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    CHAPTER 3: Microsoft Word - Intermediate Guide: Objectives

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    EA Buo
    This document provides instructions on using various features in Microsoft Word at an intermediate level, including: 1) How to enable, disable, and manage add-ins to customize Word's features. 2) How to use Word's proofing tools to check for errors and correct spelling, grammar, and formatting. 3) How to insert, modify, and work with tables, including adding/deleting rows and columns. 4) How to insert illustrations like SmartArt graphics and split text into columns.

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    © All Rights Reserved
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    CHAPTER 3: Microsoft Word - Intermediate Guide: Objectives

    Uploaded by

    EA Buo
    278 views11 pages
    This document provides instructions on using various features in Microsoft Word at an intermediate level, including: 1) How to enable, disable, and manage add-ins to customize Word's features. 2) How to use Word's proofing tools to check for errors and correct spelling, grammar, and formatting. 3) How to insert, modify, and work with tables, including adding/deleting rows and columns. 4) How to insert illustrations like SmartArt graphics and split text into columns.

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    Original Title

    SOFAPP_CHAPTER 3

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    This document provides instructions on using various features in Microsoft Word at an intermediate level, including: 1) How to enable, disable, and manage add-ins to customize Word's features. 2) How to use Word's proofing tools to check for errors and correct spelling, grammar, and formatting. 3) How to insert, modify, and work with tables, including adding/deleting rows and columns. 4) How to insert illustrations like SmartArt graphics and split text into columns.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    278 views11 pages

    CHAPTER 3: Microsoft Word - Intermediate Guide: Objectives

    Uploaded by

    EA Buo
    This document provides instructions on using various features in Microsoft Word at an intermediate level, including: 1) How to enable, disable, and manage add-ins to customize Word's features. 2) How to use Word's proofing tools to check for errors and correct spelling, grammar, and formatting. 3) How to insert, modify, and work with tables, including adding/deleting rows and columns. 4) How to insert illustrations like SmartArt graphics and split text into columns.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 11

    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    CHAPTER 3: Microsoft Word – Intermediate Guide

    Objectives:
    a.) Recognize the importance of word processing.
    b.) Indicate the names and functions of the word interface
    components.
    c.) Apply add-ins in Office programs and proofing feature of
    Microsoft word.

    Lesson 1: View, manage, and install add-ins in Office programs

    When you enable an add-in, it adds custom commands and new features to Office
    programs that help increase your productivity. Because add-ins can be used by hackers to do
    malicious harm to your computer, you can use add-in security settings to change their behavior.

    How to enable add-in?

    You can click Enable Content on the Message Bar if you know the add-in is from a reliable source.

    Permanently disable or remove an add-in

    To disable or remove an add-in follow these steps:


    1. Click File > Options > Add-ins
    2. Towards the bottom of the window, where it says Manage, click the Go button
    3. In the dialog box, select the add-ins you want to disable or remove

    4. To disable the add-in, just uncheck the box in front of its name. To uninstall the add-in
    select it and click Remove
    5. Click OK to save your changes and return to your document

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    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    View or change add-in settings


    You can see and change add-in settings in the Trust Center, descriptions of which are in the
    following section. Add-in security settings may have been determined by your organization so
    not all options may be available to change.
    1. Click File > Options.
    2. Click Trust Center > Trust Center Settings > Add-ins.
    3. Check or uncheck the boxes you want.

    Add-in settings explained

     Require Application Add-ins to be signed by Trusted Publisher Check this box to have
    the Trust Center check that the add-in uses a publisher's trusted signature. If the
    publisher's signature hasn’t been trusted, the Office program doesn’t load the add-in,
    and the Trust Bar displays a notification that the add-in has been disabled.
     Disable notification for unsigned add-ins (code will remain disabled) When you check
    the Require Application Extensions to be signed by Trusted Publisher box, this option is
    no longer grayed out. Add-ins signed by a trusted publisher are enabled, but unsigned
    add-ins are disabled.
     Disable all Application Add-ins (may impair functionality) Check this box if you don't
    trust any add-ins. All add-ins are disabled without any notification, and the other add-in
    boxes are grayed out.

    Add-in categories explained

     Active Application Add-ins Add-ins registered and currently running in your Office
    program.
     Inactive Application Add-ins These are present on your computer but not currently
    loaded. For example, XML schemas are active when the document that refers to them is

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    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    open. Another example is the COM add-in: if a COM add-in is selected, the add-in is
    active. If the check box is cleared, the add-in is inactive.
     Document Related Add-ins Template files referred to by open documents.
     Disabled Application Add-ins These add-ins are automatically disabled because they
    are causing Office programs to crash.
     Add-in The title of the add-in.
     Publisher The software developer or organization responsible for creating the add-in.
     Compatibility Look here for any compatibility issues.
     Location This file path indicates where the add-in is installed on your computer.
     Description This text explains the add-in function.

    Lesson 2: Proofing Features


    How to Correct Errors in MS Word?
    When you type text in a
    document, by default the Word
    informs you if there is any
    contextual, spelling or grammatical
    error. Word informs you in
    different ways for different errors;
    If there is any contextual
    error in the document, it will
    underline the text with blue line.
    If there is any spelling error
    in the document, it will underline
    the text with red line.

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    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    If there is any grammar error in the document, it will underline the text with green line.

    Steps to correct errors:


     Place the cursor over the text that you want
    to correct
     Right click the mouse
     A list of suggestions appears
     Choose the correct word with a left click

    How to Check Word Count in MS Word?


    When you start typing, the Word automatically
    counts the number of words and number of pages and displays the information on the status
    bar. If the word count is not available on the status bar, you can right click the status bar and
    select the Word Count option from the menu. Basic steps to check the word count are listed
    below;
     Open the document
     Look at left bottom corner of the document
     You will see the total world count and the number of pages
    To know the word count of a specific
    line or paragraph you have to select it
    then Word will display its word count
    along with the total word count, e.g.
    15/40. In this example, the selection
    has 15 words out of the total number
    of words (40).

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    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    Lesson 3: Working with Tables


    How to Insert Table in MS Word?
    Table is a versatile tool of MS Word. It allows you to organize
    your information, i.e. you can align text, present numerical data
    and create forms and calendar. The steps to insert table are
    given below;
     Place the cursor where you want to insert the table
     Select the Insert tab
     In Tables group click the Table command
     It displays different options to insert the table
     Select the desired option to insert the table

    To Convert Text to Table


     Select the text
     Select the Insert tab
     In Tables group click the Table command
     Select the 'Convert Text to Table' option;
     It displays a dialog box
     In 'Separate text at' section select the desired option
     Click OK, the text will convert to a table

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    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    How to Add Row in Table?


    If you want to increase or add a new row in your table, you can follow the steps given below;
     Place the cursor in a row above or below which you want to add row
     Right click the mouse
     A menu appears
     Place the arrow over Insert option
     It will display a menu
     As required select 'Insert Rows Above' or 'Insert Rows Below'

    How to Add Column in Table?


    If you want to increase or add a new column in your table, you can follow these steps;
     Place the cursor in the column adjacent to which you want to add the column
     Right click the mouse
     It displays a menu
     Place the arrow over Insert option
     It shows a list of commands
     As required select 'Insert Columns to the Right' or 'Insert Columns to the Left'

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    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    How to Delete Column or Row in Table?


    The table command also allows you to delete a column or row in your table. You can
    delete the unwanted columns or rows by following these steps;
     Select the column or row of the table
     Right click the mouse
     A menu appears
     As required select 'Delete Columns' or 'Delete Rows'

    How to Modify Table?


    Word allows you to customize tables as per your requirement. You can modify your table in
    different ways, i.e. you can choose a table style, table design, draw borders. The steps to modify
    a table are given below;
     Select the table
     Two new tabs Design and Layout appear on the Ribbon
     On Design tab you will see three groups of commands to modify table; Table Style
    Options, Table Styles and Draw Borders;

     Layout tab has six groups of commands to format table;

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    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    How to Split Text to Columns?


    You can split your text to columns as shown in the
    image given below. It helps you make your text more
    readable and presentable. The steps involved in this
    process are given below;
     Open the document
     Select the Page Layout tab
     In Page Setup group click the Columns command
     It displays a list of options to split text into
    columns
     Select the desired option

    Lesson 4: Inserting Illustrations


    How to Insert Smart Art Graphics
    You can insert Smart Art Graphics in your document to effectively communicate your
    message. You can insert a process flow, a relationship or an organization hierarchy. The steps to
    insert smart art graphics are given below;
     Place the cursor in the document
    where you want to insert graphics
     Select the Insert tab
     In Illustrations group select the
    'Smart Art' command;

     On left side, a dialog box appears


    with list of categories
     In the center you will see the
    illustrations available in a category
     Select the desired illustration and
    click Ok

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    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    How to Add Text in Smart Art Graphics?


    Word also allows you to add text in Smart Art Graphics; you can add facts, figures and any
    other information. The steps to add smart art graphics are given below;
     Select the graphic
     Task pane appears on the left side if it is not visible then click the arrow on left side of
    graphic
     Type the text in task pane fields it will appear in the graphic
     You can also directly type the text in the graphic in text area
     Close the task pane after entering the text and click outside the graphic

    How to Insert Picture in Document?


    Pictures make our text more attractive and readable. You can insert relevant pictures in
    your text by following these steps;
     Place the cursor where you want to
    insert the picture
     Select the Insert tab on Ribbon
     In Illustrations group click the Picture
    command;
     It displays 'Insert Picture' dialog box
     Select the desired image
     Click Insert to insert the picture

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    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    How to Insert Clip Art?


    Clip art refers to a graphic or a picture that you can insert in your document. It comes in
    different formats and styles. It is used to enhance the appearance of a document. The steps to
    insert a clip art are given below;
     Place the cursor where you want to insert the clip art
     Select the Insert tab
     In Illustrations group click the Clip Art command;

     A task pane appears on the right side of document


     Enter the keyword in 'Search for' field and select the
    suitable option in 'Search in' and 'Results should be' fields
     Click Go, clip art menu will appear
     Select the desired clip art with a left click

    How to Format Picture or Clip Art?


    You can change the appearance of your picture or clip art to enhance its visual impact.
    The format tab offers you various options for formatting pictures like contrast, changing color,
    line style, cropping, etc. The steps to format picture or clip art are given below;

     Select the picture or clip art that you want to format


     Format tab appears in the Ribbon
     Click the Format tab
     It displays four groups of related commands to modify or format picture or clip art

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    MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

    For more knowledge about Microsoft Word Intermediate Guide , please check the link
    provided;https://www.youtube.com/watch?v=_uRRvNGHAd8&list=PL_iwD7O7FG7iZ_Ammd
    16DtJyIyyGEHKga&index=3&t=0s

    REFERENCES

    https://www.tutorialspoint.com/word/word_explore_window.htm

    https://www.javatpoint.com/ms-word-tutorial

    Page 11

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