Organizing An Event
Organizing An Event
Organizing An Event
Guides:
Guide to Contacting the Press
Sample Media Alert
Guide to Contacting Elected Officials
Guide to Writing Op-Eds/Letters to the Editor
Promotional Tools:
Sign-Up Sheet
Flyers
What is ServiceNation
Resources:
Resources and Readings
Statistics
Fact Sheets:
Education
Poverty
Environment
Service
Getting Involved in ServiceNation
Thank you for joining the ServiceNation movement!
ServiceNation is not only a campaign of ideas, but one of action and the power of citizens.
The Day of Action is also a day of possibility.
On September 27, across the nation, thousands of individuals, groups, and communities will
come together to learn, serve, and celebrate the impact and potential that service has in our
communities.
First, you can create an event that’s right for you and your group, and this kit will show you
how.
Still want to get involved, but don’t quite have the time to organize an event yourself?
Check out events others are organizing at http://events.servicenation.org and RSVP to
participate in one.
Write a letter to the editor or an op-edor write to your elected officials about the importance
of universal national voluntary service.
Every action, letter, phone call, and email counts. The ServiceNation movement begins with
you.
Day of Action Event Essentials
Want to host a Day of Action event, but unsure of where to begin? Here are the basics to
help you organize it all from start to finish.
1. Identity Community Concerns. First, think about issues in your community
that have already been or could be addressed by service. Whether it is unmet needs
in education, environment, hunger and homelessness, service addresses these unmet
needs in a variety of ways.
2. Choose an Action & Location. What kind of event will you host to raise
awareness about your communities unmet needs and the important role service plays
in addressing that need? You may want to visit our list of event ideas to help get you
thinking, which can be used as a jumping-off point for you to come up with your
own project idea.
3. Register your event and information on our website. Invite your family and friends
to get involved to help out. The more helpers you have organizing the event with
you, the more you can all accomplish!
4. Figure Out Logistics. Iron out the details of your event—location, directions,
carpools, permits, refreshments, bathrooms, and anything else you can think of to
help September 27th go as smoothly as possible.
5. Get the word out! Write a small blurb about your event and submit to your local
media—community print publications, college newspapers, radio stations, corporate
newsletters, or church bulletins. Post flyers around your local supermarkets,
restaurants, and businesses. Reach out through email and social networking sites.
You may want to contact your local elected representatives and let them know about
it as well. Also check out our customizable flyers, postcards, stickers, and more. Talk
to as many people as you can about your September 27 event; you never know who
is interested!
6. Declaration of Service. This is a document you can send to your elected
officials and the presidential candidates to tell them that you care about volunteering
and citizenship. We’ll provide a template as the day gets closer, but you can edit the
Declaration as much as you like. Have a discussion at your event, and people can
weigh in and customize it. Make the document yours!
7. Publicity. Get people interested in your event not only ahead of time (so that they
can join in and participate), but afterwards as well so they can learn about the
ServiceNation movement and the impact you and others made on the Day of Action!
Invite local media to cover your event as a special interest story, and make sure to
take photos throughout the day to mark your progress and commemorate the event!
8. Act! September 27th is finally here! Have your attendees fill out your sign-in sheet
so you can stay in touch after the event. Don’t forget to have everyone discuss and
sign the Declaration of Service.
9. Follow up. Once your event is over and all cleaned up, go back to the
ServiceNation website, and under “Manage Your Event” there’s a form where you
can send us videos for YouTube and pictures for Flickr, to share with us how your
day went. Make sure to send out thank-yous to all friends, family, volunteers, and all
others that helped make your event a success!
Day of Action Event Ideas
What If . . . 1 Million by 2020
The goal of events on the Day of Action is to demonstrate the importance of service and to
tell stories about the impact that service has, and the potential service could have if built to
scale. The theme of the Day of Action is “What If….”
The theme paints a picture of a world where service is brought to scale: What if every child
had a mentor? What if every child graduated from high school? What if our parks, rivers,
and open spaces were void of pollution and trash? What if service became a right of passage
and not a punishment or chore?
The theme is also about creating a sense of urgency to take action. It is also about telling the
story if service is not brought to scale. What if the high school dropout crisis increases?
What if children have no place to go after school? What if our public lands continued to
become polluted? What if college becomes too expensive for most our country’s children?
The Day of Action is about telling the story of impact of service, the possibility of a country
where 1 million people are serving full time or part time annually and 100 million people are
volunteering throughout the year.
Examples of events that you might organize for the Day of Action include:
• Organizing a rally in front of the State House or walk from office to office of your
elected officials in a demonstration.
• Holding a service fair, where representatives from different organizations come to
talk about the service work they do and the impact their service work has in their
community.
• Hosting a house party or smaller gathering to share stories of service and its
importance.
• Creating a photo gallery with pictures of service along with people’s stories written
up beside them.
• Researching for and hosting a teach-in about service, the different programs that are
out there and how they have impacted various communities.
Make sure to make your event fun, creative and tailored to your community. At each event,
make sure to have people sign the Declaration of Service as well as sign postcards to or call
their representatives to remind them of the immediate importance of universal voluntary
national service.
Getting Others Involved
As you plan your event, you’ll want to reach out to as many participants as possible to attend.
1- Your personal networks are a perfect place to start. Reach out to friends, family, co-
workers, neighbors and fellow members of organizations through e-mail, phone or mail. Try
e-mailing your entire address book or messaging your entire friend list—you never know
who is interested in volunteering! Let them know that the ServiceNation event and cause is
something you’re excited about and that they can play a concrete and important role in. Also
encourage them to invite a few more people of their own.
2- The internet can be a critical tool in organizing your Day of Action event. Make sure to
get everyone to RSVP on the ServiceNation website. Setting up Facebook or MySpace
events is also a great communication method. You can also use the ServiceNation Facebook
or MySpace pages to find other people in your area who are part of ServiceNation and invite
them to your events.
3- Local media is another great way to publicize your event. Place an ad in your local
newspaper or in more than one local newspaper from surrounding communities. Also, if
there is one, ask your local paper to put your event on its calendar. You can also try putting
your event in church bulletins, college newspapers or radio stations, or corporate or non-
profits’ newsletters.
4- Community leaders and community organizations are people you should target and
ask them and their membership to come. Definitely call the offices of all your state and local
officials and invite them to come. Congress will be in recess at the time, so make sure to
include your representatives and senators. ServiceNation provides a tool for inviting your
elected officials here. Depending on the event, different interests groups might turn out their
membership: if you’re focused on the power of service to protect the environment, for
instance, you might want to contact environmental advocacy groups like local chapters of
the Sierra Club, Greenpeace or 1Sky.
Finally, make sure to put up flyers around the neighborhood, or write some chalk
advertisements near busy areas. A sample flyer can be found here. Feel free to be creative;
this is your event and your ideas will drive it.
Logistics Checklist
As you’re planning out your Day of Action event, you’ll have many things to keep in mind.
To help you stay on track, here’s a checklist about some logistical details you might need to
consider.
Securing a location for the event, and getting the necessary permissions.
Ensuring there is a way to get to the event by public transportation or that there is
nearby parking.
Ensuring that participants know how to find the event and have directions.
Arranging for rides or carpools to the event.
Preparing and purchasing refreshments for the event.
Getting all the materials you need: paper, pens/pencils, camera, video camera,
postcards for elected officials, copies of the Declaration of Service, stickers, banners,
decorations, etc.
If there are reporters, appointing someone to greet the media, and making sure there
are participants to speak with them.
If there are speakers, arranging to introduce them and getting their biographies. Also
making sure they’ll be around to talk to the press. Some of the most powerful
speakers are the ones that have been impacted by service—whether through serving
or by being served.
Contacting the Press
(Source: STAND—the Student Anti-Genocide Coalition. http://www.stand.org)
Media publicity is a great way to boost attendance at your Day of Action event and spread
the word about ServiceNation. When first contacting the press, write up a media alert or a
press release and send it out to as many news outlets as possible. When contacting the press,
remember to make two clear points: the importance of universal voluntary national service
and the plan for 1 million active full or part-time volunteers by 2020.
Media Alert vs. Press Release:
A media alert is the basic facts of an event, the who, what, where, when and why. It
publicizes an event to the press and invites them to come.
A press release is essentially a one page article about your event, written from your
perspective. It can include quotes from event organizers and attendees, and a much greater
level of detail. As STAND (the Student Anti-Genocide Coalition) put it, “think of a press
release as a way to write the article for a reporter.” Press releases are usually written in
Associated Press style, going from most to least important information. Look for an example
of any AP news story for more guidance.
Both media alerts and press releases are usually less than a page, so don’t worry about
making them longer.
Sending Out the Alerts:
You should send out information about your Day of Action event to as many press outlets
as you can think of, but definitely prioritize the local outlets first, since they are more likely
to send a reporter to your event. Community and local newspapers are key, as are nearby
college and university newspapers. Also try local radio stations. If you’re planning a
particularly large event, you can also try contacting local television news channels, or even
the local affiliates of major networks like CBS, CNN, NBC and Fox. Contact information
for local affiliates of these channels can be found on their websites.
Make sure to make the subject heading of your e-mail or the headline of your press release as
catchy as possible. Also make sure to have a clear message about the importance of service
with any success stories about service you want to share.
Media Timeline:
1-2 Weeks Before _________ 3 Days Before __________ 1 Day Before ______Day of Action!
Contact as many media Call and e-mail all of Call and e-mail all Make sure
outlets as possible your press contacts press who responded there are
with your press release and remind them about to your alert or press participants to
or media alert. the event individually. release and try to get speak to press
Make a list of those . a list of who will come. and if you
follow up; have a guest
make sure to give speaker be
any more information sure they’ll take
they might need. questions after.
FOR IMMEDIATE RELEASE CONTACT: [Your name]
[Your phone number]
What: [Describe your event and your events goal, as well as details like the number of
participants here].
Why: All across the country, thousands of Americans are participating in the ServiceNation
campaign, calling upon our country to increase the role of service as a means to solving
problems. With over 62 million Americans already volunteering in some capacity, Americans
now are serving more than at any other time in history and are ready to take on an expanded
role in service.
Sending a Postcard:
If you are pressed for time, signing one of these yourself and getting a few family and friends
to do so as well helps to reinforce the importance of service to your representatives.
Writing a Letter:
Keep it personal, but make sure to include facts that demonstrate the impact of the issue on
the larger community. Handwrite your letter if at all possible, and if you type, add a
handwritten note. Be brief, clear and specific. Request a personal and written response from
the official in question, specifically about your issue. Also, make sure to include your address
on your letter itself; it’s especially important to include where you live, because
representatives will only take your opinions into account if you live within their district.
Before going in, make sure everyone in your group is on the same page and knows your
message, and establish the goals for the meeting. Also research your representatives stance
on service and what organizations she or he might have been involved with or how they
might have voted in the past. www.vote-smart.org or www.thomas.loc.gov are good websites
to find out your representatives’ stance. Bringing background materials on your issue can
also be a good way to make sure your meeting has an impact.
During the meeting, be as concise as possible, and of course make sure to be polite. Also speak
from your own experience and the experience of your community; tell a story and make it
personal. If they tell you that they agree with the importance of the issue, press them to
attend your Day of Action event or sign the Declaration of Service.
After the meeting, make sure to thank the representative or her or his staff for their time and
re-emphasize the points that you made in an e-mail or note. Also, follow up with any
information, whether it is details about your Day of Action event or a copy of the
Declaration of Service.
Writing an Op-Ed/Letter to the Editor
Source: “Writing Letters to the Editor” and “Writing Op-Eds” from STAND (the Student Anti-Genocide
Coalition).
Writing a letter to the editor or an opinion-editorial for your local newspaper is a great way
to be involved in ServiceNation even without planning an event for the Day of Action. You
will spread the message of the Day of Action and help put the issue of universal voluntary
service on the agenda as we head towards the election. When writing your piece, make sure
to include two points: the importance of universal voluntary national service to you and the
constituency you represent, and the plan for 1 million active full and part-time volunteers by
2020.
Consider community and neighborhood publications as well, and even corporate or school
newsletters. You might also want to look into writing for a community blog or an electronic
newsletter; even if the audience seems small, every additional person who learns about
ServiceNation is critical in this grassroots movement.
Writing an Op-Ed
An op-ed is a longer piece that details a wider variety of reasons why your issue is important
and should be acted upon in the ways you suggest. Here it can be particularly helpful to start
with your own personal story about service and why you believe in service as an effective
solution. Then you could expand to more general reasons that a wide variety of people can
get behind so as to draw people in. Try to start off with a recent experience or a recent piece
of news as a hook for why the paper should publish it and people should be interested. Feel
free to allow your voice to drive the piece, but also make sure to ground your op-ed in stats
and facts.
In addition, Letters to the Editor are considerably shorter than an op-ed. Keep them around
250-300 words, and make sure you read the paper’s requirements. State your point or
criticism clearly and support it pithily. Identify yourself and the constituency (whether a
neighborhood, a student group or a student body) that
you represent, and discuss how the issue effects you. Don’t make a series of complaints;
instead, provide concrete ideas for a solution or ways to take action.
Make sure to include your full contact information for both Letters to the Editor and Op-
Eds; the newspaper may want to be in touch with you before publishing.
Resources
The following are some resources and readings that inspire participation in service and call for America to become a
nation of service. You might want to share these with family and friends, or hand out copies at your Day of Action
event.
Speeches:
o Bill Clinton’s remarks on signing the National and Community Service Trust
Act of 1993. http://www.presidency.ucsb.edu/ws/index.php?pid=47092
o Bill Clinton’s speech on the swearing in of new AmeriCorps members:
http://www.presidency.ucsb.edu/ws/index.php?pid=49067
o Alan Khazei's Speech to City Year:
http://www.cityyear.org/media/pdf/AlanSpeech0806NoCovers.pdf
o John McCain's Address to the Naval Academy, "Service to America":
http://www.johnmccain.com/informing/News/Speeches/9ab40f08-d2ce-
46c4-bae4-18e65994927c.htm
o Barack Obama's Commencement Address to Weslyan University:
http://www.wesleyan.edu/newsrel/announcements/rc_2008/obama_speec
h.html
Readings:
o Robert Putnam, Bowling Alone: The Collapse and Revival of American
Community, 2000.
o Michael Sandel, Democracy’s Discontent: America in Search of a Public
Philosophy, 1998.
o Kim Bobo, J. Kendall and S. Max, Organizing for Social Change: Midwest
Academy Manual for Activists, 2001.
o Richard Stengel: Time Magazine Cover Article—A Call to Service:
http://www.time.com/time/specials/2007/article/0,28804,1657256_165731
7,00.html
o Caroline Kennedy: Making a Difference At Home:
http://www.time.com/time/specials/2007/article/0,28804,1657256_165731
7_1657423,00.html
o The American Interest Magazine: A Call to National Service:
http://www.the-american-interest.com/ai2/article.cfm?Id=372&MId=17
o A timeline with important dates in the history of the Service Movement:
http://nationalserviceresources.org/files/legacy/filemanager/download/ed_
awards/Sect6-3b.doc
o Many more readings can be found at our blog:
http://www.bethechangeinc.org/changewire.
Why Should the U.S. Become a Nation of Service?
Over half of all public schools in the U.S. reported a criminal incident to the police.
Incidents ranged from fistfights, theft, or vandalism to serious violent crimes. 10 percent of
schools reported serious violent crimes.
Only 31 percent of 4th graders are proficient in reading. Low-income students did half as
well.
An American child or teen is killed by gunfire every two hours and 40 minutes; that results
in 9 America children dying from gunfire every day.
3.5 million people in the United States (1.35 million of which are children) will experience
homelessness in a given year.
Service can make a change and be the solution. Join the campaign:
www.servicenation.com.
• The number of Americans who recycle grew only by 1-2% from 2000-2005 and did not grow at all
in 2006.1
• 37% of the world’s cars are on American roads, something that could be combated with a
strengthened public transportation system.
o The number of cars in Boston increased 38% from 1990-2005, while the population
only increased 3.9%.
o In inner-city Philadelphia, there are 30-40,000 blighted urban lots.2
o In 2000, more than 50% of rivers were not up to an acceptable standard of
cleanliness, and the number of sites cleaned up each year has dropped by almost 50%.3
The Service Solution:
• In 2007, National River Cleanup filled 100,980 bags of trash, removed 600 tons of trash and cleared
7,453 miles of river.
• In Philadelphia, Philadelphia Green turned 4,300 blighted urban lots into turf gardens.
• In March 2008, Habitat for Humanity International launched a new green building initiative,
Partners in Sustainable Building, which will assist in making 5,000 homes built by Habitat affiliates
more energy efficient.4
• According to Rick Stengel, TIME Magazine editor, a proposed new program called The Green
Corps “could reclaim polluted streams and blighted urban lots; repair and rehabilitate railroad lines,
ports, schools and hospitals; and build energy-efficient green housing for elderly and low-income
people.”
Service can make a change and be the solution. Join the campaign:
www.servicenation.com.
1
Krebs, Kate M. “Expanding America’s recycling can play a big role in fighting global warming.” The Daily Camera.
November 18, 2007.
2
Duffy, Marcia Passos. “Vacant Lots Grow Urban Solutions.” Turf.
3
Eckl, Eric. “Most Endangered Rivers of 2004 Announced.” American Rivers. www.americanrivers.org.
4
“Habitat for Humanity International and the Home Depot Announce National Green Building Effort.” March 28, 2008.
http://www.habitat.org/newsroom/2008archive/03_21_08_Home_Depot.aspx
Service Statistics
A New Generation of Volunteers:
• Of the 70 million Americans born between 1978 and 1996 and known as the
Millennial Generation:
o 50 million of them will be voters in 2008.
o 65% of them are volunteering in high school, more than any previous generation.
o 58% volunteer at least monthly, if not more.
o 70% of 18-24 year olds believe that politics is relevant in their lives.
• We also currently have civic core of active citizen full and part time volunteers:
o 500,000 alumni of AmeriCorps
17,000 Teach For America alums
10,400 City Year alums
200,000 VISTA alums
o 200,000 alumni of the Peace Corps
o 26 million U.S. military veterans
• One study shows that first, second and third graders tutored by AmeriCorps
members gained 7 to 14 percentile points in reading scores compared to their peers.
• National service programs give students who did not complete high school a
chance to finish their education. Since 2002, almost 5,000 AmeriCorps members in the
program YouthBuild USA have earned their GED. Many of these GED recipients were
previously incarcerated.
Service can make a change and be the solution. Join the campaign:
www.servicenation.org.
Poverty Fact Sheet
The Issue
• Thirty-seven million Americans live in poverty.
• As many as one-third of working Americans do not earn enough money to meet
their basic needs.
• There is not a single county in the United States where a full-time minimum wage
worker can afford even a one-bedroom apartment at what the U.S. Department of Housing and
Urban Development determines to be the Fair Market Rent.
• The Census Bureau reports a consistent trend in which less than 10% of
Caucasians live in poverty, compared to 24% of African-Americans and 20% of Hispanics.
America remains segregated, not by law but by opportunity.
• About 95 million people, one third of the nation, have housing problems including
a high-cost burden, overcrowding, poor quality shelter and homelessness.
• One in three American households spend more than 30% of income on housing,
and one in seven spends more than 50%.
• Housing deprivation leads to an average of 25 percent greater risk of disability or
severe ill health across a person’s lifespan. Those who suffer housing deprivation as children are
more likely to suffer ill health in adulthood, even if they live in non-deprived conditions later in
life.
• Children who live in bad housing have lower educational attainment and a greater
likelihood of being impoverished and unemployed as adults.