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    Lecture 2. Organization and Management

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    The document summarizes key concepts about organization and management. It defines organization management as getting people together to work towards common goals. An effective organizational structure depends on defining roles and responsibilities. The driving force of any organization is its management team. Principles of good organization include having clear objectives, functional departments, and centralized authority and responsibility. Effective managers analyze their jobs, delegate tasks, and develop their team members.

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    Lecture 2. Organization and Management

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    Melanie Love Pjr Alcantara
    48 views32 pages
    The document summarizes key concepts about organization and management. It defines organization management as getting people together to work towards common goals. An effective organizational structure depends on defining roles and responsibilities. The driving force of any organization is its management team. Principles of good organization include having clear objectives, functional departments, and centralized authority and responsibility. Effective managers analyze their jobs, delegate tasks, and develop their team members.

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    Ce413 Lecture 2

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    The document summarizes key concepts about organization and management. It defines organization management as getting people together to work towards common goals. An effective organizational structure depends on defining roles and responsibilities. The driving force of any organization is its management team. Principles of good organization include having clear objectives, functional departments, and centralized authority and responsibility. Effective managers analyze their jobs, delegate tasks, and develop their team members.

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    © All Rights Reserved
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    48 views32 pages

    Lecture 2. Organization and Management

    Uploaded by

    Melanie Love Pjr Alcantara
    The document summarizes key concepts about organization and management. It defines organization management as getting people together to work towards common goals. An effective organizational structure depends on defining roles and responsibilities. The driving force of any organization is its management team. Principles of good organization include having clear objectives, functional departments, and centralized authority and responsibility. Effective managers analyze their jobs, delegate tasks, and develop their team members.

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    Lecture 2.

    Organization and
    Management
    INTRODUCTION:
    The driving force behind every organization is its
    management team. Different teams operate in different
    ways.There is no universal accurate management to define
    the one that is best.

    What is Organization Management ?


    Organization management refers to the art of getting
    people together on a common platform to make them work
    towards a common predefined goal.
    Organization management enables the optimum use of
    resources through meticulous planning and control at the
    workplace.
    Organizational Structure of a small Enterprise:

    The Owner is usually the Manager


    Daily contact with all the people in his organization
    One who establishes the policies
    Assign the job to be done
    Follow up on the job for the purpose of direction
    and coordination
    WHAT IS ORGANIZATION?
    Organization
     group of individuals who are cooperating
    willingly and effectively for a common goal.
    Seeks to know who is to do and what is to be
    done.
    Structured to promote better management
    ( A good excecutive maybe able to secure good results with a
    poor organization, and a good organization may produce
    results from a poor executive.)
    “Who is to do and What to do”
    “ It is the performance of the people who fill the
    position that determines the success of the
    enterprise and not the organizational design itself”

    A management structure is only a vehicle used to


    attain the objectives and goals of an institution, and
    therefore, must be realistic and responsive to the call
    for a change of those needs.
    THE STRUCTURAL ORGANIZATION
    Structural organization is the formal arrangements that
    are established to coordinate all activities in order
    implement a given strategy.
    A project organization is a structure that facilitates the
    coordination and implementation of project activities.
     The structure defines the relationships among members
    of the project management and the relationships with the
    external environment.
    THE STRUCTURAL ELEMENTS OF AN ORGANIZATION
    1. Men. These men are different members of the
    organization starting from the very top of the last
    workman in the enterprise.
    2. Materials. Represents the materials necessary
    in the distribution of functions or in the attainment
    of its objectives.
    3. Machine. The tools necessary in producing
    its desired output.
    4. Methods. The procedures and ways used in
    the course of its actions.
    5. Money. The financial resources of the
    organization
    SIX ELEMENTS OF STRUCTURAL ORGANIZATION
    THE MAJOR ELEMENTS OF ORGANIZATIONAL
    STRUCTURE

    1. Distribution of functions.
    The functions to performed
    The groupings of functions
    The vertical and horizontal task relationship
    among functions
    2. Vertical and Horizontal Authority
     Relationship ( who are the authority to do
    what.)
    3. Communication and Decision Process.
     The manner which formal decisions are
    made and by whom.
    4. Policies.
     The decision, rules or guidelines established.
    “Traditional structures are no longer adequate
    for today‟s complex organizations”.
     A management structure is a means of
    attaining the objectives and goals of an
    institution. Thus, should responsive to respect
    needs and changes on those needs.

    Peter Drucker
    PRINCIPLES OF GOOD ORGANIZATION

    1.Principle of objective
     A clear and complete definition of the objective
    must be known.

    The objective serves as the guide to future planning


    and action.
    It integrates policies, projects and programs
    It anables everybody to act consistently according to a
    common goal.
    2. Analysis.
     A sound business judgement attempts to build an
    organization through full knowledge of the
    requirements of the business.

    There should be a study as to whether the project


    could be finished at the right time and the right
    price the client will be able to pay.
    3. Simplicity.
     The simplest organization that will serve to attain the
    desired objective considered the best.

    All activities which are not absolutely necessary,


    should be eliminated, and those retained should be
    handled in the simplest practical way.

    Creation of position should be based on paramount


    necessary and all activities which do not pay in terms
    of pesos and centavos, should be eliminated.
    4. Functionalism.
    The organization should be built around the main
    functions of the business and not around the
    individuals.

    If an organization of any concern is built around


    the functions, proper distributions of work could
    easily be done, thus, eliminating any one man to
    become so powerful and so dependable upon to be
    indispensable.
    5. Departmentalization.
    To achieve a smoother flow of operations.

    Can be through:
     functions,
    products
     location
    or by projects of the organization
    6. Centralization of Authority and Responsibility.
    Necessary in order to have authority and
    responsibility definitely fixed.
    When there is unity of command, every person
    knows:
    What he can perform within his scope of authority
    Knows the things for which he is responsible of,
    Whom to report and to consult in case of problems
    or doubts.
    7. Limited Span of Control.
     The number of subordinates an executive can
    manage effectively.

    Organization and Business


    Business had been defined as an organization
    of people with varied skills, which uses capital
    and talents to produce goods or services,
    which can be sold to others more than thier
    cost.
    It may be Considered;
    The system through which economic activity was
    organized by those who seek to make profit.

    Experienced prove that higher accomplishment is


    dependent upon the interest and willing
    cooperation of both the project supervisor and the
    workers.
    What is Management?
    Management is a process.
    A process of direct and facilitating the work of people
    who are organized for a common purpose.
    It is the process of combining the efforts and resources
    of individuals with a common interest to achieve a
    desired objective.
    Management is a function.
    Function of geeting things done through the efforts of
    others.
    It is the application of authority and the assumption of
    responsibility.
    An art of handling people..
    Management Concept
    Management to be effective must be
    systematic.
     Management to be successful must be
    scientific
     Management must be Humanistic

    ( Assignment: Defined/Discuss each of the


    Management Concept, present your assignment
    orally.)
    The Management Structures.
    The primary objective of management structure is
    to facilitate the coordination and control over the
    activities of the company.
    No two companies are identical.
    Each company should be studied in terms of its
    purpose, size and the nature of its business.
    In any sizeable organization, there should
    be delegation of responsibility because:
    It is physically impossible for one person
    to control effectively all the works of a
    large organization through personal
    contact with it.
    No person possesses the skills necessary
    to guide personally the highly specialized
    activities in a modern construction
    business.
    The line of responsibility works in two ways:
    1. From the executive to the supervisor down to
    the workers under his jurisdiction and
    conversely.
    2. From the workers to those who are in
    authority over him.
    Management Control
    Control is a function of management which helps
    to check errors in order to take corrective actions.
    This is done to minimize deviation from standards
    and ensure that the stated goals of the
    organization are achieved in a desired manner.
    To check or regulate
    To keep within limits
    Effective Communication System
    To the manager, information has four purposes
    to serve.
    1. It must answer the questions what are we
    going to do?
    2. How well we are doing?
    3. How can we do better?
    4. Does it serve as an aid to coordination?
    The Manager
    A manager is a person who is responsible for a part
    of a company, i.e., they „manage„ the company.
    Managers may be in charge of a department and the
    people who work in it. In some cases, the manager is
    in charge of the whole business.
    A manager is a person who exercises managerial
    functions primarily. They should have the power to
    hire, fire, discipline, do performance appraisals, and
    monitor attendance. They should also have the power
    to approve overtime, and authorize vacations. He or
    she is the boss.
    Quality of an Effective Manager
    1. Analyzes and dissects his job.
    2. Knows how to delegate the administrative
    details of his job.
    3. Willing to delegate to and share with his
    subordinates the credit of a job well done.
    4. Trains and develops his men to prepare them
    to assume delegate work.
    5. Knows how to control and plan his time.
    6. Institutes controls for effective performance.
    Group Reports:
    Group 1= Executive Functions
    Executive Leadership
    Delegation of Authority
    Group 2 = Responsibility and Authority Defined
    Personnel Coordination
    Scientific Management
    Group 3 = Humanistic Management
    Directing People on the Job
    Group 4 = How to give Effective Orders
    The Knowledge Workers
    Thats All for Lecture 2:Organization and
    Management

    Oral Presentation Next Meeting


    (Group Reports)

    Prepare by:

    Engr. Jane K. Zaportiza


    CE 413 Instructor

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