UNIVERSITY OF NORTHEASTHERN PHILIPPINES

SCHOOL OF GRADUATE STUDIES AND RESEARCH

IRIGA CITY

REGALJ.CAPIÑA
M.A. Student

EDUC 206
PHYSICAL FACILITIES
DEFINE THE FOLLOWING:
1. Physical Facilities
The physical facilities consist of all the buildings, grounds, equipment, and infrastructure
required to create your product. Product quality and profitability are directly affected by the condition
of the physical surroundings, equipment, and work areas regardless of the size or scale of your
manufacturing operations.
2. Physical facilities management
Facility management (FM) is a profession that encompasses multiple disciplines to ensure
functionality, comfort, safety and efficiency of the built environment by integrating people, place,
process and technology.
3. Educational School Facilities
Any building used for instruction of enrolled students, including but not limited to any day-care
center, nursery school, public or private school, institution of higher education, medical school, law
school, or career and technical education school.
4. Educational Facilities Management
Maintaining buildings and equipment while meeting health and safety regulations requires
careful planning.The application of scientific methods in the planning, organizing, decision-making, co-
ordination and controlling of the physical environment of learning for the actualization of
the educational goals and objectives.
5. Properly accountability
 Accountability exists in a relationship between two parties where one has expectations of the
other, and the other is obliged to provide information about how they have met these expectations
or face the consequences of failing to do so. I
 Is when an individual or department experiences consequences for their performance or actions in
correct performances.

6. Properly Responsibility
 A duty or task that you are required or expected to perform; something you should do because
it is morally right, legally required, etc; reliability, dependability.
7. Properly Liability

  Is the imposition/ In manage of act  liability on a party without a finding of fault (such as
negligence or tortious intent). The claimant need only prove that the tort occurred and that the
defendant was responsible..

8. Facilities Maintenace
Is the process of increasing the utility of a building by regularly servicing capital assets,
commercial appliances, and areas inside or around a building.

9. Building Maintenace
 Includes cleaning common areas, removing trash regularly, and repairing items that are broken. It
can involve inspecting, repairing, and maintaining electrical systems, heating and air conditioning
systems, and other utility services.
 Refers to activities performed to retain and restore the functionality of residential and commercial
properties. It includes tasks such as cleaning, landscaping, and electrical system maintenance. It
aims to preserve a safe, functional, and comfortable environment for tenants at all time
10. Preventive Maintenance- I
 Is the regular and routine maintenance of equipment and assets in order to keep them running and
prevent any costly unplanned downtime from unexpected equipment failure.
 refers to regular, routine maintenance to help keep equipment up and running, preventing any
unplanned downtime and expensive .
11. Budget Management-
Is the analysis, organization and oversight of costs and expenditures for a business or
organization. Managing a budget requires adhering to strict internal protocols on expenditures. A
well-managed budget allows for continued smooth operations and growth.
12. Procurement
Is the term that is used to refer to the process or the act of sourcing or obtaining services or
goods for a business.

ANSWER THE FOLLOWING:

1. What is the importance of educational management?

Answer:
Helps in decision making and problem –solving, communication,managing planning of co-curricular
activities, academics ,preparation of time-table information and building effective teams.In
additional,effectively and efficiently create and maintain environments within educational institutions
that promote, support, and sustain effective teaching and learning.
2. What is the Job description of Education Physical Facilities Coordinator?
Answer:
1.Shall monitor and assess completed and on-going repair and maintenance works funded 
2. manage building and equipment maintenance schedules, test building security systems and
prepare for emergencies by creating action plans. In a large organization, such as a university, a
facilities coordinator may be responsible for the maintenance and security of one building and
referred to as the building coordinator. Facilities coordinators may be involved in planning for the
future building space and supply needs of an organization. Coordinators communicate daily with
supply vendors and update company executives regularly.

3. What are the duties and responsibilities of school physical Facilities Coordinator?
 Answer:
1. Respond to urgent maintenance calls and participate in the creation of emergency
preparedness plans. Applying for required environmental permits may be included in a
facilities coordinator's job duties.
2. Oversee all activities inside a building, making sure that health and safety standards are met
and arranging for repairs when needed. They usually report to the facilities manager and the
two of them work together in tracking expenses and coordinating with external vendors.
4.Principal’s role on the effective Management of educational Facilities.
Answer:
Planning, organizing, staffing, leading and controlling the processes of supply,
utilization, maintenance and improving educational facilities in secondary schools are some of
the role on the effectiveness of managing educational facilities.
5.Most important skills set for a good facilities manager
Answer: These are the important skills set for a good facilities manager.
*Communication and influencing skills, in person and in writing.
 Analytical and problem-solving skills.
 Decision-making.
 The ability to lead and manage teams and projects.
 Teamworking.
 Attention to detail but also the ability to see the implications for the bigger picture.
6. Make an article of any title from the ideas you have in your answers from question 1-5.
An article of Educational Management and its importance to our learners
It appears that the physical facilities in the school setting go a long way to motivate students to
learn. Physical facilities in any school system range from the school plant, that is the school
buildings, classroom, library, laboratories, toilet facilities, learning materials to other infrastructures
that would likely motivate students towards learning. Experience has shown that most of the
physical facilities that are germane to effective learning/academic performance of students appears
not to be sufficient in our public secondary schools today. Those available seem not to be of
standard quality, some seem to lack maintenance culture, while some are in dilapidated conditions.
The status of physical facilities especially in our public secondary schools today appears to be of
great concern to educators. It seems that the provision of these school facilities have dwindled
over the years, perhaps due to increase in school enrolment rate which had led to population
explosion in public schools. It has been observed that school physical facilities are essential tools to
facilitate and stimulate learning programs. Teachers need them in an ideal working environment.
Experience shows that if physical facilities are available, students tend to have interest in learning;
this will invariably lead to high performance. A close observation of the performance of secondary
school students perhaps could be traced to lack of physical facilities and a motivating learning
environment. Most schools seems to lack the necessary facilities that could enhance effective
teaching and learning as a result little is expected from students in terms of academic performance.
Experience shows that inadequate physical facilities have some adverse effect on students’ interest
to learn. Hence, this may invariably affect their academic performance. In a situation where
students are not having access to normal facilities like library equipment and inadequate seats in
the classroom it is observed that these could contribute to low performance of students. Apart
from protecting student from sun, rain, heat and cold, there should be enough space, seats,
laboratory and internet facilities and a host of other physical facilities that could enhance the level
of motivation and academic performance of students.

TASKS:
1. Enumerate factors to consider when maintaining educational facilities.
 ANSWER:
Factors to Consider When Maintaining Educational Facilities.

* Building and Premise Maintenance. ...

o Space Management. ...
o Sustainability and Environmental Improvements. ...
o Capital Planning. ...
o Health and Safety Compliance. ...
o School Equipment. ...
o Contractor and Sub-Contractor Management. ...
o Emergency Protocols.
2. Write some concepts on the key facilities management features schools need.
ANSWER:
Key Facilities Management Features Schools Need

 Review works across multiple sites.

 Access room dimensions and manage building spaces.
 Manage stock and inventory.
 Run risk management reports.
 Automate routine workflows.
 Manage work orders and work requests.
 Create purchase orders for new supplies.

3. Describe Facilities Management Software in School and give your comment on this.
ANSWER:
* Facilities Management Software in school help school administrator track and manage premise
maintenance needs. It helps ensure infrastructure in proper working order, meets all compliance
requirements, and is par with applicable standards.
* Most basic tools offer features such as work orders, work request, reporting, maintenance, checklist,
inventory management and work flow automation.
Regarding my point of view in this facilities, it will a big help in school to maintain their infrastructure
and stay on top of all maintenance needs. In that sense ,the learners, staff and administrator would be
benefit from this new innovation.

4. Ways to enhance Workspace Management

 . Helps Create a More Agile and Productive Workplace
  Identify Facility Cost Savings and Efficiencies with better Workspace Management
 Integrate Your Workspace Management with IoT Devices
 Helps Avoid Unplanned Equipment Downtime
 Make your office as comfortable as possible. ...
 Inject some colour into your workspace. ...
 Make sure your workspace is properly illuminated. ...
 Declutter your workspace and go paper-free. ...
 Add some character to your office. ...
 Use scents to create a positive vibe in your workspace.
5. Ways to enhance work order Management
 Monitor Work Orders From a Single Dashboard. Using manual processes such as
spreadsheets to log and organise a facility's work orders can present various issues. ...
 Automatically Prioritising Work Orders. ...
 Scheduling Maintenance and Repairs. ...
 Increase Visibility for Technicians. ...
 Integrate With Other Systems.

6. Search on the Acronyms and its description which are commonly use in Facility Management.

------THESE ARE THE ACRONYMS AND ITS DESCRIPTION---------

1.FM-
Facilities Management is a professional management discipline which provides efficient support
services to a built environment by effectively coordinating with people through a process and integrating with
technology for safe and smooth functionality of a facility. 
2. RCM : Reliability Centered Maintenance
Is a strategy that is implemented to determine the maintenance strategies to be implemented
to ensure that the physical equipment continues to perform without any failure. If an equipment is
in running condition but output is less or than required, it would be considered failure. It can be
any errors or defect which effects the day today operations in the facilities
3. CBM : Condition Based Maintenance
Condition based maintenance (also known as CBM) is a maintenance methodology that
monitors the actual condition of an asset and helps to decide what maintenance operations are to be
performed for that particular Asset. 
4. TBM : Time Based Maintenance
Also known as Clock based or Calendar based maintenance and it follows a strict timetable. TBM refers
to routine maintenance tasks as per the timetable at regular time period, regardless of its condition. The goal
of time-based maintenance is to prevent asset/equipment failure beforehand and improve asset performance.

5. PM : Preventive Maintenance
  Is a routine maintenance process scheduled on an equipment/asset to reduce the possibility of an
equipment failure or unplanned downtime. PM is also referred to as time-driven or interval-based
maintenance. Preventive Maintenance is always calendar based or usage based.

6.PdM : Predictive maintenance

 Is a technique to predict the future failure point of an equipment, by keeping sensors /monitoring
tools and techniques, so that the particular component can be repaired or replaced, just before it fails. Thus,
equipment downtime is minimized and the component lifetime is maximized.

7. MTTR : Mean time to repair

Is the average time taken to repair an equipment until the equipment is restored to its complete
functionality. MTTR measures how fast a facility can respond to unplanned failures and repair.
8. MTBF: Mean Time Between Failures
It is the average time between failures of an equipment. The term is used for the systems which can be
repaired.

9. MTTF : Mean Time to Failure

Calculates the average amount of time a non-repairable asset function before it fails. If MTTF metric is
used, it means the machine is completely failed or in high danger or a component of the equipment is failed
which results in drastic slowdown of performance, where repairing of that particular equipment is not an
option at all. In short, MTTF is the average life of an equipment.
10. RTF : Run to Failure
Indicates the equipment is allowed to continue to operate till it fails. This is a maintenance strategy known as
fit and forget. It is an unplanned activity and hence it is reactive. There are no maintenance tasks done for this
asset until the equipment fails.
11.WO : Work Order
Is a document that provides all the information about a maintenance task which includes the Location,
task to be completed, the person assigned, the time to complete the task. can be defined as the proper and
timely processing of work orders.

13. IWMS :Integrated Workplace Management System

Is a software platform that helps facilities managers to simplify the complex facility operations
by optimizing the workplace resources and keep their workforce engaged. The system very effectively
improves efficiency of the facility operations and reduces the cost incurred to a great extent thereby
increasing the business productivity.

13. CAFM : Computer-Aided Facilities Management

Is a software solution that automates and manages the facilities management functions. The software
manages long term planning of facility spaces and infrastructure. It manages all the major facility functions
like.

14. EAM: Enterprise asset management

Is the process of managing the complete lifecycle of physical assets resulting in their extended
equipment life and improved efficiency, reducing cost and increasing productivity.

15. CMMS: Computerized Maintenance Management Systems

A Computerized Maintenance Management Systems focuses on the maintenance of equipment in
facilities. using a work order system, along with preventive and predictive maintenance. They also track asset
location and other details.

16. SBS : Sick Building Syndrome

Is used to describe a situation in which the residents of a building experience health Issues or
discomfort to the time spent in the building. The specific reasons for SBS is actually unknown. Also there is no
o specific illness that can be identified.

17. BIM: Building information modeling

Is an intelligent 3D representation of the physical spaces and assets within a facility. BIM provides the
insight to more effectively plan, design, construct, and manage buildings and infrastructure.

18.BAS/BMS: Building automation system / Building management system

Referred to as a building management systems, serve as a centralized control center for various
building systems in the facilities. It is an interlinked network of hardware and software, that monitors and
control systems in the facilities. 
 7. Provide a copy of the school facilities checklist , check if it is available or not in your station,
then indicate the description of each facility.

Answer: See attachment of my school facilities checklist.

8. Read and know the DepEd School Building Designs .

A.Architectural features
B. Structural Componentsn
* Make an outline of your readings and a short narrative.

Answer:

SHORT NARRATIVE

Adequate physical facilities which in good condition may influence students to perform well in learning

process and examination. School facilities can have a profound impact on both teacher
and student outcomes. With respect to teachers, school facilities affect teacher recruitment,
retention, commitment, and effort. With the aid of MOOE fund, the good structure of the facility is
implemented and maintained so that it can be used by our learners for a long time.

School buildings are classified according to structure, function and design. As to structure, it may be
classified as permanent, semi-permanent and temporary. As to function it is classified as instructional,
administrative and nonprogrammed. As to design, it is classified as Gabaldon type, RP-US Bayanihan,
DepED standard/modified, for Learning And Public Use Schoolbuilding (LAPUS) building, and others. In
line with the classification enunciated in the National Building Code of the Philippines, school buildings
are categorized as follows:
A. According to structure: Type Description Traditionally referred to as I Wood construction “Semi-
Permanent” - made of a combination of materials such as concrete and 80% lumber II Wood
construction with protective fire-resistant materials one-hour fire-resistive throughout III Masonry and
wood construction with exterior walls of incombustible (fire- resistive) construction: one-hour fire
resistive throughout Permanent” - made of strong and durable materials, 80% of which is concrete IV
Steel, iron, concrete or masonry construction with walls, ceilings and permanent partitions of
incombustible (fireresistive) construction except permanent non-bearing partitions which shall be one-
hour fire-resistive.
B. According to ARCHITECTURAL FEATURES/ Design: Type of Building Floor Dimensions (m) Floor Area
(sq. m.) Gross Area per place @ 45 pupils/ students per room (sq. m.) Gabaldon Type 7 x 9 minimum
63 1.40 Army Type 6 x 7 42 0.93 Magsaysay Type 6 x 7 42 0.93 76 Marcos Type 6 x 7 42 0.93
BagongLipunan I, II, III 6 x 8 48 1.06 RP-US Bayanihan 7.35 x 6 44.1 0.98 ESF Bldg. 6 x 8 48 1.06
Imelda Type 6 x 8 48 1.06 Pagcor Bldg. 6 x 8 48 1.06 GOJ-TRSBP Bldg. 8 x 6.25 52 1.15 GOJ-EFIP Bldg.
8 x 7 56 1.14 SEDP Bldg. (Carino Type) 8 x 7 56 1.24 Multi-Purpose Workshop Bldg. 7 x 18 126 1.4
DECS 1 room Bldg. 7 x 8 56 1.24 FVR 2000 (Fabricated Vigorous Room 2000) 7 x 8 56 1.24 SB Readily
AssembledMulti- Optima Shelter (Ramos) 7 x 8 56 1.24 Federation of Filipino Chinese Chamber of
Commerce andIndustry, Inc. (FFCCCII) 7 x 7 49 1.08 Little Red School House 7 x 8 56 1.24 DepED
School Bldg.(Standard/Modified) 7 x 9 7 x 7 63 49 1.04 1.08 DepED School Bldg. (All Wood) 7 x 9 7 x 7
63 49 1.04 1.08 DepED Multi-storey School Bldg. 7 x 9 63 1.04 Spanish Grant School Building package
7 x 9 63 1.04 TEEP SB 7 x 8 56 1.24 SEDIP Bldg. 7 x 9 63 1.04 Learning And Public Use Schoolbuilding
(LAPUS) 7 x 9 63 1.04
 9. Search the following topics :
 COA Circular of inspection and acceptance report
All items to be inspected shall be accepted first by the Property/Supply Officer, as the case may
be (Section 114, COA Circular 92-386 .
 COA Rules on inspection of deliveries
1.1 The examination (including testing) of supplies and services (including raw materials and component)
to determine whether the supplies and services Conform to contract requirement which include all
applicable drawings, specifications and purchase description. All items to be inspected shall be
accepted by Property custodian.
1.2 The Head of Office shall constitute an Inspection Committee to inspect and validate deliveries:
SCHOOLS Regular Members: a. Team Leader – who is at least a second (2nd) ranking permanent
official of the school. b. One (1) school personnel designated by the principal who has
knowledge/technical expertise relevant to the goods delivered. Provisional Member: a. One (1)
representative from PTA or NGOs (for textbooks and school furniture).
 COA Documentary requirements for government transaction
The inventory of supplies, materials and equipment spare parts to be procured out of available funds shall
at no time exceed the normal three- month requirement, subject to pertinent rules and regulations issued by
competent authority. The heads of the department may increase their inventory of critical supplies and
materials in anticipation of cost increases, or if necessitated by a national emergency or of an impending
shortage in the items concerned, specifying maximum quantities of individuals items.
 Updated guide in the audit of procurement
[REPUBLIC ACT NO. 9184 ]1 AN ACT PROVIDING FOR THE MODERNIZATION, STANDARDIZATION AND
REGULATION OF THE PROCUREMENT ACTIVITIES OF THE GOVERNMENT AND FOR OTHER PURPOSES Be it
enacted by the Senate and the House of Representatives of the Philippines in Congress assembled: ARTICLE I
GENERAL PROVISIONS SECTION 1. Short Title. – This Act shall be known as the “Government Procurement
Reform Act.”
SEC. 2. Declaration of Policy. – It is the declared policy of the State to promote the ideals of good governance
in all its branches, departments, agencies, subdivisions, and instrumentalities, including government-owned
and/or -controlled corporations, and local government units.
SEC. 3. Governing Principles on Government Procurement. – All procurement of the national government, its
departments, bureaus, offices and agencies, including state universities and colleges, government-owned
and/or -controlled corporations, government financial institutions and local government units, shall, in all
cases, be governed by these principles:
SEC. 4. Scope and Application. – This Act shall apply to the Procurement of Infrastructure Projects, Goods, and
Consulting Services, regardless of source of funds, whether local or foreign, by all branches and
instrumentalities of government, its departments, offices and agencies, including government-owned and/or
-controlled corporations and local government units, subject to the provisions of Commonwealth Act No. 138.
Any treaty or international or executive agreement affecting the subject matter of this Act to which the
Philippine government is a signatory shall be observed. SEC. 5. Definition of Terms. – For purposes of this Act,
the following terms or words and phrases shall mean or be understood as follows: (a) Approved Budget for the
Contract (ABC) – refers to the budget for the contract duly approved by the Head of the Procuring Entity, as
provided for in the General Appropriations Act and/or continuing appropriations, in the case of National
Government Agencies; the Corporate Budget for the contract approved by the governing Boards, pursuant to
E.O. No. 518, series of 1979, in the case of Government-Owned and/or - Controlled Corporations, Government
Financial Institutions and State Universities and Colleges; and the Budget for the contract approved by the
respective Sanggunian, in the case of Local Government Units. (b) BAC – refers to the Bids and Awards
Committee established in accordance with
SEC. 6. Standardization of Procurement Process and Forms. – To systematize the procurement process, avoid
confusion and ensure transparency, the procurement process, including the forms to be used, shall be
standardized insofar as practicable.

ARTICLE II PROCUREMENT PLANNING

SEC. 7. Procurement Planning and Budgeting Linkage. – All procurement should be within the approved
budget of the Procuring Entity and should be meticulously and judiciously planned by the Procuring Entity
concerned. Consistent with government fiscal discipline measures, only those considered crucial to the
efficient discharge of governmental functions shall be included in the Annual Procurement Plan to be specified
in the IRR.
SEC. 8. Procurement By Electronic Means. – To promote transparency and efficiency, information and
communications technology shall be utilized in the conduct of procurement procedures.

ARTICLE III PROCUREMENT BY ELECTRONIC MEANS

SEC. 8. Procurement By Electronic Means. – To promote transparency and efficiency, information and
communications technology shall be utilized in the conduct of procurement procedures. Accordingly, there
shall be a single portal that shall serve as the primary source of information on all government procurement.
The G-EPS shall serve as the primary and definitive source of information on government procurement.
Further, the GPPB is authorized to approve changes in the procurement process to adapt to improvements in
modern technology, provided that such modifications are consistent with the provisions of Section 3 of this
Act.
 COA guidelines on disposal of government properties
COMMISSION ON AUDIT CIRCULAR NO. 89-296 January 27,1989 TO :
All Heads of Departments, Chiefs of Bureaus/Offices of the National Government, Provincial Governors, City
Mayors, Heads of Local Government Units, Managing Heads of Government-Owned and/or Controlled
Corporations including their Subsidiaries, COA Directors, Heads of National, Local and Corporate auditing units
and all others concerned. SUBJECT: Audit Guidelines on the Divestment or Disposal of Property and Other
Assets of National Government Agencies and Instrumentalities, Local Government Units and Government-
Owned or Controlled Corporations and their Subsidiaries.
I.PURPOSE: - To achieve uniformity and consistency in the observance of audit procedures and to ensure
facility in audit with respect to the divestment or disposal of property and other assets of all national
government agencies/instrumentalities, local government units and government-owned and/or controlled
corporations and their subsidiaries, this Circular prescribes audit guidelines on the matter.
II. RATIONALE: - As a matter of national policy in support of its economic recovery program, the Government
has devised a scheme of reducing the number of government entities or instrumentalities and government-
owned or controlled corporations and their subsidiaries which have proliferated to unmanageable
proportions. To achieve this goal, it has resorted either to privatization of a good number of these
corporations and their subsidiaries or the divestment or disposal of their property and other assets as well as
that of national government agencies and local government units. In aid of this endeavor, this Commission has
deemed it fit to prescribe audit guidelines for the use and observance of the management of these
government entities/instrumentalities and of the auditors concerned.
III. DEFINITION AND SCOPE: - These audit guidelines shall be observed and adhered to in the divestment or
disposal of property and other assets of all government entities/instrumentalities, whether national, local or
corporate, including the subsidiaries thereof but shall not apply to the disposal of merchandise or inventory
held for sale in the regular course of business nor to the disposal by government financial institutions of
foreclosed assets or collaterals acquired in the regular course of business and not transferred to the National
Government under Proclamation No. 50. They shall not also cover dation in payment as contemplated under
Article 1245 of the New Civil Code. As envisioned in this Circular, divestment shall refer to the manner or
scheme of taking away, depriving, withdrawing of an authority, power or title. As opposed to investment
which signifies the delivery of possession of anything to another, divestment connotes taking away and/or
withdrawal of such possession and title (Black's Law Dictionary, Rev. 4th edition; Webster's New School/Office
Dictionary).
IV. AUTHORITY OR RESPONSIBILITY FOR PROPERTY DISPOSAL/DIVESTMENT Pursuant to existing laws on the
matter, the full and sole authority and responsibility for the divestment or disposal of property and other
assets owned by national government agencies or instrumentalities, local government units, and government-
owned and/or controlled corporations and their subsidiaries shall be lodged in the heads of the departments,
bureaus, and offices of the national government, the local government units, and the governing bodies or
managing heads of government-owned or controlled corporations and their subsidiaries conformably to their
respective corporate charters or articles of incorporation, who shall constitute the appropriate committee or
body to undertake the same.
V. MODE OF DISPOSAL/DIVESTMENT: - This Commission recognizes the following modes of
disposal/divestment of assets and property of national government agencies, local government units and
government-owned or controlled corporations and their subsidiaries, aside from other such modes as may be
provided for by law. 1. Public Auction Conformably to existing state policy, the divestment or disposal of
government property as contemplated herein shall be undertaken primarily thru public auction. Such mode of
divestment or disposal shall observe and adhere to established mechanics and procedures in public bidding,
viz: a. adequate publicity and notification so as to attract the greatest number of interested parties; (vide, Sec.
79, P.D. 1445) b. sufficient time frame between publication and date of auction; c. opportunity afforded to
interested parties to inspect the property or assets to be disposed of; d. confidentiality of sealed proposals; e.
bond and other prequalification requirements to guarantee performance; and f. fair evaluation of tenders and
proper notification of award. It is understood that the Government reserves the right to reject any or all of the
tenders. 2. Sale Thru Negotiation For justifiable reasons and as demanded by the exigencies of the service,
disposal thru negotiated sale may be resorted to and undertaken by the proper committee or body in the
agency or entity concerned taking into consideration the following factors: a. There was a failure of public
auction. As envisioned in this Circular, there is failure of public auction in any of the following instances: 1. if
there is only one offeror. In this case, the offer or bid, if sealed, shall not be opened. 2. if all the offers/tenders
are non-complying or unacceptable. A tender is non-complying or unacceptable when it does not

VI. AUDIT PROCEDURE: - A. To facilitate audit of the disposal/divestment of corporate assets as herein
contemplated, the management of the government corporation concerned shall furnish the Auditor at least
twenty (20) days before the advertisement of the call to public auction with a copy each of the following
documents: a) Program for disposal with time schedules; b) Inventory Report showing the itemized list and
complete description of the assets; c) Appraisal Report showing the appraised values of the assets, prepared
by an in house and/or independent appraiser; d) Disposal procedure adopted. which are prepared by the
concerned offices/departments of the corporation and submitted to the proper Disposal Committee or similar
body constituted by the management.

VII. COA ROLE DURING DISPOSAL: - In all modes or instances of disposal of government property or assets as
hereinabove contemplated, the proceedings shall be undertaken by the appropriate authority in the presence
of the Auditor or other COA representative who shall act as an intelligent, responsive and articulate witness
thereto. The said act of witnessing shall not be confined merely to seeing what is being done during the
proceedings but shall be related to the more meaningful discharge by the Auditor of his/her constitutional
duty to examine, audit and settle all accounts pertaining to the expenditures or uses of government funds and
property. Thus, the Auditor acting as such witness may verbally advise the agency head or his duly authorized
representative of any objectionable feature/s of the proceedings. Otherwise, he may sign documents and
other papers pertinent only to those proceedings which he witnessed with his comments which he deems
necessary under the circumstances. Related advices and/or comments done in writing should invariably be
sent officially to and duly.

10. Make a narrative of your School’s Best practices in the Maintenance and Acquisition of School
Facilities.
 KATIMO NATIONAL HIGH SCHOOL BEST PRACTICES IN MAINTAINING ABD ACQUISITION OF SCHOOL FACILITIES
Regardless of the country, good school facilities help determine the success of students and the
effectiveness of a teacher’s lesson. School facilities affect teacher recruitment and retention. More
importantly, they also affect the health, behavior and engagement of the students. Thus, adequate facilities
make it easier for the school to deliver better education.
Katimo National High School participates in every year BRIGADA ESKWELA contest and for the five
consecutive years, we have been CHAMPION In the District, Congressional and 1 st runner up in the Division
Level. This effort is responsive to the changing programs of educational delivery, and at a minimum should
provide a physical environment that is comfortable, safe, secure, accessible, well illuminated, well ventilated,
and aesthetically pleasing to all the Learners, stake holder, staff and teaching force.
We conducted several Activities as a part of BRIGADA Eskwela Such as Annual Repairs, Cleaning,
Waste Segregation, Hazard Mapping, Building Renovation, Classroom structuring and Earthquake and Fire
drill. With the help of MOOE every month, all dilapidated school facilities such as room are being repaired to
keep them usable by our learners.
KNHS facility consists of not only the physical structure and the variety of building systems, such as
mechanical, plumbing, electrical and power, telecommunications, security, and fire suppression systems. The
facility also includes furnishings, materials and supplies, equipment and information technology, as well as
various aspects of the building grounds, namely, athletic fields, playgrounds, areas for outdoor learning, and
vehicular access and parking.
With the will of the our School Principal Gilberto O. Gratuito, Stakeholders, Parents And Teachers
Association, Community and Teaching Force and staff and the continuing improvements and innovations of
school facilities, the learning environment is more interactive and conducive. With good facilities, teachers will
be better prepared to adapt to the changing education requirements of their students for the job market.
11. Planning of my dream School Facilities Maintenance as future School Heads

✓ school facility maintenance as a vital task in the responsible management of an education organization
✓ the needs of an education audience
✓ strategies and procedures for planning, implementing, and evaluating effective maintenance programs
✓ a process to be followed, rather than a canned set of “one size fits all” solutions
✓ recommendations based on “best practices,” rather than mandates The document offers recommendations
on the following important issues, which serve as chapter headings:
✓ Introduction to School Facilities Maintenance Planning
✓ Planning for School Facilities Maintenance.
✓ Facilities Audits (Knowing What You Have)
✓ Providing a Safe Environment for Learning
✓ Maintaining School Facilities and Grounds
✓ Effectively Managing Staff and Contractors
✓ Evaluating Facilities Maintenance Efforts

SUBMITTED BY:
REGAL J. CAPIÑA
M. A. Student SUBMITTED TO:
MRS. LOURDES S. SEVILLA, Ed. D.
MaEd Professor Educ 206