelines for quality
assurance of core
processes
To ensure that systems School Performance Improved Access to
and processes are utilized indicators: quality basic education
and services are effective  Cohort-Survival rate Improved achievement
and efficient in the  Drop-out Rate level of learners
delivery of quality basic  Achievement rate
education (National Achievement
Test [NAT])
 Enrolment rate
 Completion rate
Presence and Improved tracking system
functionality of tracking of learners’ outcomes
system on learners’
outcomes
To raise the performance Increased level of Improved business
rating of RO and SDO performance of RO, processes
personnel SDOs and school
personnel
Regional Monitoring, Improved level of
Evaluation and performance

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Output Outputs Indicators
Indicators
Assessment (RMEA)
facilitates improved
performance of Results-
based Performance
Management System
(RPMS), Organization
Performance and
Commitment Review
Form (OPCRF), Individual
Performance and
Commitment Review
Form (IPCRF)
To ensure the proper P/P/As are implemented Improved utilization of
implementation of P/P/As with relevance, timeliness resources (time, effort,
for continuous and compliant to money)
improvement and standards Increased awareness and
sustainability. participation rate among
implementers and
stakeholders
Increased level of
performance
Assessment, Monitoring To implement quarterly Number of quarterly MEA
and Evaluation review (MEA) on the implemented Quarterly report
performance of RO/SDO
for policy actions and Policy Recommendations
adjustments

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Output Outputs Indicators
Indicators
To ensure that the RO Number of QAME Activity Completion
and SDOs strategic conducted Report
directions, plan
adjustments, and policies
are anchored on the
results of MEA
To evaluate region’s
effectiveness through
midterm review against
targets and KPIs and as
basis for TA
To enable RO Units to Number of consolidated Consolidated Quarterly
use QAME results in quarterly performance Performance Report
determining employees’ reports provided to FTAD
Learning and for analysis as basis for
development needs TA by RFTAT
To help ensure that Budget Accountability
learners’ performance Report (BAR) 1
increases through
implementation of
relevant programs,
activities and projects
Regulatory and To lead in conducting 100 % of application List of public and private
Developmental Services proper assessment of received are processed, schools validated and
to Schools public and private schools (validated, recommended recommended for
by counter checking for issuance of permit to issuance of permit to
SDO’s documentation of operate, government

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Output Outputs Indicators
Indicators
the schools’ compliance recognition, accreditation) operate, government
to requirements and within agreed timeframe. recognition, accreditation
standards of quality basic
education, in order to
provide sound basis for
recommending to the RD
the accreditation,
establishment and/or
recognition of the schools
To recommend to the RD
the establishment,
separation, recognition,
closure and accreditation
of the public and private
schools based on
assessment of their
compliance to
requirements and
standards of quality basic
education
To present to the regional One annual report on Annual Report
management committee performance of private
an annual report on schools presented to the
performance of private regional management
schools in the region in committee
compliance to quality

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Output Outputs Indicators
Indicators
education standards to Accuracy and
arrive at completeness of reports
recommendations on
further improving the
quality of education in the
region

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 Office Functions – Ver. 2

Name of Office/ Division: Field Technical Assistance Division

Strand/Governance level: Regional Office

Statement of Purpose
The Field Technical Assistance Division (FTAD) lead, coordinate, and integrate the provision of Technical Assistance to Schools Division
Offices, facilitating the delivery of quality basic education, and creating an enabling environment for schools and learning centers
Outcomes Outcomes Indicators
 Timely, relevant and data-driven Technical Assistance of the
RFTAT to the Schools Division Offices.
 Stakeholders have maximized access to information and
knowledge from deployment of Technical Assistance to support
decision-making and improving the practice.

Key Performance
Key Result Areas Objectives Output Outputs Indicators
Indicators
Technical Assistance To organize and sustain Organized cross- Organized RFTAT and
functional teams, functional Technical Technical Assistance
mechanisms, and Assistance (TA) Framework and
processes teams/defined, clear mechanism/TA process
doable mechanism
process in placed
Percentage of identified List of Technical
To provide customized
needs provided with TA Assistance needs and
Technical Assistance to
Schools Division Offices
Schools Division Offices
provided with TA
Percentage of Inventory/records of
To track and analyze the
implemented Technical implemented Technical
implementation and
Assistance intervention in Assistance interventions

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Output Outputs Indicators
Indicators
results of Technical each Schools Division by Schools Division
Assistance interventions Office Offices
Knowledge To institutionalize the Percentage of organized List of organized RFTAT
Management organization RFTATs and DFTATs and DFTAT
of RFTATs and Division with their corresponding
Field Technical roles and functions
Assistance Teams All Functional Divisions
(DFTATs) with defined (FDs) are represented in
roles each team
and functions
To operationalize the Percentage of organized Terms of Reference/
established Technical RFTATs and DFTATs Technical Assistance
Assistance capacitated on the (TOR/TA) Operations
Mechanism and System Technical Assistance Manual
across functional Mechanism
divisions
To issue policies and Number of policies and Disseminated Policies
standards in standards (criteria) in and Standards
recognizing best practices recognizing best practices
in the provision of TA in the provision of TA
Team Management To maintain RFTAT Complete RFTAT
Contingency Plans
operations members in all operations
To contextualize RFTAT All Schools Division Operations Manual
Operations Manual Offices adopted
contextualized manual
To implement Technical Coordination meetings Minutes of the
Assistance Mechanisms and briefings with Coordination Meeting

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Output Outputs Indicators
Indicators
(Systems, Structures, and RFTATs at least once a Technical Assistance
Processes) month Plans and Agreements
To gather and document 100% of Schools Division List of Priority Needs
feedback in providing TA Offices have identified
priority needs

Name of Office/ Division: Regional Field Technical Assistance Team

Strand/Governance level: Regional Office

Statement of Purpose
The Regional Field Technical Assistance Team (RFTAT) provide appropriate needs-based interventions for the improvement of Schools
Division Offices’ organizational efficiency and effectiveness
Outcome Outcome Indicators
Schools Division Offices continuously improve through the provision
of needs-based interventions

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 Office Functions – Ver. 2

Name of Office/ Division: Human Resource Development Division

Strand/Governance level: Regional Office

Statement of Purpose
The Human Resource Development Division (HRDD) ensure that the Personnel in the Region are competent through the implementation of
strategic Human Resource Development (HRD) systems and delivery of quality services that contribute towards organizational performance
Outcomes Outcomes Indicators
 Regional Office and Schools Division Offices are able to localize
and implement responsive plans and policies
 Regional Office and Schools Division Offices personnel are
accustomed to their roles, functions and Code of Ethics (RA
6713)
 Regional Office employees, Schools Division Offices Chiefs,
Supervisors and School Heads have enhanced/improved KSAs
in the performance of functions
 Regional Office and Schools Division Offices are able to
implement a responsive employees’ welfare program.
 Regional Office and Schools Division Offices are able to
implement a responsive Performance Management System
(PMS)

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
Localized HR Policies To conduct policy review Number of HRD policy HRD Policy
and Plans and develop localized HR reviewed and recommendations and
policies for localized/contextualized framework
recommendation

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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
To craft Regional Office Number of localized HRD localized policies,
policies, plans and policies crafted and plans and framework
operational framework recommended
Operational HR
framework and being
utilized
To establish profiling Number of localized plans Regional Office Human
system for Regional adopted in Regional Resources Profile
Office and Schools Offices and Schools Updated HR Profile of
Division Offices human Division Offices Regional Office and
resources Schools Division Offices
for Planning and
designing Capacity
Development (CD)
interventions
Induction Program To provide technical Number of SDOs that Consolidated Report on
assistance in ensuring the conducted their Induction the Induction Program
implementation of SDOs’ Program conducted
Induction Program Number of SDOs Technical Assistance
provided with technical Report
assistance
Professional Learning To develop needs- Number of needs- PDP Training Resource
and Development based/competency-based based/competency-based package
Professional PDP developed
Development Programs
(PDP)

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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
To implement needs- Number of needs-based Activity Completion
based/competency-based /competency-based PDP Report on PDP
Professional implemented
Development Programs
To evaluate the Number of Trained Implementation Program
implemented PDP to personnel Evaluation Report
ensure quality program
delivery
To manage and Number of Scholars Candidates Pool of
implement Scholarship identified Scholars
Programs following the
principles of transparency
and equity
To register participants in Sourcing of Scholarships Final List of Scholars
scholarship courses Number of Scholarship
programs identified
Employee Welfare To localize CSC Percentage of Personnel Succession and Exit
succession program benefitted from the Manual
program
To prepare health and Number of succession Health and Wellness
wellness program programs localize Program
To design program for Number of Programs
retirees designed for retirees
Rewards and To design/localize a Localized policy on Approved Rewards
Recognition system for rewarding rewarding and and Recognition
and recognizing recognizing employees System

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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
deserving RO and SDO Criteria on how to
employees reward and recognize
employees
Performance To localize systems, Number of localized Localized PMS Manual of
Management policies and guidelines in policies and guidelines on Operations
the implementation of PMS
PMS
To ensure the proper Number of Program Completion
dissemination of PMS orientations/workshops Report
conducted on PMS
To utilize data as basis in Number of interventions Menu of Interventions
identifying appropriate identified
intervention

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 Office Functions – Ver. 2

Name of Office/ Division: Administrative Services Division

Strand/Governance level: Regional Office

Statement of Purpose
The Administrative Services Division (ASD) provides RO and stakeholders with client-focused administrative support services
Outcomes Outcomes Indicators
 Employees are properly compensated for work rendered,
provided with mandated benefits and properly managed through
an efficient and effective employee data base.
 Regional Office’s clients and claimants are ensured of accurate
and timely release of payment, deposit of collections, and
liquidation of cash advance of Disbursing Officers.
 Regional Office and Schools Division Offices are provided with
quality and sufficient supplies, materials and equipment.
 Clients are ensured of accurate and prompt access to records
and documents.
 Regional Office and staff are provided with a safe, clean and
healthy working environment, and eco-friendly means for
mobility.

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Human Resource To prepare updated and Percentage of Updated Updated Service Records
Management accessible Service Record Service Records
and to update the
Personal Services
Itemization and Plantilla of
Position (PSIPOP) of

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Regional Office
employees regularly.
To perform Personnel Number of Personnel Approved Appointment,
Action such as Action on Appointment, Retirement, ERF, Re-
Recruitment, Selection Retirement, ERF, Re- class, Transfer
and Appointment, class/Conversion of
Promotion, retirement, Position and Transfer
transfer, Equivalent
Records Form (ERF)
upgrading and
reclassification,
conversion of position
within the prescribed
period.
To process promptly Number of Application for Approved/ Acted
application for leaves, Leave, Provident Fund Application for Leave,
Provident Fund Loan and Loan and Permission to Provident Fund Loan and
permission to travel Travel acted Permission to Travel
To ensure that salaries Number of employee paid/ Employees Payroll
and benefits are paid received their salaries and
timely and accurately benefits on time
Cash Management To ensure efficient cash
collection and receipt of Percentage of cash Official Receipts (ORs)
funds within the time collected and received Issued
frame

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
To ensure judicious Percentage of utilized and Check payment, advice of
utilization/ disbursement of disbursed fund Checks Issued
fund
To perform efficiently the Monthly financial reports Report of Collections and
preparation and prepared on time Deposits
submission of Financial
reports based on updated
Government Forms
To timely liquidate Cash 100% of required CA Report of Disbursements,
Advance (CA) liquidation and reported on Cancelled checks, issued
time checks, stale checks
Report of Cash in Bank
Asset Management To conduct regular Twice a year physical Approved and validated
inventory of Property, inventory conducted Report on the Physical
Plant and Equipment Count of Property, Plant
(PPE) and other assets and Equipment (RPCPPE)
inventories annually and and Report on the
semi-annually respectively Physical Count of
Inventories (RPCI)
To prepare and issue 100% of required
accountable forms such Requisition and Issue Slip Approved IRP, ARE, ICS
as Invoice Receipt for (RIS) and Report of and RMSI by the Chief
Property (IRP), Materials and Supplies Administrative Officer
Acknowledgement Receipt Issued (RMSI) prepared (CAO)
of Equipment (ARE),

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
Inventory Custodian Slip
(ICS) for supplies and 100% of required IRP,
equipment issued to ARE and ICS prepared
employees and field and issued
offices
To facilitate transfer and 100% of post-Goods
Approved Property
disposal of Goods transferred with
Transfer Report ( PTR)
documents
100% of required disposal Approved and validated
report for Goods (IIRUP Inventory and Inspection
and WMR) Report of Unserviceable
Property (IIRUP) and
Waste Materials Report
(WMR)
Records Management To perform efficiently and 100% of documents Correspondence received,
effectively the records received, maintained, maintained and properly
management cycles such classified and released released on time
as classification, filling,
maintenance, and
disposal of documents
within the year
To establish, implement 100% of correspondence Accessible and Updated
and maintain a systematic encoded and updated database
and scientific records
management (e-database)

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 Office Functions – Ver. 2

Key Performance
Key Result Areas Objectives Outputs Outputs Indicators
Indicators
To promptly process the 100% of pertinent Certification,
authentication and documents authenticated Authentication and
certification of Schools and released Verifications (CAVs)
records in accordance of processed and released
DepEd and DFA
guidelines
Security, Facilities, and To prepare, implement 100% implementation of Safety and Security Plan
Maintenance and monitor Regional Regional Office safety and Implemented
Management Office safety and Security Security Plan
Plan
To ensure proper 100% of transport services Service Vehicles well-
utilization and maintained and utilized on maintained and in good
maintenance of Regional time running condition
Office transport services
To ensure maintenance of 100% of ground and Clean, safe and conducive
Regional Office ground facilities properly working environment
and facilities maintained

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 Office Functions – Ver. 2

Name of Office/ Division: Finance Division

Strand/Governance level: Regional Office

Statement of Purpose
The Finance Division provide the Regional Office and Schools Division Offices accurate and timely financial advice, information and service to
ensure equitable allocation, judicious spending and efficient utilization of fiscal resources
Outcomes Outcomes Indicators
 Regional Office and Schools Division Offices are able to make
informed decisions in planning for and implementing programs,
projects, and activities through viable financial planning, and
effective financial management practices

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
Financial Management To ensure Regional 100% of Schools Division Memos
Offices and Schools Offices provided with
Division Offices are able seminars and workshops Guidelines
to comply with financial on financial management
management policies and Handbook
procedures
To conduct seminars and 100% of financial issues Manuals
workshops on financial and concerns addressed
management Training Guides
To prescribe regional Number of guidelines/
policies and guidelines to improvements issued for Orientations and
standardize the implementations of Workshops
implementation of financial P/P/As

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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
procedures and to address Number of regional
financial issues and policies and guidelines
concerns prescribed to standardize
financial procedures
Budget Preparation To coordinate with other 100% of Schools Division Budget Proposal through
functional division and Office’s submitted Final the Online Submission of
Schools Division Offices Budget Proposal prepared Budget Proposal (OSBP)
as to prioritization of in accordance with Budget
programs and projects. Call.
To coordinate with
Regional Development
Council (RDC) and
Department of Budget
Management (DBM)
Officials in connection
with the Budget of the
following year
To submit the budget
proposal for the following
year
Mobilization and To prepare Budget 100% of Schools Division Budget Execution
Utilization of Financial Execution Documents Office’s submission of Documents (BEDs)
Resources (BEDs) of Regional Office BEDs on or before the
and to review and prescribed period
consolidate BEDs
submitted by Schools
Division Offices

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 Office Functions – Ver. 2

Key Performance
Key Results Areas Objectives Outputs Outputs Indicators
Indicators
To facilitate claims, 100% Obligation Request Sub-Allotment Release
payments of salaries and Slips, Disbursement Order (Sub-ARO),
benefits (pre-audit Vouchers are processed Obligation Request and
function), reimbursements within 3 days Status (ORS),
(Personnel Services [PS], Disbursement Vouchers
Maintenance and Other (DVs), List of Due and
Operating Expenses Demandable Accounts
[MOOE], Capital Outlay Payable (LDDAP), Payroll
[CO]) expenditures (pre-audit)

Budget Accountability To maintain books of Timely, complete and Financial Accountability

Reporting accounts and Registries accurate submission of Reports (FARs)
of Allotment and financial Reports
Disbursements (RAOD)
To submit the required Updated books of Registries
budget and financial accounts and RAODs
accountability reports
To monitor and evaluate Accurate and reliable Journals and Ledgers
financial performance of financial reports submitted Trial Balance
Schools Division Office’s within the prescribed Financial Statements
period. Performance Review

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