Word 2007 Exercises

Activity 1 – Entering Text & Saving

 Start up Word and type the text below into a new document:

What is a word processor?

A word processor enables you to write letters, reports, memos and much, much more
quickly and efficiently. It will also enable you to print them out and store them for future
reference, amending or altering them as you wish.

Generally speaking, a word processor functions in the same way as a highly

sophisticated typewriter. You don’t have to interrupt your work in any way when a line
fills up or you reach the end of a page, Word automatically advances your text onto a
new line or a new page whenever it needs to. Thanks to the many different types of
printers available you can create professional and attractive documents to be proud of.

 Choose Save As from the Office Button

name it Word processing.docx and click Save
 Create a new blank document (via the Office Button)
and type in Your Name and Room Number
 Save this document, with the name My Details.docx
(try using the Save button on the Quick Access toolbar)
 You now have two documents, which should both still be open
 Use the Taskbar to switch between them
or
 On the View tab in the Window group, click Switch Windows
 Close both documents (via the Office Button) but leave Word open

Activity 2 –Text Formatting

 Open the document Memory.docx (via the Office Button)

 Make the headings Computer Memory, ROM Memory, RAM Memory bold
(on the Home tab in the Font group)
 Italicise the phrase Read Only Memory in the 3rd paragraph
 Underline the phrase 1 kilobyte in the 6th paragraph
 Add your name at the end of the document; make it bold, italic and underline it
Hint: Ctrl/End takes you to the end of the document
 Select the heading Computer Memory and change the font to Arial 14point Red
try using the Mini toolbar
 Using Format Painter, copy the formatting of this heading to all the others, so they
are consistent (on the Home tab in Clipboard group, click Format Painter)
 Change the phrase Read Only Memory in the 3rd paragraph to
UPPERCASE (Change Case button in Font group)
 Use Superscript and Subscript to alter the items near the end of the
document (buttons in Font group)
 If you make mistakes along the way, use Undo and Redo to alter them
(buttons located on Quick Access toolbar to the right of the Office button)
 Save and Close the document

© Alex Simes, University of Glamorgan Page 1 Word 2007 exercises.docx

Activity 3 – Alignment & Line Spacing

 Open the document printing.docx

 Use the alignment buttons to centre each of the headings
(on the Home tab in the Paragraph group)
 Justify all paragraphs under the heading Printer standards and control codes
 Set the line spacing of the first paragraph to double (i.e. 2.0)
(on the Home tab in the Paragraph group)
 Find the paragraph with extra-wide line spacing and set it back to single
 Using the Line Spacing options… command, set the line spacing of the last
paragraph to Multiple and make it 4.5
 Save the document but do not close it

Activity 4 – Bullets and Numbering

 Bullet the list of printers in the document printing.docx

(on the Home tab in the Paragraph group)
 Below this, create a numbered list of the first 6 months of the year, but don’t include March.
 Add March to the list in the correct position
 Change the list to a bulleted list, using a customised symbol for the bullet
(drop-down arrow on Bullets button displays variety of bullets;
Define New Bullet... command allows you to make your own selection)
 Save and Close the document

Activity 5 – Page Setup

 Open the document fear.docx

 On the Page Layout tab in the Page Setup group, click Margins then Custom Margins
 Change the margins to the following values:
Top Margin: 7.5cm or 3 inches
Bottom Margin: 5cm or 2 inches
Left Margin: 4cm or 1.5 inches
Right Margin 4cm or 1.5 inches
 Check the effects of the margin changes by using Print Preview
(via the Office button under the Print command)
 To return to the document click the Close Print Preview button
 An alternative way of changing margins is to select one
of the pre-defined settings below the Margins button
Click the Margins button and select Moderate
 Change the orientation of the document to landscape
(Orientation button in Page Setup group)
 Check the effect this has using Print Preview
or
 On the View Tab, in the Zoom group, select Page Width
and scroll through the document
 Save and Close the document

© Alex Simes, University of Glamorgan Page 2 Word 2007 exercises.docx

Activity 6 – Using Cut, Copy and Paste

 Open the document worry.docx

 Cut the paragraph After 15 minutes… to remove it from the document
(the Clipboard group is on the left of the Home tab)
 Copy the paragraph beginning My sister…
 Create a new document
(New document is under the Office Button)
 Display the Clipboard
(by clicking arrow at bottom-right of Clipboard group)
 Paste the two copied paragraphs into the new document ensuring
the paste option Match Destination Formatting is selected
 Save the document with the name My sister and close it
 Save and Close worry.docx

Activity 7 – Page Numbers and Headers & Footers

 Open the document sharks.docx

Add page numbers to the Header and right align them:
 On the Insert tab in the Header & Footer group, click Page Number
choose Top of Page then select Plain Number 3
from the gallery of Page number formats displayed
 To return to the document click the Close Header and Footer button
Add some text and today’s date to the footer of the document:
 On the Insert tab in the Header & Footer group, click Footer
then select Blank (Three Columns)from the gallery of Footer formats displayed
The selected footer is inserted

 Click the [Type text] box at the left of the footer and type the text predators
 Click the [Type text] box in the centre of the footer and delete it
 Click the [Type text] box at the right of the footer
then click Date & Time in the Insert Group
choose a date format of your choice and click OK
 To return to the document click the Close Header and Footer button
or
Double-click the Footer tab
 Check the document by paging through it or using Print Preview
 Save the document but do not close it

© Alex Simes, University of Glamorgan Page 3 Word 2007 exercises.docx

Activity 8 – Page Breaks

 Using the document sharks.docx

 View the document in Draft view (view buttons are located bottom-right)

Print Layout

Full screen

Web Layout

Outline View

Draft
and display non-printing characters
(on the Home tab in the Paragraph group)
 Add page breaks before the headings Diet and Conclusion
to prevent paragraphs being split over two pages
(on the Insert tab in the Pages group click Page Break)
 View the document in Print Layout view
(it won’t look very good as there’s a single paragraph on page 3)
 To improve the layout, delete the page break before Conclusion
(Select Draft View then click on Page Break and press Delete)
and insert one before the heading Smell instead
 In Print Layout view, zoom to 40% (zoom located
to right of view buttons) to check the document now has 3 fairly even pages

NB: New features of Word 2007 allow you to insert cover pages and blank pages into a document:
Inserting a cover page:
 Zoom back to 100% and move the cursor to the start of the document
 On the Insert tab in the Pages group click Cover Page
 Choose a cover page layout from the gallery displayed
 Make any changes you wish to the content of your chosen cover page
or
On the Insert tab in the Pages group click Cover Page then click
Remove Current Cover Page to delete the cover page inserted.

Inserting a blank page:

 Move the cursor before the heading Teeth
(should currently be at the bottom of page 1)
 On the Insert tab in the Pages group click Blank Page
and a blank page will be inserted (i.e. a new page 2)
and the paragraph Teeth now begins at the top of page 3
 Save and Close sharks.docx

Activity 9 – Spell Checker, Find & Replace, Hyphenation

 Open the file spellchk.docx

 Check the Spelling and Grammar; using the options available to correct them
(on the Review tab in the Proofing group, click Spelling & Grammar)
Note – ignore real names
 Save the document but do not close it

 Replace every occurrence of the word data with information

(on the Home tab in the Editing group, click Replace)

 Automatically hyphenate the document

(on the Page Layout tab in the Page Setup group click Hyphenation)
accepting the default settings but DO NOT hyphenate words in
CAPITAL letters. (Hyphenation Options)
 Save and Close spellchk.docx

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Activity 10 – Tables

You are going to create a simple Attendance Register:

 Begin with a new blank document (via the Office button)
 Set the Font to Arial point size 20
 Insert a table with 3 columns and 8 rows
(On the Insert tab in the Table group click Table then
highlight the required number of rows and columns)
Note the table being inserted into the document as you select the range of rows and columns)
 Add the following text to the first row of the table:
Ensure you place it in the correct cells
Name Department Date Attended

 To add a title to the form, click into the first row and insert a new row above it
(On the Layout tab in the Rows & Columns group click Insert Above)
 Select row 1 and merge all the cells so this row only has one cell
(On the Layout tab in the Merge group click Merge Cells)
 Into this new row, enter the text Word 2007 Training
 Format this text so it is centred, bold and point size 48
try using the Mini Toolbar
 To make the title stand out, select the row and set the shading to a light grey
(On the Design tab in the Table Styles group click Shading and select a
colour from the palette displayed)
Note the live preview displaying the various colours as you move over them
 Select the whole table and add a border
(On the Design tab in the Table Styles group click the down-arrow next to Borders and
choose Borders & Shading)
On the Borders tab, set the following options:
Word 2007 Training
The Borders Setting to Grid Name Department Date attended

The Line Style to

The Colour to Black
The Width to 3pt
 The table should look similar to the one shown here:
 Save the document as Attendance Form.docx (via the Office button)
but do not close it
 On the Design tab, experiment with the different gallery options in the
Table Styles group and select a new design for your form
Note the live preview changing the look of your table as you move over the various formats
 Save and Close the document

© Alex Simes, University of Glamorgan Page 5 Word 2007 exercises.docx

Activity 11 – Pictures

 Open the document laser.docx

 Position the cursor directly below the heading Laser Printers
and insert the picture butterfly.gif
(On the Insert tab in the Illustrations group, click Picture,
select the picture and click Insert)
 If the picture is not already selected, click on it to select it
Notice an extra tab called Format is displayed; this holds commands for modifying the picture
 Set the wrapping of the picture to Square
(On the Format tab in the Arrange group, click Text Wrapping and select Square)
 Set the size of the picture to approx. 6cm by 8cm
(On the Format tab in the Size group)
Note: To alter the dimensions independently click the dialog box launcher
to open the dialog box and turn off lock aspect ratio before changing the
dimensions of the picture
 Insert the picture cello.gif above the paragraph beginning The quality...
(On the Insert tab in the Illustrations group)
 Set the size to approx 5cm by 2.5cm and the wrapping to tight
(On the Format tab, Size group and Arrange group)
 Move the picture of the cello so it sits in the middle of the paragraph beginning The quality...
 Save and Close the document

Activity 12 - Saving Word 2007 documents in other formats

 Open any existing Word 2007 document (i.e. a .docx file)

(From the Office Button, select a document from the
Recent Documents list:

 From the Office Button choose Save As... and

select Word 97 – 2003 Document from the menu displayed
the document will be saved in Word 2003 format (a .doc file)

Note: Files can also be saved in other formats, such as PDF

 Close the document when finished

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