Letter Writing Tricks 1

CHAPTER 7
Letter writing Pattern and tips

Most of the high profile examinations are taking descriptive tests nowadays. But have you ever thought
that WHY ARE THEY TAKING DESCRIPTIVE TESTS? There are several reasons for which any organisation
takes descriptive test of the candidate. Some of the reasons are:
1) To check the grammatical Knowledge over the English Language of the candidate.
2) To check whether the candidate is familiar with the basic formats of Letters, Reports, Essays etc.
3) To check that whether the candidate will be able to submit the reports and documents in proper way.
4) To check the typing speed of the candidate i.e. how much is the candidate familiar with the
computers.
We have have already discussed the Essay Writing concepts in the last post. In this post we will discuss
about ‘How to write a letter?’
Basically, there are 2 types of letters:
(I) Formal Letters
(II) Informal Letters
We will discuss about the FORMAL LETTERS today.
(I) Formal Letters: These letters are written to some organization’s authority for some specific purpose
or work e.g. letter to the bank manager, school principle, municipality or any other organisation. The
Addressee in the formal letter is not your relative or friend.
On a broader sight, formal letters which can be asked in the exam are of following types:
(a) Letter to the bank manager, credit officer or any other Financial Institution regarding some problem
related to bank account, credit/debit cards, request for loan, registering complaints etc.
(b) Business or official letters to some organisation (for making enquiries, registering complaints, asking
for or giving information, placing orders and sending replies).
(c) Letters to the editor (giving suggestions on an issue).
There are many formats to write a formal letter, but, here we will take a single standard format which
can be used for any formal letter, so that you may not get confused in the examination that which
format to use and which not.
Format:
1) Keep all the text aligned to the left margin of the page.
2) Start with your own address.
3) Mention the date after your address.
4) Now, Mention the address of the person to whom you are writing the letter.
5) Then mention the subject.
6) After mentioning the subject, start with the salutation ‘Dear Sir/ Dear Ma’am’
7) Now start the body of the letter. Remember not to be personal like asking the well being of the
addressee or elaborating about your identity. You need to be specific to the topic regarding which you
are writing the letter.
8) After elaborating about the purpose of your writing to the authority, request the authority to
resolve your problem in the second paragraph.
9) Conclude the letter in a small third paragraph by thanking the authority.
10) End the letter with a valediction like ‘Yours faithfully’, ‘Yours sincerely’ etc. and mention your
name below.
Note: Do not make spelling mistakes, keep in mind the grammar while forming the sentences. Do not try
to use heavy words about which you are yourself not sure.
Some important topics for practice:
1. You have received a letter from your bank, asking you to acknowledge receipt of a new bank card.
However, the card was missing from the envelope. Write a letter to the bank’s head office.
2. You have lost your credit card while travelling from Mumbai to Delhi. Write a letter to the bank
requesting for a new credit card.
3. You have lost your car loan documents while travelling from Bhubaneshwar to Madhurai and your
due date for paying the EMI is just after 10 days. Write a letter to the bank manager to provide you the
loan account number so that you can pay the EMI on time.
4. Write a letter to the bank manager for getting an education loan for your higher studies.
5. You normally go shopping in the area where you live. However, you think some of the facilities for
shoppers could be improved. Write a letter to your local newspaper.
6. Write a letter to the MLA complaining about the bad conditon of water supply in your locality.
7. You eat at your college cafeteria every lunchtime. However, you think it needs some improvements.
Write a letter to the college magazine.
8. Last Tuesday you flew from New York to Paris. When you arrived home, you discovered that you had
left your cabin bag on the plane. Write a letter to the airline.
Most of the high profile examinations are taking descriptive tests nowadays. But have you ever thought
that WHY ARE THEY TAKING DESCRIPTIVE TESTS? There are several reasons for which any organisation
takes descriptive test of the candidate. Some of the reasons are:
1) To check the grammatical Knowledge over the English Language of the candidate.
2) To check whether the candidate is familiar with the basic formats of Letters, Reports, Essays etc.
3) To check that whether the candidate will be able to submit the reports and documents in proper way.
4) To check the typing speed of the candidate i.e. how much is the candidate familiar with the
computers.
We have already discussed ‘how to write formal letters’ in the previous part of descriptive
preparation. Today we will discuss ‘How to write an informal letter?’ after revising in short
the types of letters.
Basically, there are 2 types of letters:
(I) Formal Letters
(II) Informal Letters
We will discuss about the INFORMAL LETTERS today.

(I) Informal Letters: Informal Letter means write a letter using all easy words, sentences and
normal language. No need to be very much formal. Informal letters usually using for personal
correspondence with very close person. These letters are written to some relatives, friends, your
old teachers etc. for some personal cause or reason e.g. letter to your high school thanking him
for his teachings because of which you attained great success, Inviting your friend in your
brother’s marriage, Suggesting the benefits of bank account to your younger brother, suggesting
the advantages of using internet banking and mobile banking to your friend etc.. The Addressee
in the formal letter is personally known to you.
On a broader sight, informal letters which can be asked in the exam can be of following
types:
(a) Letter to thank any known person for something.
(b) Letter to invite someone on some occasion.
(c) Letters to show concern regarding something.

(d) To suggest someone for the advantages using of something.
(e) To motivate/ inspire someone.
(f) To advice something to someone.
(g) Miscellaneous.
Tips to write informal letters:
 You can even use Idioms for close expressions.

 You can use Imperatives sentence in the Informal letter. Imperatives are sentences that start
with a verb. Ex – Do your home work, Help your mother more, Send it soon!
 You can use exclamation symbol. Ex – WOW! YES!
 Avoid the strong words in the Informal letter
We are providing you two formats to write an informal letter which can be used for any informal
letter, so that you may not get confused in the examination that which format to use and which not.
Format 1:
1) Keep all the text aligned to the left margin of the page.
2) Start with your own address.
3) Mention the date after your address.

4) Now give a salutation or greeting ‘Dear Name’
5) Now start the body of the letter. Remember not to be very formal and avoid using heavy words.
6) You can also ask about the well being of the person in the 1st paragraph.
7) In the 2nd paragraph elaborate your topic provide.
8) Conclude with a small 3rd paragraph.
9) End the letter with a valediction like ‘Yours Relation’ and mention your name below.
Format 2:
Written as per the format below:

Note: Do not make spelling mistakes, keep in mind the grammar while forming the sentences. Do not
try to use heavy words about which you are yourself not sure.
Some important topics for practice:
1. Write a letter to your cousin explaining him how to prepare for bank PO exam.
2. Write a letter to your friend arranging for a get together with his accepting reply.
3. Write Letter to your father in about 300 words telling her of your achievements in
college.
4. Write a letter to your old teacher to thank him/her for making you a good human being.
5. A letter to your friend for encouraging and wishing him for SBI PO Exam which he is
writing for the third time.
6. A letter to friend to aware him about the importance and benefit of PPF (Public
Provident Fund) account.
7. Letter to your friend to avoid junk food and inform her/him about its bad consequences.
8. Write a letter to your friend explaining him benefits of life insurance.
9. Write a letter to your friend sharing experience of selection in SBI PO Exam.
10.Write a letter to your friend telling him about the benefits of fixed deposits in bank.

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CHAPTER 7

Letter writing Pattern and tips

Basically, there are 2 types of letters:

(I) Formal Letters

(II) Informal Letters

We will discuss about the FORMAL LETTERS today.

(c) Letters to the editor (giving suggestions on an issue).

2) Start with your own address.

3) Mention the date after your address.

5) Then mention the subject.

9) Conclude the letter in a small third paragraph by thanking the authority.

Some important topics for practice:

Basically, there are 2 types of letters:

(I) Formal Letters

(II) Informal Letters

We will discuss about the INFORMAL LETTERS today.

(a) Letter to thank any known person for something.

(b) Letter to invite someone on some occasion.

(c) Letters to show concern regarding something.

Tips to write informal letters:

 You can even use Idioms for close expressions.

2) Start with your own address.

3) Mention the date after your address.

Written as per the format below:

Some important topics for practice:

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