MACHAKOS UNIVERSITY

OFFICE OF THE REGISTRAR (ACADEMIC AND STUDENT AFFAIRS)

Telephone:254-(0)735 247939/ (0)723 805829

E-mail: [email protected]
Website www.mksu.ac.ke

INDEX NO: 18325207042 DATE: 7TH SEPTEMBER, 2021

MATUKU EUNICE NDUNGE

P O BOX 440-90137
KIBWEZI

[email protected]

Dear Eunice,

RE: ADMISSION LETTER AND JOINING INSTRUCTIONS FOR TVET PROGRAMME

2021/2022 ACADEMIC YEAR

Congratulations on your KCSE performance. I am pleased to inform you that you have been
offered a place to pursue a Diploma in Business Management course in the School of
Business and Economics at Machakos University.

Your Admission Number is VD14-2683-2021

This offer is made on the basis of the statement of your qualifications indicated in your
application form, and is subject to verification by the University. You must, therefore, present
the originals of the following during the registration: KCSE result slip or certificate, school
leaving certificate, National ID or birth certificate. Please note that for you to be a bonafide
student of the University, you are expected to register and pay in full, all fees and dues
indicated in the form, MksU/1, which you are required to download from our website:
www.mksu.ac.ke.

If you wish to apply for a Government loan to cover part of your tuition fees, you should
complete the relevant application form, which you can download from the HELB Website:
http://www.helb.co.ke. Duly completed loan application forms should be forwarded directly
to the Higher Education Loans Board for processing immediately after receiving the Admission
letter.

…..cont’d/2
Kindly download detailed forms, MksU /1 and MksU /2 listed below from our
website:www.mksu.ac.ke for your information and necessary action before you come to the
University.

(i) MksU /1 - Fees Structure

(ii) MksU /2 - Letter of Acceptance by the candidate to abide by
University Rules and Regulations.
(iii) MksU /3A - Letter of Acceptance
(iv) MksU /3B - Letter of Non-Acceptance (For those not
accepting the offer).
(v) MksU /4 - Student Medical Examination form
(vi) MksU /5 - Emergency Operations/Admissions form
(vii) MksU /6 - Student Personal Details form
(viii) MksU /7 - Declaration Form

The documents listed in (ii) to (viii) above are attached to this letter. You are required to
complete and scan them together with copies of your KCSE Certificate/Result slip, National
Identity Card (ID)/Birth certificate, Passport Photo and Bank Payment Slip, and email them by
10th September, 2021 to the following email addresses: -

(1) Unique email: [email protected]

(2) Admissions email: [email protected]
All candidates offered a place must report and register at the University on 13th Sept. 2021.
This offer is valid for one (1) academic year after which it lapses. However, any candidate
wishing to take up his/her vacancy later should apply for deferment to the Registrar
(Academic & Student Affairs) before 30th October, 2021. You are therefore advised to
regularly visit our website:www.mksu.ac.ke for updates.

Machakos University has integrated ICT in all its courses and therefore, you are advised to
bring a laptop or a smartphone to facilitate teaching and examination. You are also advised
to visit our website to familiarise yourself with the Programme requirements and the School
you have been admitted to. Once again, I take this opportunity to congratulate you on your
excellent performance and subsequent admission to Machakos University. I look forward to
welcoming you to the University on your arrival.
Yours sincerely

PROF E. ONDARI OKEMWA, PhD

REGISTRAR (ACADEMIC & STUDENT AFFAIRS)

S/No.TVET/548TVET/
 FORM MksU/3A

MACHAKOS UNIVERSITY
ISO 9001:2015 Certified

OFFICE OF THE REGISTRAR (ACADEMIC & STUDENT AFFAIRS)

LETTER OF ACCEPTANCE OF OFFER BY THE CANDIDATE

(To be completed by those ACCEPTING the offer)
Dear Sir
With reference to your letter offering me a place in the School of
___________________________________________________________________________

For a course leading to a Degree/Diploma/Certificate of______________________________

___________________________________________________________________________

This is to confirm that I DO ACCEPT the offer, and I DO PROMISE TO ABIDE by the
Rules and Regulations governing the organization, conduct and discipline of Machakos
University as spelt out in the “Regulations Governing the Conduct and Discipline of the
Students of the University”, prepared in accordance with the Machakos University Legal
Order No. 130 of 2011.

FULL NAME: ______________________________________________________________

ID NO: _____________________ SCHOOL/DEGREE/DIPLOMA/CERTIFICATE

COURSE ADMITTED TO _________________________________________________

ADMISSIO NNUMBER: _____________________________________________________

SIGNATURE: ______________________________________ DATE:_________________

Note: If you are not accepting this offer, please complete and return FORM MksU/3B
 FORM MU/3B

Machakos University
ISO 9001:2015 Certified

OFFICE OF THE REGISTRAR (ACADEMIC & STUDENT AFFAIRS)

LETTER OF NON-ACCEPTANCE OF OFFER BY THE CANDIDATE

(To be completed by those NOT ACCEPTING the offer)
Dear Sir

Candidate’s Name:
_____________________________________________________________________

Admission/Ref No:_____________________________________________________
_
With reference to your letter offering me a place in the School of
________________________________

For a programme leading to the award of____________________________________

I wish to confirm that I WILL NOT ACCEPT the offer, because of the following reasons:
(Mark X against that which is applicable)

1. Family Problems
2. Ill Health
3. I have been offered an Overseas Scholarship
4. The University has not offered me the course I applied
for
5. I have taken on employment
6 Any other reasons (state the reasons here)

Yours
faithfully___________________________________________________________________
(Surname) (Other Names)
Signature: ___________________________________ Date: __________________________
 FORM MU/4

Machakos University
ISO 9001:2015 Certified

OFFICE OF THE REGISTRAR (ACADEMIC & STUDENT AFFAIRS)

University Admission No._______________

STUDENT ENTRANCE MEDICAL EXAMINATION

IMPORTANT: Students should bring this form duly signed during the registration.
NOTE: A chest X-ray may be required if the doctor examining a student, feels that it is
necessary. The film should be given to the student to bring to the University Medical Officer
during the registration period.

PART 1: (a) SURNAME________________OTHER NAMES___________________

DATEOFBIRTH___________ SEX ___________________________

NATIONALITY______________ SINGLE/MARRIED______________

RELIGION________________

SCHOOL________________________________________________

NAME, ADDRESS AND TELEPHOINE NUMBER OF PARENT/GUARDIAN:

___________________________________________________________________________

___________________________________________________________________________

NEXT OF KIN______________________________________________________________

(b) Have you ever been admitted to hospital?

____________________________________

If so, state reason for admission and date:

____________________________________
 FORMMU/4
(c) Have you had any of the following illnesses?
Tuberculosis or other chest infection Yes/No_______________________

Fits, Nervous disease or fainting attacks Yes/No_______________________

Heart disease or rheumatic fever Yes/No_______________________

Any disease of genitor-urinary system Yes/No_______________________

Allergies to food or drug Yes/No_______________________

Malaria Yes/No______________________

Sexually transmitted disease Yes/No______________________

Any disease of the digestive system Yes/No_______________________

If the answer to any of the above is yes, please give details with dates.
_____________________________________________________________________

(d) If there are any other relevant details of your medical history not covered by the
above, please give particulars.
_____________________________________________________________________

_____________________________________________________________________

(e) Has any member of your family suffered from

(i) Tuberculosis Yes/No

(ii) Insanity or mental illness Yes/No
(iii) Diabetes Mellitus Yes/No

(f) Have you been immunized against any of the following diseases: -

(i) Small pox

Yes/No_________________Date:_______________

(ii) Tetanus
Yes/No_________________Date:_______________

(iii) Poliomyelitis
Yes/No_________________Date:_______________

Student’s
Signature_____________________________________________________________
 FORMMU/4

PART II (To be completed by the examining Medical Officer)

(a) Height________________________________________Weight______________

(b) VISUALACUTITY

Without Glasses R.6/ L.6/

Without Glasses R.6 L.6/

(c) Hearing Right Ear Left Ear

(d) Condition of: Teeth______________________________________________

Nose_______________________________________________
Throat_____________________________________________

(e) Lymphatic Glands______________________________________________________

Circulatory System_____________________________________________________
Blood Pressure_________________________________________________________
Systolic______________________________________________________________

(f) RespiratorySystem_____________________________________________________
_____________________________________________________________________
X-Ray (Chest if necessary) _______________________________________________
_____________________________________________________________________

NB: THE STUDENT SHOULD BE GIVEN THE CHEST – RAY FILM TO BRING
TO THE UNIVERSITY OFFICE OF THE DEAN OF STUDENTS DURING
REGISTRATION

(g) Abdomen_____________________________________________________________

Spleen_______________________________________________________________

Any Evidence of Hernia_________________________________________________

Any evidence of Hemorrhoids___________________________________________

(h) Urine___________________ Albumin __________________Sugar_____________

 FORM MU/4

(i) Any observation defects in addition to general record of observation.

_____________________________________________________________________
_____________________________________________________________________
(j) Blook Khan Test______________________________________________________

(k) Any other observation importance_________________________________________

_____________________________________________________________________
_____________________________________________________________________

Name:______________________________________Signature________________________

Date:_______________________________________Address:________________________
____________________________
____________________________

Rubber Stamp_______________

PART III
(To be completed at the University)

SPECIAL REMARKS

Fit/Unfit for University Education

Is/is not on treatment at present

DATE: ___________________ SIGNATURE: _________________________________

OFFICE OF THE DEAN OF STUDENTS

Machakos University
 FORM MksU/5

MACHAKOS UNIVERSITY
ISO 9001:2015 Certified

OFFICE OF THE REGISTRAR (ACADEMIC & STUDENT AFFAIRS)

Course Admitted to:_________________________________________________________

EMERGENCY OPERATIONS/ADMISSIONS

(For those students under 21 years)

Approval of your parents (or guardian in case none of your parents is alive) is required for the
Principal of Machakos University or his designate to give consent on their behalf, for an
emergency operation or admission into a hospital to be carried out on you should a situation
calling for such an operation or admission into a hospital arise.

FORM OF CONSENT

I agree that the Principal of Machakos University or his designate may consent to an
emergency
operation, or admission into a hospital, on_________________________________________

Admission No____________________________ (insert name and number) if it has proved

impossible to contact me in time.

Name of Parent/Guardian _____________________________________________

Relationship ______________________________________________

Address ______________________________________________

Telephone No. MobileNo:__________________Landline:____________

Email Address ______________________________________________

Signature ______________________________________________

Date _______________________________________________
 FORM MU/6

Machakos University
ISO 9001:2015 Certified

OFFICE OF THE REGISTRAR (ACADEMIC & STUDENT AFFAIRS)

STUDENTS PERSONAL DETAILS

(To be completed in duplicate)

AFFIX
PASSPORT SIZE
PHOTO HERE

Information required in this form is intended to help the office of the Registrar (Academic)
understand the student better. It will be used for the purpose of improving the student’s
welfare while at the University.

1. Full Name:__________________________________________________________
(SURNAME) (OTHERNAMES)

2. University Admission Number___________________________________________

3. Date of Birth_______________________ Place of birth_______________________

4. Sex: Male/Female (√) tick

5. Religion_______________________ National Identity No. I/D__________________

6. Nationality ________________Passport No._________ Country_________________

7. Family Home Address___________________________________________________

Sub-Location_____________________ Name of Sub-Chief_____________________

Location_________________________ Name of Chief________________________

 Division___________________________ District____________________________

Province______________________________________________________________

Current Postal Contact Address___________________________________________

Tel. Number__________________________________________________________

(a) Marital Status: Single/Married (√) tick

(b) Name and Address of Spouse (if married)

_____________________________________________________________________

Full name and Address of Mother__________________________________________

Alive/Deceased________________________________________________________

Occupation of Mother_______________________Tel._______________ ______

Full name and address of Father___________________________________________

Alive/Deceased_______________________________________________

Occupation of Father________________________ Tel.______________ Fax___________

Name and Address of Guardian (if both parents are incapacitated)________________

____________________________________________________________________

Occupation of Guardian_____________________Tel._________________________

Name(s) of brother(s), sister(s) and dates of birth.

Name Date of Birth

____________________________________ ______________________________

____________________________________ ______________________________

____________________________________ _______________________________

____________________________________ _______________________________

Give names and addresses of three persons who can be contacted in case of emergency.
 FORM MU/6

Name: Relationship: Address, including

Telephone if available

(i) ________________________________________ _________________________

_________________________

Tel._____________

(ii) ________________________________________ __________________________

__________________________

Tel._____________

(iii) ________________________________________ _________________________

_________________________

Tel._____________

14. Name and addresses of secondary school/s attended and dates.

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

K.C.S.E. Or Equivalent Results

Subjects Grade Subjects Grade

______________________ ___________ ______________________ _________

_____________________ ___________ ______________________ _________
______________________ ___________ ______________________ _________
______________________ __________ ______________________ _________
_____________________ ___________ ______________________ _________
______________________ ___________ ______________________ _________
______________________ ___________ ______________________ _________
______________________ ___________ ______________________ _________

16. Any other institution/qualification: Qualification and Dates

Institution/School and Address
_____________________________ _________________________
_____________________________ ________________________
 FORM MU/6

17. Games/Sports: Which games or sports are you interested in?

Soccer__________ Hockey_____________Basketball_________Netball__________

Lawn Tennis______ Athletics____________Swimming__________ Dart__________

Volleyball______________Badminton______________ Rubgy_________________

Table Tennis____________ Squash______________ Martial Arts________________

If others
specify_____________________________________________________________

_____________________________________________________________________

18. Did you represent your school in games/sports? If yes, in what capacity?
_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

19. Clubs Societies and Hobbies: Which clubs, societies or hobbies are you interested in?
Please give details or your participation.

_____________________________________________________________________

_____________________________________________________________________

20. Which Clubs/Societies/Hobbies would you like to participate in at Machakos

University?

21. Please give any information you think will assist to improve your welfare as a student
in this university.
_____________________________________________________________________

_____________________________________________________________________

22. Give any other information that might assist the University to know you better.

23. I certify that the information I have provided is correct.

Signature:_________________________________ Date:_____________________
 FORM MksU/7

MACHAKOS UNIVERSITY
ISO 9001:2015 Certified

OFFICE OF THE REGISTRAR (ACADEMIC & STUDENT AFFAIRS)

DECLARATION
I hereby undertake to complete the course for which I have been accepted at Machakos
University unless I am requested to discontinue by the University authorities.
I understand that change of School or Department will be permitted only by authority of
Senate.
I accept the regulations made from time to time for the good order and governance of the
University lawfully made by the Vice-Chancellor and other duly appointed officers of the
University.

Name of Candidate:_________________________________________________________

Admission No.______________________________________________________________

Signature:__________________________________________________________________

Date:______________________________________________________________________